DST-WTC Call 2023

Water Technology Cell (WTC)

DEPARTMENT OF SCIENCE & TECHNOLOGY (DST)
विज्ञान एिं प्रौद्योगिकी विभाि (डीएसटी)
MINISTRY OF SCIENCE AND TECHNOLOGY
विज्ञान और प्रौद्योगिकी मंत्रालय
GOVERNMENT OF INDIA,
भारत सरकार
AUGUST 2023

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DST-WTC Call 2023
 Call for Proposals under DST - Water Technology Cell
(DST-WTC, 2023)
for
Applied Research, Technology Development,
Technology Assessment
and
Convergent Solution Stream
1. Preamble:

DST- Water Technology Cell (WTC) is a demand-oriented user-centric initiative that

includes developmental research in laboratories as well as application-led research in the
field of water. The scope of the call covers the entire Research & Development (R&D) value
chain, beginning with water-oriented applied research, pre-competitive technology
development, pilot-demonstration of technology leads from laboratories and academic
institutions, co-development or integration of technology based on existing technologies,
and technology adaptation in order to evolve a basket of technology options for mounting
technically sustainable convergent solutions suited to socio-economic context and future
challenges.

2. Objective of the Call:

The objective of the call is to mobilise development and applications research proposals
having strong solution science orientation. The need of scientific work, gap in existing
knowledge and demand for deliverables emanating from the project should be firmly
established in the proposal. The present DST-WTC Call would support thematic R&D on
issues related to Water Availability, Water Distribution, Water Quality Analysis/Treatment,
Industrial waste water recycle , Reuse and Management etc and may help in achieving
targets of Sustainable Development Goals (SDG#6) along with the other in-line Ministries
Missions/Programmes on water such as National Water Missions, Jal Jeevan Mission,
National Amrit Sarovar Mission, Atul Bhujal Yojana, Har Ghar Nal Scheme, River
Development and Ganga Rejuvenation, Pradhan Mantri Krishi Sinchayee Yojana
(PMKSY) etc.
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3. Thematic Priorities, R & D areas and sub-areas- Proposals to be submitted under
the Applied Research, Technology Development, Technology Assessment, and
Convergent Solution Stream:

A. Water Availability, Distribution, and Management:

 Futuristic, Innovative, and Cost-effective technologies and products for

sustainable water management:
o Ground Water equitability, aquifer, stable isotope investigations, optimal use
of water, and balancing the water demand and recharge.
o Development of new and innovative water sensors / intelligent products and
technologies for real-time assessment of water availability and quantity etc.
o Innovative technologies for rainwater and storm water harvesting (RWH and
SWH) including rejuvenation of traditional recharge structure/porous sites
and design of innovative water augmentation structures for sustainable water
conservation, supply and management etc.
o Novel technological solutions for optimal use of water in household, industry,
community and agricultural use etc.
o Futuristic Smart and Digitalization (IoT, Artificial Intelligence, Big Data,
SCADA etc) enable technological innovations for water security, smart
distribution and supply etc.
o Innovative Methods and Technologies for Flood, Drought monitoring, prediction
and Management etc.
o Innovative instant surface/ground water cleaning technologies/products for
field use in disaster management, mining and for other varied applications etc.

B. Water Quality, Monitoring and Treatment:

o Innovative and cost-effective detection and mitigation technologies for

existing and emerging contaminants in surface, ground, drinking, and other
water sources and awareness of stakeholders thereof.
o Innovative solutions by developing integrated technology based upon existing
technologies to overcome limitations of existing systems for efficient and
effective removal of existing and emerging biological, chemical, and physical
impurities and radiological in water and groundwater, etc.
o Development and assessment of smart, innovative, and sustainable sensors

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 and detection kits for in-situ water quality analysis and testing in real field
conditions.
o Assessment of water quality in various water sources due to dumping of E-
Waste materials (e.g. solar PV and recycled batteries and other waste etc) and
development of innovative and cost-effective mitigation technological solutions.

C. Waste Water Recycling and Management for Industrial, Domestic and

Community based Solution (*):

 Sustainable, energy-efficient and cost-effective technologies for wastewater

treatment technologies for industrial, domestic, household, agriculture, and other
applications towards attaining the circular economy goal.
 Development and Demonstration of innovative and efficient waste water
treatment systems utilizing decentralized, modular, and eco-sensitive
technologies for ‘fit-for-reuse’ of wastewater
 Studies and deployments of new and innovative water reuse and recycle practices
including development/improvements addressing cross-cutting issues in existing
operational technologies.
 Near Zero Liquid Discharge (ZLD) options for wastewater (including energy
savings) treatment etc.

(*) - Industry participation in research funding (cash) and in other forms is

essential.

4. Scope of Call:

The call would include the following components:

a. Applied Research Stream: Leading to the establishment of Proof-of-Concept.

Concept: The proposal should explore innovative ideas with a view to showcase the
unique advantages of the idea over existing alternatives and to demonstrate that their
innovative idea has the ability to address a significant end-user need. This has to be
substantiated by clear articulation of need supported by a quantitative performance
statement from the participating user.

Eligibility: The proposals are to be led by faculties/ scientists working in a regular position
in recognized Academic Organizations /Public funded R&D Institutions/ Laboratories,
Central and State government autonomous organisations State S & T councils.

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Project Cost: Not exceeding ₹ 1 crore (indicative) where equipment cost is not expected
to exceed 30% of the project cost. Overheads are admissible as per DST norms above
these costs.

