Government of West Bengal

Office of the Executive Engineer, Midnapore Division, P.H.E. Dte.

Narampur PHE Complex, Pin-721101, Paschim Medinipur

Technical Specifications

HIGH DENSITY POLYETHYLENE (HDPE) PIPE AND FITTINGS

PART 1 GENERAL

1.1 SECTION DESCRIPTION

1.1.1 This specification includes but is not limited to high-density polyethylene (PE
3408) (ductile iron pipe size O.D) pressure pipe primarily intended for
the transportation of water and sewage either buried or above grade.
1.2 REFERENCES
1.2.1 AWWA C901 Polyethylene (PE) pressure Pipe & Tubing, ½ inch through 3
inch for water
1.2.2 AWWA C906 Polyethylene (PE) pressure Pipe & Fittings, 4 inch through 63
inch for water
1.2.3 ASTM D3035 Standard Spec for PE Pipe (DR-PR) Based on Controlled
Outside
Diameter
1.2.4 ASTM D3261 Butt Heat Fusion PE Fittings for PE Pipe & Tubing
1.2.5 ASTM D3350 Standard Specification for PE Pipe & Fittings Materials
1.2.6 ASTM D1238 Melt Flow Index
1.2.7 ASTM D1505 Density of Plastics
1.2.8 ASTM D2837 Hydrostatic Design Basis
1.2.9 NSF Std.#14 Plastic Piping Components & Related Materials
1.2.10 TR-33/2005 Generic Butt Fusion Joining Procedure for Field Joining of PE
Pipe
1.3 GENERAL
1.3.1 USE
1.3.1.1 High Density Polyethylene (HDPE) pipes/fittings shall be allowed
for use as water, wastewater and reclaimed water pressure pipe
where compatible with the specific conditions of the project. The
use of material other than HDPE pipe may be required by
DEPTTL. AUTHORITY if it is determined that HDPE pipe is
unsuitable for the particular application. All material used in the
production of water main piping shall be approved by the National
Sanitation Foundation (NSF).

1.4 DOCUMENTATION
1.4.1 Documentation from the resin’s manufacturer showing results of the
following tests for resin identification:
1.4.1.1 Melt Flow Index ASTM D1238
1.4.1.2 Density ASTM D1505
1.5 MANUFACTURER
1.5.1 All HDPE pipe and fittings shall be from a single manufacturer, who is fully
experienced, reputable and qualified in the manufacture of the HDPE pipe to be furnished. The
pipe shall be designed, constructed and installed in accordance with the best practices and
methods and shall comply with these Specifications. Qualified manufacturers shall be:
PLEXCO Division of Chevron Chemical Company, DRISCOPIPE as manufactured by
Phillips Products Co., Inc., SCLAIRPIPE as manufactured by DuPont of Canada or equal as
approved by the Utilities Engineer.
1.6 FINISHED PRODUCT EVALUATION
1.6.1 Production staff shall check each length of pipe produced for the items
listed below. The results of all measurements shall be recorded on
production sheets, which become part of the manufacturer’s permanent
records.
1.6.1.1 Pipe in process shall be checked visually, inside and out for
cosmetic defects (grooves, pits, hollows, etc.)
1.6.1.2 Pipe outside diameter shall be measured using a suitable
periphery tape to ensure conformance with ASTM F714 or
ASTM D3035, whichever is applicable.
1.6.1.3 Pipe wall thickness shall be measured at 12 equally spaced
locations around the circumference at both ends of the pipe to
ensure conformance with ASTM F714 or ASTM D3035,
whichever is applicable.
1.6.1.4 Pipe length shall be measured.
1.6.1.5 Pipe marking shall be examined and checked for accuracy.
1.6.1.6 Pipe ends shall be checked to ensure they are cut square and clean.
1.6.1.7 Subject inside surface to a “reverse bend test” to ensure the pipe is
free of oxidation (brittleness).
1.7 STRESS REGRESSION TESTING
1.7.1 The polyethylene pipe manufacturer shall provide certification that stress
regression testing has been performed on the specific polyethylene resin
being utilized in the manufacture of this product. This stress regression
testing shall have been done in accordance with ASTM D2837 and the
manufacturer shall provide a product supplying a minimum Hydrostatic
Design Basis (HDB) of
1,600 psi as determined in accordance with ASTM D2837.
1.8 COMPATIBILITY
1.8.1 Contractor is responsible for compatibility between pipe materials, fittings
and appurtenances.
1.9 WARRANTY
 1.9.1 The pipe MANUFACTURER shall provide a warranty against manufacturing
defects of material and workmanship for a period of ten years after the final
acceptance of the project by the OWNER. The MANUFACTURER shall replace
at no expense to the OWNER any defective pipe/fitting material including labor
within the warranty period.

