CONTRACT REVIEW

(Including Application Review & Approval)

Scheme Reference Number Allocated: QAIC / /

NOTE: Control Procedure is QAIC/PRO/002 Contract Review
Organisation Details
Company Name: Legal Status:
Location(s):
Extra location on
page 2:
Website: E mail:

Scope (proposed
by Licensee):

Applicability & boundaries of Yes / No / Comments

Management System Scope accepted
Audit Standard / Audit Criteria:
New Certification √ Transfer Re-cert EA Code: EA Sub Code:
Scope Sector(s): Language:
Sector Assessment Schedule(s):

© 2022 QAICL. Issue July 2022 - QAIC/FORM/CONREV/001 Rev 4 Page 1

 CONTRACT REVIEW
(Including Application Review & Approval)

Scheme Reference Number Allocated: QAIC / /

Accreditation Status: for certificate (tick) UKAS: CNAS: Non-Accredited:
Employees:
Company employees total: No. of Sites: Site Details: (Enter on page two)
Shift Pattern/shift details
Planned audit duration: Guide Planned Reduction Note for one system:
The reduction in audit duration shall not exceed:
Initial audit duration in man-days
30% of the times established from the IAF MD5
Surveillance audit in man-days 20% of the times established from the IAF MD9
(The time allocated for an audit must be sufficient to plan and accomplish
Recertification audit in man-days a complete and effective audit of a client’s management system.)

Justification for audit duration:

tick Reasons for reduction in audit duration tick Reasons for increased audit duration
Low risk products / processes / low complexity activities / Complicated logistics involving more than one location / building / to
processes / outsourcing of scope be audited / separate design centre
Integrated audit of two or more compatible management
Staff speaking in more than one language / interpreter required or
systems with common elements (not valid if conducted in
preventing individual auditors working independently
accordance with IAF MD:11)
Identical low complexity activities / processes performed by a High degree of Regulation on the activities - food / drugs / nuclear /
significant proportion of staff over all shifts aerospace / power generation
Prior knowledge / mature management system / certified with Highly complex process / high number of unique activities / high risk
significant common elements activities / very large site for the number of personnel
Client is not design responsible or other standard elements are Activities that require visiting temporary / virtual sites to confirm
not covered in the scope compliance under the certification scope
Very small site and high level of automation for the activities / Risks of environmental incidents / aspects arising / also previous
repetitive process and products environmental problems (EMS) High risk activities (QMS)
High level of automation (Not applicable for OHSMS) Minimal documented information (more time required for interviews)

Other (Enter brief detail) Outsourced functions or processes

Already certified to another voluntary OHSMS Scheme
Views of interested parties (EMS or OHSMS)
(OHSMS)
Already subject to periodical audits by the National Authority for Rates of accidents and occupational diseases higher than average
a mandatory governmental OH&SMS scheme (OHSMS) for the business sector (OHSMS)
If members of the public are present on the organisations site (e.g.
hospitals, schools, airports, ports, train stations, public transport)
(OHSMS)
The organization is facing legal proceedings related to OH&S
(depending on the severity and impact of risk involved) (OHSMS)
The temporary large presence of many (sub) companies and
their employees causing an increase in complexity or OH&S risks
(e.g. periodical shutdowns or turnaround of refineries, chemical
plants, steel manufacturing plants, and other large industrial
complexes) (OHSMS)
Where dangerous substances are present in quantities exposing the
plant to the risk of major industrial accidents, in accordance with the
applicable national regulations, and/or risk assessment
documentation, (OHSMS)
Organization with sites included in the scope in other countries than
the mother site country (if legislation and language are not well
known).(OHSMS)
Has customer requested notification of Sub Contractors (Ref. Application Form) [ ] Y [ ] N Sent [ ] Y

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 CONTRACT REVIEW
(Including Application Review & Approval)
Scheme Reference Number Allocated: QAIC / /
Details for Multiple Site Certification – IAF Mandatory Document MD1
NOTE: Multi Site audit arrangements are based on IAF Mandatory Document MD1. Audit and certification of management systems in organizations
with a network of sites to ensure that the audit provides adequate confidence in the conformity of the management system to the relevant standard
across all sites listed and that the audit is both practical and feasible in economic and operative terms. The organization’s activity subject to
certification is carried out in a similar manner at different sites, all under the organization’s authority and control.
NOTE: all multiple sites must be recorded on the ‘Multi-site Audit Programme’ which shall be appended to Contract Review and re-issued during
subsequent audits if sites are added or deleted from certification.
NOTE: For MD9 Medical Devices all sites involved in design and manufacture must be audited
Note details of locations/sites to be included for certification (for multisite certification)

Note details of outsourced activities and details of the type and extent of controls applied to outsourced processes. (if applicable)

Risk Complexity level – EAC Complexity Analysis Table & IAF MD5
QMS – Where failure of the product/service is unlikely to cause injury or illness.
Low EMS – Environmental aspects with low nature & gravity.
OHSMS – Low Occupational Health & Safety risk with low potential & severity
Auditor requirement Knowledge of industry and/or matched or parallel technological background
QMS – Where failure of the product /service could cause injury or illness.
Medium EMS – Environmental aspects with medium nature & gravity.
OHSMS – Medium Occupational Health & Safety risk with medium potential & severity
Auditor requirement Working knowledge of industry and knowledge of Legislation and Regulatory experience
QMS – Where failure of the product/service causes economic catastrophe or puts life at risk.
High EMS – Environmental aspects with significant nature & gravity. Special considerations for nuclear & haz-chem
OHSMS – Significant Occupational Health & Safety risk with significant potential & severity
Auditor requirement Technical Expert / Industry Specialist with extensive experience and technological working knowledge
Justification for deviation from
Risk Complexity Level for this audit: complexity table (if applicable):
Is the audit team composition and size adequate to perform an effective audit? (Y / N)
Contract Review – Preparation
Prepared by: Signature Date
Contract Review – Technical Evaluation
Level Low / Medium: Signature Date
Level High: Signature Date
Contract Review – Application Review and Approval
Additional information required for justification of application Yes No
Approved Certification Scope (QAICL UK Decision only; ref Accreditation Schedules)
Changes to scope: (see notes below)
Scope meets Accreditation Schedule
Non-Accredited certificate (scope not in Accreditation Schedules)
Is the risk level assigned, appropriate for the client specific circumstances (include justification below as appropriate)
QAICL Head Office Name: Signature Date
Notes to aid application review

QAICL Head Office use only:

Improvement Report Notification:
Enter date of Improvement Report and place copy in the client file.

© 2022 QAICL. Issue July 2022 - QAIC/FORM/CONREV/001 Rev 4 Page 3