MIC Construct

EPC for Rehabilitation of Dolphin at LNG Berth 3 & 4

PERMIT TO WORK PROCEDURE

document number
MIC - HSE - 015

Responsibility Name and Position Signature and Date

Raghavendrakiran
Originated By
Deputy HSE Manager
William
Reviewed by
Technical Manager
Ahmed Nalouti
Approved by
Project Manager
Issue Status : For
Revision No. A Revision Date : 05 June 2023
Implementation
IMPORTANT: The master of this document is stored on an electronic document server “SharePoint”. Copies may be printed or downloaded
to your desktop; however, any hardcopy or softcopy of this document (other than the Master) is considered as uncontrolled document and
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used for reference only. It is the responsibility of the user to verify that this copy is of the latest revision.

REVISION RECORD

REV DATE DESCRIPTION

0 01-Jun-2023 Issued for internal review

A 05-Jun-2023 Issued for construction

NOTE:
A vertical line on left hand side margin denotes revisions.
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TABLE OF CONTENTS

1.0 PURPOSE 4
2.0 SCOPE AND OBJECTIVES 4
3.0 REFERENCES 4
4.0 TERMS AND DEFINITIONS 5
5.0 ROLES AND RESPONSIBILITIES 6
5.1 PERFORMING AUTHORITY 6
5.2 ISSUING AUTHORITY 7
5.3 SITE/FACILITY MANAGER 7
5.4 SITE/FACILITY HSE IN-CHARGE 8
5.5 SUPERVISORS/LEADERS 8
5.6 EMPLOYEES 8
5.7 PERMIT TO WORK COORDINATOR (PTWC) 8
5.8 AUTHORIZED GAS TESTER (AGT) 9
6.0 PROCEDURE 9
6.1 REASONS FOR IMPLEMENTING PERMIT TO WORK 9
6.2 PERMIT TO WORK PROCESS 11
Specific Process for Radiography Certificate 12
Specific Process for Simultaneous Operation (SIMOPS) 13
6.3 SPECIFIC DETAILS – CONDITIONS 13
6.4 AUDITING 15
6.5 RECORDS 15
7.0 APPENDICES 16
7.1 APPENDIX 7 – PERMIT TO WORK FORM 16
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1.0 PURPOSE
This procedure describes the MIC Construct Permit to Work (PTW) system that is
used to provide the controls necessary in achieving the safe performance of a
specified range of potentially hazardous tasks, in our project laydowns (fenced area).
This PTW Procedure serves as a compulsory document to be observed and
complied with by all MIC Construct employees and Subcontractors.
As a guide, all non-routine, high risk and hazardous activities will require application
for and approval of a PTW from the relevant area authority, prior to commencement
of the activity.
Note: All personnel should be aware that the PTW system is not an absolute
safeguard in itself. It is the responsibility of each individual to be alert to hazardous
situations that may arise during the operation.
2.0 SCOPE AND OBJECTIVES
This procedure applies to all activities undertaken by MIC Construct and its
Subcontractors, and is valid within all MIC Construct facilities or any other workplace
that MIC Construct is involved, with below conditions:
● Where the task at hand is classified as non-routine, high risk, or hazardous
and requires control;
● Where the task at hand is among the list of activities defined in this document
as PTW required activities;
● Where relevant risk assessment dictates PTW implementation; and
● Unless it is superseded by a Client/Operator imposed PTW system.
MIC Construct is determined to achieve the following objectives, throughout the
execution phase, through implementation of this PTW procedure:
● Controlling potential hazards and risks associated with non-routine, high risk
and hazardous activities, through development and implementation of
effective mitigation measures;
● Preventing likely adverse interaction between two different activities held at
the same workplace, at the same time;
● Preventing the occurrence of incidents/accidents by ensuring compliance with
established HSE plans and procedures;
● Reducing and minimizing HSE impacts on, and disturbances to, the
surrounding environment and neighbouring residents/contractors/facilities.
3.0 REFERENCES
1. VI-ECP-PRC-005 Procedure Governing the Requirements for Consolidated
Permit to Work In Common Areas of MIC and RLC
2. OGO-OPS-OVR-001 Qatar Gas Permit to work system operating procedures.

