HALVERSTOWN CRICKET CLUB CONSTITUTION and RULES 1. NAME of the CLUB 1.

1 The name of the Club is Halverstown Cricket Club. 2. PURPOSE 2.1 The purpose of the Club is the promotion of the amateur sport of cricket in Halverstown and the surrounding areas. 3. RULES of CRICKET 3.1 The Club shall be affiliated to the Leinster Cricket Union or any other governing body appointed in its place. 3.2 The rules of the game of cricket as adopted from time to time by Leinster Cricket Union, except insofar as they are modified by the local rules or byelaws of the Club, shall be observed. 3.3 The Club has Codes of Conduct and Disciplinary Procedures to which all members must adhere. 3.4 The Club has a Junior Policy for the protection and well-being of its younger members to which all members must adhere. 4. MEMBERSHIP 4.1 The Club shall consist of members in the following categories: (a) (b) (c) Senior members- aged 18 and over, not being student members. Student members- members aged between 18 and 25 years who are whole time students of a recognised third level educational establishment. Youth members- members aged under 18 years of age.

4.2 The Committee has the authority to decline any application for membership or, following disciplinary action, to revoke any membership without reimbursement of membership fees.

4.3 Senior and Student members shall alone be entitled to vote or to hold office. In these Rules ,Member, unless otherwise stated shall refer to Senior and Student Members only. 4.4 The Secretary shall ensure that a copy of these Rules are on display in a room of the Clubhouse and shall ensure that Captains will bring these Rules to the attention of all new Members. 4.5 When a new Member has either asked or been asked to join the Club and has paid his/her first subscription (either annual or match-related fee) such person shall be deemed to be a Member of the Club and to have agreed to be bound by these Rules. 4.6 If a Member has not paid the annual portion of his/her Membership by the end of the calendar year, the Committee may, at its discretion, annul such Membership. 5. SUBSCRIPTION AND LEVIES 5.1 The Committee will recommend both the annual portion and the matchrelated element of Membership fees to the Annual General meeting each year. 5.2 Should a levy of Members be required this shall be recommended by the Committee to the Annual General Meeting (AGM) or to any Emergency General Meeting (EGM) which may be convened. 6. OFFICERS of the CLUB 6.1 The Officers of the Club shall be: Chairman, Secretary, Treasurer and Fixture Secretary No person shall hold more than one Office. The Officers shall be proposed, seconded and duly elected by ballot at each AGM and shall hold Office until the next AGM when they shall retire, but shall be eligible for re-election. 6.2 The Club shall have a President, who shall be elected at the AGM by a majority of Members. The President may attend Committee meetings at the invitation of the Chairman but shall not have a vote. 6.3 The Club may have any number of Honorary Vice-Presidents, whose appointments by a majority of Members at an AGM shall be until resignation or death or unless they are removed from their position by a vote of a majority of Members at a General Meeting.

7. COMMITTEE 7.1 The management of the Club (except as otherwise provided by these Rules) shall be deputed to a Committee of not more than eleven persons who shall be elected at the AGM. 7.2 The Committee shall comprise the following: Officers of the Club (Four in total) Captains of the Senior Cricket Teams Youth Officer Groundsman Member(s) of the Club, as proposed , seconded and voted at the AGM up to a maximium total Committee membership of 11. 7.3 The Committee shall have the power to co-opt a Member to fill any casual vacancy arising on the Committee, such person retaining office until the following AGM. 7.4 The Committee shall meet a minimum of twice in the year and five members shall form a quorum. The Chairman, in the event of a tied vote , shall have a casting vote in addition to his/her ordinary vote. 7.5 A member of the Committee who misses two consecutive meetings without what is considered, in the view of the Committee, to be reasonable cause shall be deemed to have resigned from the Committee. 7.6 Minutes shall be taken of the proceedings of the Committee and, if signed by the Chairman, shall be considered conclusive evidence without further proof of the facts stated therein. 7.7 From time to time the Committee may appoint from among the Members such other sub-committees as they deem necessary and depute to them such powers and duties of the Committee as it may determine. Any such subcommittees shall report their proceedings to the Committee and shall conduct their business in conformity with the direction of the Committee. 7.8 The Chairman or the Secretary shall convene meetings of the Committee at their discretion, provided due notice is given. However, a meeting can also be convened upon written request of at least six members of the Committee stating the nature of the business to be transacted. If such be refused or neglected within seven days then said meeting can be convened by a notice signed by six members of the Committee. 8. ROLES 8.1 The Secretary shall conduct the correspondence of the Club and shall have custody of the documents of the Club. He/ she shall keep full and correct minutes of all proceedings of the Committee and General Meetings.

