@aia creafire ferer are (a saree, re a hit was ae TST) (Ga CENTRAL BOARD OF SECONDARY EDUCATION 3 (Aton Ognaon und hy of asain Get) No. CBSE/CE/SPPS/2023 Date 29.08.2023 To, The Principals/Heads of Schools Affiliated to CBSE Sub:- Compliance of Rules 13 & 14 of the Examination Bye-Laws on attendance Madamisir, Schools are known as the temple of learning and are responsible for transforming the journey of a student by giving them education as a lifelong process to learn and grow. Schools are not only meant for imparting subject knowledge to their students, During schooling, students’ overall development is ensured by way of extracurricular activities, peer learning, character building, inculcation of values, collaboration, respecting diversity and inclusion, respectful interactions, teamwork, and so on. Overall, schools play a vital role in shaping well-rounded individuals. Regular attendance in school is therefore important as students’ presence in the schools contributes to a student's academic success, personal development, and overall well-being, If the students do not attend school, their all-round development will be hampered Accordingly, the CBSE has issued circulars and Standard Operating Procedures (SOPs) and has prescribed mandatory at least 75% attendance for appearing in the Board examination. 25% relaxation is given in attendance considering exigencies and emergencies faced by the students and their families as per rules 13 and 14 of the Examination Bye-Laws, CBSE therefore directs schools to strictly follow the Board's Examination Bye Laws Rule No. 13 814 and also to ensure the following:- (@) All the students and parents may be informed that it is mandatory to have at least 75% minimum attendance as stipulated in the Examination Bye-Laws of the Board. (b) Any student, if on leave due to a medical emergency, needs to apply for the leave to the school with proper medical prescription and certificate etc, immediately after falling il. (C) In the rest of the cases, the student will follow the due process for availing the leave informing the valid reason for leave in writing to the school at the time of availing leave. (d) The schools will ensure that students are attending the schools regularly and in case, any student is not serious about his/her attendance and frequently availing the leave or not attending school, then the school has to inform the e- parents in writing to ensure attendance as per Boards norms otherwise the ge student will not be allowed to appear in the examinations. vente ‘SHIKSHA KENDRA" 2, COMMUNITY CENTRE, PREET VAR, DELH-110092 Phone (of) = 07-22508256.5, 7204100708, Website: www/cbee,Govin, worn.ebee niin Or foe ra”, 2, aR ax, Mas Me, Ree 220002 yd ®eae ureaties frat are (fran serena, rea aan & opis wa tara HIST) CENTRAL BOARD OF SECONDARY EDUCATION (des Autonomous Orgnstion under the Minit of Eaveatlon, Govt of nd) (e) Schools are also directed to ensure that their students are attending the school regularly, attendance registers are maintained properly by marking the attendance of the students every day in the attendance register, attendance Registers are duly signed by the teacher and the authorities of the school and these are readily available in the office of the school for verification by the Board as and when required. (f) The CBSE may conduct surprise inspections of schools without prior intimation to the schools to verify the presence of the students from classes IX to Xil in the school. (g) In case, during the inspection, it is found that the students are not present and the desired records are not complete or available, CBSE will initiate disaffiliation proceedings against the school, and such students who would not be fulfilling the attendance criteria, will not be allowed to appear in the Board's Examination. (h) In case, students of Class X and Class XII are sent on educational tours or for any other activity, appropriate records should be maintained and are available in such a manner that they could be made available at the time of sudden inspection to the team, Please also find the Standard Operating Procedures to be followed strictly by the schools for condoning the shortage of attendance. The schedule mentioned should also be strictly adhered to. If it is observed that schools are not adhering to the instructions issued and engage in activities that are against the board rules, a strict action which includes financial penalty or disaffiliation of the school will be taken by the Board. Schools are, therefore, directed to comply with the above directions strictly as regular attendance of students is important and a must. faithfully, p (Or. Sanyam Bhardwaj) Controller of Examinations err ea ar, 2, agate dre, Ma Mex, Re-ar0092 Dw ® "SHIKSHA KENDRA” 2, COMMUNITY CENTRE PREET VIMAR, DELHI-110052. Phone off: 01 2250025650, 2204780708, Website: wanwcbee Govin, wow.cbeeTiCIn|@aia creates frat are (fran ster, ren rat & rita a Fara BEA) CENTRAL BOARD OF SECONDARY EDUCATION ve (An Autonomous Organisation under the Ministry of Education, Govt. of ni) STANDARD OPERATION PROCEDURES 1. Schools will take the following action:~ a. Inform the importance of attendance and classes etc. to the students and their parents in the beginning of the session; b. Sensitize the students and parents about the relevant rules