Course: 01

INTRODUCTION TO
COMPUTER, WINDOWS
OS & MS-OFFICE
SOFTWARE

Year: 2021

Commonwealth Educational Media Centre for Asia

and
Krishna Kanta Handiqui State Open University
 
INTRODUCTION TO COMPUTER,
WINDOWS OS & MS-OFFICE SOFTWARE

Commonwealth Educational Media Centre for Asia

and
Krishna Kanta Handiqui State Open University

2|Page
Course Design & Subject Expert:

1. Dr. Manas Ranjan Panigrahi, Senior Programme Officer, CEMCA, New Delhi
2. Dr. Pranab Saikia, Associate Professor in Education, KKHSOU, Guwahati-22
3. Dr. Tapashi Kashyap Das, Assistant Professor in Computer Science, KKHSOU, Guwahati-22
Programme Director: Dr. Pranab Saikia, KKHSOU, Guwahati
Course Coordinator: Dr. Devajani Duarah, KKHSOU, Guwahati

Content Preparation Team:

Contents: Contributors

Module 1 & 3: Dr. Tapashi Kashyap Das, KKHSOU

Module 2: Dr. Ridip Dev Choudhury, IDOL, Gauhati University

Module 4 & 5: Arabinda Saikia, KKHSOU

Editorial Team:

Content Editor : Dr. Sanjib Kalita, Dept. of Computer Science, Gauhati University
& Faculties, Department of Computer Science, KKHSOU

Language Editor : Chayanika Roy, KKHSOU

Format Editor : Dr. Devajani Duarah, KKHSOU

February 2021

Copyright © Commonwealth Educational Media Centre for Asia (CEMCA) and

Krishna Kanta Handiqui State Open University (KKHSOU), 2021. This material is made available under
Creative Commons Attribution Share Alike 4.0 International (CC BY-SA 4.0) License:
https://creativecommons.org/licenses/by-sa/4.0/legalcode

Acknowledgements: This is to acknowledge that the programme has been design and developed
jointly by the Commonwealth Educational Media Centre for Asia (CEMCA), New Delhi and Krishna
Kanta Handiqui State Open University, Guwahati, Assam.

Krishna Kanta Handiqui State Open University

Headquarters : Patgaon, Rani Gate, Guwahati-781017
City Campus : Khanapara, ReshamNagar, Guwahati- 781022
Web: www.kkhsou.in

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Course Introduction
----------------------------------------------------------------------------------------------------------------
--------------------------------------------------------------------------------------------------

This course on “Introduction

Introduction to Computer, Windows OS & MS
MS-Office
Office Software
Software” has been
designed in such a way that it can be used as a self-learning
self learning material for obtaining basic
knowledge and understanding of various components (hardware as well as software) of a
computer system. All the modules presented in the course are illustrated
ated with suitable
examples wherever required,, in addition to providing links of video tutorial/s and also other
OER links for further learning at appropriate places. These enable the learners to understand
the concepts easily thereby leading to effective self-learning.

This course material consists of 5 modules

modules.

Module 1 provides an introduction to computers. This module elucidates the basic

components and classifications of computer.

Module 2 provides an introduction to operating system. The features of Windows operating

system are mainly discussed here.

Module 3 highlights the importance of Word Processors. The module explains how to create
Word document and also provides details about how to work with MS-Word.

Module 4 explains the advantage of using Spreadsheet packages. How

ow to create and work
with Worksheets in MS-Excel are described here.

Module 5 is the last module of this course. This is on Presentation package, Microsoft
PowerPoint. This module explains the need for creating presentations and provides
p an
introduction to MS-PowerPoint..

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Introductory Video Code
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of Certificate on
Application of ICT
in School
Education

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 CONTENTS

Module I: Basic of Computer 6

Module II: Introduction to Windows Operating System 17

Module III: Word Processing Package 30

Module IV: Spreadsheet Package 57

Module V: Presentation Package 71

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 
Module I:
BASICS OF COMPUTER

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STRUCTURE
1.1 Learning Objectives
1.2 Introduction
1.3 Basics of Computer
1.3.1 Characteristics of Computer
1.4 Interacting with Computer
1.4.1 Connecting Input-Output Devices
1.6 Use of Storage Devices
1.6.1 Units of Measure for Computer Memory and Storage
1.7 Basic Use of Computer Tools
1.8 Let Us Sum Up

1.1 LEARNING OBJECTIVES

After going through this module, you will be able to -

 define computer
 state the characteristics of computer
 identify the basic components of a computer
 use various input-output devices
 explain computer storage and memory
 define bit and bytes
 describe some computer software tools that are basically use for official as well as
personal purposes

1.2 INTRODUCTION

Computer became an integral part of our everyday life. Now a days we see computer
everywhere including schools, colleges, hospitals, banks, shops, railway stations or even in
our home. It makes our work easier and faster.

This module will acquaint the learner with the basic concepts and terms associated
with a computer. We will begin our discussion with the definition of computer and
characteristics. Further, we will discuss various input-output devices and storage devices
with their usages. The module concludes with an overview of basic office tools.

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1.3 BASICS OF COMPUTER

The word “computer” comes from the word “compute” which means calculation. Let
us start with defining the term computer formally. We can define computer as an electronic
device that receives input, stores or processes the input as per user instructions and
provides output in desired format.

The input we enter to a computer is called data and the output obtained after
processing it, based on user’s instructions is called information. The activity of processing
data using a computer is called data processing.

