Unit THE PROJECT MANAGER

Module THE PROJECT MANAGER

PRE1-PM PROJECT MANAGEMENT Units: 3.0 Page |1

INFORMATION SHEET PN-4.1.1

THE PROJECT MANAGER
Objectives:
At the end of this chapter, the learner will be able to:

1. Recognize project management as a career opportunity;

2. Categorize the different key skills of a project manager;
3. Differentiate functional manager from project manger
4. Determine the responsibility of a project manager towards his team;
5. Internalize the essential characteristics of becoming an effective project team
member.

Introduction

In an ideal world, the project manager has to simply execute the project and the project would
be finished. Yet, no one live in an ideal world and hardly ever achieves everything according to
plan. A project manager does a lot. It takes a special person like a project manager to both
mange and lead a project simultaneously-thus making him a valuable person of the
organization.

The Career of a Project Manager

Are you considering becoming a Project Manager or have you already started on this career
path and are wondering what’s next? As a long-term trend, the demand for project
management skills of every level continues to grow across a range of industries, and
professionals are building both lucrative and rewarding careers.

In this in-depth guide, we will take you through everything from the must have project
management skills to the career path of the Project Manager and where you need to start. A
successful project manager plans the project from start to finish, follow up progress of business
and technology in time, with flexible management tools. A project manager is a person who has
overall responsible for the successful initiation, planning, design, execution, monitoring,
controlling and closure of a project.

SUBJECT TEACHER: APPROVED FOR

IMPLEMENTATION:
Module 4TH
PRELIME MR. ALVIN JOHN M. PAZ
4 Meeting
Subject Teacher MR. WILBERT A. MAÑUSCA
School Director
 Unit THE PROJECT MANAGER
Module THE PROJECT MANAGER
PRE1-PM PROJECT MANAGEMENT Units: 3.0 Page |2

The manager is responsible for the following task:

1. Describing the scope of the project accurately
2. Setting up the project schedule, and revising that schedule as it progresses.
3. Recommending the project cost and then administering the project to avoid cost
overruns
4. Ensuring the project teams has the supplies and human resources required to get the
project f=done on time and on cost.
5. Naming and reducing possible risks to the project timeframe and cost.
6. Ensuring that all project team members realized what their responsibilities are
7. Communicate the project’s development to management
8. Guarantee the quality of the team’s work and any supplies or materials used by the
team

Many current project managers thought academically trained in management do not really
have college-level training specifically in project management project offer an excellent
environment for exceptional career advancement for future executive to develop their
managerial skills.

In trends today for firms is to look for a project manager with specific experience and skills to
understand the ins and outs of the technology or projects being implemented. Consequently, it
is imperative for the project manager of this generation to continuously develop their project
management skills and obtain certification in this field. At the same time, they keep themselves
abreast and be trained in the latest technologies.

As a Project Manager you will need to:

 Strategies before and during a project to ensure you have an adaptable plan in the case
that unforeseen issues arise, and all elements of the project have been addressed.
 Lead both your team members, such as those who report to you, as well as stakeholders
on the project and communicate well to senior members of your team about the
project’s status and what needs to be done next.
 Manage risk and be adept at budgeting, scheduling, and planning to ensure the project
stays on track and that it is finished on time and there are no project overruns.
 Have expert knowledge of the industry you work in, as well as project management
tools, techniques, and methodologies.

SUBJECT TEACHER: APPROVED FOR

IMPLEMENTATION:
Module 4TH
PRELIME MR. ALVIN JOHN M. PAZ
4 Meeting
Subject Teacher MR. WILBERT A. MAÑUSCA
School Director
 Unit THE PROJECT MANAGER
Module THE PROJECT MANAGER
PRE1-PM PROJECT MANAGEMENT Units: 3.0 Page |3

As you progress through your career, it’s wise to consider ways you can continue to upskill, so
that you will have the skills required to be a future Project Manager.

Key Skills of a Project Manager

The project manager is an essential input in the success of any project. Aside from being the
leader in planning, organizing and controlling the project, the manager must have a set of skills
to motivate the project team to do well and gain the confidence of the customer. A project
manager’s skills include the following:

1. Organizational Skills – A project manager creates structure from chaos by using specific
tools such as charter, risk assessment, Gantt chart, decision matrices, and many more
other tools throughout the project.

2. Skill to develop people – Training and development of people working for the project is
a commitment of the project manager. As a manager he has to add to each member’s
experience making them more knowledgeable and proficient at the end of the project
than when they started it.