PART 2 PRODUCTS

2.1 MATERIALS FOR PIPE SIZES 4-INCH DIAMETER AND LARGER

2.1.1 Materials used for the manufacture of polyethylene pipe and fittings shall be made
from a PE 3408 high density polyethylene resin compound meeting cell
classification 345434C per ASTM D3350; and meeting Type lll, Class C,
Category 5, Grade P34 per ASTM D1238.
2.1.2 High Density Polyethylene (HDPE) pipe shall comply with AWWA
Specifications C906.
2.1.3 If rework compounds are required, only those generated in the Manufacturer’s
own plant from resin compounds of the same class and type from the same raw
material supplier shall be used.
2.1.4 Dimensions and workmanship shall be as specified by ASTM F714. HDPE
fittings and transitions shall meet ASTM D3261. HDPE pipe shall have a
minimum density of 0.955 grams per cubic centimeter. All HDPE pipe and
fittings shall have a Hydrostatic Design Basis (HDB) of 1,600 psi.
o
2.1.5 HDPE pipe and accessories 4-inch diameter and larger, shall be 160 psi at 73.4 F
meeting the requirements of Standard Dimension Ration (SDR) 17 as MINIMUM
STRENGTH.
2.1.6 The pipe Manufacturer must certify compliance with the above requirements.
2.2 MATERIALS FOR PIPE SIZES 2-INCH DIAMETER AND LESS
2.2.1 Materials used for the manufacture of polyethylene pipe and fittings shall be made
from a PE 3408 high density polyethylene resin compound meeting cell
classification 345434C per ASTM D3350; and meeting Type lll, Class C,
Category 5, Grade P34 per ASTM D1238.
2.2.2 High Density Polyethylene (HDPE) pipes shall comply with AWWA
Specifications C901.
2.2.3 If rework compounds are required, only those generated in the Manufacturer’s
own plant from resin compounds of the same class and type from the same raw
material supplier shall be used.
2.2.4 Dimensions and workmanship shall be as specified by ASTM D3035. HDPE
fittings and transitions shall meet ASTM D3261. HDPE pipe shall have a
minimum density of 0.955 grams per cubic centimeter. All HDPE pipe and
fittings shall have a Hydrostatic Design Basis (HDB) of 1,600 psi.
 o
2.2.5 HDPE pipe and accessories 2” and less in diameter, shall be 160 psi at 73.4 F
meeting the requirements of Standard Dimension Ration (SDR) 9 as MINIMUM
STRENGTH.
2.2.6 The pipe Manufacturer must certify compliance with the above requirements.
2.3 FITTINGS
2.3.1 All molded fittings and fabricated fittings shall be fully pressure rated to match
the pipe SDR pressure rating to which they are made. All fittings shall be molded
or fabricated by the manufacturer. No Contractor fabricated fittings shall be used
unless approved by the Engineer.
2.3.2 The manufacturer of the HDPE pipe shall supply all HDPE fittings and
accessories as well as any adapters and/or specials required to perform the work
as shown on the Drawings and specified herein.
2.3.3 All fittings shall be installed using butt-fused fittings, thermo-fused
fittings/couplings, or flanged adapters and must be approved by the Engineer. NO
size on size wet taps shall be permitted.
2.3.4 All transition from HDPE pipe to ductile iron or PVC shall be made per the
approval of Depttl. Engineer and per the HDPE pipe manufacturer’s
recommendations and specifications. A molded flange connector adapter within a
carbon steel back-up ring assembly shall be used for pipe type transitions. Ductile
iron back-up rings shall mate with cast iron flanges per ANSI B16.1. A 316
stainless steel back-up ring shall mate with a 316 stainless steel flange per ANSI
B16.1.
2.3.4.1 Transition from HDPE to ductile iron fittings and valves shall be
approved by Depttl. Engineer before installation.
2.3.4.2 No solid sleeves shall be allowed between such material transitions.
2.3.4.3 Fittings and transitions shall be as manufactured by Phillips
DRISCOPIPE, Inc., 1000 Series Pressure Pipe, Chevron Chemical
Company Plexco/Spiralite pipe, or equal.
2.3.4.4 The pipe supplier must certify compliance with the above
requirements.
2.4 PIPE IDENTIFICATION
2.4.1 The following shall be continuously indent printed on the pipe or spaced at
intervals not exceeding 5-feet:
2.4.1.1 Name and/or trademark of the pipe manufacturer.
2.4.1.2 Nominal pipe size.
2.4.1.3 Dimension ratio.
2.4.1.4 The letters PE followed by the polyethylene grade in accordance with
ASTM
 2.4.1.5 D1248 followed by the hydrostatic design basis in 160’s of psi, e.g.,
PE 3408.
2.4.1.6 Manufacturing standard reference, e.g., ASTM F714 or D-3035, as
required.
2.4.1.7 A production code from which the date and place of manufacture can
be determined.
2.4.1.8 Colour Identification, either stripped by co-extruding longitudinal
identifiable colour markings or shall be solid in colour and as
follows:
i. BLUE – Potable Water
i. GREEN – Sanitary Sewer
2.4.2 Tracing Wire
2.4.2.1 Open trench installation of HDPE shall be identifiable per Depttl.
Specification Sec. 02600, Part 2, 2.01 (A).
2.4.2.2 Directional Drilled HDPE shall have wire conforming to Copperhead
Industries Reinforced #1245 Extra-High Strength Tracer Wire and
affixed to the drilling head/reamer per Detail M-17.
2.4.3 Marking Tape: Marking tape shall be installed per Depttl. Engineer approval.
PART 3 EXECUTION
3.1 JOINING METHOD
3.1.1 The pipe shall be joined with butt, heat fusion joints as outlined in ASTM D2657
and conform to the Generic Butt Fusion Joining Procedure for Field Joining of
Polyethylene Pipe, Technical Report TR-33/2005, published by the Plastic Pipe
Institute (PPI). All joints shall be made in strict compliance with the
manufacturer’s recommendations. A factory qualified joining technician as
designated by pipe manufacturer or experienced, trained technician shall perform
all heat fusion joints in the presence of the Depttl. Authority .
3.1.2 Lengths of pipe shall be assembled into suitable installation lengths by the butt-
fusion process. All pipes so joined shall be made from the same class and type of
raw material made by the same raw material supplier. Pipe shall be furnished in
standard laying lengths not to exceed 50 feet and no shorter than 20 feet.
3.1.3 On days butt fusions are to be made, the first fusion shall be a trial fusion in the
presence of a Depttl. Authority. The following shall apply:
3.1.3.1 Heating plate surfaces shall be inspected for cuts and scrapes and shall
O
be free of dirt and residue. Heater surfaces should be between 400 F
O
(minimum) to 450 F (maximum). Measure the temperature @ 12:00,
3:00, 6:00 and 9:00 o’clock positions using a pyrometer of infrared
thermometer at locations where the heating plate will contact the
pipe/fitting ends. The maximum temperature difference between any
O
two points on a single heating surface must not exceed 24 F. If this
 temperature is exceeded, the heating plate shall be cleaned per the
manufacturer’s recommendations.
3.1.3.2 The fusion or test section shall be cut out after cooling completely for
inspection.
3.1.3.3 The test section shall be 12” or 30 times (minimum) the wall thickness
in length and 1” or 1.5 times the wall thickness in width (minimum).
3.1.3.4 The joint shall be visually inspected as to continuity of “beads” from
the melted material, and for assurance of “cold joint” prevention (i.e. –
joint shall have visible molded material between walls of pipe). Joint
spacing between the walls of the two ends shall be a minimum of
1/16” to a maximum 3/16”.
3.1.4 The polyethylene flange adapters at pipe material transitions shall be backed up
by stainless steel flanges conforming to ANSI B16.1 and shaped as necessary to
suit the outside dimensions of the pipe. The flange adapter assemblies shall be
connected with corrosion resisting bolts and nuts of Type 316 Stainless Steel as
specified in ASTM A726 and ASTM A307. All bolts shall be tightened to the
manufacturer’s specified torques. Bolts shall be tightened alternatively and
evenly. After installation, apply a bitumastic coating to bolts and nuts.

PART 4 INSTALLATION

4.1 High Density Polyethylene (HDPE) Pipe shall be installed in accordance with the
instruction of the manufacturer, as shown on the Drawings and as specified herein. A
factory qualified joining technician as designated by the pipe manufacturer shall perform
all heat fusion joints.
4.2 HDPE shall be installed either by Open Trench Construction or Directional Bore Method.
4.3 Care shall be taken in loading, transporting and unloading to prevent damage to the pipe.
Pipe or fitting shall not be dropped. All pipe or fitting shall be examined before
installation, and no piece shall be installed which is found to be defective. Any damage to
the pipe shall be repaired as directed by the Engineer. If any defective pipe is discovered
after it has been installed, it shall be removed and replaced with a sound pipe in a
satisfactory manner by the contractor, at his own expense.
4.4 Under no circumstances shall the pipe or accessories be dropped into the trench or forced
through a directional bore upon “pull-back”.
4.5 Care shall be taken during transportation of the pipe such that it will not be cut, kinked or
otherwise damaged.
4.6 Ropes, fabric or rubber protected slings and straps shall be used when handling pipes.
Chains, cables or hooks inserted into the pipe ends shall not be used. Two slings spread
apart shall be used for lifting each length of pipe.
4.7 Pipes shall be stored on level ground, preferably turf or sand, free of sharp objects, which
could damage the pipe. Stacking of the polyethylene pipe shall be limited to a height that
will not cause excessive deformation of the bottom layers of pipes under anticipated
 temperature conditions. Where necessary due to ground conditions, the pipe shall be
stored on wooden sleepers, spaced suitably and of such width as not to allow deformation
of the pipe at the point of contact with the sleeper or between supports.
4.8 Pipe shall be stored on clean level ground to prevent undue scratching or gouging. The
handling of the pipe shall be in such a manner that the pipe is not damaged by dragging it
over sharp and cutting objects. The maximum allowable depth of cuts, scratches or
gouges on the exterior of the pipe is 5 percent of wall thickness. The interior pipe surface
shall be free of cuts, gouges or scratches.
4.9 Pipe shall be laid to lines and grade shown on the Drawings with bedding and backfill as
shown on the Drawings.
4.10 When laying is not in progress, including lunchtime, the open ends of the pipe shall be
closed by fabricated plugs, or by other approved means.
4.11 Sections of pipe with cuts, scratches or gouges exceeding 5 percent of the pipe wall
thickness shall be removed completely and the ends of the pipeline rejoined.
4.12 The pipe shall be joined by the method of thermal butt fusion. All joints shall be made in
strict compliance with the manufacturer’s recommendations.
4.13 Mechanical connections of the polyethylene pipe to auxiliary equipment such as valves,
pumps and tanks shall be through flanged connections which shall consists of the
following:
4.13.1 A polyethylene flange shall be thermally butt-fused to the stub end of the pipe.
4.13.2 A 316 stainless steel back up ring shall mate with a 316 stainless steel flange.
4.13.3 A 316 stainless steel bolts and nuts shall be used.
4.14 Flange connections shall be provided with a full-face neoprene gasket.
4.15 All HDPE pipe must be at the temperature of the surrounding soil at the time of
backfilling and compaction.
4.16 If a defective pipe is discovered after it has been installed, it shall be removed and
replaced with a sound pipe in a satisfactory manner at no additional cost to the Owner.
All pipe and fittings shall be thoroughly cleaned before installation, shall be kept clean
until they are used in the work and when laid, shall conform to the lines and grades
required. kinked or otherwise damaged.
4.17 Open Trench Installation:
4.17.1 Depttl. Standards and Specification, Section 02200 – Utility
Excavation, Trenching, and Backfilling shall apply in its entirety. For
proper laying excavation of any kind of soil and strata including shoring work (where
needed and so directed by the Engineer-in-charge), dewatering of trenches by
pumps, preparation of bed (having no sharp and hard materials
which can cause injury to the pipes and specials), has to be
done by contractor including removing of excavated earth at
the safe distance, as directed by the Engineer-in-charge. The
depth of excavation shall be in such a manner that a
minimum clear cover of 1.OO mtr. is available from top of
pipe for filling. Lowering · cleaning, laying and jointing of
pipes and specials shall have to be done as per methods
 already described. However, other precaution and measure shall
have to carry out as follows;
4.17.2 The centerline of the pipe shall not deviate from a straight line drawn between the
centers of the openings at the ends of the pipe by more than 1/16-in per foot of
length. If a piece of pipe fails to meet this requirement check for straightness, it
shall be rejected and removed from the site. Laying instructions of the
manufacturer shall be explicitly followed.
4.17.3 Good alignment shall be preserved during installation. Deflection of the pipe shall
occur only at those places on design drawings and as approved by the Engineer
Fittings, in addition to those shown on the Drawings, shall be used only if
necessary or required by the Engineer.
4.17.4 Each length of the pipe shall have the assembly mark aligned with the pipe
previously laid and held securely until enough backfill has been placed to hold the
pipe in place. Joints shall not be “pulled” or “cramped”.
4.17.5 Precautions shall be taken to prevent flotation of the pipe in the trench.
4.17.6 When moveable trench bracing such as trench boxes, moveable sheeting, shoring
or plates are used to support the sides of the trench, care shall be taken in placing
and moving the boxes or supporting bracing to prevent movement of the pipe, or
disturbance of the pipe bedding and the backfill. Trench boxes, moveable
sheeting, shoring or plates shall not be allowed to extend below top of the pipe.
As trench boxes, moveable sheeting, shoring or plates are moved, pipe bedding
shall be placed to fill any voids created and the backfill shall be recompacted to
provide uniform side support for the pipe.
4.17.7 Restrained joints shall be installed where shown on the Drawings or as directed
by the Engineer.
4.18 Directional Bore Installation:
4.18.1 Refer to Depttl. Specification 02320 - Horizontal Directional Drilling in
its entirety