8.2 The Treasurer shall keep correct accounts and books of the financial affairs of the Club and submit same to each meeting of the Committee and to the AGM, as well as to any EGM as appropriate. All accounts and books shall be open to inspection by another Officer at all reasonable times. All cheques, withdrawal slips or other negotiable instruments shall be signed by the Treasurer and one other Officer. Any cheque, withdrawal slip or negotiable instrument exceeding 2500 must be signed by the Chairman.

9. GENERAL MEETINGS 9.1 The AGM of the Club shall be held no later than the last day of March in each year upon a date and time set by the Committee for the following purposes: (a) To receive Officers and Senior Team Captains reports and a balance sheet and statement of account for the previous year. (b) To elect Officers and Committee members (c) To decide on any other resolution which may be submitted to the Meeting 9.2 Fourteen days notice of the AGM shall be given to Members of the Club as well as notice of any special resolution, which must be submitted to the Secretary within seven days of such AGM. 9.3 An EGM may be called at the request of the Committee or on a request to the Secretary signed by a minimum of 20 Members. Such meeting will also receive fourteen days notice. 9.4 All General Meetings will be chaired by the Chairman. In the Chairmans absence the President or another Officer of the Club shall act as Chairman. The Chairman shall have a casting vote in addition to a normal vote. 9.5 No Member may be entitled to vote at an Annual General Meeting unless the full previous years subscription has been paid. For an EGM this must be the current years subscription. 9.6 All votes shall be by show of hands unless a secret ballot is demanded by a majority of Members present. 9.7 No Rule of the Club may be repealed or altered except at a General Meeting. Any changes or additions to Rules must be by two-thirds majority.

10. PROPERTY

10.1 Members shall not incur any debts to the Club, borrow from Club funds nor, except for professional services rendered at the request of the Committee, receive any profit, salary or emoluments from the Club. 10.2 No Member may take away nor permit to be taken away from the Clubhouse or grounds any property of the Club except as directed by a member of the Committee. 10.3 All personal belongings of Members, visitors or others on or in the Club property shall be at the sole risk of the owner and the Club or the Committee shall not be responsible for any loss or damage thereto. 11. COMPLAINTS 11.1 All complaints must be made in the first instance to the Chairman, who, if unable to resolve the matter, shall refer the matter to the Committee. If the unresolved complaint concerns the conduct or action of a Member or Members then the Chairman must refer it to a Disciplinary Sub-committee which shall be formed from Committee members. This Sub- committee shall comprise three members, including at least one Team Captain, and shall report its findings and recommendations to the Committee. The Committee may then, by a majority of those present, vote to either suspend the Member for such period as the Committee may determine or terminate membership of the Club. Voting shall be by secret ballot and the Chairman shall not have a casting vote. 11.2 A Member may appeal to the Committee against suspension or termination of membership but must do so in writing within fourteen days of notification of the decision. This appeal will be heard by the President and the determination of this Appeal will be final. 11.3 The Member shall be deprived of all rights and privileges of membership during the Appeal process and shall not enter Club property or use Club facilities. 12. DISSOLUTION 12.1 The members may vote to wind up the Club if not less than threequarters of those present at a properly convened General meeting vote for dissolution. 12.2 In such event the Committee shall be responsible for the orderly winding-up of the Clubs affairs. After settling the liabilities of the Club, the Committee shall dispose of any net assets remaining to one or more of the following: (a) To another club with similar sports purposes.

(b) To the Clubs governing body for use by them for related community sports (c) To a registered charity. 13.OPERATIVE DATE 13.1 These Rules supersede all or any previous rules and shall come into effect on Adopted at a meeting on.. at .

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