Input Process Output

Fig.1.1: A simple workflow of a computer

In general, a computer performs the following five basic operations:

 Inputting: The process of entering data and instructions into a computer.
 Storing: Saving data and instructions for future processing or making available as
and when required.
 Processing: The process of performing arithmetic and logical operations on data to
convert them into useful information.
 Outputting: Displaying result as output for a user in printed form or in visual display
unit.
 Controlling: Directing the manner and sequence in which the above operations are
performed.

The devices of computer such as keyboard, mouse, printer, cabinet, hard disk, CDs,
DVDs etc. that we can see and touch are the hardware components of a computer. The set
of instructions or programs that make the computer function using these hardware parts are
called software. Both hardware and software are necessary for working of a computer.

The basic components of a computer are as follows:

i. Input Unit / Device − Devices that are used to input data and instructions to the
computer are called input unit. For example, keyboard and mouse.
ii. Output Unit / Device − Devices that are used to provide or display information to the
user in desired format are called output unit. For example, monitor, printer, LCD
screen, Projector etc.

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 iii. CPU – The Central Processing Unit (CPU) is regarded as the brain of the
computer. This is the place where processing is done. Regardless of its construction,
every CPU has the following two basic parts:
a) Control Unit (CU)
b) Arithmetic Logic Unit (ALU)
a) Control Unit − Control unit controls all the functions of the computer. All
devices of computer interact through the control unit. The control unit acts as the
central nervous system for other components of a computer system.

b) Arithmetic Logic Unit – All arithmetic and logical operations take place in
Arithmetic Logic Unit (ALU). ALU is considered as the brain of the computer. It is
the place where actual execution of instructions takes place during processing
operation. Data and instructions stored in primary storage before processing are
transferred as and when needed to the ALU where processing takes place.

iv. Memory or Storage unit – Memory is the most essential element of a computing
device because without it computer cannot perform even a simple task. Memory is
one or more sets of chips that store data and/or program instructions, either
temporarily or permanently. Computer memory is of two basic types:
a) Primary memory and
b) Secondary memory

a) Primary memory: Primary memory also, termed as main memory of computer is

a temporary storage area built into the computer hardware. Instructions and data
of a program reside mainly in this area when CPU is executing the program.
Physically, this memory consists of some integrated circuit (IC) chips either on
motherboard or on a small circuit board attached to the motherboard of a
computer system.

Primary memory allows CPU to store and retrieve data in a very fast manner. It is
expensive and limited in size as compared to secondary storage. Random
Access Memory (RAM), Read Only Memory (ROM) and its types are examples of
primary memory.

b) Secondary memory: Secondary memory or storage is cheaper and of bigger

capacity as compared to primary memory. The stored data and programs can be
accessed from the secondary storage whenever required by the user. Some
examples of secondary devices include hard disk, CD, DVD, pen drives, etc.

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1.3.1 Characteristics of Computer

Let us discuss some of the characteristics of a computer to understand why computers

are such an important part of our lives:

 Accuracy − Computers can do same type of tasks repetitively with same accuracy.
But computer does not possess intelligence. If we enter wrong input, then the result
of a particular program or task will automatically be wrong.
 Speed – A computer can process data at an extremely fast speed. It can process
millions of instructions in just one second. The speed of a computer is calculated in
Hertz. It can be Mega Hertz(MHz), Giga Hertz(GHz) etc.
 Reliability – Reliability is the measur
measurement
ement of the performance of a computer.
Computers can carry out same type of work repeatedly without any errors.
 Versatility – Versatile is the quality of being flexible. Computers are versatile devices
as they can perform multiple task of different nature at the same time. For example, a
computer can be used for home use, official purposes, in railways, in banking, in
hospitals, for weather forecasting and so on. One can use personal computer at
home for playing a game, listening music, for typing purpose, sending e-mails
e using
Internet, etc.
 Storage Capacity- Computers can store a very large amount of data. Just the way
we cannot store everything in our memory and need secondary media such as a
notebook, diary, or file to record certain important informati
information,
on, computers also
possess primary or internal as well as secondary or external memory.
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Basics of Code
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Computer

1.4 INTERACTING WITH COMPUTER

To interact with a computer, connections are necessary. These connections can be
wired or wireless. For wired connections, ports are necessary. A connection point that acts
as interface between the computer and external devi
devices
ces like mouse, printer, modem, etc. is

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called port. Some of the most commonly used ports are: Serial port, parallel port, VGA port,
USB port etc.

Fig.1.2: Commonly used ports

1.4.1 Connecting Input-Output Devices

So far, we have learnt the characteristics of computer. Let us discuss the usefulness
of some input and output devices. Input/output devices are usually called I/O devices. Input
and output devices allow the computer to interact with the outside world by transferring data
to and from the computer system.

An input device enables us to enter information and commands into the computer.
i. Keyboard and Mouse: The most commonly used input devices are the
keyboard and the mouse.
Keyboard is the primary input device for entering text and numbers. When we
press the keys in a keyboard, it sends signals to the CPU. Mouse is very easy
to handle. It has a pointer to select an object or text, access menus etc. on the
display screen. The mouse pointer is usually an arrow that can be controlled
by moving the mouse around on a flat surface.

