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Sop For Document Control

This SOP establishes a systematic approach for controlling documents within an organization. It defines responsibilities for document owners, reviewers, approvers, and controllers. The procedure outlines requirements for document creation, review, approval, distribution, revision, obsolescence, retrieval, retention, training, and audit compliance. The goal is to ensure accurate, approved documents are accessible to relevant personnel.

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Dolly Bijani
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Download as DOCX, PDF, TXT or read online on Scribd
271 views

Sop For Document Control

This SOP establishes a systematic approach for controlling documents within an organization. It defines responsibilities for document owners, reviewers, approvers, and controllers. The procedure outlines requirements for document creation, review, approval, distribution, revision, obsolescence, retrieval, retention, training, and audit compliance. The goal is to ensure accurate, approved documents are accessible to relevant personnel.

Uploaded by

Dolly Bijani
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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SOP for Document Control

Title: Standard Operating Procedure for Document Control

Objective: To establish a systematic approach for controlling documents within the organization.

Scope: This SOP applies to all personnel responsible for creating, reviewing, approving, distributing,
and maintaining documents.

Responsibilities:

Document Owner: Responsible for document creation and updates.

Document Reviewer: Ensures the document's accuracy and compliance.

Document Approver: Approves documents for use.

Document Controller: Manages document distribution and storage.

Procedure:

Document Creation:

Documents should be created using approved templates.

Clearly state the document's purpose and scope.

Document Review:

Documents must be reviewed for accuracy and compliance with standards.

Document reviewers should sign and date their reviews.

Document Approval:

Documents must be approved by authorized personnel.

Approvals should be documented with signatures and dates.

Document Distribution:
Maintain a central document repository.

Distribute documents to relevant personnel electronically or physically.

Document Revision:

Track document revisions using a version control system.

Retain previous versions for reference.

Obsolete Documents:

Identify and archive obsolete documents.

Prevent the use of outdated documents.

Document Retrieval:

Ensure that personnel can access the most current documents.

Documents should be easy to retrieve and use.

Document Retention:

Follow document retention policies and schedules.

Archive and dispose of documents as needed.

Training:

Train personnel on document control procedures.

Maintain training records.

Audit and Compliance:

Conduct periodic audits of document control processes.

Address audit findings and implement improvements.

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