User's Guide

Registration / Modification
Real Beneficiary
Data Declaration
Registration / Modification

Version Number: 1.0

Release date: January 10 , 2023
Modified date: January 10 , 2023

User's Guide
 Real beneficiary data declaration (registration and modification)

TABLE OF CONTENTS

Introduction 3

Who should read this document? 3

Submitting the declaration 3

Important definitions 4

Establishments excluded from Cabinet resolution 5

Documents and data needed to complete the beneficial owner declaration 5

Important notes 6

Samples of Usufruct Structure 7

Steps to submit the declaration 13

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 Real beneficiary data declaration (registration and modification)

INTRODUCTION

The beneficial owner declaration (registration/modification) aims to add to or modify the beneficial owner’s data in the
economic license. The declaration is submitted via the TAMM platform, and the following steps are needed to complete it:
* Completing the declaration requirements
* License selection
* Adding beneficial owner(s)
* Adding the board of directors
* Adding the manager
* Reviewing the entered data
* Approval of the request
* Downloading the certificate

WHO SHOULD READ THIS DOCUMENT ?

The objective of this guide is to document all the steps that the customer must follow in order to add or modify the
declaration of the real beneficiary and the board of directors on the economic license. The document targets these groups:
* Owners of economic licenses or their representatives in amending the economic license

SUBMIT THE DECLARATION

The customer must follow the steps in this part of the document in order to add or modify the declaration of the real
beneficiary and the board of directors on the economic license. Next, we will show each step with screenshots from the
TAMM platform system, with an explanation of what the user should do to fill out the declaration form.

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 Real beneficiary data declaration (registration and modification)

IMPORTANT THE DECLARATION

Beneficial Owner
The real beneficiary is the natural person to whom ultimate ownership vests or exercises ultimate control over a legal person
directly or through a chain of ownership or control or other indirect means, as well as the natural person on whose behalf
transactions are conducted or who exercises ultimate effective control over a legal person that owns or has ultimate control over
direct or indirect ownership stakes or stocks of %25 or more.

Persons authorized to provide data

The declaration is submitted by one of the entity’s legal representatives, such as directors.

Beneficiary, manager or nominal member

Any “natural person” who acts according to the will or directions of another person.

Politically Exposed Person (PEP)

They are “natural persons” who are or have held prominent positions in the state or in another country, such as presidents or
heads of governments. PEP also includes senior politicians, senior government officials, judicial or military officials, CEOs of
state-owned companies, or senior officials of political parties. Furthermore, those who are or have previously been entrusted
with international organizations’ responsibilities are all deemed PEP.

Testator
A natural or legal person who documents the transfer of management of their funds to a trustee.

Guardian
A natural or legal person who has a right granted to him by the testator or the “Trust Fund”, through which they can manage
the testator’s money, according to certain conditions.

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 Real beneficiary data declaration (registration and modification)

The Trust Fund

A legal relationship according to which a testator puts money under the control of a trustee, for the benefit of a beneficiary or for
a specific purpose. This money is separate from the trustee's assets, and the right remains in the name of the testator, or any
person acting on their behalf

Beneficial owner’s Usufruct Structure

It is an illustration of the structure of the real beneficiaries of the legal person, company or institution.

Establishments excluded from the Cabinet resolution on the Beneficial Owner’s registration:

Local and federal government entities, any companies owned by them, financial free zone companies, or Public Joint Stock
Companies (PJSCs) are excluded from this resolution.

Data needed to complete the beneficial owner declaration.

Required Data
* Beneficial owner’s data
* Director’s data
* Data of board members (if applicable)
* Applicant’s data and approval

Documents required:
* Passport or Emirates ID of the director, the beneficiary, or the board member who is not resident in the UAE.
* The usufruct ownership structure

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 Real beneficiary data declaration (registration and modification)

Important Notes:

* The beneficial owner data record is updated when the license is modified. This includes changing partners through sale or
abdication, changing partners' shares, changing the company's manager or members of the board of directors. It is also updated when
the beneficial owner's record is modified, whether it pertains to the director's or beneficiary's address, contact information, or voting
rights... etc. The modification should be completed within 15 days to avoid violations and administrative penalties.