Although the keyboard and the mouse are the input devices that people use
most often, there are many other ways to input data into a computer.
Sometimes the tool is simply a matter of choice.

ii. Touch screen: Most input devices are designed to be used by hand. Touch
screens enable the user to interact with the system by using his or her
fingertips. In our day-to-day life while handling smart phones, ATM, the use of
touch screen is very common. Most touch screen devices use sensors on the
screen’s surface to detect the touch of a finger. Unlike keyboards and mice,
many of these input devices are highly intuitive and easy to use without special
skills or training. Even a kid can operate smart phone very easily.
Again for example, we can see that some Tablet PCs allow the user to
input data such as notes, appointments, or phone numbers by writing directly
on the screen with a pen like input device.

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 iii. Bar code readers: Bar code readers are one of the most widely used optical
input devices. This device read bar codes, which are pattern of printed bars
that appear on product packages. The bar code reader emits a beam of light
that is reflected by the bar code image.

iv. Scanners and Optical Character Recognition (OCR): A scanner can copy a
printed page or text or graphics into the computer’s memory. Image scanner
converts any printed image into electronic form by shining light onto the image.
The main task of OCR software is to translate array of dots into text that the
computer can interpret as letters and numbers.

Today’s computers are equipped with complete multimedia capabilities. They have
features that enable them to record audio and video input.

v. Webcam: Web camera is an inexpensive PC video camera that is usually

found fixed with the monitor/laptop or it can be separate device that can be
kept on a stand, so that the user can capture their own picture while working at
the computer. Applications like videoconferencing enable people to use live
video images, which are captured by a Webcam/PC video camera, and
transmit them to a limited number of recipients on a network or to the world on
the Internet.

vi. Digital Cameras: Digital cameras are portable handheld devices that capture
images electronically. It digitizes the images, and stores it on a special
memory card. One can copy those images from memory card to a computer,
where the image can be copied, printed, attached in a document or can be
shared with other people. Most digital cameras can store dozens of high-
quality images at a time. Additional memory can also be inserted to digital
camera that increases their storage capacity even further.

Modern sophisticated output technologies, which include display and sound systems, make
the computing experience a more interesting one.

vii. Monitor: Monitor is the most commonly used display unit which is used to
display text, images and videos.

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 In general, two types of monitors are used with personal computer systems.
The first is the typical monitor that comes with most of the earlier desktop
computers. It looks like a television screen and this type of monitor uses a
large vacuum tube, called a cathode ray tube (CRT). The second type is
known as flat panel display and currently these types of monitors come with
desktop computers.

There are several types of flat panel display monitors. But the most
common is the liquid crystal display (LCD) monitor.

viii. Printers enable us to print our documents, reports, images and other types of
information stored in a computer in electronic format in papers so that we can
touch, carry, and share with others. Types of commonly used printers are
Inkjet, laser, dot matrix printer.

ix. Sound System: Today’s any multimedia capable computer includes a

complete sound system, with a microphone, speakers, a sound card, and a
CD or DVD drive. Sound systems are especially useful to people who use their
computer to use or create multimedia products, or participate in online
activities such as videoconferencing and distance learning.

x. Projector: Projectors are mainly used to display a picture, a presentation or a

video file onto a big external screen or wall. Projectors can be used as a
teaching aid as it enables an entire room full of people to watch presentations,
images or videos in a large screen. A projector plugs into one of the
computer’s ports and then projects the output onto an external surface.

xi. Headphone: Headphone allows us to listen to audio without disturbing other

people in the vicinity. Many people prefer listening to audio through
headphone rather than using speakers while working on a computer.
Headphone can be plugged into the output jack of a computer’s sound card.

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1.6 USE OF STORAGE DEVICES

The main purpose of secondary storage device is to store data permanently, even when
the computer is turned off. Computer secondary storage devices operate much slower than
computer memory chips.
All types of storage devices capable of storing information including a CD, DVD, Hard
disk, pen drive have a disk capacity. This capacity is usually measured in Kilobytes (KB),
Megabytes(MB), Gigabytes (GB), or Terabytes (TB).

i. Magnetic storage: The most common type of computer storage is the magnetic
storage. Most personal computers posses at least one hard disk (or hard drive)
which is a magnetic storage device. Commonly used personal computer hard disk
capacity is about 500 GB to 1 TB. Desktop hard disk drive come in storage
capacities of as much as 10 Terabytes (10TB).
ii. Optical storage: Optical storage devices use laser light to read data from or write
data to the reflected surface of an optical disk. The most common optical storage
devices are Compact Disks (CDs) and Digital Video Disks (DVDs). Some
sophisticated compression techniques are used in these devices to keep large
amount of data. The storage capacity of CD is 700 MB. For example, a single DVD
can store an entire full-length movie and a CD can hold approximately 80 minutes
of audio data. DVD can hold a minimum of 4.7 GB of data.
iii. Pen Drive: Pen drives (or flash drives) are very common for transferring data from
one computer to another or other devices. Pen drive is a plug-and-play device that
simply plugs into a USB (Universal Serial Bus) of a computer. It offers easy, fast
and reliable way of data transfer as well as storage for digital files. One can read,
write, copy, delete, and move data from computer’s hard disk drive to the pen drive
or from pen drive to the hard disk drive. One can even run applications, play music
files, or view videos directly from it by plugging it to a computer or other devices.