Project duration: 3 years maximum

(The details of the identified thematic areas and sub-areas under the Applied Research
Stream are given in Section-3)

b. Technology Development Stream: Leading to Lab Scale Demonstration.

Eligibility: The proposals have to be submitted in the Institute – Industry / User

partnership mode only. The proposals are to be led by faculties/ scientists working in
regular position in recognized Academic Institutions, Public funded R&D Institutions/
Laboratories, State S&T councils in partnership with other academic/ R&D organisations,
state-line departments, S&T-based voluntary organisations, DSIR recognized SIRO
organization etc. Participation of industries, user, start-ups and industry associations is
strongly recommended and needed. The role of industry in the proposal should be
tangible and it should show interest in promoting or encouraging the developed
technology. The company/industry should be willing to contribute in the form of industry
attributable technical inputs and resources with at least 10% of the project cost in cash.

Project Cost: No ceiling

Lab Scale Demonstration plant costs will be admissible based on the project requirement.
However, other equipment cost should not exceed 30% of the project cost.

Project duration: 2 years maximum

(The details of the identified thematic areas and sub-areas under the Technology
Development Stream are given in Section-3)

c. Technology Assessment Stream: Leading to Pilot-Scale demonstration of technology

in the field setting.

Concept: The stream includes grants to Academic/R&D Institute(s), for setting up of pilot
demonstration plant, provided the partnering user demonstrates a willingness to validate
the technology by providing tangible inputs to the project.

Eligibility: The proposals are to be led by faculties/ scientists working in a regular position
in recognized Academic institutions, Public-funded R&D Institutions/ Laboratories in
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partnership with other academic, R&D organizations, DSIR-recognized R&D organizations,
industries, and Users (Utility, Panchayat, Municipal Corporation, Urban Development
Authority, etc). Participation of industries, users, start-ups, and industry associations is
strongly recommended and essential.

Project cost: Not exceeding ₹ 2 crores (indicative) where equipment cost is not expected to
exceed 30% of the project cost. Overheads are admissible as per DST norms above these
costs

Project duration: 2 years maximum (18 months for installation and 6 months for
assessment of technology.)

(The details of the identified thematic areas and sub-areas under the Technology
Development Stream are given in Section-3)

d. Convergent Solution Stream:

Concept: Leading to customised sustainable convergent solutions including techno-socio

economic environmental assessment for mounting sustainable solutions for a population of
approx. 10,000.

This stream envisages-

Customized convergent technological solutions to address prevalent and emerging water

challenges in selected clusters.

Techno-socio-economic environmental assessment of technology options in clusters of

credible population size (say 10,000 or more). Also, up-scaling of convergent solutions
successfully demonstrated under various research, development and demonstration
programmes for a larger population (say 1,00,000 or above). For upscaling, successful
demonstration needs to be proven.
Eligibility: The proposals have to be submitted in consortium mode only. The consortium is
expected to be led by faculties/ scientists working in a regular position in recognized academic
institutions, public-funded R&D Institutions/ Laboratories, state S&T councils in partnership
with other academic/ R&D organisations, state line departments, S&T-based voluntary
organizations etc. Participation of industries/ start-ups is also welcome, wherever applicable.
The consortium should essentially include at least a user having an interest in the intervention,
a solution designer, and a solution provider. The role of solution designer and provider can be
assumed by the same organization if the organization has the required expertise and
experience.
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Project cost: No ceiling.

Project duration: 3 years maximum

(The details of the identified thematic areas and sub-areas under the Convergent Solution
Stream are given in Section-3)

5. Call Dates:

Call Opening Date: 02nd August 2023

Call Closing Date: 15th September 2023

6. Proposal Formulation:

The call has been formulated and evolved through phase-wise consultation with
stakeholders to identify current and emerging challenges and gaps on the identified
areas. The relevance of the research proposed should be based on the identified
need. The formulation exercise would typically involve collecting site-specific
conditions and assessing holistic water requirements of the region and identifying
water issues. The strategy for sustainability of the project/model beyond intervention
also needs to be explicitly stated (including operation and maintenance after the
DST support along with the awareness of stakeholders etc).

The applicants are advised to use the Public-Private-User-Partnership model for the
assessment of the technology at real field conditions. (User here relates to local
governing bodies such as Panchayat or Municipality or Corporation or Registered
Community or Association etc)

7. Criteria for Evaluation:

The proposals would generally be evaluated based on the following criteria.

However, the weightage of each of these criteria will vary depending upon the
anticipated output of each stream:

(i) Relevance of the proposal with the Call

(ii) Demand or need for proposed work
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 (iii) Credibility Track Record and commitment of the Project Team
(iv) Novelty, feasibility, and scientific merit of proposed work
(v) The superiority of the proposed work over existing alternatives. (not applicable
for applied research stream)
(vi) Proposed formulation with a clear definition of problem the proposal is going
to solve, why it is important, clear articulation of methodology, and delineation
of roles and responsibilities.
(vii) Potential, Technical, social, environmental, and economic viability of proposed
work.

Note: DST at the behest of the Expert Panel may introduce any other criteria
considered to be critical for the successful implementation of the project.

7.1 Proposal Formats and Submission: Proposals may be submitted at e-PMS

(https://onlinedst.gov.in/Login.aspx) in the prescribed format of Individual
proposals along with other requisite documents before the closing date of the call.