PART 5 CLEANING

5.1 At the conclusion of the work, thoroughly clean all of the new pipe lines to remove all
dirt, stones, pieces of wood or other material which may have entered during the
construction period by forcing a cleaning swab through all mains 4” or greater. Flushing
velocities shall be a minimum of 2.5 feet per second. All flushing shall be coordinated
with Depttl. Engineer and Water Resources Department. Debris cleaned from the lines shall
be removed from the job site.

PART 6 TESTING

6.1 Pressure testing shall be conducted per Manufacturer’s recommendations and as

approved by the Depttl. Authority.
6.2 All HDPE water mains shall be disinfected prior to pressure testing as per Depttl.
specification.
6.3 All HDPE mains shall be field-tested. Contractor shall supply all labor, equipment,
material, gages, pumps, meters and incidentals required for testing. Each main shall be
pressure tested upon completion of the pipe laying and backfilling operations, including
placement of any required temporary roadway surfacing.
6.4 All mains shall be tested at 150 percent of the operating design pressure of the pipe
unless otherwise approved by the Engineer.
6.5 Pressure testing procedure shall be per Manufacturer’s recommendations or as follows:
6.5.1 Fill line slowly with water. Maintain flow velocity less than 2 feet per second.
6.5.2 Expel air completely from the line during filling and again before applying test
pressure. Air shall be expelled by means of taps at points of highest elevation.
6.5.3 Apply initial test pressure and allow to stand without makeup pressure for two to
three hours, to allow for diametric expansion or pipe stretching to stabilize.
6.5.4 After this equilibrium period, apply the specified test pressure and turn the pump
off. The final test pressure shall be held for one to three hours.
6.5.5 Upon completion of the test, the pressure shall be bled off from a location other
than the point where the pressure is monitored. The pressure drop shall be
witnessed by the resident project representative and Depttl. Authority
representative at the point where the pressure is being monitored and shall
show on the recorded pressure read-out submitted to the Engineer of Record.
6.6 Allowable amount of makeup water for expansion during the pressure test shall conform
to Chart 6, Allowance for Expansion Under Test Pressure, Technical Report TR 31/9-79,
published by the Plastic Pipe Institute (PPI). If there are no visual leaks or significant
pressure drops during the final test period, the installed pipe passes the test.
6.7 If any test of pipe laid disclosed leakage significant pressure drop greater than the
manufacturer’s recommended loss, the Contractor shall, at his/her own expense, locate
and repair the cause of leakage and retest the line. The amount of leakage, which will be
permitted, shall be in accordance with AWWA C600 Standards.
6.8 All visible leaks are to be repaired regardless of the amount of leakage.
6.9 The Contractor must submit his plan for testing to the Engineer for review at least 10
days before starting the test and shall notify Depttl. Authority inspector a minimum
of 48 hours prior to test.

Executive Engineer
Midnapore Division, PHE Dte.
 GENERAL SPECIFICATION

(Laying Distribution System Including Rising Main)

A) GENERAL CONDITIONS
B) CONSTRUCTION MATERIALS
C) EXECUTION
D) MODES OF MEASUREMENTS
E) SPECIAL TERMS AND CONDITIONS
F) OTHER DETAILS ADDITIONAL TERMS AND CONDITION IF ANY

A) GENERAL CONDITIONS
(A)-l The whole of standard specification as laid down in ISI along with the best practice adopted in the works of
P.H.E., Dte. is to be followed. The following papers will also from the part of this contract along with others as
given above.

a) Tender Notice
b) W.B.F. 2911 (i) / 2911 (ii) / 2912 (as applicable)
c) Drawing if any
d) Schedule of Rates & Bill of Quantities
e) Additional terms & conditions
f) This Specification

A-2. The tenderer prior to submission of tenders must inspect the site of work to have an estimate knowledge of
quantity and nature of various terms of work that may have to be executed. They should consider all future difficulties
and loss of labour due to any reason whatsoever as also any hindrances to the progress of works likely to occur due to
decay and difficulty in procurement of materials. Nothing extra will be paid for any oversight or ignorance of the site
condition. Rates must be quoted by the intending tenderers after due and full consideration of all the factors and
contingencies involved.

A-3. The word "Engineer-in-charge" shall refer to the Executive Engineer of the Division concerned of the P.H.Engg.
Dte or his authorized representative who may have been delegated with certain powers by the said Executive Engineer
in respect of the exercise of the powers so delegated.

A-4. Rates of all items in the schedule are inclusive of labour, materials, transport charges, all taxes (as applicable)
and other costs as may have to have to be incurred by the Contractor for getting the respective items of works
executed to proper and complete finish.

A-5. The time of completion shall be reckoned from the written order to commence the work. The work must be
commenced by the Contractor within 7 (Seven) days from the date to commenced the work.
A-6. The contractor shall be responsible for the true and perfect setting out of the works and for the correctness of the
positions, levels dimension of all parts of the works.

A-7. Contractor will draw up a programme of works in consultation with the Asstt. Engineer concerned and will apply
for materials which to be supplied departmentally well in advance. Site order Book must be opened and will have to
be supplied by the contractor at his own cost to the Assistant Engineer under whose custody it will be kept. Such order
book should have machine numbered page in duplicate so that one copy of the order may simultaneously be given to
the contractor if so desired by him.

A-8. The work site area is to be cleared if rubbish or other debries and all trees and plants with their roots if any
(reasonable quantity), at the cost of contractor. The contractor shall at his own expenses provide and maintain at site
adequate supply of clear and fresh water for the purpose of construction.

A-9. For the departmental materials issued to the contractor a stock register shall be maintained by the contractor and
the day to day receipt issue and balance of such materials shall be shown therein. This register shall be produced by
the contractor to the Engineer-in-charge or his representative, whenever required for verification of stock.