3. Communication skill – A project manager must be proficient in both oral and written
communication to always make certain that he is clearly understood by all stakeholder.

4. Interpersonal skill – A project leader must be able to clearly communicate about goals,
responsibility, performance, expectation, and feedback. The leader must have skill to
successfully bargain and make use of influence when needed to make certain the
success of the team and project.

5. Skill to handle stress – A project manager should able to manage stress from works
situation that are both tense and severe at times.

6. Problem solving skill – A project manager ought to persuade project team members to
recognize problem early and be self-directed in resolving them.

7. Management skill – A project manager must know how to motivate people who do not
work for them, and keep teams working effectively together.
SUBJECT TEACHER: APPROVED FOR
IMPLEMENTATION:
Module 4TH
PRELIME MR. ALVIN JOHN M. PAZ
4 Meeting
Subject Teacher MR. WILBERT A. MAÑUSCA
School Director
 Unit THE PROJECT MANAGER
Module THE PROJECT MANAGER
PRE1-PM PROJECT MANAGEMENT Units: 3.0 Page |4

8. Time Management skill – Time is a project manager’s scarcest resource. Budgeting time
wisely and immediately adjusting priority is required of the project leader.

9. Technical skill – Technical knowledge bestows the project manager the credibility to
offer leadership on a technically based project, the capability to comprehend vital
aspects of the project, and the aptitude to converse in the lingo of the technicians.

Functional manager Vs Project Manger

Businesses and organizations have a variety of roles that individuals assume based on the needs
of the company. The "Manager" title can be applied to virtually any role because it is used to
denote a particular level of experience or authority. The titles of Functional Manager and
Project Manager are used to denote authority in addition to creating a clear delineation
between roles that can overlap. However, in an ideal setting, these two roles are collaborative
in nature, but each focuses on a different set of tasks.

Point of comparison Functional Manager Project Manger

Authority  Known as a line  Has the responsibility
manager, is reporting to executives
traditionally the in charge of the team
person who the that they manage?
project manager and  When it comes to
other member of the hiring (or firing), the
team report to project manager will
 Has authority over consult with functional
which projects the manager as to what is
team pursues and is the best decision but
higher in chain of the ultimate decision
command than the lies with the functional
project manager manager
Project success  The effectiveness of  The success of the
the entire team falls project lies on the
under the shoulders of the
responsibility of the project manage
SUBJECT TEACHER: APPROVED FOR
IMPLEMENTATION:
Module 4TH
PRELIME MR. ALVIN JOHN M. PAZ
4 Meeting
Subject Teacher MR. WILBERT A. MAÑUSCA
School Director
 Unit THE PROJECT MANAGER
Module THE PROJECT MANAGER
PRE1-PM PROJECT MANAGEMENT Units: 3.0 Page |5

functional manager  The project manager is

the team expert
delivering success
projects; this involves
knowing all the
projects inputs
necessary to achieve a
goal such as staff time,
cost and equipment as
well as having a keen
focus on how and
when the project will
meet its objective,
schedule, milestones
and reporting
Staff management  Functional manager is  The project manager is
responsible for responsible for
measuring the overall ensuring that each
effectiveness of the staff member
staff, performing understands her role
evaluation, performing in the project and is
conflicts adequately meeting
outlined goals;
resource necessary to
accomplish project
and lead the efforts in
outlining, scheduling
and monitoring the
works to be done.
Technology management  Functional manager  The project manager
manages people manages resources
and assets necessary
for a successful project

Skills  More skills at analysis  More skilled at

SUBJECT TEACHER: APPROVED FOR
IMPLEMENTATION:
Module 4TH
PRELIME MR. ALVIN JOHN M. PAZ
4 Meeting
Subject Teacher MR. WILBERT A. MAÑUSCA
School Director
 Unit THE PROJECT MANAGER
Module THE PROJECT MANAGER
PRE1-PM PROJECT MANAGEMENT Units: 3.0 Page |6

synthesis
Role  A direct technical  A facilitator and
supervisor generalist
 Administratively  Responsible for
responsible for organizing, planning
deciding how budgeting, directing
something will be planning, and
done, who is going to controlling the project
do it, and what
resources will be
devoted to accomplish
a task
Competency  Should have  Should be competent
knowledge in in the science of
technology of the project along with
process being having technical
managed competence in some
aspect
Approach  Analytical in approach  Uses a system
(breaking the system approach like
into smaller and understanding the
smaller elements) and organizational
he knows something problem, for which the
about the organization project is a part, the
for which he is organization for which
responsible the program exists, as
well as the
environment of the
organization