7.2 List of supporting documents to be submitted along with the application by the
applicants for online submission at DST e-PMS:

(i) Completed Full Project Proposal (as per the stream) along with all annexures
(signed and stamped by Authorized signatory) and attachments as mentioned
in project guidelines.
(ii) Biodata of each partner (max size 800KB) [as per Format enclosed]
(iii) Certificate from Project Investigator(s) (max size 800KB) [as per Format
enclosed]
(iv) Endorsement from Head of the Partnering Organisation (on letterhead) (max
size 800KB) [as per Format enclosed]
(v) Declaration regarding Conflict of Interest (max Size 800KB) [as per Format
enclosed]

7.3 Submission of Application

 The Project Investigator (PI) needs to visit the DST website “DST e-PMS
Portal” website https://onlinedst.gov.in/.
 Log on onlinedst.gov.in to access the home page of the “DST e-PMS Portal”
and register. After registration, login and submit the project proposal in the
prescribed format.
 Before filling up the form, applicants are advised to carefully go through the
relevant call document and guidelines at the DST Website
(https://onlinedst.gov.in/) and also available under Proposal Formats in the e-
PMS Portal after logging in to the portal site.
 To save time and avoid data loss, please download the appropriate proposal
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 format and fill all the information required as per the format as a Word and PDF
file and then keep it ready for upload during the submission of mandatory
documents.
 Click on the “Submit proposals” link which would take to a page seeking
multiple information starting with – General information, Principal investigator
etc.
 After filling in all the above particulars, there is a provision to preview your
details before the final submission of the application form by clicking on the
“Preview” button. The preview page will display all facts/particulars that have
been mentioned on entry time. If the applicant is sure with filled details then
click on the “Submit” button to finally push data into the server.
 Applicants are advised to carefully fill in and verify the details required for the
online application themselves, as no change will be possible/ entertained
after clicking the FINAL SUBMIT BUTTON.

8. Contact Persons:
Dr. Praveen Arora, Scientist 'G' & Head,
Water Technology Cell,
Department of Science & Technology (DST),
Technology Bhavan,
New Mehrauli Road, New Delhi- 110016
Email: [email protected]
Phone: 011-26590331

For Thematic Area 3 (C) of Call for Proposals, Please Contact:

Dr. G V Raghunath Reddy, Scientist ‘F’

Water Technology Cell,
Department of Science & Technology (DST),
Technology Bhavan,
New Mehrauli Road, New Delhi- 110016
Email: [email protected]
Phone: 011-26590604

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 For Thematic Areas 3 (A) & 3 (B) of Call For Proposals, Please Contact:

(1) Dr. Sanjai Kumar, Scientist ‘E’

Water Technology Cell,
Department of Science & Technology (DST),
Technology Bhavan,
New Mehrauli Road, New Delhi- 110016
Email: [email protected]
Phone: 011- 26590270

(2) Dr. Jagriti Mishra, Scientist ‘C’

Water Technology Cell,
Department of Science & Technology (DST),
Technology Bhavan,
New Mehrauli Road, New Delhi- 110016
Email: [email protected]
Phone: 011- 29512324(Etxn.12052)

**** Note ****

Instructions to Project Investigator (PI)

 PI need to submit consolidated budget table for all the collaborating partners.
 They also need to submit detailed budget table for each of the collaborating
partners.
 Details and Justification of proposed expenditure should be provided for each head.
 All figures must be in Indian Rupees.
 Save the complete application form (consolidated proposal and other requisite
information) as a single pdf file and upload it in e-PMS (https://onlinedst.gov.in/).
 PI is requested to kindly note the TPN Number, which is auto generated after
uploading the proposal on e-PMS portal.
 In addition to above, save the budget form (Excel file) and fill up the endorsement
and contribution letters (scanned copy) and email to Water Technology Cell, DST
at [email protected]

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 DST-WTC Call 2023

COMPONENT/ STREAM APPLIED FOR:

Serial Thematic Area Stream (Tick the most appropriate one)

No.

A Water Availability, Distribution, Applied Research

and Management Technology Development

Technology Assessment

Convergent Solution

B Water Quality, Monitoring and Applied Research

Treatment
Technology Development

Technology Assessment

Convergent Solution

C Waste Water Recycling and Applied Research

Management for Industrial,
Technology Development
Domestic and Community
based Solution Technology Assessment

Convergent Solution

Note: Project Investigator may apply in any one of the above-listed thematic areas and choose the appropriate
stream accordingly.

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 FORMAT FOR SUBMISSION OF
PROPOSAL FOR SUPPORT

CONTENTS

S.No ITEMS Page No(s)

I Proposal Summary 13
II Financial Requirement 14
III Core Proposal Format 15
(Applied Research/Technology development/
Technology Assessment /Convergent Solution)
IV Proforma for Bio-Data of PI and Co-PI 17
V Budget Format 18

Annexures

I Undertaking from the Investigator(s) 26

II Endorsement from The Head of Institution 27
III Endorsement from the Stakeholders/User/Collaborating 28
Industry/ Non-Academic Partners/Voluntary
Organizations etc (if any)
IV Terms and Conditions for the Grant 29
V Information about DST funding 31
VI Policy on Conflict of Interest for Applicant 33

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I. Proposal Summary

S. File No. DST/WTC/2K23/

No. (TO BE FILLED BY DST)

I Title
II Project cost (Amount in lakhs)

III Duration (in months)

III PI Details Name Gender Date of Birth Category

(General/SC/ST/Others etc)

IV Co-PI Details Name Gender Date of Birth Category

(General/SC/ST/Others etc)

V Lead Organisation
VI Lead Organisation Govt. Organisation/ Statutory body/ Registered society (NGO)/
Status Registered society (autonomous body)/Trust /Govt.
autonomous/ Govt. aided institute/ Private sector
company/others (Tick Any)
VII Partner/Collaborator
Organisation (CO)
VIII Partner/CO Status

