POSITION DESCRIPTION

Position Title: Program Manager

Duty Station: <Enter the job location specific to this position and a secondary one, if applicable>

Position Category: Full-time Part-time AND Regular Temporary

Salary Level: $/year
Current Employee: < List the name of the staff member currently in this position.>

TYF BACKGROUND:
Tamdeen Youth Foundation (TYF) is a non-profit organization which was established in May29, 2013 to provide
community development, civil awareness and capacity building programs.  It also implements positive interventions in
emergency situations assisted by its qualified and experienced staff in voluntarism, innovation and humanitarian
works. In addition to, it has strategic partnerships with many international, regional and local organizations.

GENERAL POSITION SUMMARY:

The Program Manager (PM) will work closely with the Executive Director (ED)  and the program teams to lead new
program development and strategy, and ensure effective program coordination and technical support, monitoring and
evaluation, quality assurance and accountability in close collaboration with the operations, Human Resources, finance
and internal control teams. S/he will help represent the Tamdeen Youth Foundation program to donors, major
stakeholders, relevant government authorities and other program partners such as other NGOs. The Program Manager
is a senior position for Tamdeen Youth Foundation with supervisory and managerial responsibilities, and will ensure
appropriate representation of Tamdeen Youth Foundation in the field.

ESSENTIAL JOB FUNCTIONS:

STRATEGY AND VISION

 Maintain a central role in developing/implementing strategy, ensuring that existing programs
contribute to strategic goals, objectives and targets;
 Serve as an active member of the Senior Leadership team and contribute to setting program strategy
and priorities;
 Set direction by prioritizing and organizing actions and resources to achieve program and agency
objectives;
 Lead the identification of new initiatives and opportunities that respond to identified needs and
contribute to the objectives of the country strategy;
 Conduct analyses to determine humanitarian/development gaps and how Tamdeen Youth Foundation
should position itself to best serve the needs of beneficiaries;
 Lead/oversee the development of solicited and unsolicited proposals and concept notes.

COORDINATION AND REPRESENTATION

 Establish close and productive relationships with donors, national government authorities, private
sector actors, and other NGOs in close coordination with the Executive Director, Program Managers
and Technical Coordinators;
 Represent Tamdeen Youth Foundation at all relevant coordination meetings;
 Coordinate with other NGOs to consolidate Tamdeen Youth Foundation strategic niche and
comparative advantages, while identifying strategic partnerships;
 Ensure Tamdeen Youth Foundation participation in a variety of external
forums/workshops/conference/sector coordination meetings to share best practices and findings with
the government and development community;
 Represent Tamdeen Youth Foundation in Executive Director’s absence on relevant issues.

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PROGRAM IMPLEMENTATION AND MANAGEMENT

 Provide leadership in all aspects of program coordination to ensure consistent quality, including the
incorporation of cross-cutting themes, lessons learned and best practices;
 Facilitate the coordination between different programs and ensure that program managers and
technical coordinators for cross-cutting themes are able to work together effectively according to
program work plans;
 Ensure that program implementation is responsive to communities and partners, and aligned with
Tamdeen Youth Foundation principles, values and strategic roadmap and country strategy;
 Work with Program Managers to ensure adherence to grant agreements, Tamdeen Youth Foundation
policies and procedures and relevant external rules and regulations;
 Support Program Managers to oversee performance of partners, sub-grantees and technical
contractors;
 Conduct frequent field visits to all project sites for monitoring, quality control and program staff
mentoring and coaching. 

TEAM MANAGEMENT

 Create and sustain a work environment of mutual respect where team members strive to achieve
excellence;
 Promote accountability, communicate expectations and provide constructive feedback via regular
performance reviews;
 Supervise, hire and orient new team members as necessary;
 Provide team members with information, tools and other resources to improve performance, and reach
objectives;
 Contribute to country team-building efforts, help team members identify problem solving options, and
ensure the integration of all team members into relevant decision-making processes.

PROGRAM LEARNING, RESEARCH AND COMMUNICATIONS

 Ensure that robust monitoring, evaluation and learning (MEL) and program quality systems are in
place, adhered to and used as a decision-making tool, encouraging consistency and best practice
across programs;
 Ensure that program managers have adequate understanding of MEL, program quality,
communications and research;
 Provide ongoing training and guidance to staff on best practices;
 Oversee the Program Performance and Quality team;
 With the Executive Director, help staff identify and take advantage of professional development
opportunities;
 Contribute to the country team building efforts.

PROGRAM MINIMUM STANDARDS AND REPORTING

 Ensure that program documentation and program minimum standards are consistently adhered to;
 Ensure that a comprehensive reporting schedule and quarterly planning process are maintained and
adhered to according to requirements;
 Ensure that donor reports produced by the Programs team effectively demonstrate the impact of
Tamdeen Youth Foundation’s program interventions;
 Review all reports to ensure a high-quality product

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PROGRAM SUPPORT OPERATIONS

 Assist the Executive Director with adequate financial and staff forecasting, and ensure that available
funding is in alignment with staffing plans;
 Work closely with the Operations Manager and Finance Manager to ensure that operational and
financial management systems are responsive to program needs and that program staff are adhering to
both donor and Tamdeen Youth Foundation procedures and regulations;
 Work closely with the Finance Manager and the Program Managers to identify, manage and track co-
financing
 Work closely with HR Manager to ensure all staff contracts and Human Resources procedures and
requirements are in place and up to date;
 Ensure adequate performance reviews are done on time, and that staff are given constant feedback on
work performance and key priorities.

SECURITY

 Ensure that programs are designed and implemented with a clear analysis and understanding of
security management priorities.

ORGANIZATIONAL LEARNING

 As part of our commitment to organizational learning—and in support of our understanding that

learning organizations are more effective, efficient and relevant to the communities they serve—we
expect all team members to commit 5% of their time to learning activities that benefit Tamdeen Youth
Foundation as well as themselves.

ACCOUNTABILITY TO BENEFICIARIES

 Tamdeen Youth Foundation team members are expected to support all efforts towards accountability,
specifically to our beneficiaries and to international standards guiding international relief and
development work, while actively engaging beneficiary communities as equal partners in the design,
monitoring and evaluation of our field projects.

SUPERVISORY RESPONSIBILITY:
health and Nutrition , Wash , FSL , …Program Coordinator

ACCOUNTABILITY
REPORTS DIRECTLY TO: Executive Director
WORKS DIRECTLY WITH: Projects Managers, Operations Manager, Finance Manager

KNOWLEDGE AND EXPERIENCE:

 BA/S or equivalent in relevant field required; MA/S preferred;
 7-10 years of field experience in international relief and development programs, including
demonstrable success in managing large, transitional development programs;
 At least 2-3 years of senior-level leadership and field management experience, including building,
managing and leading a team of professionals;
 Experience designing and managing humanitarian response and development programs;
 Experience with Economic Development, Resilience, Protection, Governance, Health & Nutrition,
food and WASH programming is an advantage; in particular, in displacement, economic challenges
and social stability context; preference also given to candidates with background in the Middle East
region

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 Demonstrated success working effectively and respectfully with host country government, private
sector, INGO, NGO partners and other stakeholders in complex environments;
 Excellent writing skills and experience with proposal development processes with prior experience
with USAID, UN, EU and other bilateral funding agencies;
 Proven skills in financial and grants management; prior experience with UN, USG and European
grant management;
 Successful and proven negotiation, communication and organization skills;
 Excellent oral and written English skills required; proficiency in Arabic is a plus;
 Experience managing national and international staff;
 Previous work experience in the Middle East preferred.