A-10. Departmental materials will be delivered to the contractor in such installments as will be deemed fit by the
Engineer-in-charge or his authorized representative. Contractor shall be full responsible for the safe custody of all
kinds of departmental materials issued to him, including pipes, specials and valves etc. till consumption there of in the
work and return of surplus material, if any to the departmental store. The materials must be stored at site of work and
must not be removed without specific permission of the E.I.C. Temporary store will be constructed by the contractor
in suitable place near the site of work and will be removed by the contractor at his own cost after the work is
completed. All incidental charges incurred from the time of delivery of the materials from the departmental store to
ultimate utilization in the work and return of surplus materials to the deptt. Store shall be borne by the contractor and
no extra payment on this account would be made. The contractor shall have to satisfy the E. I.C. about the full and
satisfactory utilization of the Deptl materials.

B) CONSTRUCTION MATERIALS

Contents: 1) General
2) Brick
3) Coarse Aggregate of C.C works
4) Sand
5) Cement
6) Steel

B-1 General: All materials to be used in works shall be of approved quality conforming I.S.1.specification work.
When material with such certificate marks are not available the same are to be get approved by the E.I.C. before use.
All materials will conform to I.R.C. specification if not stated otherwise in a particular tender specify.

B-2. Bricks: All bricks shall be approved quality of standard specification made of good brick earth. uniform deep red,
Cherry or copper colour, thoroughly burnt in kiln without being verified, regular in shape and size, sound, hard,
homogeneous in texture, true to shape and of standard dimension and shall be free from crack, chips flows, stones or
lumps of any kind and shall not show appreciable signs of efflorescence either dry or subsequent to soaking in water.
The bricks shall emit a clear ringing sound on being struck and have minimum crushing strength of 135 Kg/Sq.cm.
The size of bricks shall be as per convention. All the brick when absorbed water more than 20% of its own dry weight
after 24 hours immersion in cold water shall be rejected.

B-3. Coarse aggregate: (i) Stone chips or stone ballast for cement concrete, works (plains or reinforced) shall be of
hard. Uniform and fine texture free from faults or planes of weakness and free from weathered board. The ballast or
chips must be free from loan, clay or any surface containing free from organic matter or other impurities and screened
free of dust. Stone of black and hard variety as is generally available from quarries in Pakur / Rampurhat / chandil
variety, will be normally used. Stone aggregates from other sources may also be used, provided the same in found
suitable in the opinion of E.I.C. The ballast or chips shall be obtained by breaking from large blocks and must be more
or less cubical in shape.

(ii) Gravel: For use as coarse aggregates in cement concrete works must be hard absolutely free from surface coating
and on being broken the fractured surface must indicate an uniform and fine texture free from laminations of planes of
weakness. It shall be thoroughly washed and free of all foreign materials.

B-3. iii) Jhama chips for cement concrete work shall be obtained by breaking good quality jhama bats and must not be
spongy or with any coating of foreign materials and homogeneous in texture. The chips shall be more or less cubical.

B-4. Sand:- All sand shall be clean, sharp and free from clay, loam organic or other any foreign matter and shall be
obtained from the approved source. The contractor shall get the sample of sand to be used is different kinds of works
approved by the E.LC. or his authorized representative before using the same in work. Sand which in the opinion of
E.LC. or his representative is dirty must be washed to his satisfaction at the cost and expenses of the contractor. Sand
for all cement concrete works must be coarse. Medium sand may be used for cement mortar for masonry etc. Sand
filling in plinth or foundation, where specified may be done with fine sand.

B-5. Cement: No cement excepting those supplied by the Deptl, shall be used in the work or brought to the site by
the contractor. Cement bags must be stored in a water tight godown as approved by the E.I.C. Any cement damaged
by water or otherwise defective must be removed from site immediately.

B-6. Steel: Mild/Tor steel round bars will be issued departmentally. The Contractor's rate shall include labour for
cutting the bars to correct length, bending coil to correct shape, placing and fixing in position as shown in the
drawing with 1.626 mm. wire securely tied at every inter-section. The Contractor shall without extra charge,
 provided all other supports and fixing required and shall take precautions to see that all such temporary fixings are
removed, before the concrete is brought up. The contractor's rate shall also include any initial straighting of the bars
whenever necessary and removing loose rust of scale, if any and other incidental works in this connection. The
contractor shall be paid on the calculated weight of steel reinforcement only actually placed in structure i.e. The
weight of tying wire or cut-piece of rods not to be considered. If bars of exact required lengths be not available, these
shall be cut from such lengths or available bars as will involve minimum in cut piece.

C) EXECUTION: Contents : 1 ) General

2) Exeavation & filling
3) C.C. works
4) Brick work
5) Cement Plaster
6) Laying of pipe line
C-l. General: All work shall be carried out in proper manner as per I.S.I or I.R.C. (specifications if so directed even
if required otherwise in tender). Items of works not covered by the schedule of Tendered Estimate shall be carried out
as per best practice according to the direction of the E.I.C. and to his entire satisfaction.

C-2. Excavation & filling: i) Foundation Trench when excavated to the level indicated in the drawing will be shown
to the E.LC. and if on account of bad ground. or for any reason whatsoever be decides to go deeper with 'the
foundation/trenches, the contractor shall excavated further to the depth required by the E.I.C. In no case shall the
foundation soling, concrete or pipe line be laid prior to receiving orders to that effect from the E.I.C. or his authorized
representative.

ii) The excavated areas around the foundation of structure/pipe line are to be filled up properly to the required level
with the earth obtained from excavation or other materials as directed, well rammed with water and consolidated in
layers not exceeding 15 ern. at a time. The quantity for this item of work will be measured on the basis of quantity of
excavation paid for less the volume occupied by the structure/pipe line in the foundation.

C-3. Cement concrete works (plain or reinforced): i) Shuttering and staging: Whenever necessary shuttering and staging
must be provided unless otherwise stated, no payment will be made for such shuttering and the cost thereof will be deemed
to have been covered by the rate for relevant finished items of works. Where payment for shuttering has been specified the
rate shall be deemed to cover the cost of necessary staging as well. Payment if any, for shuttering will be on the basis of
surface area of shuttering is actual contact of concrete. Shuttering may be of approved dressed timber true to line normally
not less than 25 mm thick surface to be in contact with concrete are to be planed smooth except where otherwise stated.
Interior of all mould and boxes must be thoroughly washed out with a hose pipe or otherwise so as to be perfectly clean and
free from extraneous matter previous to the deposition of concrete.

ii) Mixing placing & compacting: The proportion specified is by volume in dry condition of the different constituents. For
the purpose of such and every batch of concrete, gauge boxes corresponding to the proper quantities of sand and coarse
aggregates must be used. All proportioning must be carried out in such a manner that the proportions of one bag of 50 kg
cement being taken as 0.003 cum. and the materials may be easily and greasily checked, the aggregates in each bag of
concrete or to be so proportioned as to obtain proper workability so that the mixture may now readily round all the
reinforcement and into every part of the moulds. The workability shall be measured by the amount of slump. The total
water content in each batch of concrete shall always be kept constant at the amount previous determined by experiments. .

Concrete shall be handed from the place of mixing to the place of final deposit as rapidly as practicable by methods which
will prevent segregation or loss of the ingredients. It shall be deposited as near as practicable in the final position to avoid
re-handing or following. Concrete shall not be dropped freely from any height. Placing dropping of concrete shall be done
as per direction of the E.I.C.

During placing and also immediately after depositing, the concrete shall be thoroughly compacted by ramming spearing
etc. until it has been made to penetrate and fill all the spaces between and around the steel rods, around embedded fixtures
and into the corners of frame work in such a manner as to ensure a solid mass entirely free from voids. If desired the E.I.C
may direct to use vibrators on important job to enable working with a comparatively low water ratio and ensure maximum
possible agree of compaction and homogeneity

iii) Protection and Curing: The contractor shall adequately protect freshly concrete about 1 to 2 hours after laying, from
two rapid drying due to sunshine, drying winds etc. of laying of concrete, the surface shall be cured by flooding with water
of minimum 25 mm. depth or by covering with wet absorbed materials. The curing shall be done for a minimum period of
10 days. Over the foundation concrete, the masonry work may be started after 48 hours. Of its laying but the curing of
 cement concrete shall be continued along with the masonry work for a minimum period of 10 days.