IX Objectives

X Methodology

XI Deliverables New/Upgraded Product; New/Upscaled Process; New/

Upgraded System; Services (including software); Feasibility
analysis; report; mention any other in bullet form

Note: Restrict the above information to a single A4 page size

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 File No. DST/WTC/2K23/

(TO BE FILLED BY DST)

II. Financial requirements:

(Break-up of cost)

Sl no. ITEM Description Individual Total Amount

sub-head (All figures in lakhs)

cost
1 MANPOWER

(mention Posts with gross

emoluments)

(Refer Annexure –viii )

2 PERMANENT EQUIPMENT Indigenous
LIST Foreign
(mention the cost of the individual
item)
3 OTHER COST

4 CONSUMABLES

5 TRAVEL

6 CONTINGENCIES

7 OVERHEADS CHARGES

GRAND TOTAL

Grand Total :

DST Share:

Collaborator share (if any) (Mention the Item & its amount):

Note: Kindly restrict the information to a single A4 page size

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III. CORE PROPOSAL FORMAT
(Applied Research/ Technology Development/ Technology Assessment/Convergent Solution Stream)

1. Project Title

2. Principal Investigator (PI)

Name:
Designation:
Complete Address (with city pin code):
Telephone & Mobile No. :
E-mail:

3. Co-Principal Investigator (Co-PI)

Name:
Designation:
Complete Address (with city pin code):
Telephone & Mobile No. :
E-mail:

4. Name:
Designation:
Complete address (with city pin code):
Telephone & mobile No. :
E-mail:

5. Collaborating Agencies/Industries (If any)

6. Target Beneficiaries

7. Objectives of the Proposal (Precise and quantified, use Bullet Form)

8. Critical Review of Status Identifying Gaps (include references)

i) National Status Review
ii) International Status Review

9. Outline of the Project (with schematics, where possible) (Define the problems and give technical details)

10. Deliverables of the project (brief description)

i) New/Upgraded Product

ii) New/Upscaled Process

iii) New/ Upgraded System

iv) Services (including software)

v) Feasibility analysis

vi) Any other

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11. Methodology
(Please highlight how success in the project execution will be ensured)

12. Milestones with Months, Work Elements & Responsible Organisation for each Work Element

S. No. Milestone Target Work Elements Responsible Organisation

Month

1.

2.

3.

1.

2.

3.

1.

2.

3.

13. Work Plan

(Attach bar chart giving project activities and milestones. Highlight Milestones)

14. Names of 5 Experts/Agencies/Institutions working in the similar area

(Please give complete Name, Designation, Address with pin code, telephone numbers & e-mail addresses)

15. water challenges in the Identified site (for Convergent Solution Streams Only)

16. Role of the Solution designer and Solution provider in the deployment of Convergent Solution for
Solution Streams Only)

17. Role of User/Utility Partner/Other Stakeholders in the consortia (for Solution Streams Only)

18. Details of Beneficiaries (for Convergent Solution Streams Only)

(in terms of Category (General/SC/ST/OBC/Others etc) or benefit for Specific Geographical Region)

19. Any other information relevant to the Project proposal/ execution of the project

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IV. Proforma for Bio-Data of Principal Investigator (PI) and Co-Principal Investigator
(Co-PI)

1. Name
2. Gender
3. E-mail ID
4. Qualifications

S.No. Degree Institution Year Division/Class

4. Employment Experience

S.No. Position & Organisation Nature of Job Period

5. List of Publications (For last 5 years only)

5.1 Journal Publications

5.2 Conference Presentations

6. Patents filed/Granted with details

7. Books Published /Chapters contributed

8. Sponsored Research Projects

S. No Title Sponsoring Agency and Period Amount Achievements

Officer Concerned

9. Consultancy Projects

S. No Title Sponsoring Agency Period Amount

10. Sponsored Research/Consultancy Projects submitted for approval

S.No. Title Agency to whom Duration Amount

submitted

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V. BUDGET ESTIMATES

1. Break-up of Total Budget

(All Amount in Lakhs)

S.No Item 1st Year 2nd Year 3rd Year Total

DST Collaborator* DST Collaborator* DST Collaborator* DST Collaborator*

1. Manpower

2. Permanent Indigenous
Equipment
Foreign

3. Other Costs
(Outsourcing, Fabrication,
Testing and patents etc)

4. Consumables

5. Domestic Travel

6 Contingencies

7 Overhead Charges

Total

Grand Total (DST + Collaborator)

* Give financial contributions of Each Collaborator Separately, if any.

Note: Kindly prepare the budget outlay for each partnering Organisation/Institution wise also

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2. Itemised Budget

(Please provide justification)

2.1. Manpower

Budget for Salaries (To be borne by DST)

Designation Qualification Salary per month No. of Persons Amount Rupees in Lakh Justification

Budget for Salaries (To be borne by Collaborator(s), if any)

Designation Qualification Salary per month No. of Persons Amount Rupees in Lakh Justification

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2.2 Equipment*

Budget for Permanent Equipment (To be borne by DST)

Description of Foreign/Indigenous Unit Landed Price Nos. of Equipment Total Rupees Justification in relation
Equipment (CIF + Custom Duty + others) to project requirement

Budget for Permanent Equipment (To be borne by Collaborator (s), if any)

Description of Foreign/Indigenous Unit Landed Price Nos. of Total Rupees Justification in relation
Equipment (CIF + Custom Duty+ others) Equipment To project requirement

* A List of equipment and facilities available to the investigators and relevant to the project may also be provided, separately.

