1. Use of word processing tools for communication.

A. Use of various tools like spell checker,header,footer etc

Microsoft Word has a special feature called spell check that allows you to check
spelling and grammatical mistakes that you made in the document. Basically spell
check is a software tool that identifies the misspelled words present in the document. It
also allows you to search a particular word in the document that you know you’ve
misspelled in the whole document. 
In Microsoft Word documents, Word’s spell check function is set to automatically
check your spelling while you type. Errors in your document will have color-coded
underlines reflecting your choices, like red for spelling errors, green for grammar
errors, and blue for contextual spelling errors.

Steps to enable Spell Checker in MS Word

Step 1: On the navigation menu bar click on the File option.

Step 2: Next click on the option button as shown in the figure:

Step 3: A word option dialog box will appear on the screen.

Step 4: Now select the Proofing option from the left menu as shown in the figure:
Step 5: Check all boxes as shown in the figure:
Step 6: Next click on the OK button.
Finally, Spell Check is enabled in MS Word.
How to Manually Check Spellings 
Step 1: On the navigation menu bar click on the Review option.

Step 2: Next click on the spellings & grammar option as shown in the figure:

Note – If there is any spelling or grammatical mistake in your Word document, then
the following dialog box appears with misspelled words present in the red underlined
text.
Step 3: If there is a spelling mistake in the document then it will appear in the red
underline text as shown in the figure:
Step 4: Select the correct spelling from the suggestion menu.
Step 5: Next click on the YES option.

Note: If all spellings are correct in your Word document, then the following pop-up
window will appear on the screen.
Step 6: Click on the OK option.

Finally, all the spellings and grammars are manually checked.

Shortcut Method to Check Spellings

Step 1: Right-click on the red-underlined word.

A menu with correctly spelled options will appear in which you can select the correct
word or you can ignore it.
Step 2: Now choose the correct spelling from the menu as shown in the figure:

These are some of the ways to enable the spell check feature in MS Word.

In Microsoft Word, Headers and Footers are used to insert additional information such
as title, file name, date, page numbers, etc. The presence of both header and footer
in the Word document makes your document more professional and easier to read as
well as understand.
Headers appear at the top margin of the Word document, while Footers appear at
the bottom margin of the Word document.
To insert a header and footer in Microsoft Word
, follow the below given basic steps -

Step 1: Open the new or an existing Word document in which you want to insert header
and footer.
Play Videox

Step 2: Go to the Insert tab at the top of the Ribbon.

Step 3: Click on either header or footer drop-down menu in the Header & Footer
section.

Note: In our case, we are going to use Header drop-down option.

Step 4: A Header or Footer drop-down menu will display on the screen with a list of
built-in Header or Footer options. Select your desired option from the Built-in list.
Note: In our case, we select the Blank option.

Step 5: A Design tab with Header & Footer option will appear at the top of the
document (on the Ribbon), as shown in the below screenshot.

Step 6: Type your desired information into the header or footer section.
Step 7: Once you type your desired text in the Header section, click on Close Header
and Footer under the Design section on the Ribbon or press the Esc key from the
keyboard to remove the dotted underline. Now, you can see that the Header is inserted
to the Word document.

Insert the Date or Time in a Header or Footer

To insert the Date or Time in a Header or Footer, follow the below instructions -
1. Go to the Insert tab on the Ribbon and click on the Date & Time option in
the Text section.
2. A Date and Time dialog box will appear on the screen in which do the following -
o Select Date format from the Available format.
o Select your desired language.
o Tick on the Update automatically checkbox.
o Click on the OK button at the bottom of the dialog box.

Now, you can see that your selected format will appear on the Word document.
Edit Header and Footer in Word document
Once you create Header and Footer in Word document, you can also edit it based on
your requirement.
There are the following steps to edit Header and Footer in Word document.
Step 1: Go to the Insert tab on the Ribbon and click on either Header or Footer drop-
down menu that you want to Edit.
Note: In our case, we are going to edit a Header, so we select Header drop-down option.
Step 2: A Built-In Header option window will appear on the screen. Click on the Edit
Header option.
Step 3: Edit Header based on your requirement. Once you edit Header, click on
the Close Header and Footer option at the top right corner of the document to
disappear the blue dotted lines.
Now, you can see that Header is edit based on your requirement.