C-4. Brick work: Brick work shall consist of 1 st. class kiln burnt bricks laid in English bond with mortar as specified in the
items. Costs involved for cutting brick as required are covered in the rates for relevant items of brick work. Brick wall shall
always be carried up regularly in plumb and true to plan and line and level as far as possible along their entire length. The
mortar joints shall be of uniform thickness of 10 mm with such tolerance as may be considered responsible by the E.I.C.
All brick work shall be kept thoroughly wet. Bricks are to be well soaked in water before being used and each brick must
be thoroughly wet, when it is laid. Brick work will be cured by sprinkling water for 7 days after it is laid. No brick work
shall be carried up more than one scaffolding height of about 1.2 M. to 1.5 M. above adjoining walls. The surface of the
walls shall be kept clean and joints racked out about 12 mm.

C-5. Cement plaster: The proportion for mortar for exterior or interior plaster shall be specified in the item of work.
The plaster shall be of thickness as specified and the surface shall be similarly cured as per cement concrete. Interior
comers and edges of openings, if so directed by the E.I.C. shall be rounded off or chamfered with the same mortar for
which is extra payment will be allowed incase. All cement concrete surface should be chipped off properly before
taking up the plastering work. The surface shall be properly cured as required and directed by the Engineer-in-charge.

C-6. Laying of pipe line : - Contents :

1) General
2) Carriage
3) Storage & handling
4) Execution
5) Testing
6) Disinfection
7) Restoration.
C-6. i) General: The E.I.C shall mean the Executive Engineer of the Division concerned. All works will be
carried out to the entire satisfaction of the E.I.C Item of works not covered by the following shall be carried
out according to the direction of E. I.C.
C-6. ii) Carriage: All pipes, specials valves and joints etc. issued by the department to the contractor or his authorized
representative will have to be carried by the contractor from the respective departmental stores to the work site. If it is
necessary to carry the materials from one site to another for the work the contractor will have to be done at his own
cost. Surplus materials will also have to be returned by the contractor to the departmental stores as may be required. .

C-6. iii) Storage & bandling: There should be no damage or breakage of the pipes, specials and valves during storage
or handling. The Contractor shall full responsible for any damage / breakage of those materials if occurred during
storage /handling.

C-6. iv) Execution: a) Alignment: The pipes are to be laid as far as practicable along road flanks with least hindrance
to the vehicle or traffic. The contractor are to obtain at their own cost and responsibility the information regarding the
existence and precise position of the underground electric cables, telephone cables and pipe line etc. before fixing up
the alignment. Before taking up any excavation of trenches, approval of the alignment must be obtain from the E.I.C.

b) Excavation: Excavation of the trenches is to be done along the alignment to a depth ensuring a minimum cover of
1.00 M. from the top of the pipe up to the surface of the ground. The excavation shall have to be done through any
materials as may be specified in the schedule of work including road surface, comer etc. road brick pavement etc. with
shuttering and dewatering as may be required to protect the trenches and facilities the works during excavation. The
bottoms of the trenches are to be made as even as practicable. Trenching should not carried out too far ahead of pipe
laying the extent to which excavation may be done ahead of pipe laying will be decided by the E.I.C. The trenches
should be kept as narrow as practicable but must allow adequate room for jointing the pipes and placing and
compacting the back filling. A minimum width of 20 cm. on either side of the pipe will have to be maintained.
C) Installation: The pipes, specials, valves and joints should be carefully checked for any manufacturing defects,
cracks etc before lowering them in the trench. The cracks in the metal pipes & specials.etc are to be detected from the
ringing sound obtained by tapping them with a light in mallet. In case of socket and spigot pipes, the socket and spigots
are to be examined carefully. Straightening of the pipes is to be done along the corrected alignment. The pipes are to be
cut to sizes where necessary. The· specials are to be fitted and fixed in the correct position.

For laying of A.C. pipes, bedding is necessary to avoid point contact with rock, hard substance, root of tree or similar
materials with either by sand or excavated loose earth (to be decided by the EIC) at least 0'- 6" in depth from the
bottom of the pipe. Bonding between asbestos cement pipe and black cotton soil must always be prevented by
providing bedding of sand at the bottom as well as on top of the pipe. A.C. pipe shall have to be cured thoroughly in
water for at least 24 hours before those are laid in trenches and the rates laying one inclusive of the cost of this curing.

d) Jointing of pipes: For making C.L Socket joints with lead, the spigot end of the pipes of specials as the case may be
should be inserted fully into the socket the space between the inside of the socket and out side of the spigot should be
cleaned thoroughly. Gasket of approved quality is then to be packed over the spigot and leaving sufficient space to
receive required quantity of lead. A mould of sticking clay is to be prepared around the joint under preparation and
lead is to be purred into the joint in molten condition. Full quantity of lead required for the joint is to be purred in one
operation and allowed to be solidified lead should be caulked properly with caulking tools so that the joint may be
perfectly water tight. The lead should 99.8% pure. The cost of fuel required for melting lead is included in the rate for
making C.L Socket joints.

For making flange joints, the contractors will supply necessary bolts, nuts washers and rubber insertion etc. The bolts
and nuts are to be properly tightened that the joints are made water tight. For jointing A.C. pipes detachable joints set
(consists of C.I bracket collor, rubber rings, nuts and bolts etc) are to be used. The detachable joint set to be placed
properly by part on each of the A.C. pipe to be jointed and to be tightened properly with nuts and bolts so as to make
the joint water tight.

e) Back filling: Back filling of trenches is to be in layers of 0'- 6"each and layer being adequately watered and
consolidated. After the trenches have been consolidated the surplus excavated materials and spoils should be removed
from the site to the satisfaction of the E.LC. Filling the trenches with loose excavated materials followed by a loose
head on top of pipe line will not be allowed. Back filling in any section of the trenches has .to be done where jointing
in that section has been completed and the joints have been found to be satisfactory during hydraulic testing of the line.

f) Valve Chamber: The sluice valve chambers have to be constructed in accordance with the type drawing which may
be seen at the office of the Executive Engineer of the Division concerned. Each of the valve chambers with dimension
varying with respect to the pipes sizes shall comprise a square brick walled chamber having W.C.C,(6:3:1) at bottom
and R.C.C slab cover with surface box of approved quality.

Unless otherwise mentioned the thickness of the slab should be considered as 125 mm. with 1 % reinforcement both
way. In case of difference between drawing and this specification, this specification will superceed the other, the
washout value chamber will be constructed as per type designs for sluice valve chamber mentioned above with the
supply of labour and materials.

C-6 (v) Testing of pipe line: Hydraulic tests of the pipe line are to be given by the contractors while the works of
laying proceed on. The pipe joints (and incidentally pipes also) are to be tested in section of 150 Mtr. to 300 Mtr. and
will with stand a water pressure of 6kglSq.cm. for pressure as recommended by E.I.C. for a continuous period of one
hour without any leakage. If any defect is detected in the joints or the pipe line during testing, the contractor shall
rectify the defects at his own cost to the satisfaction of E.I.C.

For testing of pipe line the Contractors must provide all necessary appliances, tools and plants, pipes and specials and
labour. Further the contractor will arrange to procure water to perform the test. If however, water from the existing
distribution lines is available and the municipal authorities are agreeable to supply it, the same may be used by the
contractors in effecting the hydraulic test after paying the necessary charges to the municipality. If necessary the
contractors will have to sunk small dia. tube well (l W'dia.) to procure water for testing for which no extra payment
will be paid.

In a non-tube-well area, if it is evident to the E.I.C. that the water for testing cannot be procured for reasons of actual
scarcity then the testing of different sections of-the distribution system may be deferred up to a maximum period when
water from the new sources is available in the pipe lines. In that cases the contractors must arrange to isolate, free of
cost, pipe section ( not exceeding 300 mtr.) for the purpose of demonstrating hydraulic test in accordance with clauses
under Para above, and must replace the inter connection or make necy. Connection to either close the distribution
circuit or to bring about a continuity with the adjacent section. For a differed testing corporate under the sub-clause
there will be a deduction of 10% of the value of having and jointing which become payable to the contractor. The sum
so deducted will be kept as retention money till the tests of pipe lines are completed satisfactorily.