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2.3. Other Costs (Outsourcing, Fabrication, Testing and Patenting etc.)

Budget for Other Costs (To be borne by DST)

Item 1st Year 2nd Year 3rd Year Total Justification including basis of cost estimates/quotations

Outsourcing

Fabrication

Testing

Patenting

Others

Budget for Other costs (To be borne Collaborator (s), if any)

Item 1st Year 2nd Year 3rd Year Total Justification including basis of cost estimates/quotations

Outsourcing

Fabrication

Testing

Patenting

Others

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2.4 Consumables

Budget for Consumable Materials (To be borne by DST)

1st Year 2nd Year 3rd Year Total Justification including basis of cost
estimates/ quotations

Budget for Consumable Materials (To be borne by Collaborator (s), if any)

1st Year 2nd Year 3rd Year Total Justification including basis of
cost estimates/quotations

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2.5. Domestic Travel*

Budget for Domestic Travel (To be borne by DST)

1st Year 2nd Year 3rd Year Total Rupees Justification; indicating
(journeys, mode and class of
transport

Budget for Domestic Travel (To be borne Collaborator (s), if any)

1st Year 2nd Year 3rd Year Total Rupees Justification; indicating

journeys, mode and class of transport.

(*) No foreign travel is generally not permitted under DST grants. Class and mode of transportation should be as per the entitlement of the concerned
staff in the institute. The travel component of PRC visits would be added by DST separately to the project cost).

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2.6 Contingencies

Budget for Contingencies (To be borne by DST)

1st Year 2nd Year 3rd Year Total Justification including basis of
cost
estimates/quotations

Budget for Contingencies (To be borne by Collaborator (s), if any)

1st Year 2nd Year 3rd Year Total Justification including basis of
cost
estimates/quotations

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2.7 Designation of the officer in the organization who is vested with financial power:
Proposal if approved, Payment shall be made in favour of …………………

i. Bank Account No (Zero Bank Sub.

ii. Bank name: Union Bank of India
iii. IFSC Code.
iv. MICR Code.
v. Bank Branch Address
(This will facilitate in the fast electronic transfer of funds)

2.8 Mention HRA % applicable to the Research fellow in your institute and the classification category of your city/town:……………….
(Please ensure to fill in all the above details otherwise it shall be considered as NIL )

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 Annexure-I

UNDERTAKING FROM THE INVESTIGATOR(S)/ CO-INVESTIGATOR (S)

Project Title:

1. I/We have carefully read the terms and conditions of the Water Technologies Cell Programme
and I/We agree to abide by them.
2. I/We have not submitted this or a similar Project proposal elsewhere for financial support.
3. I/We have explored and ensured that the equipment and the basic facilities described in the
Research Proposal, will actually be available as and when required for the purpose of the
Project. I/We shall not request financial support under this project, for procurement of these
items.
4. I/We undertake that spare or idle capacity of the permanent equipment procured under the
Project will be made available to other legitimate users from parent and other organisations.

5. I/We have enclosed the following:

a. Endorsement from the Head of the Institution (on letterhead)

b. Undertaking from the Collaborator(s)

Name and signature of the

Investigators

Date

Place

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 Annexure-II

ENDORSEMENT FROM THE HEAD OF THE LEAD/PARTNER ORGANISATION

(To be typed on the letter-head of the organization)

Project Title

1. Certified that the organization welcomes the participation of

Dr/Mr/Mrs………………………………………..………………..as the PI and
Dr/Mr/Mrs………………as the Co-PI for the project and that in the unforeseen and legitimate event
of discontinuation by the PI, the Co-PI will assume full responsibility for completion of the project.
Information to this effect, endorsed by me, will be promptly sent to the DST
2. Certified that the equipment, other basic facilities and other administrative facilities as per the terms
and conditions of the award of the Project, will be extended to the investigator(s) throughout the
duration of the project
3. The Organization shall ensure that financial and purchase procedures are followed as per the
prevailing norms of the organization, within the allocated budget.
4. The Organisation shall provide timely the Statement of Expenditure and the Utilisation Certificate of
the grant as required by the DST in the prescribed format.
5. The grant for the proposal, if approved may be made in favour of, Payment shall be made in favour
of………………………………………………………….
i. Organisation Name as per Bank records:
ii. Bank Account No.:
ii. IFSC Code:
iii. MICR Code:
iv. Bank Name: Union Bank of India
v. Bank Branch Address

(Head of the Institute)

Seal/Stamp

Date

Place

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 Annexure-III

Endorsement from Stakeholders/User/Collaborating Industry/ Non-Academic

Partners/Voluntary Organizations etc (if any)
(On the official letterhead)

I have gone through the Project proposal entitled……………………………………….……submitted

by………………………………….(Name of PI)…………………of………………………..(Name of the
Institute) for DST funding and noted the obligations and responsibilities indicated in our name which are as
below : (Tick, as applicable)
1. Total Contribution in financial terms (mention the amount in Rs.)
2. Contribution in Cash (Rs.):
3. Contribution in Kind (list activities):

3.a Pre-implementation of the project:

3.a.1 Land approvals and acquisition
3.a.2 Commitment towards technical/human resources.
3.a.3 Legal clearances
3.a.4 Sharing of data – technical designs & drawings.
3.a.5 Undertaking to maintain the assets.
3.a.6 Providing data as required
3.a.7 Sharing preliminary work done so far on similar activities.
3.a.8 Any other, please specify.