Delete Header and Footer from Word document

To Delete Header and Footer from Word document, follow the below steps -
1. Go to the Insert tab on the Ribbon and click on the Header & Footer option.
2. A Header or Footer dialog will appear on the screen. Click on the Remove Header or
Remove Footer option.
 B. Make Formal and informal letters and create resume using word.

Formal Letter Example:

Letter to Your Principal Seeking Permission for a Re-Examination

The Headmistress
GD Matriculation Higher Secondary School
Kachery Road, Chelannur
Kerala – 673001
July 19, 2021
 
Subject: Seeking permission for a re-examination
 
Respected Ma’am,
This letter is in regards to Thomas Roy, student of Class VIII A. He was not able to attend the Maths
examination as he was hospitalised. He has recovered completely now and is ready to take the re-
examination. It was discussed earlier that he could have a re-examination as he could not attend the
exam owing to his illness.
We are willing to work with his Class Teacher, Mrs. Joyce and his Maths Teacher, Mrs. Roseline and
fix a date for the re-examination. We wanted to make an official intimation of the matter before we
proceeded with it. Kindly give us a heads up so that we can go forward with it.
Thank you
Yours sincerely,
Rayana Philip
Mother of Thomas Roy
Letter to Class Teacher for applying leave.

To,
The Class Teacher,
New Foundation High School,
Sinthi More, Kolkata

Sub: Medical leave application letter

Dear Sir,

With due respect, I wish to state that, I am suffering from a fever since last
afternoon. I visited the hospital last night with my father for treatment. The doctor
has prescribed a medicine course and the doctor has advised me complete bed
rest for 2 days. I cannot attend school classes from 27th April 2022. I will be
mostly available after the 28th of April to resume my Classes.

I have enclosed all the necessary documents including a letter of

recommendation from my doctor.

I would be obliged if you accept my leave application.

Yours Obediently,

Rakhi Gupta
Class 10, Sec A
27th April 2022
INFORMAL LETTER

Write a Letter to Your Friend Thanking Him for the Birthday Gift He Sent
You

Daryaganj,
New Delhi,
Delhi 110002
24 June, 2022

My dear Sourav,

I am so glad to receive the Parker pen you have sent to me as a birthday gift. lt was very nice of
you to have remembered me on my birthday, and still nicer to present me with a wonderful gift
with which I am writing this letter. Every time I write something my heart always thanks you.
Indeed it was a great surprise-a golden gift from a close friend like you. I am overwhelmed by
your great affection towards me and I only hope your kind present would bring me luck.

We all missed you badly at the party. Everybody was enquiring about you. Hope we shall meet
soon. Please accept my love.

Yours ever,
Pronoy

Write a letter to your father seeking his permission for the school trip.

441, Bhera Enclave,

New Delhi,
 
Dear Daddy,
You will be pleased to hear that our school has arranged a trip to Mumbai and Goa for senior
students for a week and I think that I should avail of the opportunity. The trip will be of
educational character and also provide the recreation and escape from the burning summer. Such
trips add a great deal to our knowledge. They give us practical lessons. They also provide fun
and amusement.
I have always longed to see Mumbai and Goa and here an excellent opportunity. is It will cost
only Rs 6500/-. I am sure you will agree to it.
With respect to dear Mother and love to Dolly.
Yours affectionately,
Your Name
 C. How to Create a Brochure From a Template

The easiest way to create a brochure in any version of Microsoft Word is to start with a template,
which has the columns and placeholders configured. Change the document and add your text and
images.
How to Create and Use Microsoft Word Templates

1. Select File > New.
2. In the Search for Online Templates text box, type brochure, then press Enter.
3. Choose the style you want and select Create to download the template. The template
automatically opens in a new Word document.
4. Select sample text in any section and enter your custom text. Replace the sample text throughout
the template.
To customize the text, change the font, color, and size.
5. Replace the sample images, if desired. Select an image, right-click, and select Change Image.
Choose the location of the picture you want to use, navigate to the image, then select Insert.
6. To change the default color theme of the template, go to the Design tab.
7. Select the Colors drop-down arrow and choose a theme.
Point to a theme in the Colors drop-down list to preview before applying it.
8. Save the changes to the brochure when you are finished customizing it. Refer to the printer
documentation or manufacturer website to find instructions on how to print double-sided
documents.