When departmental water is utilized for effecting hydraulic test the contractor will pay the cost of water as per
prevailing departmental approved rate of water taken or the municipal rate in force whichever is less.

C-6. vi) Disinfection : After completion of the pipe laying works all the newly laid lines will have to be thoroughly
washed with clear water as per direction of the E.I.C.

The cleaned lines are then to be disinfected with chlorinated water containing 5 P.P.M. of chlorine. The chlorinated
water must be kept within the pipe line for 24 hours. The contractors will arrange for clear and chlorinated water at
their own cost.

Bleaching powder, if used has to be tested for its available chlorinate contents before use. The contractor will have to
bear the cost any probable loss in chlorine content.

The item of disinfection includes the costs of supplying requisite quantities of water. bleaching powder, testing making
solution of adequate strength, staining, feeding the solution in the pipe lines, maintaining the water for 24 hours and
suitable disposal of the chlorinated water i.e. construction of Surface, drain (temporary) or additional temporary pipe
line, which must be necessary to drain out the water from pipes.

C-6. viii) Restoration: During execution of laying pipes under road, the pucca surfaces may have to be disturbed. The
road surfaces so disturbed must be restored by the contractor to its original condition. At the time of cutting the road
surface, the thickness of soling, metal led roads etc. should be carefully preserved for reuse as required. In these cases
in which the owing authorities of the road may be willing to do the restoration the trenches, and consolidate them
properly as required for back filling included in the item of laying of pipes. In such cases separate payment will be
made for road restoration.

D) Modes of measurements :

i) Modes of measurements will be followed per IS: 1200 (concerned part) for brick work, cement concrete,
reinforcement plaster etc.
ii) . Measurement for laying of pipes will be taken along the centre line of the pipes, specials and valves as
laid.
iii) For measurements for restoration of W.B.M, roads will taken on the top of the surfaces restored so that
the area may be found out for the purpose of making payment. Similar measurement would also be taken
for the bituminous portion of the road surface.

E) Special Terms and Conditions:

E-l) All works are to be done as per general conditions and gnl, specifications in the P. W.D schedule. This P.W.D
schedule shall mean the South Western Circle schedule of rates for Buildings and road works and carriage of South
Western Circle schedule of rates for plumbing sanitary and Drainage works. current of the time of calling of Tenders
as the case may be Circle schedule comprises of:-

i) For Building, Road & Carriage works: The printed "South Western Circle" schedule of rates for Buildings, road
and carriage works current at the time of calling of Tenders including its General conditions, General specification etc
including corrigenda and addenda if any.

ii) For plumbing sanitary & drainage works The printed schedule of South Western Circle for plumbing and sanitary
& drainage works current at the time of calling of tender including corrigenda and addenda if any.

E-2) Earnest money is to be deposited into Govt. Treasury or any nationalized Bank in favour of the Executive
Engineer of concerned division and the original challan I Demand draft I Call deposit I etc. must be submitted along
with tender (at the time of submission) Deposit made in other method as admissible under existing rules of this
Directorate will also be acceptable if found in order and fulfilled the condition as specified. The successful tenderer
will have to furnish a total security deposit of 10% (ten percent) of the value of work to be actually executed. The
earnest money already deposited will be converted into security deposit and the balance security money to make up
2% / 2.50 % of the tendererd amount will have to be deposited within 7 (seven) days from the date of receipt of
information (in Regd. Post) of acceptance of tender if and as asked for. The balance 8% /7.50 % Security money shall
be deducted from each progressive bill so that the total deduction together with security deposit already taken
constitute 10% (ten percent) of the total value of work as actually executed.

In respect of tenderer who has a fixed permanent security of requisite with Govt. has been exempted in writing from
payment of E.M. with individual tender. No earnest money need be deposited in his case but security money
amounting to a total of 10% (ten Percent) of the value of works to be actually done, will be deducted from the
progressive bills @ 10% (ten Percent) of each such bill.

E-3) The earnest money deposited by a unsuccessful tenderer will be refundable on application to the Executive
Engineer of concerned Divn. as per rules in such cases or as notified.

E-4) In the event of the tender being submitted by a firm not known to P.R.E., Dte. it must be signed separately by
each member of the Finn. In the event of absence of any partner, it must be signed by another partner on behalf of the
person authorizing him to do so, such power of attornies will have to be produced at the time· of opening of tender. In
case of a firm whose function are carried out by one member of a joint family, it must disclose that the firm is duly
registered under the Indian Partnership Act.

E-5) The successful tenderer on receipt of intimation of acceptance of his tender must similarly deposit as in Para E(1)
above a further sum to make up security money of 2%/2.50% of the tendered amount and execute the tender agreement
in triplicate in WBF 2911(i)/2911(ii)/2912 both relevant tender documents within 7(seven) days from the date of
receipt of information to that effect through Regd. Post failing which the contract will be liable termination without
further reference and the security money at hand stand forfeited to Govt.

E-6 a) All items of works, not included in the specifications are to be carried out in accordance with the general
conditions and specification of South Western Circle Schedule in force at the time of acceptance of the tender and that
of schedule of rates of P.W. (Roads) Deptt. in force in case of tender of road works.

b) The specifications for works not carried by the specification laid down in the circle schedule! Road's schedule shall
be ISI/IRC code of practice and as per sound engineering practice according to the direction of the E.I.C.

c) In addition to above the special terms and conditions and specifications, additional terms and conditions &
specification shall also be applicable.

E-7) The supply of materials viz cement, steel, pipes, specials, valves lead etc. which will be issued by the department
may not be continuous uniform and regular. No claim whatsoever will be entertained for detention or loss of
contractors labour and conveyance etc. arising out of such irregular supply of the materials mentioned above. No
claim for idle labour will be entertained under any circumstances.

E-8) a) A tender is to quote their rates in figures as well as in words at percentage above, below or at per the rates
shown in the specific priced schedule of probable items with approximate quantities. The said quotation in the exact
wording must be written on page-2 only of the printed tender form and no where else. The quotation shall be clearly
and legibly written and the whole writings must be by the hand of the person signing the tender and with the same pen
and link.

b) The tenderer must also sign at the bottom of each page of the printed tender form and other tender documents. Over
writing shall not be allowed. All correction, addition, alternation must be duly signed. When a tenderer signs a tender
in any language other than English, the rate quoted by him shall also be written in the same language. In addition he
shall furnish a certificate to the effect that all the stipulations of the tender documents have been fully and clearly
explained to him and understood by him. The person who has so explained the stipulations shall also furnish a
certificate to the effect that the stipulations have been fully and clearly explained by him to the tenderer.

E-9) a) In respect of the successful tenderers, the earnest money on acceptance of tender shall be converted as a part
of security deposit. If the security money falls short 2% /2.50% of the tendered amount or be a maximum of Rs:
20,000/- tenderer shall have to deposit the balance amount within 7(seven) days from the date of information to do so.
b) In all cases the amount of recovery of the final bill will be so adjusted as to make the total amount of security
deposit equivalence to 10% (ten percent) of the total value of works so executed.

c) Income tax will be deducted from the progressive bill as per G. O. No. F no. 275/10/72 I.T.J. dt. 21.03.1972 of the
ministry of finance Deptt. of Revenue and Insurance, Govt. of India with its time to time amendments if any.