1.6.1 Units of Measure for Computer Memory and Storage

In our day-to-day life, we use the decimal number system. In this number system,
base is equal to 10 because there are all-together 10 symbols or digits, which are 0, 1, 2, 3,
4, 5, 6, 7, and 8. Decimal number system is the most common number system. Other
popular number systems include binary number system, octal number system, hexadecimal
number system etc.

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 Binary number system is like decimal number system, except that the base is 2,
instead of 10. We can use only two symbols or digits (0 or 1) in binary number system. The
smallest unit of data in a computer is called Bit (Binary Digit). A bit has a single binary value,
either 0 or 1. In most computer system there are eight bits in a byte. Half of a byte(4 bits) is
called a nibble.

Table 1.1: Units of measure for Computer Memory and Storage

Unit Abbreviation Value in Bytes Approximate value

Kilobyte KB 1,024 1,000

Megabyte MB 1,048,576 1,000,000

(1 million)
Gigabyte GB 1,073,741,824 1,000,000,000
(1 billion)
Terabyte TB 1,099,511,627,776 1,000,000,000,000
(1 trillion)

1.7 BASIC USE OF COMPUTER TOOLS

Office tools are software that are used to perform regular office works like creating,
updating and maintaining documents, handling large amounts of data, creating
presentations, scheduling, etc.
Using office tools, many repetitive tasks are easily possible within a very short time. Some
commonly used office tools are :
 Word processors
 Spreadsheet packages
 Presentation software etc.

Word Processor is a software package that is used for creating, editing, and storing text
documents. Formatting of a text document can be done in a word processor using various
formatting features like font size, color, design, alignment etc. Pictures, tables, charts can
also be inserted in a document according to our needs. Some common word processors are
MS-Word, WordPerfect, WordPad, Google docs, etc.

Spreadsheet is a software package that assists users in processing and analyzing tabular
data. It is a computerized simple accounting tool. Data is always entered in a cell. There are
many in-built functions to process data in a group of cells. Following are some of the of the
activities that can be done very easily in a spreadsheet package. Those are:

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  for data entry purpose
 for calculations like addition, average, percentage, etc. for large numbers of data
 for preparing charts and graphs on a group of related data
Some of the popular spreadsheet software includes MS-Excel, Google Sheets, etc.

Presentation software enables user to illustrate and present a particular topic of discussion
by designing slides. The slides can have text, images, tables, audio, video or other
multimedia information. After learning a presentation software, one can type or insert
important contents in each slide for their demonstration. Some of the popular presentation
software includes MS-PowerPoint, Open Office Impress, etc.

1.8 LET US SUM UP

 Computer is an electronic device that can store, process, and retrieve data as and
when required.
 Computer inputs are called data. Numbers, letters, symbols that we enter to the
computer are examples of data.
 Processed data is known as information. A marksheet generated by a computer, a
bio-data of a person typed in a computer, the output of a particular computer program
etc. are examples of information.
 The general operations performed by a computer are accepting input, storing data
and information, processing data, displaying the result of an operation as output.
 The main components of a computer are: Input unit, Output unit, Processing unit and
Memory or Storage unit.
 Keyboard, Mouse, Touch Screen, Scanner, Bar Code Reader, Scanner etc. are
good examples of input device.
 Monitor, LCD screen, Printer, Projectors etc. are commonly used output device.
 All major calculations and comparisons take place inside the Central Processing Unit
(CPU) of a computer system.
 CPU is responsible for activating and controlling the operations of other units of a
computer system.
 CPU has two basic parts: ALU and CU.
 ALU performs all arithmetic and logical operation.
 All devices interact through the control unit.
 Memory unit of computers comprises of two types: Primary (RAM, ROM and its
types) and Secondary (Hard Disk, CDs, DVDs, Pen drives etc.)

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  The main purpose of secondary storage device is to store data permanently even
when the power is turned off.
 Memory capacity of a computer system is normally stated in terms of Kilobyte (KB),
megabyte (MB), gigabyte(GB), terabyte(TB).

 Some commonly used office tools are Word processors, Spreadsheet packages,
Presentation software etc.

References

1. Norton, P. (1999). Introduction to Computers: Word 2000 (Software). McGraw-Hill, Inc..

2. Sinha, P. K., & Sinha, P. (2010). Computer fundamentals (Vol. 4). BPB publications.
3. Ram, B. (2000). Computer fundamentals: architecture and organization. New Age
International.
4. https://www.tutorialspoint.com

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 





Module II:
INTRODUCTION TO WINDOWS
OPERATING SYSTEM

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STRUCTURE
2.1 Learning Objectives

2.2 Introduction

2.3 Control Panel

2.4 Working with Windows

2.4.1 Creating Folders

2.4.2 Copying Files or Folders

2.4.3 Deleting Files or Folders

2..4.4 Renaming Files or Folders

2.5 File Compression and Decompression

2.6 Windows Accessories

2.6.1 WordPad

2.6.2 Notepad

2.6.3 Calculator

2.6.4 Paint

2.6.5 Games

2.6.6 Help

2.7 Let Us Sum Up

2.1 LEARNING OBJECTIVES

After going through this module, you will be able to -

 describe and use different versions of Windows operating system

 use control panel features of Windows
 create and manage user accounts in Windows
 work with different activities with files and folders such as creating folders, copying
files/folders, renaming files/folders, deleting files/folders, restoring deleted
files/folders
 learn file compression and decompression technique
 handle different components of Windows accessories.

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2.2 INTRODUCTION

In this module we will learn about Windows.