4.0 TERMS AND DEFINITIONS

4.1 Authorized Gas Tester (AGT)
An operative that has the necessary training to perform gas monitoring prior
to start of certain tasks, e.g. entry into confined space. AGT can be selected
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from the team handling the task at hand, or can be the HSE officer in the
workplace. AGT training can be done in-house, or by a third party training
centre where necessary.
4.2 Confined Space
Any space that is large enough and so configured that an employee can
bodily enter and perform assigned work, which has limited or restricted
means of entry or exit, has limited or no natural ventilation, and is not
designed for continuous occupancy.
4.3 Critical Lifting
Critical lifting activities are lifting activities that are realized within one or more
of below circumstances:
● Complex shaped load, with at least one dimension exceeding 12
meters and the centre of gravity is difficult to ascertain;
● Load weight is exceeding 50 tons;
● Lift is exceeding 30 meters in height;
● Lift requires full boom extension or maximum radius;
● Lift requires use of more than one crane simultaneously;
● Load consists of thin/fragile members susceptible to deformation
during lifting;
● Lifts in which site facilities, buildings or machinery are within the line of
fire;
● Personnel lifts, lifts over pipelines, near overhead electric power lines,
where lifting operation can endanger the safety of the plant or crane.
● Lifts where safety of personnel and equipment are at risk, which is a
concern raised by any responsible authority.

4.4 Hot Work

Hot work term covers tasks or activities that have the potential to generate
heat or sparks. Typical examples of hot work in MIC Construct facilities are
listed as but are not limited to welding, grinding, and cutting.
4.5 Issuing Authority (IA)
The person who has the responsibility and accountability over a certain
department or facility, thus who has the power to issue the Permits to Work
raised, or holds and suspends them. Issuing Authority at a facility can be the
head or manager of the facility or department, or his designee.
4.6 Performing Authority (PA)
Performing Authority is the person who has primary responsibility and
accountability on safe execution of the task that is covered by a Permit to
Work. Performing Authority for a task can be the Job Supervisor or his
designee.
4.7 PTW validation
An active PTW requires daily validation by PA and IA respectively, until the
validity period of the active PTW is expired or the PTW is closed.
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4.8 PTW Validity

Permit is valid for 14 consecutive shifts and revalidation shall be done for one
shift 12hours. A Permit to Work shall not be considered as “valid”, unless it is
revalidated by concerned authorities on daily basis.
4.9 PTW closure
Final signatures from PA and IA respectively, in order to verify the job is
complete and the workplace is reinstated as necessary.
5.0 ROLES AND RESPONSIBILITIES
5.1 Performing Authority
Performing Authority is to:
● Have necessary awareness on PTW procedure through relevant
training and guidance;
● Have the authority and accountability to fulfil PTW requirements (safe
execution of work, control measures recorded on PTW, etc.) by taking
decisive actions; and
● Have the adequate language skills to correctly record Permits to Work.
Responsibilities of Performing Authority are listed below, and are not limited to:
● Raise required Permits to Work, with the required attachments;
● Provide the PTW attachments that are specific to the task and/or the
performing party, valid and complete with all required documents;
● Ensure valid PTW is displayed properly at site for audits;
● Ensure all recorded control measures are taken and maintained, until
the relevant hazard is eliminated or task at hand is complete;
● Ensure all hazards and controls recorded for the task at hand are
discussed with workforce by toolbox talks;
● Proceed all active Permits to Work for daily validation;
● Deliver all active Permits to Work for suspension, in case of emergency;
● Proceed all active Permits to Work for re-validation after emergency
cleared;
● Ensure all necessary activities for PTW (gas monitoring, lockout & tag
out, etc.) are implemented;
● Coordinate with other Performing Authorities, where necessary, to
address any possible conflicts;
● Lead his workforce by example regarding HSE matters;
● Ensure PTW is closed upon job is complete and site is reinstated.
Performing Authority will NEVER do the following:
● Take shortcuts on PTW procedure;
● Sign to issue PTW without providing all necessary supporting
documents;
● Make changes on PTW after it is issued (signed by ALL parties);
● Start the job before daily validation is done;
● Avoid implementing the controls recorded on PTW;
● Act irresponsibly and damage the PTW document or lose it;
● Instruct his workforce to act against PTW requirements; and
● By-pass toolbox talk or task instruction for sharing the information on
PTW.
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5.2 Issuing Authority