E-I0) a) The contractor shall provide all pumping and other arrangements that may be necessary to remove from the
keep out of foundation or any part of the structure under constructional laying water, whether canal water, sub-soil
water and water from any source what-so-ever, such pumping or other necessary arrangements shall not be paid for
separately unless otherwise specified and the cost thereof is to be included in the contractor's rate of relevant item of
works.

b) Arrangements for water for all works, such as, mixing morter, soaking brick material, brick works, concrete works,
consolidation washing of metals and chips etc. construction of platforms and vats etc. Including cost thereof are to be
borne by the contractors. The water should be clean, free from loan, silt and organic materials. No hard water shall be
used. The rates quoted by the contractors must be inclusive of all such charges and costs.

c) The contractor shall arrange for temporary sheds of latrines, water supply etc. arrangement for the use of his staff.
Latrine shall be arranged to be cleaned and disinfected, as well as directed by the E.I.C. of work and shall remove
these completely after completion of the work, and the ground restored to its original conditions to the satisfaction of
the E.I.C. .

d) The contractor shall make their own arrangement for storage space and godown for their tools and plants, material
etc. and shall also exact their own cost necessary sheds and godowns for proper storage of Govt. materials such as
cement, steel materials etc. which will be issued to them, as necessary from time to time.

e) All sheds godowns vats platforms etc constructed by the contractor for constructional purpose shall have to
removed by them and completion of the work at their own cost and the ground restored to its original condition to the
satisfaction of the E.I.C. Before using any Govt. land for the above purpose prior approval of the E.I.C. is to be
obtained. The land will however be given free or rent for the above purpose, if available.

E-ll) The contractor shall remain responsible for compliance of the provision of contract labour Act (Regulation and
abolition) 1970, and W.B. contractor labour (Regulation and Abolition) Rules 1972 in force at the time of submission
of tender and subsequent amendment thereof during the pendency of contract.

E-12) Intending tenderers are requested to see the site of work to got themselves thoroughly acquainted with the local
conditions near about the site of works. No grumbling on account of bad site conditions or difficult soil conditions or
dearth of water supply or approach road will be entertained.

E-13) a) Not-with-standing what has been stipulated in the abridged N.I.T. a bonafide outside contractor while
participating in one tenderer under P.H.E. , Directorate shall engaged required number qualified Engineering
personal(s) depending upon the value of the work as per prevailing Govt. rules.

b) The Authorized agents or representatives as and when engaged by the enlisted as well as bonafide outside
contractors for supervisor of work and for receiving departmental materials on hand receipt shall also be either
Degree or Diploma holder in Civil Engineering as the case may be depending on the value of the work as indicated
above and should hold appropriate power of attorney.

c) The Engineering personal to be engaged by the contractor shall have to remain present at the time of inspection
of works before the E.I.C. for receiving site instructions.

E-14) a) The rates quoted by the tenderer must be inclusive of all incidental charges, sales taxN AT, Royalities
Octroy local rates, tools ferry charges etc as necessary.

b) All rates and amounts should be eligibly written in English when the contractor sign in an Indian Language. All
rates and the amounts must be written in same language as well as English. In case of illiterate contractors, the rates,
Units, amounts tendered must be accepted by the witness of the tenderer known to be accepting authority. The
standard unit of rates must not be splitted up failing which the tender will be declared as informal.
E-l5) a) All tools and plants are necessary for by the works, unless provided by this directorate on rental basis, will
have to be arranged for by the/contractor at his own cost.

b) Cost of clearing of all verities of Jungles, shrubs and trees (of girth upto 30-45 em. ) or any undesirable
vegetation from within the boundaries or alignment of works will not be paid for separately. The tenderer must
satisfy them selves by actual visit to the site of work and must quote rates as per schedule inclusive of all those and
similar charges both direct and incidental.

E-16) Not with standing what has been laid down in clauses 12 of W.B.F. No. 2911, 2911(i), 2911(ii) the rate of any
item of work which does not appear in the schedule of probable item of work quoted by the contractor will be
primarily determined form the similar or allied items appearing in the aforesaid schedule of items by adding,
subtracting or corportioning as required on applying the same percentage as quoted by the tenderer. Where it is not
possible to determine the supplementary rate for tender schedule of items the rates for such items of works will be
determined from the circle schedule of rates concerned if available duly applying the same percentage rates for those
items when cannot be arrived at by any of the procedure stated above and have been brought to the notice of the E.I.C.
before execution of them will be determined from the then current market rates of labour and materials. For analysis
of rates and lowest market cost of materials gathered from established business firms will be considered. For labour
rates which do not appear ' in the circle schedule, similar or allied rates allowed rates allowed in the circle schedule
may be considered. In this case 10% (ten percentage) profit shall be admissible but contractual percentage shall not be
appearable.

E-17 ) Cement, steel materials pipes & specials, lead will supplied by the Department from the departmental store at
different Sub-Division under different Division and the cost thereof will be recovered from the bills of contractor.
Surplus steel materials are to be returned by the contractor to deptt. Store as per direction of the E.I.C. at his own cost.
Cut pieces ofless than 1.0 mtr. length will not be taken back.

E-18) In case of the materials are issued from any other godown, the same are still to be carried in which case
necessary adjustment for rate of work or otherwise due to carriage of materials from any other godown will be made
with consequent extra payment or less payment as the case may be. The contractor must make his own arrangements
for carriage of departmental materials form the departmental store as specified to work site at their own expenses, for
which no extra payment will be made
unless otherwise, specifically provided in the schedule.

E-19) a) All items of works not Included in the specification are to be as per specifications in vogue of the South
Western Circle, P.W:D. Midnapore printed P.W.Roads Deptt. schedule of rates for Road works.
b) In case of ambiguity, the sanctioned drawings would always take precedence over sanctioned estimate.

c) Departmental godown or store would be the godown or store which will be shown or indicated in writings prior to
opening of the tender.

E-20) All conditions laid down here will be effective in addition to those of W.B.F. no. 2911, 2911(i), 2911(ii) 12912
provided they do not mitigate against the condition laid sown in the printed from of the specification.

E-21) The earnest money of all tenders other than three lowest tenderers will be refunded after the comperative
statement has been prepared and checked. The earnest money of 2nd and 3n1 lowest will be refunded after issue of
work order to the 151 lowest tenderer.

E-22) a) Regarding materials in respect of items of works for which the contractor's rate are not inclusive of the cost of
such materials the contractor shall only act as custodian on behalf of the Govt. & the value of such materials will not
be charged to him except under sub-clause (d) (e) hereof.

b) When the contractor provides for use of certain specified materials to be supplied by the Deptt. the contractor shall
not obtain such materials from others sources uniess so authorized in writing by the E.I.C.of the works.

c) Materials supplied for a particulars work or part there of shall not be used else where except with the written
permission of the said E.I.C.
d) The contractor shall be held responsible for any misuse, less or damage of the materials issued or handed over to
him by the E.I.C. in default the costs of such material shall be recovered from the contractor according to the items of
the previsions made in sub-clause (e) hereof.

E-22) e) In the following cases the materials issued or handed over to the contractor shall be deemed to have been
mis-used by him.

i) Materials lost or damaged due to negligence on the part of the contractor and/or defective storage by him.

ii) Materials used in excess of the requirements as shown in consumption chart in P.W.D. schedule.

iii) Materials used without permission of E.I.C. in temporary works or in the construction of contractor's godown, side
office, labour hutments etc.

The value of materials mis-used as above (in which case the decision of the E.I.C. shall be final) shall be recovered at
50% excess of the highest of the following three rates.

i) Issue rate as specified in the contract.

ii) Depttl. stock rate at the time of recovering of value and

iii) Market rate at the time of recovering of value.

E-23) All materials rejected by the E.I.C. or his authorized representative must be removed from the site within 48
hours of rejection otherwise rent will be charged on the contract for occupying Govt. land at the rate as considered
reasonable by the E.I.C. whose decision should be final in this respects.

E-24) Whenever asked for by the E.I.C. during the progress of work and also with the [mal bill, the contractor shall
submit to the former a statement showing: (i) the total quantity of materials need by the contractor, from the Depttl.
(ii) Consumption there of item by i.e. in the work and (iii) the balance in hand.

E-25) No escalation of rate within the period of execution of the work is admissible.

E-26) In case of any discrepancies or ambiguity in stipulation any where in the tender forms, decision of the
Executive Engineer, is final and pending on all concerned.

(F) Additional Terms & Conditions & Specifications:

F-l) Extra works: (i) All extra and additional works, if ordered for will have to be carried out under written orders of
the E.I.C. of his authorized representative.

(ii) Orders for such extra and additional works will be given either in proper extra works from or in any other form
(even in plain paper) duly signed and / or countersigned by the E.I.C.

(iii) The payments for the extra and additional works will be made on the basis of tendered rate of similar nature of
works or after analysis in accordance with the clause of B.F. 2911. The decision of the Executive Engineer of this
division in this respect will be final and binding upon the contractor.