SUBJECT TEACHER: APPROVED FOR

IMPLEMENTATION:
Module 4TH
PRELIME MR. ALVIN JOHN M. PAZ
4 Meeting
Subject Teacher MR. WILBERT A. MAÑUSCA
School Director
 Unit THE PROJECT MANAGER
Module THE PROJECT MANAGER
PRE1-PM PROJECT MANAGEMENT Units: 3.0 Page |7

Important Characteristics in the Selection of a project manager

The choice of a project manager is a crucial decision relating the management of a project. The
drive to complete a difficult task amidst risks and constraints makes a project manager a rare
individual. The following are the popular characteristics being looked in the choice of project
manager.

1. Credibility - The project manager is coming into an established organization and must
have a reputation or presence of credibility to receive the respect and support of the
client and team.

2. Sensitivity – project management must be aware of the means of modeling risks to their
project. Sensitivity analysis is one such method. It is implemented to analyze the various
risks to the project by looking at all aspects of the project and their potential impact on
the overall goal. Knowing the level of impact various elements have on a project can
assist management with setting priorities to more quickly achieve the end result.

3. Leadership, ethics and management style – leadership is the ability to influence others
towards the attainment of a common goals. In today’s competitive business
environment, project managers and leaders need to ensure that ethics permeates all
aspects of organizational operations. As strategic initiatives are implemented through
projects, it has become imperative that these projects are managed effectively and
ethically. Making ethical decisions is not easy, because not every ethical dilemma has a
right solution. Ethics and leadership, together, can add a moral dimension to the
decision-making process for the success of any organization.

4. Ability to handle stress – A project manager is prone to stress similar to any other
human. Project Manager must first acknowledge or recognize that he or she is being
under stress and then develop self-discipline before proceeding to learn and practice
what are the techniques to manage stress. Learning to manage stress successfully
begins with our willingness to take an honest look at ourselves.

SUBJECT TEACHER: APPROVED FOR

IMPLEMENTATION:
Module 4TH
PRELIME MR. ALVIN JOHN M. PAZ
4 Meeting
Subject Teacher MR. WILBERT A. MAÑUSCA
School Director
 Unit THE PROJECT MANAGER
Module THE PROJECT MANAGER
PRE1-PM PROJECT MANAGEMENT Units: 3.0 Page |8

Responsible of the Project Manager

The project manager is answerable for making certain that everybody on the team recognizes
and performs their designated roles, feels authorized and given support for the role,
distinguished the roles of the other team members and operates upon the confidence that
those roles will be executed. The particular responsibilities of the project manager may differ
base from the type of industry, the organization size, the organization maturity, and the
organization culture. Nevertheless, there are some responsibility that are universal to all
project manager, that is:

1. Create the project plan

2. Deal with the project stakeholder
3. Supervise communication
4. Direct the project team
5. Handle the project risk
6. Control the project schedule
7. Cope with the project budgeting
8. Handle the project conflicts
9. Direct the project delivery

In reality, the project manager has no direct subordinates under his supervision. Though, there
are people who work form him on the project. This is the project team who spend much of their
time working to complete the project.

Importance Characteristic of an Effective Project Team Member

The project team member is responsible for carrying out tasks and generating deliverable as
delineated in the project plans and supervised by the project manager. It is essential to know
the characteristics of an effective project team if a firm is looking for candidates to work on an
upcoming project. this will enable management to choose the right people for every phase of
the project and anticipate a winning result.

1. Team Player - someone who actively contributes to their group in order to complete
tasks, meet goals or manage projects. Team players actively listen to their coworkers,
respect ideas and aim to improve the product or process at hand.
SUBJECT TEACHER: APPROVED FOR
IMPLEMENTATION:
Module 4TH
PRELIME MR. ALVIN JOHN M. PAZ
4 Meeting
Subject Teacher MR. WILBERT A. MAÑUSCA
School Director
 Unit THE PROJECT MANAGER
Module THE PROJECT MANAGER
PRE1-PM PROJECT MANAGEMENT Units: 3.0 Page |9

2. Self-starters - a person who is sufficiently motivated or ambitious to start a new career

or business or to pursue further education without the help of others.

3. Influential - The definition of influential is someone or something that has an impact on

or shapes how people act or how things occur.

4. Motivational - can inspire, encourage, and stimulate individuals and project teams to
achieve great accomplishments. Motivation can also create an environment that fosters
teamwork and collective initiatives to reach common goals or objectives.

