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Spreadsheet

This document provides answers to questions about using spreadsheets and presentation software. It discusses the basic components of a spreadsheet like rows, columns, cells, and worksheets. It also covers different types of cell references, formulas, sorting data, and protecting spreadsheets with passwords. Regarding presentation software, the document discusses advantages, popular types of presentation programs, and how to open, save, and add text, slides, images and other features in a presentation.

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aashish
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134 views

Spreadsheet

This document provides answers to questions about using spreadsheets and presentation software. It discusses the basic components of a spreadsheet like rows, columns, cells, and worksheets. It also covers different types of cell references, formulas, sorting data, and protecting spreadsheets with passwords. Regarding presentation software, the document discusses advantages, popular types of presentation programs, and how to open, save, and add text, slides, images and other features in a presentation.

Uploaded by

aashish
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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ict tools questions

Session 1: Getting Started with Spreadsheet

1. What is a spreadsheet?

Answer – A spreadsheet is an electronic document, which has rows and columns. It is


used to store data in a systematic way and do calculations.

2. What are the different types of spreadsheet?


Answer – There are many types of spreadsheet available that have been created by
different companies. Some of the most popular spreadsheets are –
a. Microsoft Excel
b. LibreOffice Calc
c. Google Sheets

3. What are the different components of a Spreadsheet?

Answer – The different components of a Spreadsheet are –


a. Row – Rows are the horizontal placement of cells.
b. Column – Columns are the vertical arrangement of cells.
c. Cell – A cell is a rectangular box where rows and columns intersect.
d. Name Box – The name box shows the position of the selected cell. The cell position
is a combination of columns and rows.
e. Worksheet – A worksheet is a collection of cells in the form of a grid (a network of
lines that intersect to form a rectangle). When you first open the spreadsheet, you’ll see
a blank worksheet named Sheet1.
f. Workbook – A workbook is a spreadsheet that has one or more worksheets.

4. What is the extension of libreoffice Calc file?

Answer – The libreoffice calc file extension is .ods.

5. What is a worksheet?

Answer – The worksheet in Calc is also referred to as spreadsheet. The spreadsheet


can have many sheets. Each sheet can have many individual cells arranged in rows and
columns. The sheet tab shows its default name as Sheet1, Sheet2, Sheet3, ….

6. What is the difference between Rows and Columns?

Answer – The sheet is divided into vertical columns and horizontal rows. The rows are
numbered as 1,2,3,4,… and columns are numbered as A, B, C, D, …., Z,

7. What is the difference between cell and cell address?


Answer – The intersection of a row and column is called a cell. It is the basic element
of a spreadsheet. It holds data, such as text, numbers, formulas and so on. A cell
address is denoted by its column (letter) and row number. For example, D4, E9, Z89 are
valid examples of cell addresses.

8. What is an Active cell?

Answer – In a spreadsheet, the cell is the place where we enter the data. The selected
or activated cell is called an active cell.

9. Define Relative referencing, Mixed referencing and Absolute referencing.

Answer –

a) Relative referencing: When we drag the formula downwards in columns, the row
number of the cell address gets one added. In the same way, when you drag the
formula horizontally from the left to the right column, the column name of the cell
address is added on to the next column letter.

b) Mixed referencing: As we have seen, when we drag the formula, row number or
column name get changed in relative reference. To overcome this problem , In Mixed
Referencing, the $ sign is used before row number or column name to make it constant.
For example H2+C$14 (To make row 14 constant) or H2+$C14 (To make column C
constant)

c) Absolute referencing: In Absolute referencing, a $ symbol is used before the column


name as well as row number to make it constant in any formula. For example, $C$12,
$D$5, etc. In this case, even if you drag your formula in any direction, the cell name
remains constant.

Session 3: Working with Data and Formatting Text


10. What are the common formulas in Libreoffice?
Answer – The common formulas in LibreOffice is –
a. Addition
b. Subtraction
c. Average
d. Maximum and Minimum
e. Count

11. What do you mean by shorting in Libreoffice?

Answer – Shorting means arranging data in the spreadsheet according to the


requirement. It can be done by depending on the value type stored in cells.

Example –
a. Alphabetically – A to Z or Z to A
b. Numerical – smallest to largest or largest to smallest

12. What is Filter in Spreadsheet?

Answer – Filtering helps to display relevant data from the spreadsheet. You can also
temporarily remove irrelevant data.

13. How to protect a spreadsheet with password?


Answer – Protection helps the user to prevent data from others.
The steps to protect a spreadsheet are as follows –
Step 1 – Click on Tools and select Protect Spreadsheet
Step 2 – Type a password
Step 3 – Type the same password in the Confirm textbox
Step 4 – Click on Ok

Session 5: Presentation Software


14. What are the advantages of using a presentation?

Answer – Presentation software is being widely used to make digital presentations. It


has many advantages, which are as follows.
a. Presentations have features like images, videos, animation and music.
b. Making changes in digital presentations is easy.
c. A digital presentation can be shown to a much larger audience by projecting on a
Screen.
d. The presentation can be printed and distributed to the audience.

15. What are the different presentation software available?

Answer – There are a number of presentation software available, such as


a. LibreOffice Impress
b. Microsoft Office – PowerPoint
c. OpenOffice Impress
d. Google Slides
e. Apple Keynote

ICT Skills Class 12 Notes (QA)

Session 6: Opening, Closing, Saving and Printing a Presentation


16. What are the steps to open a presentation file?

Answer – The steps to open a presentation are as follows –


Step 1: Open LibreOffice Impress
Step 2: Click on File
Step 3: Select Open from the drop – down
Step 4: Browse and select the folder where your file is saved

Session 7: Working with Slides and Text in a Presentation


17. What is text Alignment?

Answer – Text alignment is a feature that allows users to horizontally align text in the
presentation.
There are four different types of text alignment features,
a. Right Alignment
b. Left Alignment
c. Center Alignment
d. Justified Alignment

18. What are the various advanced features used in a digital presentation?

Answer – The various advanced features used in a digital presentation are –


a. Inserting shapes in presentation – You can insert different types of shapes in digital
presentation like arrow, rectangle, circle, etc.
b. Inserting clipart and images in presentation – A picture speaks a thousand words.
We use a lot of images in a presentation to make it simple and interesting.
c. Changing slide layout – The default layout of a LibreOffice Impress slide contains
one textbox for the title and one for content. Layout helps to arrange the slide content
in an organized way.

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