3.b During the implementation of the project:

3.b.1 Coordination and partnership with the consortium.
3.b.2 Depute a dedicated manpower team for the project.
3.b.3 Community mobilization and engagement, group-creation, capacity building, training,
orientation and awareness etc.
3.b.4 Any other, please specify.

3.c Post project:

3.c.1 Undertaking for taking over of the project & ensuring the sustainability of the intervention.
3.c.2 Generation and analysis of data from the intervention.
3.c.3 Any other, please specify.

I hereby affirm that my organization/industry is committed to participate in the Project to the full extent
as indicated including financial liabilities accruing therefrom as detailed above. A brief profile of my
organization is summarized below:
Name of Organisation
Line of Business/ Service
No. of employees
Annual Turn over (if industry)
The Annual Report for the last 3 financial years is enclosed (if industry)
(Head of the Organisation)
Seal/Stamp

Date

Place
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 Annexure-IV

Terms & Conditions of the Grant

1. Approval of the Research Proposal and the grant released for it is for the specific Project sanctioned
and the released grant should be exclusively spent on the Project within the stipulated period. The
Institution may use funds obtained from any other Organisation with the concurrence of DST, for the
Project. Any unspent balance out of the amount sanctioned must be surrendered to the
Government of India through a crossed Cheque/ Demand Draft drawn in favour of Drawing &
Disbursing Officer, DST.
2. For permanent, semi-permanent assets acquired solely or mainly out of the project grant, an audited
record in the form of a register shall be maintained by the Institute. The term “Assets” include (a) the
immovable property acquired out of the grant, and (b) movable property of capital nature where the
value exceeds Rs 1000/-. The Institute is required to send to the Department of Science &
Technology a list of Assets acquired from the grant. The grant shall not be utilised for the construction
of any building unless a specific provision is made for that purpose. Full infrastructural facilities by
way of accommodation, water, electricity, communication, etc. for smooth implementation of the
project shall be provided by the Institute.
3. All the Assets acquired from the grant will be the property of the Government of India and should not
be disposed of or encumbered or utilised for purposes other than those for which the grant had been
sanctioned, without the prior sanction of the DST.
4. At the conclusion/ termination of the project, the Government of India will be free to sell or otherwise
dispose off the Assets which are the property of the Government. The Institute shall render to the
Government necessary facilities for arranging the sale of these assets. The Government of India has
the discretion to gift the Assets to the Institutions or transfer them to any other Institution if it is
considered appropriate.
5. The Institution/ PI will furnish Six Monthly Progress Report (Annexure- V) (5 copies) of the work on
the Project on a half-yearly basis (i.e. if the date of start of a project is 12.09.07 the first Six Monthly
Technical Progress report shall be for the period 12.09.07 to 31.03.08, the next will be from 01.04.08
to 30.09.08 and so on). In addition, the DST may designate a Scientist/ Specialist or an Expert Panel
to visit the Institution periodically to review the progress of the work being carried out and to suggest
suitable measures to ensure the realisation of the objectives of the Project. During the
implementation of the Project, the Institution will provide all facilities to the visiting scientist/ specialist
or the Expert Panel by way of accommodation, etc. at the time of their visit. In case of exceptional
circumstances, a request for an extension for time period must be submitted to DST six months prior
to the approved date of completion of the project (Annexure-VII). On completion of the project, submit
the final statement of Expenditure (Annexure-II) along with utilization certificate (Annexure-III) and
ten copies of the self-contained Project Completion Report (Annexure-VI) as per DST format.
6. At the time of seeking further instalment of the grant, The Institution/ PI has to furnish the following
documents:
a) Statement of Expenditure (SE) (Annexure-II) and Utilisation Certificate (UC) (Annexure-III) for
the financial year up to 31st March (in original or copy if sent earlier)
b) An authenticated up-to-date Statement of Expenditure (annexure-II ) including Committed
Expenditure for the Project on the date of seeking further instalment.
7. Request for specific approval of the Department to carry forward the unutilised grant to the next
financial year for utilisation for the same Project should be sent along with SE & UC, after completion
of the financial year.
8. The Comptroller & Auditor General of India, at his discretion, shall have the right of access to the