.
3. Writing reports, minutes of meeting, action plan.

Meeting minutes report templates

Following are two templates that you can use to compose your meeting minutes report:
Template one
Here is a template for a meeting minutes report that encompasses the typical crucial sections
for this type of document:
[Title of meeting]
Location: [where you held the meeting]
Date: [day of meeting]
Time: [time of meeting]
Attendance:
 [participant - note if they did or didn't show up for meeting]
 [participant - note if they did or didn't show up for meeting]
  [participant - note if they did or didn't show up for meeting]
Agenda items:
 [agenda item 1]
o [main idea discussed in relation to agenda item]
o [main idea discussed in relation to agenda item]
o [main idea discussed in relation to agenda item]
 [agenda item 2]
o [main idea discussed in relation to agenda item]
o [main idea discussed in relation to agenda item]
o [main idea discussed in relation to agenda item]
Next steps:
 [actionable item]
 [actionable item]
 [actionable item]
Template two
Following is a template for a slightly more detailed meeting minutes report:
[Title of meeting]
Purpose of meeting: [why this meeting's happening]
Location: [where you held the meeting]
Date and time: [day and time of meeting]
Attendance:
 [participant]
 [participant]
 [participant]
Absent:
 [expected participant]
 [expected participant]
Review metrics and KPIs:
 [progress toward specific metric or KPI]
 [progress toward specific metric or KPI]
 [progress toward specific metric or KPI]
Action items from the previous meeting:
 [step taken since previous meeting and results]
 [step taken since previous meeting and results]
 [step taken since previous meeting and results]
Agenda items for this meeting:
 [agenda item and its main topics of discussion]
 [agenda item and its main topics of discussion]
 [agenda item and its main topics of discussion]
Additions to the agenda:
 [additional subject discussed]
 [additional subject discussed]
  [additional subject discussed]
Next steps:
 [action item to take prior to next meeting]
 [action item to take prior to next meeting]
 [action item to take prior to next meeting]

4. visual representation of data in excel

Steps for visualizing data in Excel:

 Open the Excel Spreadsheet and enter the data or select the data you want
to visualize.
 Click on the Insert tab and select the chart from the list of charts available or
the shortcut key for creating chart is by simply selecting a cell in the Excel
data and press the F11 function key.

 A chart with the data entered in the excel sheet is obtained.

 You can design and style your chart with different types of styles and colors
by selecting the design tab.
 In Excel 2010, the design tab option is visible by clicking on the chart.

Example 1:
The Excel data is as follows:
The column chart obtained for the data by following the above steps:
5. use of mail etiquette for writing effective emails

same done in class and write an sample email

6. Online communications guide for students.

1. Be careful of tone. In an Internet discussion or online communications, you can’t rely on

facial expressions and tone of voice to convey what you mean. It’s easy to be
misunderstood. Avoid sarcasm, offensive topics, and humor in your posts or messages, as
these can be misinterpreted and cause offense.
2. Read first. Read the earlier posts in a discussion thread before responding to avoid
jumping in the middle of discussion.
3. Proofread. Before you hit post, submit or send, read your message aloud to check for
clarity and catch any errors. Many discussion boards won’t allow you to edit what you
write after you post it, so be sure to catch any mistakes beforehand.
4. Keep if brief. It’s easy for other users to feel overwhelmed by the length of posts to read.
Use enough words to make your point, but focus on quality over quantity.
5. Use academic language. Don’t use net-speak abbreviations (“u” for “you”), emoticons,
or acronyms. Use standard spelling and grammar.
6. Be substantive. Don’t just post “I agree” or “me too.” These type of posts only take up
space and don’t contribute to the discussion. Be sure to say something on the topic. 
7. Keep it civil. Debate ideas, but don’t attack people, and remember to be respectful. Do
not type in all caps as it can be considered shouting. If someone posts something
inappropriate, don’t call them out. Alert the instructor, who can take care of any
problems.
8. Use citation. If using others’ ideas or quotes, cite your references just as you would in an
academic paper.
7. Use of presentation tools like Powerpoint for communication and presentation skills

Same done in class and make ppt of any topic