Republic of the Philippines

Department of Education
REGION VIII
SCHOOLS DIVISION OF LEYTE

ENHANCEMENT OF CONTINGENCY PLAN

TOOL KIT

_____________________________________________________________________________
Name of School
AREA: ___________________________________________________ DISTRICT: _______________________________________________
SCHOOL ADDRESS: _______________________________________ SCHOOL ID: ______________________________________________
CLASSIFICATION OF SCHOOL: Mono-grade Multi-grade Integrated Stand-Alone
SCHOOL SIZE: Small Medium Large Mega
LOCATION OF SCHOOL: POBLACION BARRIO LAST MILE SCHOOL
Mountain side River side Coastal Road side Not applicable

Purpose:
o Ensure learner and Personnel Safety
o Minimize School Facilities Losses
o Ensure Continuous Learning and Work
Goal: Restore the school learning environment as soon as possible after the event of a disaster.

***insert Table of Contents

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 Republic of the Philippines
Department of Education
REGION VIII
SCHOOLS DIVISION OF LEYTE
1 RATIONALE OF THE CONTINGENCY PLAN
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HISTORY OF THE SCHOOL

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 Republic of the Philippines
Department of Education
REGION VIII
SCHOOLS DIVISION OF LEYTE
SCHOOL PROFILE INFORMATION
MALE FEMALE TOTAL

Total Number of Teaching Personnel

Total Number of Non-Teaching Personnel

Total Number of Enrollees

Total Number of Male Students

Total Number of Female Students

Total Number of IP Learners

Total Number of Muslim Learners

Total Number of Learners with Disability

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 Republic of the Philippines
Department of Education
REGION VIII
SCHOOLS DIVISION OF LEYTE
SCHOOL PROFILE ON INFRASTRUCTURE AND NON-INFRASTRUCTURE
INFRASTRUCTURE Quantity Remarks
(Functional/Non-Functional)
Total Number of Buildings
Total Number of Classrooms
Total Number of Ancillary Rooms
Total Number of Toilets
Total Number of Handwashing Facilities
Total Number of Identified Evacuation Rooms
Total Number of Gym/Multi-Purpose Hall
NON-INFRASTRUCTURE Quantity Remarks
(Functional/Non-Functional)
Total Number of Computer Equipment
Total Number of Learning Materials
Total Number of Tables
Total Number of Chairs
Other Non-Infrastructure Equipment:
1.
2.
3.

SCHOOL DRRM TEAM ORGANIZATIONAL STRUCTURE

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 Republic of the Philippines
Department of Education
REGION VIII
SCHOOLS DIVISION OF LEYTE

TERMS OF REFERENCE OF THE DRRM TEAM

DRRM TEAM ROLES and CONTACT NO. EMAIL

RESPONSIBILITIES

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 Republic of the Philippines
Department of Education
REGION VIII
SCHOOLS DIVISION OF LEYTE

2 HAZARD ANALYSIS
Know Your Disaster Scenarios
Use this form to understand which hazards you’re exposed to. Follow these steps:
1. Review the common hazards below, and estimate the Impact and Likelihood values of each by encircling the appropriate numbers beside them.
2. Use the matrix at the bottom of the page to guide your Impact and Likelihood ratings. These values may vary per business.
3. Encircle the top priority hazard to plan for now, and take note of other high-scoring hazards you want to plan for later.

2.5

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 Republic of the Philippines
Department of Education
REGION VIII
SCHOOLS DIVISION OF LEYTE

1.5

LIKELIHOOD IMPACT AVERAGE

HAZARD RATE REMARKS RATE REMARKS LIKELIHOOD+IMPACT RANK
2
Typhoon 3 Year-round 3 Damage of 3 Stay at safe place. 1
school Wear dry and warm
building and clothes.
properties. Keep yourself updated on
the latest news.