Responsibilities of Issuing Authority are listed below, and are not limited to:
● Have necessary awareness on PTW procedure through relevant
training and awareness;
● Have the overall responsibility on a certain facility, unit or area;
● Have the authority to issue the permit – thus allow the performing group
to work within the scope defined in PTW; prioritize a task among other
conflicting tasks based on criticality, and suspend or cancel a PTW in
case there is an emergency, or change in methodology, or a non-
compliance from the performing group;
● Have the adequate language skills to correctly record Permits to Work.
● Should be available in premises until end of the shift;
● Appoint Performing Authorities where necessary;
● Appointing designees to sign as Issuing Authority, in his absence;
● Visit the workplace with Performing Authority, prior to issuing PTW and
during work for monitoring compliance to this procedure and PTW
requirements;
● Verify, prior to issuing the PTW that, the supporting documents attached
are valid, specific to the task or the performing party, and complete;
● Ensure all control measures are taken as stated on the PTW;
● Ensure active PTWs are validated on a daily basis;
● Notify Performing Authority on the existing hazards and controls in his
responsible area, and upon any changes that may affect tasks under
PTW adversely;
● Coordinate with other Issuing Authorities and his line manager where
necessary, to prioritize jobs that are conflicting, as per their criticality.
● Suspend all PTW in case of an emergency occurs;
● Suspend or cancel PTW in case of a non-conformance;
● Ensure PTWs are re-validated after an emergency situation is clear;
● Ensure PTW is closed upon job is complete and site is reinstated.

Issuing Authority will NEVER do the following:

● Take shortcuts on PTW procedure or encourage Performing Authority to
do so;
● Issue PTW without visiting/inspecting the workplace;
● Issue PTW without verifying that the PTW is correctly raised and the
PTW attachments are valid, specific to the task/performing party and
complete;
● Allow two conflicting works (e.g. painting and hot work) proceed at same
time.
5.3 Site/Facility Manager
Site or Facility Manager is responsible with:
● Ensuring full compliance to this procedure in the facility or site under his
management;
● Ensuring all Issuing Authorities and Performing Authorities attend the
necessary training sessions prior to taking these roles;
● Allocating necessary resources to ensure hazards are identified and
adequate control measures are implemented.
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5.4 Site/Facility HSE In-Charge

Site or Facility HSE In-Charge is responsible with:
● Monitoring compliance to this procedure;
● Ensuring coordination of the permit to work system in his workplace;
● Keep a register of the permits to work issued;
● Ensure PTW audits are conducted and recorded regularly by HSE team;
● Ensure that PTWs are reviewed (prior to being issued) for the hazard
identification, control measures implementation and compliance with
documentation requirements, and are endorsed by HSE team
accordingly;
● Ensure PTW system awareness is given for workforce, as well as PA
and IA;
● Play a supporting role for PA for improving delivering job related
hazards and controls, during the toolbox talk / task instruction sessions
held prior to start of work.
5.5 Supervisors/Leaders
Being one of the Life-Saving Rules, permit to work system requires supervisors
and leaders throughout the respective organization to be responsible with:
● Confirm if a permit to work is required for the task at hand;
● Confirm that the workplace has been inspected prior to the start of work;
● Explain and discuss with workforce how the permit to work keeps safe;
● Explain and discuss with the workforce about the JSA/ Risk
Assessment;
● Conduct LMRA and Tool Box Talk (TBT) with workforce;
● Ensure that workers are trained to do specific activities
● Confirm that the permit to work is signed;
● Confirm that it is safe to start work;
● Raise a new permit to work when task or situation changes, if he is a
performing authority;
● Confirm that the work is completed and workplace is reinstated.
5.6 Employees
Employees (of MIC Construct or Subcontractors) are responsible with:
● Understand the work permit and follow it
● Confirm they are working under a valid permit to work, whenever
required (refer to Section 5.2);
● Ensure the permit to work issued covers the task at hand as necessary;
● Participate actively toolbox talks and other awareness sessions related
with the task at hand, to ensure they are aware of the hazards and
corresponding controls that are stated on the issued permit to work;
● Confirm with the supervisor or the person in charge of the work that it is
safe to start work.
5.7 Permit to Work Coordinator (PTWC)
Permit to Work Coordinator is responsible to
● Verifies the PTW applied by the performing party.
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● Ensures that all required Permits, Supplementary Certificates and