Windows is an operating system created by Microsoft that provides an interface

known as Graphical User Interface (GUI) for IBM compatible computers. Windows eliminates
the need for a user to have to type each command at a command line, like MS-DOS, by
using a mouse to navigate through drop-down menus, dialog boxes, buttons, tabs, and
icons.

Microsoft Windows was first introduced with Windows 1.0. Since its release there
have been over a dozen other releases of Windows. Here we will discuss briefly about
Windows operating system.

2.3 CONTROL PANEL

You can use Control Panel to change settings for Windows. These settings control
nearly everything about how Windows looks and works, and you can use them to set up
Windows so that it is just right for you. You can open Control Panel by clicking the Start
button , and then clicking Control Panel option.

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The following window will appear where you adjust your computer setting.

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Windows
Operating System
Part-I

2.4 WORKING WITH WINDOWS

2.4.1 Creating Folders

A folder is a location where you can store your files. You can create any number of
folders and even store folders inside other folders (subfolders). Here is how to create a new
folder in Windows environment:

1. Go to the location (such as in a drive or the desktop) where you want to create a new
folder.

2. Right-click
click a blank area on the desktop or in the folder window, point to New, and
then click Folder.

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 3. Type a name for the new folder, and then press Enter.

The new folder will appear in the location you specified.

2.4.2 Copying File or Folders

When you copy a file or folder, you are making a duplicate of the original item that
you can then modify, delete, or store independently of the original.

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Step 1: Open the location that contains the file or folder you want to copy.

Step 2: Right-click the file or folder you want to copy, and then click Copy.

Step 3: Open the location where you want to store the copy.

Step 4: Right-click within the location, and then click Paste.

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The copy of the original file or folder appears in the new location.

Tip: You can also copy a file or folder by right-clicking the file or folder and dragging it to the
new location. When you release the mouse button, click Copy option.

2.4.3 Deleting Files or Folders

To delete a file or folder:

l Right-click the file or folder that you want to delete, and then click Delete. If you are
prompted for an administrator password or confirmation, type the password or
provide confirmation.

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Notes

l When you delete a file or folder from your hard disk, it is not deleted right away.
Instead, it is stored in the Recycle Bin until the Recycle Bin is emptied. To
permanently delete a file without first moving it to the Recycle Bin, select the file, and
then press Shift+Delete.

l If you delete a file or folder from a USB flash drive, it might be permanently deleted
rather than being stored in the Recycle Bin.

2.4.4 Renaming Files or Folders

Step 1: Right-click the file or folder that you want to rename, and then click Rename.

Step 2: Type the new name, and then press Enter. If you are prompted for an administrator
password or confirmation, type the password or provide confirmation.

2.5 FILE COMPRESSION AND DECOMPRESSION

Compressed files take up less storage space and can be transferred to other
computers more quickly than uncompressed files. You can work with compressed files and

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folders in the same way that you work with uncompressed files and folders. Let us discuss
how to compress and decompress a file or a folder.

To compress (or zip) a file or folder

Step 1: Locate the file or folder that you want to compress.

Step 2: Right-click the file or folder, point to Send to, and then click Compressed (zipped)
folder.

A new compressed folder is created in the same location. To rename it, right-click the
folder, click Rename, and then type the new name.

To extract (or unzip) files or folders from a compressed folder

Step 1: Locate the compressed folder that you want to extract files or folders from.
Step 2: Do one of the following:
l To extract a single file or folder, double-click the compressed folder to open it. Then,
drag the file or folder from the compressed folder to a new location.
l To extract the entire contents of the compressed folder, right-click the folder, click
Extract File, and then follow the instructions.

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Windows
Operating
System
Part-II

2.6 WINDOWS ACCESSORIES

Windows accessories include various tools to perform various operations. In

Windows 7, to find out the different tools under Windows accessories, follow the steps:

Step 1: Start All Programs Accessories.

Under the Accessories option, the tools will be displayed. In the following sub-
sub
sections, we have mentioned some of the tools and their uses in brief.

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2.6.1 Word Pad

Word Pad is a basic word processor. A word processor enables you to create a
document, store it electronically on a disk, display it on a screen, modify it by
entering commands and characters from the keyboard, and print it on a printer.

2.6.2 Note Pad

Notepad is a basic text-editing program that you can use to create documents.

2.6.3 Calculator

You can use Calculator to perform simple calculations such as addition, subtraction,
multiplication, and division. You can perform calculations by clicking the calculator buttons,

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or you can type calculations by using your keyboard. You can also use the numeric keypad
to type numbers and operators by pressing Num Lock in the keyboard.

2.6.4 Paint

Paint is a feature in Windows that you can use to draw, color, and edit pictures. You
can use Paint like a digital sketchpad to make simple pictures, creative projects, or to add
text and designs to other pictures, such as those taken with your digital camera.

2.6.5 Games

Windows comes with a variety of games to play. There are board games, card
games, multiplayer Internet games, and even games for kids.

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You
ou will find them all in the Games folder. To start playing, just open the folder and double-
double
click a game icon.
Open the Games folder by clicking the Start button. In the search box, type games,
and then, in the list of results, click Games Explorer.

2.6.6 Help

Get answers to your questions in the Windows forum. You can get help from a
support professional by phone, email, or chat.

Video link : Scan with QR Code

Introduction to
https://www.youtube.com/watch?v=Y
https://www.youtube.com/watch?v=Y-0S3UR4sRM
Windows
Operating
System
Part-III

2.7 LET US SUM UP

 Windows is an operating system. It has Graphical User Interface.