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 Republic of the Philippines
Department of Education
REGION VIII
SCHOOLS DIVISION OF LEYTE
Earthquake 2 3 2.5 2

Flood 1 3 2 3

3 ANATOMY OF THE HAZARD

EXISTING
HAZARD VULNERABILITY EARLY WARNING TRIGERRING MITIGATING
SIGNS FACTORS MEASURES
Typhoon Open space (location of Heavy rains, strong winds Presence of unstable 1. Annual inspection and
school) and thunderstorm. atmospheric pressure. assessment of buildings by the
Division Engineer with

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 Republic of the Philippines
Department of Education
REGION VIII
SCHOOLS DIVISION OF LEYTE
appropriate action of the
findings.
2. Use of MOOE Fund for the
maintenance of buildings.
Earthquake Old-structured school 1. Location of fault line. Volcanic or tectonic 1. Annual inspection and
buildings 2. Evidence of ground assessment of buildings by the
movements. Division Engineer with
3. Sea water level changes appropriate action of the
findings.
2. Use of MOOE Fund for the
maintenance of buildings.
Learners and Personnel Lack of interest on the 1. Ground movements. 1. Regular conduct of NSED
conduct of drills 2. Panic, injuries, stampede and 2. Conduct of Unannounced
loss of life. Earthquake and Fire Drills
3. Integration of DRRM/CCA
Concepts on lessons
Floods Low grounds and location Weather Updates and Continuous heavy rains and 1. Construction of flood marker
of the school. Advisories absence of drainage system. 2. Construction of drainage
system
3. Tree-planting
4. Attend to advisories and take
appropriate action.

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 Republic of the Philippines
Department of Education
REGION VIII
SCHOOLS DIVISION OF LEYTE

4 SCENARIO GENERATION
PARTICULARS BAD WORSE WORST
(can be customized) (Scenario 1) (Scenario 2) (Scenario 3)
Typhoon Storm Signal No. 3 50% of the school buildings and 50% of the school buildings and 100% of the school buildings and
non-infrastructure incur minor non-infrastructure incur major non-infrastructure incur total
damages. damages. damages.

AFFECTED LEARNERS AND PERSONNEL

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 Republic of the Philippines
Department of Education
REGION VIII
SCHOOLS DIVISION OF LEYTE
AFFECTED LEARNERS
Number of Learners Number of IP Learners Number of Muslim Learners Number of Learners w/
Disability
Male Female Male Female Male Female Male Female
50 75 0 0 0 0 0 0

AFFECTED PERSONNEL
Number of Teaching Personnel Number of Non-Teaching
Personnel
Male Female Male Female
2 8 1 0

5 RESPONSE MANAGEMENT
RESPONSE RESPONSIBLE
HAZARD TIMEFRAME ACTIVITIES COMMITTEE/PERSONNEL
Typhoon Before 1. Information dissemination 1. School DRRM Coordinator
2. Identification of Temporary 2. School Head
Learning Spaces
Within 24 hours 1. Assessment and validation of School Head and School DRRM Team
school damages (infrastructure and
non-infrastructure)
2. Gathering and inventory of

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 Republic of the Philippines
Department of Education
REGION VIII
SCHOOLS DIVISION OF LEYTE
personnel and learners
3. Identification of immediate
needs of school and personnel for
immediate assistance
Within 48 to 72 hours Submission of Rapid Assessment School DRRM Coordinator
of Damages Report (RADaR) 1, 2
&3
After 72 hours and onwards 1. Clearing Operations and relief School Head to be assisted by the School
distributions if necessary DRRM Team
2. Conduct of Psychological First
Aid (PFA) after disaster
3. Provision of Temporary
Learning Spaces

Within 24 hours

Within 48 to 72 hours

After 72 hours and onwards

Within 24 hours

Within 48 to 72 hours

After 72 hours and onwards

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 Republic of the Philippines
Department of Education
REGION VIII
SCHOOLS DIVISION OF LEYTE
SCHOOL CONTINGENCY PLAN MANUAL FOR ________________________________
(Specify hazard)
Objectives
1. _________________________________________________________________________________________________
___________________________________________________________________________________________________
2. _________________________________________________________________________________________________
___________________________________________________________________________________________________
3. _________________________________________________________________________________________________
___________________________________________________________________________________________________
4. _________________________________________________________________________________________________
___________________________________________________________________________________________________
Contents

1. General Guidelines for Initial Response

2. Response for Specific Scenarios
3. Strategies for Learning and Work Continuity
4. Recovery Process Flow
Purpose of Manual
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 Republic of the Philippines
Department of Education
REGION VIII
SCHOOLS DIVISION OF LEYTE
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General Guidelines for Initial Response
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1. Coordinate Tasks
a. ______________________________________________________________________________________________________
b. ______________________________________________________________________________________________________
c. ______________________________________________________________________________________________________
d. ______________________________________________________________________________________________________
e. ______________________________________________________________________________________________________
2. Collect Information
______________________________________________________________________________________________
______________________________________________________________________________________________

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 Republic of the Philippines
Department of Education
REGION VIII
SCHOOLS DIVISION OF LEYTE
______________________________________________________________________________________________
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3. Contact Authorities
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Specific Scenarios
*The scenarios specify those that may affect the school setting. Recognizing the shared responsibility of each stakeholder in
preventing injury that must be undertaken by the school to coordinate with each stakeholder is listed in each scenario.