F-2) Road crossing works (if not included in the schedule) shall be carried out as per direction of E.I.C. The payment
will be made or lump sum item rate basis after analysis the various items involved in accordance with labour rates and
local market rate including considering the circumstances and situations as to be arose. The decision of Superintending
Engineer in this respect is final and binding up to the contractor.

F-3 ) Departmental materials will be issued to the contractor and cost will be recovered from the contractor's bill at the
rate as per followings: If stock permits .

a) Cement ............................................ per M.T.

b) M.S. Rod ......................................... per M.T.
c) Tor Steel .......................................... per M.T.
d) Lead .................................................. perM.T.

F -4 ) If the department fails to issue the materials, contractor has to procure the same from the open market (without
extra costs) at his accord with the prior permission of the E.I.C. and materials thus procured will have to be approved
before they are put to use. It may be mentioned here that the depttl. may ask the contractor for producing satisfactory
certificate about the quality of the materials along with the concerned papers. Nothing extra for payment of tests
whatsoever will be paid as extra.

F-5) The supply of departmental materials (Cement / Rod / Lead / pipes/Specials/ Valves/D.T.Joint etc.) will be made
over to the contractor in lots from time to time against clear hand receipts from their authorized representatives. The
quantity and time of such supplies will decided by the E.I.C.

F-6) a)The contractor will have to maintain a site order book (numbered with triplicate copy) at site before
commencement of the work, where in the orders, instructions, comments, sketches etc as may be issued at site by the
E.I.C. or demand by the E.I.C. shall be recorded.

F-6) b) The contractors or their authorized representatives at site must sign any such orders, instructions, comments
and sketches issued as a token of acceptance in all the three pages of the work site order book.

F-6) c) It may be carefully noted that in absence of site order book any instruction given at site will be treated as
instruction given to the contractor and this departmental staff will have the right to classify the subject with results in
favour of this department.

F-7) a) The pipes are to be laid as practicable along road flanks with least hindrance to the vehicle or traffic. The
contractors are to obtain at their own cost and responsibility the information regarding the layout, precious position of
the underground electri-mains , Telephone or their cables. No responsibility in this regard will be taken by the depttl.
supervising staff.

b) Trenches will have to be protected against accidents continuously through out day and night. Demonstrations of
danger singles, Red lamps and other signs are to be arranged. Suitable barricade have to be created and maintained by
the contractors in the interest of public safety even if the same may not be explicit desired by the E.I.C.

c) The contractors will further shore up and support to the satisfactions of the E.I.C. all buildings, walls electric lines,
telephones, or other cables, water drains, culverts, water mains and other pipes which may be or are likely to be
affected or damaged or disturbed by the works being in the line thereof or continuous thereto.

d) The contractors will be liable for and take good at their own expenses within a reasonable period of time to be fixed
by E.l.C. all damages which may be occasioned to any or any combinations of the items (i.e) buildings, walls water
mains, and other pipes mentioned or in consequence of the execution of works or accident whatsoever. In the event of
default (i.e. lapse with respect to the time limit) it shall be lawful for the E.l.C. to employ other agency to make good
the damages at the risk and cost of the contractor after 24 hours written notice, for time period is lapsed.

F-8) The contractor will indemnify the Govt. from and against every cost, charges, expenses and claims which may become
payable to claimable by any person(s)/public private or Govt. concern (i.e.) Railway, Roads, Electric supply, Telephone,
Municipality etc for or in respect of any one roachment, damage or any (even if accidental) occasions to the property of life
of any such concern or person (as the case may be) by or in respect of any labour of work entitled uP911 any such
person/persons by reason of any interference
with such property due to the said works.

F-9) The tenderers will consider the connections purported in clauses 7(a) to (e) to mentioned above to Judge the extent of
liabilities involved and quote his rates accordingly since no extra claims will be entertained separately on these accounts.
Inspections of sited prioror tendering therefore should be done by the trenches.

F-10) i)The expression laying of pipes also include (i) cutting of pipes to sizes where necessary, lowering and staging along
the trenches.

ii) Removal of surplus excavated unserviceable materials (except road metal) after the trenches have been rammed to the
satisfaction of the EJ.C. If any unserviceable materials such as bricks, stone, ballest, chips, stone setting, asphalt etc. are
available from roads and other road flanks along which the pipes have been laid, for restoration the same , contractor will
arrange for stacking these materials properly and separately as per direction of E.I.C. for which no extra payment will be
entertained.

F-11) For un-satisfactory restoration, the contractor may have to receive 70% payment for the quantities of work done under
the item laying of pipe line including jointing. The balance 30% will be kept as retention money pending satisfactory
restoration within a reasonable period.

F-12) For carried earth supplied by the contractor the earth is to be first stacked at site for measurement and the earth to be
utilized in works after stacks have been measured up. The items of earth work with such carried earth included the cost of
such operations. The net quantity for the purpose of payments shall be derived after deducting allowance for sink age and or
shrinkage as specified in the circle scheduled. In specials circumstances the E.I.C. may at his sole discretion, take borrow pit
measurements at source for such carried earth in which case no allowance for sink age and or shrinking is to be deducted.

F-13) a) For item of carriage no allowance shall be made for wastage of materials in transit and in restacking at different
places except, when such loss in due to special circumstances which is the opinion of E.I.C. are beyond the control of the
contractor. For road transport, schedule of rate included items for transport, as pacca road. Where any kuccha road is
incolved, either in part, or in the full, the length of Kuccha portion will be taken equivalent to pacca portion of length one
and half times. the actual length and the total equivalent distance of pacca road calculated accordingly . Payment shall then
be made on the basis of rate for transport, corresponding to this equivalent pacca road distance. This method will be applied
whether the road is fully Kuccha or partly pacca and partly Kuccha (Irrespective of Kuccha portion on the route).

b) For loading unloading and stacking, payment for carriage by hand load invliving a lead of more than 30 mtr. will be made
only when the E.I.C. is satisfied that the trucks cannot approach nearer.

c) When in the opinion of the E.I.C. there are more than one possible route for the transport (payment shall be made or the
basis of the cheapest, not necessarily the shortest) of all possible routs irrespective of the route actually followed.

d) The quantities on which carriage items shall be paid, will be the net quantities after due allowance for sink age
and/or shrinkage as stipulated, mentioned earlier.

F-14) All rubbish, debris and superfluous materials will have to be removed from the site and contractor's cost as they
accumulate and the whole site left clean and tidy during the progress of work to the entire satisfaction of the E.l.C.

F-15) Not with standing anything contained in the various clauses of the contract, the contractors are bound to abide
by the minimum wages Act' 48 (Act No. XI of 1948)

F-16) During execution of work for any alternation in omissions, additions to, or substitutions for the original
specification, drawings, designs and instructions (that may appear to be necessary) which do not appear in the attached
schedule of items, the contractor shall be bound to carry out the work in accordance with the instruction of E.I.C.
without preferring any objection. However supplementary items as per current circle's schedule if so done will be
entertained.

..
F-17) Before submission of tender the contractor should verify from the market about the availability of the materials
and in no cases "extension of time" will be generally considered on this Ground.

F-18) Consumption of Deptt. materials will be guided as per provision in the South Western Circle,Schedule.

F-l9) (a) The work must be completed in all respect within the period as mentioned in the notice which will be
counted following the date of work order.
(b) In the event of work being not completed within this stipulated period, the contractors will be liable to pay and
penalty as per clause -2 of W.B.F.2911las per specified clause of2912 in which from the tender will be accepted. '

(c) The contractor will show satisfactory cause for delay in starting the work if the works are not started within 7 days
from the date of order to commence the work. Further the contractor will show proportionate progress throughout the
tenure of contractor.

(d) For unsatisfactory progress of works, it will be the option of the undersigned to withdraw the work out of the
hands of the contractors and to get the balance works done through any agencies at the risk and costs of the contractor.

(e) In case of occurrence of unsatisfactory progress the undersigned shall have power to rescind the contract and to
impose such penalties have been specified in the WBF 2911/WBF 2912 contractor may further be barriered from
tendering in the Directorate.

Executive Engineer
Midnapore Division, PHE Dte.