 Using Control Panel, the configuration settings of windows can be performed.
 WordPad is a word processor.
 Folder is a location where you can store files.
 When a file/folder is deleted it is stored in recycle bin.
 When you empty the recycle bin
bin, the files are permanently deleted.
 Permanently deleted files can be restored.

Reference:

Rathbone Andy, “Windows 8 for DUMMIES”, Wiley India Private Ltd.

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 
Module III:
WORD PROCESSING PACKAGE

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STRUCTURE

3.1 Learning Objectives

3.2 Introduction
3.3 Starting Microsoft Word
3.4 Components of MS Word
3.5 Creating a New Document
3.6 Saving a Document
3.7 Opening an Existing Document
3.8 Working with Text
3.9 Working with Paragraph
3.10 Cut, Copy and Paste
3.11 Bulleted and Numbered Lists
3.12 Headers, Footers and Page Numbers
3.13 Page Setup
3.14 Inserting Pictures
3.15 Creating Tables
3.15.1 Adding Rows and Columns
3.15.2 Merging and Splitting of Cells
3.16 Exiting MS Word
3.17 Let Us Sum Up

3.1 LEARNING OBJECTIVES

After going through this module, you will be able to -

 work with the most commonly used word processor
 Microsoft Word
 create and save Word document
 view an existing Word document
 learn to exit from Word
 identify different components of document window
 arrange and design text as well as paragraph in a document
 copy, cut, and paste selected text/paragraph in a document
 insert header, footer and page number in a document
 include pictures, clip-art and shapes in a document

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  create tables in a document
 insert and delete rows/columns in a table
 merge and split cells in a table

3.2 INTRODUCTION

Word Processor is a software package that enables us to create, edit, print and save
our documents for future retrieval and reference. With the help of Word we can create
various types of documents such as letters, papers, brochures, faxes and more.
In this module, you will learn about a most commonly used word processing
software, Microsoft Word (often called MS Word or Word) which works in Windows
operating system. Microsoft Word was designed by the Microsoft company. Microsoft
introduced MS Word in Microsoft Office suite along with other application programs.
Although, there are different versions of Word like Word 2000, Word 2003 etc., here
we will discuss Word 2010. Word 2010 is a bit different from the earlier versions, so even if
you have used Word before, you should take some time to familiarize yourself with the
interface.

3.3 STARTING MICROSOFT WORD

To launch Microsoft Word, we need to have the MS Office suite installed in our
machine. The steps are as follows:
 Click on the Windows Start button
 Click on All Programs
 Click on Microsoft Office
 Select Microsoft Word 2010
This process is shown in Figure 8.1.

Figure 3.1: Starting MS Word

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 We may have a shortcut (Figure.3.2) to Word on our desktop, if so we have to double
click the icon and Word will open.

Figure 3.2: MS Word 2010 shortcut icon

3.4 COMPONENTS OF MS WORD

When we start MS Word, a blank document will appaer as shown in the following
Figure. 3.3. Now let us discuss some basic components of MS Word 2010 and their
positions in the document window. Here, we will also be introduced to the Ribbon, the
Quick Access Toolbar and the new Backstage view.

Figure 3.3: MS Word 2010 document window and its components

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  Title bar : The title bar displays the title/name of the current document that is
open.
 Scroll bar : The scroll bar allows us to navigate through all the pages of a
document.
 Magnification bar: The magnification bar allows us to increase or decrease the
zoom level of the current document.
 Document body : The document body is where we create the document
elements like text, graphics, tables etc. by inserting them using the available
options.
 The Ribbon : The earlier versions of MS Word such as MS Word 2000/2003
consists of some menus. The new, tabbed Ribbon system was introduced in
Word 2007 and the later versions to replace traditional menus. Understanding
the Ribbon is a great way to help understand the changes between Microsoft
2003 to Microsoft 2010.
The Ribbon contains all of the commands that is required to do common tasks. It
consists of multiple tabs, each with several groups of commands, and we can add our
own tabs that contain our favorite commands. Some groups have an arrow in the
bottom-right corner that allows us to click for more options. The Ribbon is shown in the
following Figure 3.4.

Figure 3.4: The Ribbon in Word 2010

Generally, the Ribbon consists of the following series of tabs:

File tab
File tab is a very important tab and it consists of Save, Save As, Print, Open, Close,
Recent, Print, Exit options.
Home Tab

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 The Home tab is Microsoft Words standard view. This is the view most widely used and
allows us to format text by Font Style, Font Size, Bold, Italic, Underline, Alignment,
Numbered List, Bulleted List, Indentation, Spacing and Font Color.
Insert Tab
This tab allows us to insert a variety of items into a document from pictures, clip_art,
tables and headers and footers.
Page Layout Tab
This tab has commands to adjust page elements such as margins, orientation, inserting
columns, page backgrounds etc.
References Tab
This tab has commands to use when creating a Table of Contents and citation page for
a paper.
Mailings Tab
This tab allows us to create documents to help when sending out mailings such as
printing envelopes, labels and processing mail merges.
Review Tab
The Review Tab is where one can find Spelling & Grammar and also the built-in
Thesaurus and Dictionary. This tab allows us to make any changes to our document
due to spelling and grammar issues.
View Tab
This tab allows us to change the view of our document to a different two page document
or zoom.
Minimizing the Ribbon
We can minimize the Ribbon if it is taking up too much screen space. For this we
have to click the arrow in the upper-right corner of the Ribbon as shown in Figure 3.5.