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 books and accounts of the Institution maintained in respect of the grant received from the
Government of India.
9. The Institution will maintain separate audited accounts for the Project. If it is found expedient to keep
a part or whole of the grant in a bank account earning interest, the interest thus earned should be
reported to the DST and should be reflected in the Statement of Expenditure. The interest thus earned
will be treated as a credit to the Institution to be adjusted towards the further instalment of the grant.
10. The Institution will not entrust the implementation of the work (except the out-sourced part as
approved) for which the grant is being sanctioned to any other institution nor will it divert the grant
receipts to other institutions as assistance. In case the Institution is not in a position to implement or
complete the Project, it should, forthwith, refund to the DST the entire grant received by it or the
balancing grant with it in favour of DDO, DST.
11. All the personnel including Research personnel appointed under the project, for the full/ part duration
of the project, are to be treated as temporary employees and will be governed by the Administrative
rules/ service conditions (for leave, TA/DA etc) of the implementing Institute. They are not to be
treated as employees of the Government of India and the DST will have no liability, whatsoever, for
the project staff after the completion of the Project duration.
12. For the expeditious implementation of the research Project, the PI will take the assistance of the
Institution in the process of selection and appointment of staff and payment to them. Scale and
emoluments for the posts not covered under DST’s OM are governed by the norms prevalent in the
implementing Institution or as agreed upon in consultation with the DST.
13. The DST reserves the right to terminate the project at any stage if it is convinced that the grant has
not been properly utilised or satisfactory progress is not being made.
14. The Project becomes operative with effect from the date on which the Draft/ Cheque is
received by the implementing institution. This date should be intimated by the Institution
authorities/ Principal Investigator to the DST. It will, in no case be later than one month after the
receipt of the draft/ cheque by the Institution.
15. If the Principal Investigator (PI) to whom a grant for a project has been sanctioned wishes to leave
the institution where the project is based, the PI/Institution will inform the DST of the same and in
consultation with the DST, evolve steps to ensure successful completion of the Project, before the PI
is relieved.
16. The data pertaining to the project should be systematically collected, scientifically documented and
submitted to DST which later would be placed in the public domain. This clause would not be
applicable for the projects where legal protection of the know-how generated is felt necessary.
17. Investigators wishing to publish technical/ scientific papers based on the research work done under
the project should acknowledge the assistance received from the DST, indicating the scheme.
Investigators are expected to publish some of the research papers emerging out of the Project work
in leading Indian Journals.
18. If the results of the research are to be legally protected, the results should not be published without
securing legal protection for the research results. For projects identified to have a distinct potential
for generating know-how, in the form of product/ process, that could be protected through patenting,
copyrights etc., the PI should carefully follow the “Guidelines/ Instructions for Technology
Transfer and Intellectual Property Rights” provided in the Guidelines for Implementing
Research Projects booklet issued by the DST. [http://www.tifac.org.in] For further information/
clarification on this subject- The Director, Technology Information, Forecasting and Assessment
Centre (TIFAC), Patent Facilitating Cell, Vishwakarma Bhawan, Shaheed Jeet Singh Marg, New
Mehrauli Road, New Delhi- 110016, E-mail:[email protected], may be contacted.

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 Annexure – V
Information about DST funding: maximum budget and what costs can be reimbursed

(a) Maximum budget from DST: The projected budget by the Indian PI will be reviewed by Indian
members of the advisory committee and will undergo financial due diligence as per DST
processes, which will take into account the cost needed for the projected activities, matching
efforts and conformity to DST guidelines.
(b) Heads wise break up of cost (Break- up of cost)

A. Non–recurring cost: Permanent Equipment as per quotations and GeM module will be permitted to procure.
B. Recurring costs
1 MANPOWER:
S.No. Manpower Position Monthly Emoluments Essential qualifications & age limit,
Selection Process & Service
Conditions for Scientific/Technical
Manpower

1 Research Associate – I Rs. 58,000/- + HRA As per DST OM. No.

Research Associate – II Rs. 61,000/- + HRA DST/PCPM/Z06/2022 dated 26th June
2023.
Research Associate – III Rs. 63,000/- + HRA
Junior Research Fellow Rs. 37,000/- + HRA
(JRF)
Senior Research Fellow Rs. 42,000/- + HRA
(SRF)
2 Scientific Administrative As per DST OM. No. As per DST OM. No. SR/S9/Z-
Assistant/Fieldworker, SR/S9/Z-05/2019 05/2019 dated 21st August 2019
Project Associate-I, dated 21.08.2019
Project Associate-II,
Senior Project Associate,
Principal Project
Associate, Project
Scientist-I, Project
Scientist-II, Project
Scientist-III, Project
Scientist B, Project
Scientist C, Project
Scientist D, Project
Coordinator-II, Project
Coordinator-III, Project
Manager

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2 OVERHEADS CHARGES As per DST norms and conditions:
Towards meeting the cost of academic expenses including
DST OM: SR/S9/Z11/2013 infrastructural facilities, an amount of:
dated 24 February 2015 a) For project costing up to Rs.1 crore, 10% of the total cost for
educational institutions and NGOs and 8% for laboratories and
institutions under Central Government Departments/Agencies;
b) for projects costing more than Rs.1.0 crore and up to Rs.5.0 crore,
overheads of Rs.15.0 lakh or 10% of total cost whichever is less;
c) for projects costing more than 5.0 crore and up to Rs.20.0 crore,
Rs.20.0 lakh will be provided as overheads; and
(d) for projects costing more than Rs. 20 crore, the quantum will be
decided on a case to case basis.

3 CONSUMABLES Amount as per project requirement (justification through DST

processes)
DST OM: SR/S9/Z11/2013
dated 24 February 2015

4 CONTINGENCIES Contingency can be utilised for stationery, accessories, software,

printer cartridges, the printing of reports and publicity materials etc. The
DST OM: SR/S9/Z11/2013 contingency amount may also be used for paying Registration Fees for
dated 24 February 2015 attending international conferences etc.

5 TRAVEL The budget allocated for travelling can be used for attending review
meetings, conferences, workshops and training programmes.
Travelling expenses for collection of data, survey and visits to other
DST OM: SR/S9/Z11/2013 centres in the multi-partners study can be budgeted.
dated 24 February 2015 Amount as per project requirement (justification through DST
processes), to be provided where the research work involves fieldwork
or/and project has many investigators/institutions and large manpower.
Travel will include both national and international travel between the two
collaborating countries. International travel of PI/Co-PIs and
coordinators will be admissible only based on reciprocity. One way
travel is not encouraged. The maximum period of stay of faculty will be
3 months and for students, it will not exceed 12 months. Travel costs
should not exceed 20% of the total budget (excluding overheads)

6 OTHER COST May include knowledge sharing and research uptake activities such as
costs towards Subcontract work like fabrication,
testing/standardization, renovation and small civil work and other works
like the publishing of joint (only) research outputs, filing of patents,
technology transfer, stakeholders meet or awareness
camps etc.
GRAND TOTAL Approx. Rs. per project
(The amount will be the maximum cost admissible under the call.
The actual amount may vary depending on the level of activities
proposed in the programme. )