5. Have skills and Experience – An effective project teams have team members with
talent, knowledge and familiarity essential to complete the activities handed over to
them.

6. Dependable - the member of an effective project team member is dependable,

responsible, and accountable to one another as well as to themselves.

7. Can communicate well – effective project team members know how to express
themselves in a way that gets their point across without offending others.

8. Committed – team members who are committed to the organization as well as the
project in common are highly effective.

9. Can think creatively – one of the often overlooked yet highly valuable characteristic of
an effective project team is that they are able to think imaginatively.

10. Supportive – Effective project team members should be supportive of the project, the
company and one another.

Glossary of important terms

1. Project manager – he is the person who has the overall responsibility for the successful
initiation, planning, design, execution, monitoring, controlling and closure of a project.
2. Technically credible – a person must possess sufficient technical knowledge to direct
the project as perceived by the client, senior manager, functional heads and the project
team member.
SUBJECT TEACHER: APPROVED FOR
IMPLEMENTATION:
Module 4TH
PRELIME MR. ALVIN JOHN M. PAZ
4 Meeting
Subject Teacher MR. WILBERT A. MAÑUSCA
School Director
 Unit THE PROJECT MANAGER
Module THE PROJECT MANAGER
PRE1-PM PROJECT MANAGEMENT Units: 3.0 P a g e | 10

Reference:

1. Raghupathy, S. (2011). Ethics and moral leadership in project management. Paper

presented at PMI® Global Congress 2011—North America, Dallas, TX. Newtown
Square, PA: Project Management Institute.

2. DR. Marivic F. Flores, Prof.Angelita Ong Camilar-Serrano, Project Management. Publish

by: unlimited books library services & publishing Inc. Room 215 ICP, Building, Cabildo
St., Intramuros, Manila Philippines. ISBN: 978-971-9654-11-7

3. Peterson, T. M. (2007). Motivation: how to increase project team performance. Paper

presented at PMI® Global Congress 2007—North America, Atlanta, GA. Newtown
Square, PA: Project Management Institute.

MODULE 5: Management of Conflict and Negotiation

SUBJECT TEACHER: APPROVED FOR

IMPLEMENTATION:
Module 4TH
PRELIME MR. ALVIN JOHN M. PAZ
4 Meeting
Subject Teacher MR. WILBERT A. MAÑUSCA
School Director
 Unit THE PROJECT MANAGER
Module THE PROJECT MANAGER
PRE1-PM PROJECT MANAGEMENT Units: 3.0 P a g e | 11

SELF-CHECK PN-4.1.1

Multiple Choice: On the space provided write the answer of your best choice for the item.

1. __________________ - He is the person who has overall responsible for the successful
initiation, planning, design, execution, monitoring, controlling and closure of a project.

A. Operational Manager B. Production Manager C. Project manager D. Program Manager

2. __________________ - This skill required of a project manager for him to motivate people
who do not work for them, and keep teams working effectively together.

A. Communication B. Management and leadership C. technical D. Time Management

3. __________________ - Which is among the following is a major stress often experiences by

project management.

A. No standard set of procedures and techniques

B. Too much work to do
C. So many changes of the parent organization
D. All of these

4. __________________ - What is particular credibility character is being looked for in the

choice of a project manager?

A. Administrative
B. Technical
C. Both A and B
D. neither A nor B

5. __________________ - He is responsible for carrying out task and generating delivery as

delineated in the project plan and supervised by the project manager.

A. Project manager B. Project Engineer C. Project team member D. Tooling Manager

SUBJECT TEACHER: APPROVED FOR

IMPLEMENTATION:
Module 4TH
PRELIME MR. ALVIN JOHN M. PAZ
4 Meeting
Subject Teacher MR. WILBERT A. MAÑUSCA
School Director
 Unit THE PROJECT MANAGER
Module THE PROJECT MANAGER
PRE1-PM PROJECT MANAGEMENT Units: 3.0 P a g e | 12

6. __________________ - They are effective project team member are primed even from the
start; prepared, eager and enthusiastic to get the job.

A. Influential B. Motivational C. Project team member D. team player

7. __________________ - Which among the following responsibility in universal to all project
managers?

A. Handle project risk

B. Control the project schedule
C. Cope with the project budgeting
D. All of the above

8. __________________ - Who among the following individuals could be given a project

managers responsibility later on?