Figure 3.5: Arrow for Minimizing the Ribbon

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When the Ribbon is minimized, we can make it reappear by clicking on a tab. However, the
Ribbon will disappear again when we are not using it.
Maximizing the Ribbon
To maximize the Ribbon, we have to click the arrow again.
The Backstage View :
Backstage view gives us various options for opening a file, saving, printing, or
sharing our document. It is a full-page view which makes it easier to work with. It is similar to
the File Menu from earlier versions of Word. To get to Backstage View:
 We click the File tab.
 Then we choose an option on the left side of the page (Figure 3.6).
To get back to our document, we just have to click any tab on the Ribbon.

Figure 3.6: The Backstage view

The different things we can do in Backstage view are as follows:
Save, Save As, Open and Close: Save, Save As, Open and Close are available in
Backstage view.
Info: Info contains information about the current document. We can also inspect the
document and edit the document permissions.
Recent: For convenience, recent documents will appear here.
New: From here, we can create a new, blank document, or we can choose from a large
section of templates.
Print: From the Print pane, we can change the print settings and print our document. We
can also see a preview of our document.

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 Save & Send: Save & Send makes it easy to email our document, post it on the web or
change the file format.
Help: We can access Microsoft Office Help or check for updates.
Options: Here we can change various Word options. For example, we can control the
spelling and grammar check settings, AutoRecover settings, or Language preferences.
The Quick Access Toolbar :
The Quick Access Toolbar in Word 2010 is located above the Ribbon i.e., in the top
left corner of the document window. It displays a small selection of the more commonly used
commands. By default, it shows the Save, Undo, and Repeat commands (Figure 3.7)

Figure 3.7: The Quick Access toolbar

We can add other commands to make it more convenient for us. To add commands to the
Quick Access Toolbar, we have to :
l Click the drop-down arrow to the right of the Quick Access Toolbar.
l Then we select the command we wish to add from the drop-down menu (Figure 3.8).
It will appear in the Quick Access toolbar.

Figure 3.8: Drop-down menu in Quick Access Toolbar

The Ruler :
The Ruler is located at the top and to the left of our document(Figure.1.9). It makes it
easier to adjust our document with precision. If the Ruler is not visible in the open document,
then we can click on the View tab in the Ribbon and then check Ruler in the Show group.
The Ruler will appear as follows:

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 
Horizontal Ruler

Vertical
Vertical Ruler

Figure 3.9: The Ruler (Horizontal and Vertical)

Another way to Hide or View the Ruler is as follows:
 We click the View Ruler icon over the scrollbar to hide the ruler.
 To show the ruler, we click the View Ruler icon again(Figure 8.10).

Figure 3.10: Hiding and

a viewing the Ruler

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3.5 CREATING A NEW DOCUMENT

DOCUM

Word files are called documents

documents.. Whenever we start a new task in Word, we will
have to create a new document, which can either be blank or from a template. Let us look at
the steps needed to create a document.

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Using File tab
 We click the File tab and then click New
 Under Available Templates
Templates, we click Blank document
 Then we click Create
Using Templates
In case we want to create a specific type of document, such as a Resumes
Brochures, Business cards, Forms
Forms, Fax etc.,, we can save time by starting with a specific
template. Word 2010 allows us to apply built
built-in
in templates from a wide selection of popular
Word templates. To find and apply a template in Word, we have to do the following:
1. On the File tab, we click New
2. Under Available Templates,, we do one of the following:
 To o use one of the built
built-in templates, we click Sample templates. Then we click
the template that we want, and then click Create.
 To reuse a template that we have recently used, we click Recent
templates. Then we click the template that we want, and then click Create.
 To find a template on Office.com, under Office.com Templates,, we click the
template category that we want, click the template that we want, and then click
Download to download the template fr from
om Office.com to our computer.
3. Once we have selected our template, we can modify it in any way to create the document
we want.

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3.6 SAVING A DOCUMENT

Whenever we create a new document in Word, we will need to know how to save it in
order to access and edit it later. Word allows us to save our documents in a number of ways.
Using Save option : It is a good practice to save our document before typing. Following are
the steps to do this,
 We click the File Tab
 Then we select Save.
 The Save As dialog box will appear (Figure 3.11). We select the location where we
wish to save the document.
 We enter a name for the document and then click Save.

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 Figure 3.11:Save As dialog box
In the Figure 3.11, the name given to the file is test.docx and it is saved inside
Document library. By default, the name of the first document in MS Word is Document1.
We can begin typing in our blank document after saving the document at the
beginning. However, we should periodically save our document to keep it protected against
a computer freeze or a power outage. The steps are as follows:

 We click the Save icon on the Quick Access Toolbar, or we press CTRL+S
(Figure 3.12)
 The document will be saved in its current location with the same file name.

Figure 3.12: Saving a document using Save icon

Using Save As option:
If we like to retain the original document and also save the revised version or save it
as some other name, then the Save As option should be selected from the File tab. Then
enter a new filename in the File name box and click on the Save button.