* The beneficial owner of the “legal person” should be registered, and the same applies to partners and shareholders, until the
beneficial owner is identified.

* All legally formed establishments, including free zones, are subject to registration, except for PJSCs and companies 100 % owned
by federal or local entities.

* The beneficial owner of all licenses and activities (commercial, industrial, professional, tourist) should be registered in the
commercial registry system.

Beneficial owner’s Usufruct Structure

It demonstrates the structure of beneficial owners of a legal person, company, or institution. Following are some examples of how it
works:

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 Real beneficiary data declaration (registration and modification)

Samples of Usufruct StructureSamples of Usufruct Structure

1. A Usufruct Structure where the beneficial owner is different from the licenced owner

1- FACILITY NAME THE CUSTOMER

(LEGAL PERSON)

AGREEMENT 3- AGREEMENT

2- NAME OF THE A- NATURAL PERSON

FACILITY’S OWNER %100

BENEFICIAL B- NATURAL PERSON 4- BENEFICIAL

OWNER %100 OWNER

NATURAL
PERSON

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 Real beneficiary data declaration (registration and modification)

2. A Usufruct Structure where all owners are natural persons

1- FACILITY NAME THE CUSTOMER

(LEGAL PERSON)

2- INCLUSION OF ALL OWNERS IN

THE LICENSE

A- PARTNER B- PARTNER C- PARTNER D- PARTNER

NATURAL PERSON NATURAL PERSON NATURAL PERSON NATURAL PERSON
%50 %30 %15 %5

BENEFICIAL
OWNER 3- IDENTIFYING THE NATURAL PERSON WHO OWNS
%25 OR MORE AS A BENEFICIAL OWNER IN THE
NATURAL
BENEFICIARY RECORD DATA.
PERSON

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 Real beneficiary data declaration (registration and modification)

3. If company owners are natural and legal persons

THE CUSTOMER
1- FACILITY NAME (LEGAL PERSON)

2- OWNERS OF THE LICENSE WITH

A PERCENTAGE.

A- PARTNER C- PARTNER D- PARTNER

NATURAL PERSON B- PARTNER NATURAL PERSON NATURAL PERSON
%30 LEGAL PERSON %15 %5
%50

3- OWNERS OF THE INCORPORATED

BUSINESS
E- PARTNER F- PARTNER
NATURAL PERSON NATURAL PERSON
%80 %20
BENEFICIAL
OWNER
4- IDENTIFYING THE NATURAL PERSON WHO OWNS %25 OR MORE
NATURAL AS A BENEFICIAL OWNER IN THE BENEFICIARY RECORD DATA.
PERSON

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 Real beneficiary data declaration (registration and modification)

4. If no one has ultimate control or ownership over direct or indirect shares of 25% or
more, then a beneficial owner needs to be identified.

THE CUSTOMER 3- THE PERSON WHO

1- FACILITY NAME (LEGAL PERSON) EXERCISES CONTROL
OVER THE COMPANY

CONTROLS THE DECISIONS

F- PARTNER
NATURAL PERSON
%30
2- OWNERS AND THEIR
OWNERSHIP PERCENTAGE

A- PARTNER B- PARTNER C-PARTNER D- PARTNER E- PARTNER

NATURAL PERSON NATURAL PERSON LEGAL PERSON NATURAL PERSON NATURAL PERSON
%20 %20 %20 %20 %20

BENEFICIAL
OWNER 4- THE PERSON WHO IS IN CONTROL OF THE INCORPORATED BUSINESS
HAS BEEN IDENTIFIED AS A BENEFICIAL OWNER SINCE ALL OWNERS HAVE
NATURAL
AN OWNERSHIP PERCENTAGE OF LESS THAN %25
PERSON

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 Real beneficiary data declaration (registration and modification)

5. Structure of decision-making rights

THE CUSTOMER
1- FACILITY NAME (LEGAL PERSON)

2- OWNERS OF THE LICENSE WITH

A PERCENTAGE.