A. Creative B. Committed C. Manufacturing engineer D. All of these

9. __________________ -These members are much more likely gave 100 percent at every step
of the project and go above and beyond when required.

A. Develop people B. Interpersonal C. Problem solving D. Supportive

10. __________________ - This skill of project manager makes him create structure from chaos
by using specific tools such as charters, risk assessment, Gantt chart, decision matrices, and
many other tools throughout the project.

A. Develop people
B. Interpersonal
C. Problem Solving
D. Organizational

SUBJECT TEACHER: APPROVED FOR

IMPLEMENTATION:
Module 4TH
PRELIME MR. ALVIN JOHN M. PAZ
4 Meeting
Subject Teacher MR. WILBERT A. MAÑUSCA
School Director
 Unit THE PROJECT MANAGER
Module THE PROJECT MANAGER
PRE1-PM PROJECT MANAGEMENT Units: 3.0 P a g e | 13

STUDENT NAME: ______________________________SECTION: __________________

PERFORMANCE TASK PN-4.1.1

WRITTEN WORK TITLE: Reinforcement Exercise

WRITTEN TASK OBJECTIVE: Determine the responsibility of a project manager towards his
team and to identify the effectiveness of project management.
MATERIALS:
 Pen and Paper
TOOLS & EQUIPMENT:
 None
ESTIMATED COST: None
Enumeration:

Five (5) points of comparison between a program manager and a project manager
1. ________________________________________________________________
2. ________________________________________________________________
3. ________________________________________________________________
4. ________________________________________________________________
5. ________________________________________________________________

Five Characteristic of an effective project team to look for from candidates works on
upcoming project.
1. ________________________________________________________________
2. ________________________________________________________________
3. ________________________________________________________________
4. ________________________________________________________________
5. ________________________________________________________________

PRECAUTIONS:
 None
ASSESSMENT METHOD: WRITTEN WORK CRITERIA CHECKLIST

SUBJECT TEACHER: APPROVED FOR

IMPLEMENTATION:
Module 4TH
PRELIME MR. ALVIN JOHN M. PAZ
4 Meeting
Subject Teacher MR. WILBERT A. MAÑUSCA
School Director
 Unit THE PROJECT MANAGER
Module THE PROJECT MANAGER
PRE1-PM PROJECT MANAGEMENT Units: 3.0 P a g e | 14

STUDENT NAME: ____________________________SECTION: __________________

WRITTEN OUTPUT CRITERIA CHECK LIST PN-4.1.1
CRITERIA SCORING
Did I . . .
1 2 3 4 5
1. Get an early start. It's much easier to come up with and organize your ideas when
you're not pressed for time and are able to conduct proper research. 
2. Choose a topic. Your instructor will likely give you a handful of topics to choose from or
a general topic area.
3. Use various sources of information. With the vast amount of information available
today, you're far from limited when it comes to choosing your sources. Use books,
websites, journal articles, research studies, interviews—the world is your oyster!
4. Just remember to keep track of your sources so that you can cite them properly and add
them to your bibliography.
5. Also check what kinds of sources your professor wants: primary, secondary, or both?
6. Brainstorm (original) ideas. Brainstorm ideas, and use mind mapping to come up with
an original thesis statement. Mind maps are diagrams that help you organize your
thoughts and visually understand how they are connected. Your goal should be to
develop a thesis statement that embodies the focus and direction of your essay—it's
what your essay is all about.
7. Do not plagiarize. Cite your work and give credit where it's due. Do not take credit for
others' thoughts or ideas, and make yourself aware of the basic rules for
avoiding plagiarism.
8. Provide evidence. Use evidence from your research to support your ideas. Each body
paragraph will contain an original idea, but you will need to back it up with evidence to
make it credible.
9. Create an outline. Make a rough outline of the sections and points of your essay.
Writing your ideas down will help you organize your thoughts and see what you need to
add, change, or rearrange.
10. . Answer what, why, and how. Regardless of the type of essay you write, it should
answer each of these questions.
TEACHER’S REMARKS:  QUIZ  RECITATION  PROJECT

GRADE:

5 - Excellently Performed
4 - Very Satisfactorily Performed
3 - Satisfactorily Performed
2 - Fairly Performed
1 - Poorly Performed

_______________________________
TEACHER

Date: ______________________

SUBJECT TEACHER: APPROVED FOR

IMPLEMENTATION:
Module 4TH
PRELIME MR. ALVIN JOHN M. PAZ
4 Meeting
Subject Teacher MR. WILBERT A. MAÑUSCA
School Director