Sree Chitra Tirunal Institute for Medical Sciences

& Technology Trivandrum - 695011, Kerala, India

DM, MCh, or DNB in Cardiology, Neurology, Cardio Vascular & Thoracic surgery,
Neurosurgery, Anaesthesiology & Radiology

MD in Pathology, Biochemistry & Transfusion Medicine, Radiodiagnosis from Government

M.Tech or M.Pharm

The requests from National Institutes, Medical Universities, Government Medical Colleges,
Private Medical Colleges, Corporate Hospitals and Recognized Universities (like CUSAT,
MAHE etc) can be entertained.

NB: B Sc, M Sc, and MBBS students are NOT eligible.

Foreign Students

Foreign students are allowed for Observership/Training/Project work. Their application along
with a Letter of Recommendation from Director or Dean or Program Director should be
forwarded to the Director of SCTIMST.

Faculty
Faculty with DM/MCh qualifications from other organizations are permitted as observers
provided their requests are routed through the Head of the Institute and addressed to the
concerned HOD in SCTIMST.

Duties and Responsibilities

Observers should strictly follow the guidelines/instructions provided in the Log Book, which
will be received by them at the time of joining. The Log Book has to be maintained by the
individual observer from the date of his/her joining and to be handed over to the Academic
Division at the end of the observership. The Log Book to be cross-signed by the concerned
HOD/In-charge. The Certificate will be issued only on the basis of the completed Log Book
having specific recommendation of the concerned HOD/In-charge that he/she has undergone
observership for the specific period and the activities recorded by him/her are true. The
certificate will not be issued if the column “Activities” is blank. The Academic Division will
keep the Log Book as the record of each observer.

The observers should not be involved in examining the patients directly, or doing operations
or procedures. However they will be permitted to examine the patients and do procedures
under the direct supervision of a Consultant of the Institute.
Duration of the program

Duration shall usually be 15 days to a maximum of three months.

The request for observership will have to be forwarded by the Head of the Institution of the
applicant.

The application should reach SCTIMST at least one month before the starting of the
observership.

The concerned HOD of SCTIMST has to scrutinize each application and recommend to Dean
with his/her comments, the applicant’s eligibility as per the guidelines.

The Dean after scrutiny has to recommend eligible applications to the Director for final
approval.

The Director’s office will send the approved request to the Registrar for execution.
From the BMT Wing, the request should be routed through Head, BMT Wing to Dean and
from Dean to the Director. After approval from Director, it will be sent to the Deputy Registrar
for execution.
Fees

The following fees shall be charged from all applicants:

Students:
Indian : Rs.5,000/- (Rupees Five Thousand only) per month for residents from Govt.
Institutions and Rs.15,000/- (Rupees Fifteen Thousand only) for residents form private
institutions.
Foreign : US $ 300/- (US Dollar Three Hundred only) per month for high-income
countries
US $ 200/- (US Dollar Two Hundred only) per month for middle-income
countries
Rs.2,000/- (Rupees Two Thousand only) for low-income countries
Faculty/consultants:
Indian : Rs.10,000/- (Rupees Ten Thousand only) per month for faculties from Govt.
Institutions and Rs.25,000/- (Rupees Twenty Five thousand only) for faculties form private
institutions.
Foreign : US $ 650/- (US Dollar Six Hundred and Fifty only) per month for high-income
countries
US $ 350/- (US Dollar Three Hundred and Fifty only) per month for
middle-income countries
Nil for low-income countries

[To categorize a country to low, middle and high-income, refer to The World Bank, World
Bank list of economies (July 2008), http://siteresources. worldbank.org/
DATASTATICS/Resources/CLASS.XLS]

NB: The minimum of fees of one month will be charged from all observers even if the
duration is less than one month.

Number of observers

Number of observers to be permitted at a time has to be decided by the concerned HOD on the
basis of the infrastructure facility available and other facts. The maximum number of observers
in clinical specialties at a time should not usually exceed three.

Accommodation

The observers should make their own arrangements for stay. Institute will not provide
accommodation to the observers due to shortage of hostel accommodation.

However, requests for accommodation will be entertained at a later stage in deserving

Attendance

The attendance of the observers should be recorded by the concerned HOD/In-charge on the
Attendance Sheet provided in the Log Book.

The observers should maintain a Log Book, which will contain the following information to
record their activities.
(i) Instructions to the observers
(ii) Attendance Sheet
(iii) Log Book (Pages where the daily activities to be recorded)
(iv) General conduct of the observer

Use of Facilities (Library & Canteen)

The observers can use the Library of the Institute for reference/reading only. No
books/journals shall be issued to them.

The observers will also be allowed to avail the canteen facility.

Identity Cards will be issued to the Observers and they have to wear the same when they enter
the Institute premises.

Certificates

The Academic Division will issue Certificates those who successfully complete observership in
the stipulated time.

Certificates will be issued to only those who have completed the Log Book with clear
recommendation of the concerned HOD/In-charge.

Dean of the Institute is authorized to sign the certificates.

The Certificates will be issued only on the recommendation of the concerned HOD/In-charge
after assessing the observer.

Those who do not complete the approved duration of the program will not be issued
certificates under any circumstances.

Certificates will not be issued to those trainees who have not completed the minimum period
of 15 days.

The HOD/In-charge/Supervisor/Registrar/Deputy Registrar shall issue no experience

The above guidelines shall be strictly followed during the next one-year. Director is
unlikely to approve an application not conforming to the above guidelines. The guidelines
shall be reviewed yearly, and revised, if necessary.

Dated: 16.04.2019 DIRECTOR