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 Annexure – VI
DEPARTMENT OF SCIENCE AND TECHNOLOGY

POLICY ON CONFLICT OF INTEREST FOR APPLICANT

Issues of Conflicts of Interest and ethics in scientific research and research management have assumed
greater prominence, given the larger share of Government funding in the country's R & D scenario. The
following policy pertaining to general aspects of Conflicts of Interest and code of ethics are objective
measures that are intended to protect the integrity of the decision-making processes and minimize biases.
The policy aims to sustain transparency, increase accountability in funding mechanisms and provide
assurance to the general public that processes followed in the award of grants are fair and non-
discriminatory. The Policy aims to avoid all forms of bias by following a system that is fair, transparent
and free from all influence/ unprejudiced dealings, before, during and after the currency of the programme
to be entered into with a view to enabling the public to abstain from bribing or any corrupt practice in order
to secure the award by providing assurance to them that their competitors will also refrain from bribing
and other corrupt practice and the decision-makers will commit to preventing corruption, in any form, by
their officials by following transparent procedures. This will also ensure a global acceptance of the
decision-making process adopted by DST.

Definition of Conflict of Interest:

Conflict of Interest means "any interest which could significantly prejudice an individual's objectivity in the
decision-making process, thereby creating an unfair competitive advantage for the individual or to the
organization which he/she represents". The Conflict of Interest also encompasses situations where an
individual, in contravention to the accepted norms and ethics, could exploit his/her obligatory duties for
personal benefits.

1. Coverage of the Policy:

a) The provisions of the policy shall be followed by persons applying for and receiving funding from
DST, Reviewers of the proposal and Members of Expert Committees and Programme Advisory
Committees. The provisions of the policy will also be applicable to all individuals including Officers
of DST connected directly or indirectly or through intermediaries and Committees involved in the
evaluation of proposals and subsequent decision-making process.
b) This policy aims to minimize aspects that may constitute actual Conflict of Interest, apparent
Conflict of Interests and potential Conflict of Interests in the funding mechanisms that are presently
being operated by DST. The policy also aims to cover, although not limited to, Conflict of interests
that are Financial (gains from the outcomes of the proposal or award), Personal (association of
relative / Family members) and Institutional (Colleagues, Collaborators, Employer, persons
associated in a professional career of an individual such as PhD supervisor etc.)

2. Specifications as to what constitutes Conflict of Interest:

Any of the following specifications (non-exhaustive list) imply Conflict of Interest if,
(i) Due to any reason by which the Reviewer/Committee Member cannot deliver a fair and objective
assessment of the proposal.
(ii) The applicant is a direct relative or family member (including but not limited to a spouse, child,
sibling, parent) or personal friend of the individual involved in the decision-making process or
alternatively if any relative of an Officer directly involved in any decision-making process / has
influenced interest/ stake in the applicant’s form etc.
(iii) The applicant for the grant/award is an employee or employer of an individual involved in the
process as a Reviewer or Committee Member; or if the applicant to the grant/award has had an
employer-employee relationship in the past three years with that individual.
(iv) The applicant to the grant/award belongs to the same Department as that of the
Reviewer/Committee Member.
(v) The Reviewer/Committee Member is a Head of an Organization from where the applicant is

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 employed.
(vi) The Reviewer /Committee Member is or was, associated with the professional career of the
applicant (such as PhD supervisor, Mentor, present Collaborator etc.)
(vii) The Reviewer/Committee Member is involved in the preparation of the research proposal submitted
by the applicant.
(viii) The applicant has joint research publications with the Reviewer/Committee Member in the last three
years.
(ix) The applicant/Reviewer/Committee Member, in contravention to the accepted norms and ethics
followed in scientific research has a direct/indirect financial interest in the outcomes of the
proposal.
(x) The Reviewer/Committee Member stands to gain personally should the submitted proposal be
accepted or rejected.

# The Term “Relative” for this purpose would be referred to in section 6 of Companies Act,1956.

3. Regulation:

The DST shall strive to avoid conflict of interest in its funding mechanisms to the maximum extent
possible. A self-regulatory model is however recommended for stakeholders involved in scientific
research and research management, on issues pertaining to Conflict of Interest and scientific
ethics. Any disclosure pertaining to the same must be made voluntarily by the
applicant/Reviewer/Committee Member.

4. Confidentiality:
The Reviewers and the Members of the Committee shall safeguard the confidentiality of all
discussions and decisions taken during the process and shall refrain from discussing the same with
any applicant or a third party unless the Committee recommends otherwise and records for doing
so.

5. Code of Conduct
(a) The applicant must refrain from suggesting referees with potential Conflicts of Interest that may
arise due to the factors mentioned in the specifications described above in Point No. 2.
(b) The applicant may mention the names of individuals to whom the submitted proposal should not
be sent for refereeing, clearly indicating the reasons for the same.

6. Final Appellate authority:

Secretary, DST shall be the appellate authority in issues pertaining to conflict of interest and issues
concerning the decision-making process. The decision of Secretary, DST in these issues shall be
final and binding.

7. Declaration
I have read the above “Policy on Conflict of Interest” of the DST applicable to Applicant and
agree to abide by provisions thereof.

I hereby declare that I have no conflict of interest of any form pertaining to the proposed grant * I

hereby declare that I have a conflict of interest of any form pertaining to the proposed grant *

* & # (Tick whichever is applicable)

(Name /Signature with date)

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