supporting documents are in place and adequate prior to PTW
authorization and issue.
● Where additional concurrence is required, requests Performing Party to
arrange concurrence in the PTW.
● Acts as Focal Point for all PTW submissions and distribution of
authorized PTWs.
● Provides advice and support where necessary to PTW System users to
ensure correct preparation and execution of work in accordance with
PTW System requirements.
● Must successfully complete JSA training.
● Issues reports as required.       
● Assists Issuing authority in the management of work conflicts in his
asset
● Reviews hazards and controls, Permit Risk classification and JSA done
by Permit Applicant and modifies or advises to modify where required.
● Informs performing Party of Permit(s) and work to be carried out.
● Chairs daily PTW Coordination Meeting, with meeting attendance
depending on PTW requirements.
● Attendance must be from Area Foremen/Supervisors to discuss newly
raised Permits and agree on Permits to be cleared by construction
manager and released to proceed.
● Maintains communication with construction manager and Issuing
authority about night shift site preparations for the next day jobs.
● Receives/collects authorized/revalidated permits from Issuing authority
permit is in use.
● Distributes authorized and revalidated Permits to PP.
● Updates PTW Register and shall maintain the record of PTW of the
project.
● Archives permits that have been closed by Issuing Authority Party
● Retains suspended PTWs.
● Carries out housekeeping of PTW system on a regular basis.
● Control of SIMOPS and coordinate with concern parties.
5.8 Authorized Gas Tester (AGT)
Authorized Gas Tester is responsible with:
● Perform initial gas test for toxic and/or flammable atmosphere and
oxygen volume;
● Perform regular gas tests for a given task, provided it is required by the
permit to work and associated documents (e.g. confined space entry
certificate);
● Ensure calibrated gas monitors are used only and readings are
recorded;
● Ensure reading is done safely, avoiding any hazard that may arise.
6.0 PROCEDURE
6.1 Reasons for Implementing Permit to Work
MIC Construct implements Permit to Work system as described in this
Procedure, due to following reasons as a minimum:
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● Record and ensure implementation of controls against hazards of the

job undertaken;
● Ensure a written communication protocol to notify all related parties for
the specific job to be undertaken, and to acknowledge all relevant
personnel regarding the job or workplace hazards and required controls
for implementation;
● Realize accountabilities and responsibilities against defined roles;
● Regulate priorities of simultaneous jobs to be undertaken, in order to
avoid any likely adverse effect to each other; and
● Develop records demonstrating management of high-risk
activities.Considering aforementioned points, each MIC Construct
employee is to demonstrate 100% compliance to this Procedure. To
ensure 100% compliance, MIC Construct has adopted PTW related
Life-Saving Rule:

Figure-1. Life-Saving Rule: Work with a valid work permit when required

This Life-Saving Rule brings below responsibilities to employees:

● Understand the work permit & follow it.
● Confirm that the work permit is valid.
● Confirm with supervisor or person in-charge of the work that it is safe to
start work.
This Life-Saving Rule brings below responsibilities to Supervisors:
● Confirm if a work permit is required for this work.
● Confirm that the workplace has been inspected before work starts.
● Explain how the work permit keeps you safe.
● Confirm the work permit is signed.
● Confirm that it is safe to start work.
● Get a new work permit when the work or the situation changes.
● Confirm that the work is completed.