THE RIGHT TO
MAKE A
CATEGORICAL
DECISION OR
OBJECTION

A- PARTNER B- PARTNER C- PARTNER D- PARTNER

NATURAL PERSON LEGAL PERSON NATURAL PERSON NATURAL PERSON
%50 %25 %20 %5

3- OWNERS OF THE INCORPORATED

BUSINESS
E- PARTNER F- PARTNER
NATURAL PERSON NATURAL PERSON
%50 %50
BENEFICIAL
OWNER 4-THE OWNER WITH A %٥ OWNERSHIP HAS BEEN
NATURAL IDENTIFIED AS A BENEFICIAL OWNER SINCE
PERSON HE/SHE HAS THE RIGHT TO MAKE DECISIONS

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 Real beneficiary data declaration (registration and modification)

6. Complex ownership structure

THE CUSTOMER
1- FACILITY NAME (LEGAL PERSON)

2- OWNERS OF THE LICENSE WITH

A PERCENTAGE.

MARRIED

A- PARTNER B- PARTNER C- PARTNER D- PARTNER

NATURAL PERSON NATURAL PERSON LEGAL PERSON NATURAL PERSON
%30 %5 %60 %5

VOTING RIGHT %30

MARRIED

E- PARTNER F- PARTNER
BENEFICIAL NATURAL PERSON NATURAL PERSON
OWNER %60 %40
NATURAL PARTNER B HAS BEEN IDENTIFIED AS A BENEFICIARY SINCE A AND B ARE MARRIED AND
TOGETHER HAVE AN OWNERSHIP PERCENTAGE OF OVER %25
PERSON PARTNER D HAS BEEN IDENTIFIED AS A BENEFICIARY EVEN THOUGH HIS/HER OWNERSHIP IS
%5 BECAUSE PARTNER F IN THE INCORPORATED BUSINESS C AND PARTNER D ARE MARRIED

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 Real beneficiary data declaration (registration and modification)

STEPS TO SUBMIT DECLARATION

1. Log in with your UAE PASS on the Tamm platform.

2. To register or modify data records, search for the Beneficiary Owner Declaration using the search box or
select ADDED "Services".

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 Real beneficiary data declaration (registration and modification)

3. If the declaration has been submitted before, a page containing previous requests and their status will
appear. The customer can select “New Request” if they want to modify the data of the beneficial owner,
members of the board of directors, or the manager.

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 Real beneficiary data declaration (registration and modification)

4. Select the required license, which is linked to the customer’s account, then click:

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 Real beneficiary data declaration (registration and modification)

5. If a previous request is still in process, a message will indicate it with the request number.

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 Real beneficiary data declaration (registration and modification)

6. If there were no pending requests related to the selected licence, and the customer clicks "Next", a list of
previously registered beneficial owners will be displayed. If none were registered, a "No Results Found" message
will appear.

To add a new beneficiary, the customer can select "Add Beneficiary".

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 Real beneficiary data declaration (registration and modification)

7. Two options are available on the "Add Beneficiary" page: the first is "Add a new beneficiary", where the customer
is required to manually fill in all the details. The second is "Pull the beneficiary's details from the contact list of the
license". Now, the data will be displayed, and the customer will only need to update them, rather than manually
entering the details. Both cases are demonstrated below:
First case

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 Real beneficiary data declaration (registration and modification)

It is the number of other licenses owned or managed by the

beneficial owner that is required.

It is the list of other licenses owned or managed by the beneficial

owner that is required.

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 Real beneficiary data declaration (registration and modification)

Uploading ID and passport copies issued by the country of residence of non-resident beneficial owners.
Second case:

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 Real beneficiary data declaration (registration and modification)

Department of Economic Development - Abu Dhabi Business Center

 Real beneficiary data declaration (registration and modification)

Department of Economic Development - Abu Dhabi Business Center

 Real beneficiary data declaration (registration and modification)

It is the number of other licenses owned or managed by the

beneficial owner that is required.