and the attendance requirement during the academic session; c. Inform the students and parents the grounds on which shortage of attendance could be condoned; d. Inform the students and parents to submit a medical certificate(s) from the competent authority/leave application supporting the reason for availing /taking leave as and when leave is availed; e. Warn the students and parents if they are not attending the classes regularly and maintain the records of such students; ‘Will inform the parents about the shortage of attendance; Schools will recommend the cases as per Examination Bye-laws only; ‘Attendance will be calculated as onist January of the Academic session; Shortage of attendance cases received in the concerned Regional Office up to 7" January of the academic session of Cass X or XII will only be considered by the Board. j. No case will be accepted after 7" January of the academic session of Class X or XII; k, Cases without Mandatory documents will be summarily rejected, 2. In case of shortage of attendance, schools shall be required to procure the following documents from the student(s)/parents(s) and submit them to the concerned Regional Office of the Board while forwarding the cases for considering condonation of shortage of attendance: S.No. | Valid reason for Mandatory documents condonation of shortage of attendance _ 1 Prolonged iliness 1. Request(s) from the parent 2. Medical Certificate(s) for the period of absence from a Government Doctor. 3. All medical reports, X-rays etc. 4. Recommendation of school in the proforma : attached 2 | Loss of father/mother or| 1. Request from the parent some other such incident| 2. Death Certificate issued by the concerned leading to his/her absence | Authority from the school and) 3. ‘Recommendation of the school concerned in meriting special | the proforma attached consideration fee = s 3 | Any other reason of similar | 1. Request from the parent serious nature. | 2. Certificate issued by the concerned Authority supporting the nature of the reason. 3. Recommendation of the school concerned in the proforma attached ge Ser roe “engi az, er ere, Ree-110092 fess ‘ie. SS SHKSHA KENORA” 2, COMMUNITY CENTRE PREET HAR, ELH. 110092 ve hone (oft) 07-22508256-5, 208700708, Webster ZBse Gov, WW CBRE ICR2 (fran stra, area Brae & seis wom ara HET) CENTRAL BOARD OF SECONDARY EDUCATION ws (dn Autonomous Organisation unde the Ministry f Education, Govt. of nl) 4 | Authorised participation in] i. Request from the parent Sports at National level 2. Certificate issued by the concerned Authority organized by CBSE/SGFI 3. Recommendation of the school concerned in the proforma attached 5 | Authorised participation in| 1. Request from the parent Sports at| 2, Recommendation letter from Sports Authority | National/International level of India organized by recognized 3. Recommendation of the school concerned in Federations the proforma attached | 4. Action be taken as per Standard Operating Procedures issued by CBSE for students participating in National/International sports | events. 3. The following will be the schedule for sending the request to the CBSE for condonation of attendance ‘S.No. Activity ‘Schedule t To consider attendance put in by the | upto 1* January of the academic session student(s) in view of Rule 14(i) Examination Bye-laws of | for Class X or XII 2. | Schools to compile all such shortage of | To be sent to the concerned Regional | attendance cases at 1 above in tabular | Office so as to reach within 07 days of form (separately for Class X and XII) | Activity at S.No. 1 i.e. 7° January of the | supported with documents mentioned above. as | academic session. Regional Office will also communicate | Within 15 days from the date of receipt | deficiency, if any, to the schools Le. latest by 21% January of the academic session. 4. ‘Schools will communicate fulfilment of | Within 07 days from the date of activity at deficiency to the Regional Office S.No. 3 i.e. 28 January of the academic session. ‘The last date for approvals by CBSE __| 7" February of the examination year. All schools are directed to read, understand, and comply with the SOPs in toto. Schools will ensure that all the documents as per requirement are obtained from the student(s)/parent(s) concerned and provided to the concerned Regional Office, wherever required. (Dr. Sanyam | Bhdldve Controller of Examinations fen ae, 2, aren are, er Pere, fEci-120002 SASHA KENDAL 2, COMMUNITY CENTRE, PREET VIMAR DELH.-110082 ‘Phone (ft = O1-22500256-85, 220418078, Wabele: worwicea govin, wow cbse nici A--®MA Fl FA NDONAY Ni (SEPARATE PROFORMA EACH FOR CLASS X AND XII) 1. The following candidates of Class. have not attained the required percentage of attendance during the academic session 20.....20..... as per details mentioned against each: S.No. | Name of | Regn. | Class | No. No. — of | Percentage | Recommendation Candidate | No./Roll X/XII | Teaching days of as under- | No. days in attended | attendance R for the by the | put in by Recommended school students the | student N for Not upto 1" Recommended 2. The following documents duly attested are attached to the following cases S.No. | Name of Candidate Name of Documents(s) attached Pe ees [eevee erect sgenEEEEEEE See EeeeeSeateaet 4 al ® Signatur Name of Princij Affiliation No.: Seal of the school: