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Ms Excel Module 6

1. Flash Fill can guess what type of information you're entering into your worksheet. It enters data automatically into your worksheet. 2. The fill handle allows you to quickly copy and paste content to adjacent cells in the same row or column. 3. A cell range refers to a rectangular group of connected cells. The cells may be in a column, row, or combination of columns and rows as long as they form a rectangle.

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746 views

Ms Excel Module 6

1. Flash Fill can guess what type of information you're entering into your worksheet. It enters data automatically into your worksheet. 2. The fill handle allows you to quickly copy and paste content to adjacent cells in the same row or column. 3. A cell range refers to a rectangular group of connected cells. The cells may be in a column, row, or combination of columns and rows as long as they form a rectangle.

Uploaded by

R TECH
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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11

SENIOR HIGH SCHOOL


Quarter 1 Module 6
Cordova National High School
Technical-Vocational Livelihood (TVL)
Information and Communications Technology

Computer Systems Servicing NC II Quarter 1 Module 6


PERFORMING COMPUTER OPERATIONS /
Electronic Spreadsheet using MS Excel
Cell Basics
Introduction
Whenever you work with Excel, you'll enter information—or content—into cells. Cells are the basic
building blocks of a worksheet. You'll need to learn the basics of cells and cell content to calculate,
analyze, and organize data in Excel.
Understanding cells
Every worksheet is made up of thousands of rectangles, which are called cells. A cell is
the intersection of a row and a column. Columns are identified by letters (A, B, C), while rows are
identified by numbers (1, 2, 3).

Each cell has its own name—or cell address—based on its column and row. In this example, the
selected cell intersects column C and row 5, so the cell address is C5. The cell address will also
appear in the Name box. Note that a cell's column and row headings are highlighted when the cell
is selected.

What is a Range?
A range is a rectangular group of connected cells. The cells in a range may all be in a column, or a
row, or any combination of columns and rows as long as the range forms a rectangle.
You can also select multiple cells at the same time. A group of cells is known as a cell range. Rather
than a single cell address, you will refer to a cell range using the cell addresses of
the first and last cells in the cell range, separated by a colon. For example, a cell range that
included cells A1, A2, A3, A4, and A5 would be written as A1:A5.
In the images below, two different cell ranges are selected:
Cell range A1:A8

Cell range A1:B8

To select a cell range:


Sometimes you may want to select a larger group of cells, or a cell range.
Click, hold, and drag the mouse until all of the adjoining cells you want to select are highlighted.
Release the mouse to select the desired cell range. The cells will remain selected until you click
another cell in the worksheet.

Note: To remove the selection, click on any cell in the worksheet.


Cell content
Any information you enter into a spreadsheet will be stored in a cell. Each cell can contain different
types of content, including text, formatting, formulas, and functions.
Text
Cells can contain text, such as letters, numbers, and dates.

Formulas and functions


Cells can contain formulas and functions that calculate cell values. In our example, SUM(B2:B8)
adds the value of each cell in cell range B2:B8 and displays the total in cell B9.

To insert content:
Click a cell to select it.
Type content into the selected cell, then press Enter on your keyboard. The content will appear in
the cell and the formula bar. You can also input and edit cell content in the formula bar.

To delete cell content:


Select the cell with content you want to delete.

Press the Delete or Backspace key on your keyboard. The cell's contents will be deleted.

Note: You can use the Delete key on your keyboard to delete content from multiple cells at once.
The Backspace key will only delete one cell at a time.

To delete cells:
There is an important difference between deleting the content of a cell and deleting the cell itself. If
you delete the entire cell, the cells below it will shift up and replace the deleted cells.
Select the cell(s) you want to delete.
Select the Delete command from the Home tab on the Ribbon.

The cells below will shift up.

To copy and paste cell content:


Excel allows you to copy content that is already entered into your spreadsheet and paste that
content to other cells, which can save you time and effort.
Select the cell(s) you want to copy.

Click the Copy command on the Home tab, or press Ctrl+C on your keyboard.


Select the cell(s) where you want to paste the content. The copied cells will now have a dashed
box around them.

Click the Paste command on the Home tab, or press Ctrl+V on your keyboard.

The content will be pasted into the selected cells.

To cut and paste cell content:


Unlike copying and pasting, which duplicates cell content, cutting allows you to move content
between cells.
Select the cell(s) you want to cut.

Click the Cut command on the Home tab, or press Ctrl+X on your keyboard.

Select the cells where you want to paste the content. The cut cells will now have a dashed
box around them.