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 Republic of the Philippines
Department of Education
REGION VIII
SCHOOLS DIVISION OF LEYTE
Summary of scenario
Scenario 1

Scenario 2

Scenario 3

Scenario 1.
_______________________________________________________________________________________________________________________________________________

Involved Required Action

School Head

School DRRM Team

Parent

Barangay

LGU

Health Unit/ Hospital

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 Republic of the Philippines
Department of Education
REGION VIII
SCHOOLS DIVISION OF LEYTE
Scenario 2.
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Involved Required Action

School Head

School DRRM Team

Parent

Barangay

LGU

Health Unit/ Hospital

Scenario 3.
_______________________________________________________________________________________________________________________________________________

Involved Required Action

School Head

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 Republic of the Philippines
Department of Education
REGION VIII
SCHOOLS DIVISION OF LEYTE
School DRRM Team

Parent

Barangay

LGU

Health Unit/ Hospital

Strategies to Transition Back to Regular Learning Modality

1. ____________________________________________________________________________________________
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2. ____________________________________________________________________________________________
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3. ____________________________________________________________________________________________
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 Republic of the Philippines
Department of Education
REGION VIII
SCHOOLS DIVISION OF LEYTE
Recovery Process Flow

COMMUNICATION PROCESS CHANNEL

*A disaster communication plan outlines how to distribute information during a crisis and ensure that everyone is on the same page.

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 Republic of the Philippines
Department of Education
REGION VIII
SCHOOLS DIVISION OF LEYTE

RESOURCE INVENTORY
\6
TEAM/COMMITTEE RESOURCES QUANTITY REMARKS

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 Republic of the Philippines
Department of Education
REGION VIII
SCHOOLS DIVISION OF LEYTE

Vehicle 4 In good condition

DRRM TEAM Spine Board 1 In good condition
First Aid Kit 2 Updated
SCHOOL Early Warning Device (Public 1
Address System)
Construction Equipment
*hammer 10
Community Chain saw 1

7 RESOURCE PROJECTION
RESOURCES NEEDS HAVE GAPS (need- Activities/Sources Cost Source of
have) to fill the gaps Estimates Funds

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 Republic of the Philippines
Department of Education
REGION VIII
SCHOOLS DIVISION OF LEYTE
Oxygen Tank 2 0 2 Fund Raising 10,000.00 School Fund
Chain Saw 1 0 1 NA 6,000.00 MOOE
PPE for
rehabilitation
A. Hand gloves 20 0 20 Fund Raising 2,000.00 School Fund
B. Hard Hat 20 0 20 Fund Raising 6,000.00 School Fund

TOTAL AMOUNT: 24,000.00 School

Fund/MOOE

8 HOTLINES OR DIRECTORY

Name of School: _____________________________________________________________________________________________________

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 Republic of the Philippines
Department of Education
REGION VIII
SCHOOLS DIVISION OF LEYTE
School Address: _____________________________________________________________________________________________________
Contact Number/Landline: ____________________________________________________________________________________________
Social Media Account: ________________________________________________________________________________________________
AGENCY/STAKEHOLDER/PERSONNEL ADDRESS CONTACT NUMBER
School Head

9 REFERENCES

*site references

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 Republic of the Philippines
Department of Education
REGION VIII
SCHOOLS DIVISION OF LEYTE

SIGNATORIES

Prepared by:
SCHOOL DRRM COORDINATOR

Reviewed by:
SCHOOL HEAD

Validated by:
DISTRICT DRRM COORDINATOR

Concurred by:
DISTRICT SUPERVISOR

Recommending Approval:
DIVISION DRRM COORDINATOR

Approved by:
SCHOOLS DIVISION SUPERINTENDENT

TEMPLATE FORMAT:
1. Portrait
2. A4 Bond Paper
3. Arial Font Style
4. 11 – Font size

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