List of Routine & Non Routine activities are listed as follows, but are not
limited to:
Routine Activities:
● General civil maintenance activity
● Housekeeping
● Material Shifting
● Diesel refiling
● Loading/ unloading of skips
● Sewage removal
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*Note: This applies only in MIC Construct facilities, when there is change in
work standard / step, PTW will be applicable.
Non-Routine Activities:
● Radiography works;
● Hydrostatic or pneumatic testing;
● Entry into confined spaces (vessels or pipes fabricated, septic tank,
etc.);
● Load testing of lifting equipment;
● Major overhaul activities;
● Any critical lifting activity;
● High pressure water jetting;
● Any modification of fire alarm system;
● Any modification of firefighting system;
● Any modification of electrical installation within the facility;
● Canteen LPG tank re-filling activities;
● Maintenance activities within facilities;
o Roof repair;
o Any facility maintenance that can affect fire alarm system
(including fire alarm maintenance activities);
o Firefighting equipment maintenance (hoses, pumps, water tank);
o Gas lines repair;
● Any non-routine activity that requires working above 2.5 m;
● Any task that requires electrical isolation;
● Any task that are considered as non-routine and high-risk; and
● Any task that are recorded in hazard and risk register to require permit
to work.
6.2 Permit to Work Process
Attachment 1 displays the flow chart of Permit to Work process. Details are
given below (note the actions in bold requires signature on the permits to
work):
1. As part of the work planning, the permits to work requirements are
assessed by Performing Authority (PA) and necessary permits are raised
by signing. PA ensures that permits raised are supported with certain
documents, as and where necessary:
● Relevant and applicable work certificates (Confined Space Entry,
Excavation, Radiography);
● Isolation certificate where applicable and necessary;
● Records of toolbox talks held with performing party;
● Method Statement and Job Safety Analysis, if any;
● In the absence of a Job Safety Analysis, Risk Assessments related
with the tasks undertaken or relevant clauses of HSE Risk Register
shall be utilized as an essential supporting document, where
available and applicable;
● Safety Data Sheets of chemicals used;
● Third party certificates and other inspection records of: lifting
equipment and gears used, pressure test equipment like
manifolds, etc.;
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● Any other document that is necessary to accompany the permit to

work (see below for radiography PTW supporting documents).
2. PA then submits the permit to work (with supporting documents) to HSE
In-Charge for assessment, endorsement and registering. HSE In-Charge
will review the supporting documents, the identified hazards and controls,
certain qualifications of personnel assigned to the task (e.g. training
requirements), and advise if required.
3. PA, where necessary, will contact involved technical personnel for energy
and process isolations. Upon isolations done, PA and isolating person will
verify at site. Isolations will be recorded by isolating person and a copy
will be added to PTW.
4. PA then submits the PTW to the affected Issuing Authority (IA) and
together with IA (or his designee) perform site visit to verify job hazards
are correctly identified and corresponding controls are in place. IA then
issues the permit by signing it. PA keeps the original to himself to
demonstrate at site, the first copy is handed to IA and the second copy is
forwarded to HSE for archives.
5. PA performs the job, ensuring compliance to PTW requirements. It is
essential to ensure that the PTW requirements are shared and discussed
with workforce in toolbox talks, and attendance to these sessions are
recorded. PA ensures permits to work are validated daily, signed by
himself and IA.
6. Until job is completed, daily validations and permit renewals will continue,
in same sequence given above. A permit to work will be closed, if the job
is completed or validation period is due. Closure of permit to work is done
by PA and IA, as they both sign on the necessary section. Closed permits
are forwarded to HSE for archiving purposes.
Forms used for the above detailed process (Permit to Work, Specific Work
Certificates) are given in “References” Section.

Specific Process for Radiography Certificate

Prior to the Radiography Certificate, the Radiography Permit to Work shall be
issued. The purpose of PTW is to verify that any conflicting job is avoided
after being reviewed by the Issuing Authority. Radiography Certificates shall
not be used without Radiography PTW. Radiography PTW shall be issued
only after verifying the availability and validity of relevant licenses of the
Radiography Subcontractor, issued from Ministry of Municipality and
Environment (MME) and authorizing the company to perform Radiography
tasks. Such certificates can be listed as, but are not limited to; License for
Possessing or Storing Radioactive Source, License for Using Radioactive
Source, License for Importing Radioactive Source, and Licenses of
performing Subcontractor Personnel.
Radiography Certificate is valid for one (1) shift only; hence, a separate
Certificate shall be issued for each shift, in which Radiography task will take
place. Issuance of Radiography Certificate shall be executed, following below
steps:
1. On the day of radiography task, prior to end of dayshift; the Radiography
Subcontractor shall raise the Certificate by filling up the “RT Details”
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section, and provide/send with the Radiography Certificate below listed