Click the Paste command on the Home tab, or press Ctrl+V on your keyboard.


The cut content will be removed from the original cells and pasted into the selected cells.

NOTE: Rather than choose commands from the Ribbon, you can access commands quickly by right-
clicking. Simply select the cell(s) you want to format, then right-click the mouse. A drop-down
menu will appear, where you'll find several commands that are also located on the Ribbon.

To use the fill handle:


There may be times when you need to copy the content of one cell to several other cells in your
worksheet. You could copy and paste the content into each cell, but this method would be time
consuming. Instead, you can use the fill handle to quickly copy and paste content
to adjacent cells in the same row or column.
Select the cell(s) containing the content you want to use. The fill handle will appear as a small
square in the bottom-right corner of the selected cell(s).
Click, hold, and drag the fill handle until all of the cells you want to fill are selected.

Release the mouse to fill the selected cells.


To continue a series with the fill handle:
The fill handle can also be used to continue a series. Whenever the content of a row or column
follows a sequential order, like numbers (1, 2, 3) or days (Monday, Tuesday, Wednesday), the fill
handle can guess what should come next in the series. In many cases, you may need to
select multiple cells before using the fill handle to help Excel determine the series order. In our
example below, the fill handle is used to extend a series of dates in a column.

You can also double-click the fill handle instead of clicking and dragging. This can be useful with
larger spreadsheets, where clicking and dragging may be awkward.
To use Flash Fill:
A new feature in Excel 2013, Flash Fill can enter data automatically into your worksheet, saving
you time and effort. Just like the fill handle, Flash Fill can guess what type of information you're
entering into your worksheet. In the example below, we'll use Flash Fill to create a list of first
names using a list of existing email addresses.
Enter the desired information into your worksheet. A Flash Fill preview will appear below the
selected cell whenever Flash Fill is available.

Press Enter. The Flash Fill data will be added to the worksheet.

To modify or undo Flash Fill, click the Flash Fill button next to recently added Flash Fill data.
SELF – CHECK
TEST I
Direction: Fill in the blank with the correct answer. Write your answer on separate sheet of
paper.
1. ______________ can guess what type of information you're entering into your worksheet. It
enters data automatically into your worksheet.
2. ______________ to quickly copy and paste content to adjacent cells in the same row or column.
3. In this sample FUNCTION, =SUM(B1:B8) adds the value of each cell in cell range
______________.
4. ______________ is a rectangular group of connected cells.
5. The cell addresses of the first and last cells in the cell range is separated by ____________.
6. A cell range that included cells A1, A2, A3, B1, B2 and B3 would be written as ______________.
7. Columns in a worksheet are identified by  _______________.
8. while rows are identified by ______________.
9. A cell is the intersection of a ______________.
10. Worksheet is made up of thousands of rectangles, which are called ____________.

Test II. Sequencing

A. Arrange the following ways to to copy and paste cell content in a spreadsheet. Write the
numbers 1 – 5 in the blank.
________Click the Paste command on the Home tab, or press Ctrl+V on your keyboard.
________Select the cell(s) you want to copy.
________Select the cell(s) where you want to paste the content. The copied cells will now have
a dashed box around them.
________Click the Copy command on the Home tab, or press Ctrl+C on your keyboard.
________The content will be pasted into the selected cells.

B. Arrange the following ways to delete cells in a spreadsheet. Write the numbers 1 – 3 in the
blank.
________ Select the Delete command from the Home tab on the Ribbon.
________ The cells below will shift up.
________ Select the cell(s) you want to delete.
C. Arrange the following ways to cut and paste cell content in a spreadsheet. Write the
numbers 1 – 5 in the blank.
________The cut content will be removed from the original cells and pasted into the selected cells.
________Click the Paste command on the Home tab, or press Ctrl+V on your keyboard.
________Select the cells where you want to paste the content. The cut cells will now have a dashed
box around them.
________Click the Cut command on the Home tab, or press Ctrl+X on your keyboard.
________Select the cell(s) you want to cut.

Test III Ranges


Identify the range of the following cells. Write your answer on the space provided after
the number.

A B C D E A B C D E A B C D E
1 1 1
2 2 2
3 3 3
4 4 4
5 5 5
6 6 6

1._________________ 2._________________ 3.__________________

A B C D E A B C D E
1 1
2 2
3 3
4 4
5 5
6 6

4.__________________ 5.__________________

Prepared by:

RYAN JAY T. YASUMORI


11 – ICT Teacher

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