It is the list of other licenses owned or managed by the beneficial

owner that is required.

Uploading ID and passport copies issued by the country of residence of non-resident beneficial owners.

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 Real beneficiary data declaration (registration and modification)

8. Next, select “Add” to view the table of existing beneficiaries, then other beneficiaries can be added. The
customer will then be required to attach the beneficial ownership usufruct, as described earlier. It is necessary to
complete the procedure.

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 Real beneficiary data declaration (registration and modification)
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 Real beneficiary data declaration (registration and modification)

9. To add a new board member, select the “Add Board of Director”. Two options will appear, either to “Add
a new beneficiary data” manually, or “Pull the beneficiary’s details from the contact list of the license”.

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 Real beneficiary data declaration (registration and modification)

10. Details of the new board member should be added, as well as determining if they are a nominal member
or a political figure, as explained above. Also, the requested documents

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 Real beneficiary data declaration (registration and modification)

Uploading ID and passport copies issued by the country of residence of non-resident board members.

11. A table of all existing board of directors will appear. The customer can add new members,
as explained earlier.

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 Real beneficiary data declaration (registration and modification)

* Once all board members are entered, click “Next” to add directors. A table will appear containing the
names of existing directors if they have been previously listed. If not, select "Add A Manager". To update the board
of directors’ data, click To delete a member, click

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 Real beneficiary data declaration (registration and modification)

12. To add a new manager, select “Add A Manager”, then two options will appear, either manually enter the
manager's data or pull the manager’s data from the contacts list of the license.

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 Real beneficiary data declaration (registration and modification)

Department of Economic Development - Abu Dhabi Business Center

 Real beneficiary data declaration (registration and modification)

Upon Uploading ID and passport copies issued by the country of residence of non-resident directors.

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 Real beneficiary data declaration (registration and modification)

13. adding or modifying all details, click "Add", and a table will appear containing the new managers.

To update the manager’s data and proceed, click To delete a manager, click

14. When you click “Next”, you will be able to review all the entered data.

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 Real beneficiary data declaration (registration and modification)

15. When all information is correct, click “Next” to add contact information. Customers can identify
themselves as in charge of the request, then the form will be filled out with their contact information,
or any other person’s. The customer is also required to acknowledge that all data entered is correct and
accurate. They are requested to adhere to Cabinet Resolution No. 58 of 2020, before submitting the
application.

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 Real beneficiary data declaration (registration and modification)

16. After submitting, wait until the page is refreshed.

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 Real beneficiary data declaration (registration and modification)

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Department of Economic Development - Abu Dhabi Business Center

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 Real beneficiary data declaration (registration and modification)

18. The application also appears in the customer's locker, along with the date of submission and status

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 Real beneficiary data declaration (registration and modification)

19. In the event that the application is returned from the Department of Economic Development, it appears
to the customer that the application is "awaiting the customer's action".

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 Real beneficiary data declaration (registration and modification)

20. When viewing the request, the customer can select "Update Application" to address the feedback
comments.

21. When viewing the request, notes will appear on top of the page, where data should be corrected and
comments in the feedback must be resolved. Then, resend the request.

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 Real beneficiary data declaration (registration and modification)

22. If the application is approved, a message will indicate that the request has been updated with a reference
number, along with a “Download Registration Certificate” button.

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 Real beneficiary data declaration (registration and modification)
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Department of Economic Development - Abu Dhabi Business Center
 C<7DEFG;-6

Real beneficiary data declaration (registration and modification)

Department of Economic Development - Abu Dhabi Business Center

 Real beneficiary data declaration (registration and modification)

Department of Economic Development - Abu Dhabi Business Center

 Real beneficiary data declaration (registration and modification)

Department of Economic Development - Abu Dhabi Business Center

 Real beneficiary data declaration (registration and modification)

Department of Economic Development - Abu Dhabi Business Center