documents, for MIC Construct Issuing Authority to review:
- Name list of the Subcontractor personnel, who will carry out the task in
the shift subject to the Certificate, with the valid MME Radiography
licenses of the listed personnel attached;
- Survey meter calibration certificate;
- Certificates of the source that will be used in the respective shift.
2. Issuing Authority, where necessary in consultation with QC Engineer and
HSE In-Charge, shall review the documents and shall sign the Certificate
only after verifying that the provided documents are valid, complete and
specific to the performing party or the subject task.
3. As Subcontractor arrives the Yard, the responsible person of
Subcontractor team shall complete the remaining sections of the
Certificate and sign on the Certificate, as Performing Authority.
4. MIC Construct HSE Officer shall verify that:
- The Subcontractor personnel declared to work earlier and the actual
personnel arrived at the Yard are the same;
- The radioactive source and associated certificate are the same as
recorded on the Certificate (by checking the serial number on
camera);
- Serial number of the survey meter provided at site, the serial number
on the calibration certificate and the survey meter serial number
recorded on the Certificate are matching;
- The performing personnel from Subcontractor conducts toolbox talk
prior to the task; and
- Control measures, as captured on the Permit to Work and
Radiography Certificate, are established by the Subcontractor prior to
start of task.
HSE Officer shall sign the Certificate only after ensuring all conditions
stated above are met. His signature is the green signal for the
Radiography task to commence for the shift.
5. Upon completion of the task, the Performing Authority shall secure the
source, and sign off the Certificate to close it. Closure of the Certificate
shall take place prior to start of consequent dayshift.
6. MIC Construct Issuing Authority shall close the Certificate by signing off in
the consequent dayshift, and deliver the Certificate to HSE for archiving.

Specific Process for Simultaneous Operation (SIMOPS)

Simultaneous Operations (SIMOPS) occur when two or more potentially

conflicting activities are being executed in the same location at the same time.
Events of any one operation may impact the safety of personnel or equipment
of another operation (i.e., construction, welding or working at heights.
First step of the SIMOPS is to identify the SIMOPS scenario, type and
schedule of activities to be performed simultaneously is the key information to
be shared each by group and discussed.
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PTW for work involving simultaneous operations (SIMOPS) must be

controlled by the PTW co-ordinator & Issuing Authoring.
Simultaneous activities are controlled and performed in a safe manner by;

1. Defining the responsibilities of all personnel involved in the tasks.

2. Identifying any preventive safety measures, which shall be implemented
prior to commencement of the simultaneous activities
3. Limiting the number of simultaneous activities in any given area.
4. Establishing proper communication between groups.
5. Providing brief to all personnel involved in the tasks.

6.3 Specific details – conditions

1. Certain jobs (e.g. LPG tank re-filling in kitchen) can be routine and be
undertaken on a regular but intermittent basis. For such activities, it may
not be required to raise a new permit to work; provided that each
intermittent task is as defined on the permit to work and there is a valid
permit to work in effect. Such jobs, however, will commence only upon PA
and IA ensuring the controls recorded on the permit to work is
implemented and the permit to work is validated for the day of work.
2. In line with Clause No.1, tasks that are similarly intermittent throughout
the validity period of the permit to work but require a certificate to be
raised (e.g. confined space entry) can only commence upon certificate is
approved for the respective shift of work, the controls on the permit is
implemented and permit to work is validated for the day of work.
3. Permits to work will be issued by the affected Issuing Authorities only.
Each IA is responsible for a certain area and regardless of the performing
party or activity, the permit to work when raised for a certain activity will
be signed and approved by the IA that is responsible for the area or
facility that task workplace is within.
4. For different tasks and activities, same permit cannot be used, e.g. for
building maintenance, two separate PTW will be raised for two separate
buildings or two separate activities within the same building. Similarly, for
specific tasks e.g. hydrostatic or pneumatic testing, PTW will be raised
per test.
5. Maximum validity of the permit to work and associated certificates are as
below:
● Permit to work form (HSE Form 090) will be raised by PA for the
entire duration of specific task defined; but will not exceed seven
(7) days. For tasks exceeding 7 days, a new PTW will be raised.
● Referring to Clause No.4, same permit to work cannot be used to
cover a continuing task. Whenever a specific task within a series of
activities ends, the respective PTW is also to be closed. Hence the
validity period for the PTW is to be determined accordingly.
● Validities of Confined Space Entry (HSE Form 087) and
Radiography (HSE Form 089) Certificates are for one (1) shift
only.
● Validity of Excavation Certificate (HSE Form 088) is per excavation
task, but applicable to area covered / as specified by permit to
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work. If duration of excavation task exceeds the maximum validity

period of PTW (seven days), certificate for excavation is to be
renewed along with the PTW.
6. In case of an emergency, the permit to work form is suspended until the
emergency situation ceases and all operations are back in normal state.
Suspension is revoked by revalidation of the permit to work upon
emergency ends. Any work certificate (Radiography, CSE, etc.)
associated with the subject PTW is cancelled and in order to resume
work, new certificates are to be issued in line with the revalidation of
subject PTW.
7. Permits to work will be subject to inspections and audits held by Issuing
Authority and/or HSE team at site (See subsection “Auditing”). Non-
conformance or failure in PTW implementation can be either by failing to
fulfil the requirements stated on the PTW and supporting documents (e.g.
JSA or SDS), or by failing to raise and issue PTW in compliance with this
procedure. Depending on the severity of the non-conformance, the PTW
can be suspended or cancelled, along with the associated certificates.
8. The rule of “working with a valid work permit when required” is one of
the 6 MIC Construct Life-Saving Rules. Hence, maximum appropriate
disciplinary action will be applied if:
●An employee does not comply despite trainings, experience,
communications and other similar awareness efforts; OR
● A supervisor or a leader sets the conditions for rule breaking or
fails to follow through if a rule is broken.
Permit to Work awareness
Performing Authorities and Issuing Authorities are to take below training
sessions as a minimum, before they are authorized to sign on permits to
work:
● Specific Permit to Work training session;
● “Hazard identification and risk assessment” training session.

These sessions have a validity period of Three (3) year; hence refresher
sessions are to be taken upon validity is due for the Authority.
Specific training module is available for Authorized Gas Testers (AGT), with
a validity period of Three (3) year, hence refresher sessions are to be taken
upon validity is due for the AGT. Performing Authorities can be nominated as
AGTs, or they may choose a candidate that has adequate skills to perform
gas tests, record on forms and interpret the results upon getting trained.
Workforce is provided with general Permit to Work awareness during
mandatory MIC Construct induction.
HSE In-Charge will be responsible to ensure that workforce reach the
adequate level of PTW awareness, through toolbox talks, posters, and other
tools as necessary.
6.4 Auditing
Permit to work system will be subject to regular audits by site HSE
organization. HSE In-Charge will ensure that site HSE team performs PTW
audits and records the findings.
 Document Title Issue Date
Permit to Work Procedure 05-Jun-23

Document No: Revision No: Page No:

MIC CONSTRUCT- A 16 of 18
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HSE In-Charge will further ensure that PTW records and implementation
process are ready for internal audits by QA team as per planned audit
schedule and any external audit (by certifying party, by Client, by relevant
local authorities, etc.).
HSE Form 091 is the Permit to Work Audit Form, which will be used for
recording PTW audits.
Issuing Authority, as part of his role, is required to inspect permits to work
under his authority and intervene with any deviation from process.
6.5 Records
Permits to work are signed for closure, when the validity period of the permit
is due or when the task subject to the permit is complete. Closed permits,
along with their supporting documents, are handed over to HSE department
for archiving purposes. Archiving duration for permit to work and its
supporting documents is one (1) year. It is to be noted that this condition is
set for internal PTW procedure only; and where Client PTW system is
followed, the recordkeeping conditions will be as per respective Client
procedure only.
 Document Title Issue Date
Permit to Work Procedure 02-Jan-21

Document No: Revision No: Page No:

MIC CONSTRUCT- E 17 of 18
HSE-015

7.0 APPENDICES
7.1 Appendix 7 – Permit to Work Form
Document Title Issue Date
Permit to Work Procedure 02-Jan-21

Document No: Revision No: Page No:

MIC CONSTRUCT- E 18 of 18
HSE-015