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 When we save a document in MS Word 2003 and earlier versions, then it takes the
.doc as extension name. The document saved in MS Word 2007/2010 takes the extension
name as .docx

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3.7 OPENING AN EXISTING

TING DOCUMENT

We can open an existing MS Word document in a number of ways. One m

method is as
follows:
 We click the File tab, and then click Open. The Open dialog box will appear as in
Figure 3.12. We can also press CTRL+O for opening the dialog box.
 In the left pane of the Open dialog box, we click the drive or folder that contains the
document.
 In the right pane of the Open dialog box, open the folder that contains the document
that we want.
 Click the document and
then click Open button.

Figure 3.12: The Open dialog box

An alternative method for opening an existing document is that:
 We browse through out our machine for the particular document

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  Then we select the file name of the document and press Enter or double--click it.
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3.8 WORKING WITH TEXT

Microsoft Word allows us to create documents containing text, graphics, pictures, etc.
Text forms the basic part of any Word document, which we insert simply by typing, and then
choose the text properties. Selecting properties means formatting the text according to our
preferences like size, color, type, and various other formatting options available in
i MS Word.
Working with text in a MS Word document means inserting, manipulating and modifying text
in a document according to our preferences. We change the various properties of text by
selecting the text and manipulate the Font properties. The steps are as follows:
1. First we select the text that we want to format.
2. From the Font group as shown in Figure 3.13 under the Home tabs, we may select the
options for Face, Size
Size, Bold, Italic, Underline, Strikethrough,, Subscript,
Superscript, Grow and Shrink size, Change case etc.
Or,
We right-click
click the selected text and choose Font which opens the Font dialog box of Figure
3.14 below, and then we change the individual values.

Figure 3.13: The Font group

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 Figure 3.14: The Font dialog box

To capitalize, we have to hold down the Shift key while typing the
letter. We do not need to press Enter key to start a new line; Word automatically wraps at
the end of the line. To start a new paragraph, we have to press Enter key.
Erasing Text:
Using the Backspace Key: The Backspace key erases text before the cursor
position.
Using the Delete Key: The Delete key erases text after the cursor position.
Highlighting Text :
Highlighting by Using Arrow Keys : For this, we have to :
1. place the cursor before or after the text we wish to highlight and click the left mouse
button.

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2. press the appropriate arrow key (left arrow to move to the left or right arrow to move to
the right) until the text is highlighted
highlighted. We can use the up or down arrow key to highlight
one line at a time.
Highlighting by Using the Mouse : For this, we have to :
1. place the cursor before or after the text we wish to highlight.
2. hold down the left mouse button.

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3.9 WORKING WITH PARAGRA

PARAGRAPH

We can change the various properties of paragraph by selecting the paragraph and
manipulating the paragraph properties. When we are formatting a paragraph, we do not
need to highlight the entire paragraph. Placing the cursor anywhere in the paragraph
enables
es us to format a paragraph. To highlight(select) more than one paragraph, we click at
the beginning of the first paragraph and drag the mouse over the text. To apply changes to
the entire document, we have to select all by hitting Ctrl + A.
To format a paragraph
aragraph we can do the following steps:
1. Firstly we select the paragraph that we want to manipulate.
2. Then we expand the Paragraph section of the Home tab (Figure 3.15) from where
we select the various paragraph formatting options.
Or, We can right-click
click the selected paragraph and select Paragraph to open the
Paragraph dialog box of Figure 3.16 below. In the Paragraph dialog box, we arrange the
paragraph according to our need.

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 Figure 3.15: The Paragraph group

Figure 3.16: The Paragraph dialogue box

Alignment of Text in Paragraph:

Alignment is a way of organizing the text. It refers to the position of the text relative to
margins. The Alignment option allows us to choose how we want our paragraph to look (i.e.,
justified, right, center, or left). The default alignment in MS Word is left alignment. The
following screenshot(Figure 3.17) shows all the alignement options.

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 Figure 3.17: Left, Right, Centre and Justified allignment of paragraphs

Line Spacing:
Spacing is used to design our document and make it more readable. The Line
Spacing option allows us to set the desired amount of space between lines within a
paragraph. The default setting of spacing is single.

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Indenting Text:
Indents are added to margins thereby increasing the white space and decreasing the
text area for specific paragraphs. The Indentation option allows us to push the line in our
paragraph either left or right.

3.10 CUT, COPY AND PASTE

We can use the Cut, Copy and Paste features of Word to change the order of
sections within our document, to move sections from other documents into new documents
and to save our time of retyping repetitive sections in a document.
 Cut will actually remove the selection from the original location and allow it to be
placed somewhere else.
 Copy allows us to leave the original selection where it is and insert a copy
elsewhere.
 Paste is used to insert whatever has been cut or copied.
When we cut a text, it is stored on the Clipboard. When we copy text, it is also stored
on the Clipboard. Information stored on the Clipboard stays there until new information is
either cut or copied. Each time we execute Cut or Copy, we replace the old information on
the Clipboard with whatever we just cut or copied.
Performing the Cut, Copy and Paste operations on any document-element like text,
paragraph, image etc. involves the following steps:
1. First we have to select the source object that we want to Cut or Copy.
2. To Copy we press CTRL+C and to Cut we press CTRL+X. We go to the destination
and press CTRL+V to paste the element.
Or,
From the Clipboard group as in Figure 3.18 under the Home tabs we select the options we
want.

Figure 3.18: The Clipboard group

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3.11 BULLETED AND NUMBERED LISTS

Bullets and numbers highlight the portion of a text we want to highlight. We can use
bullets and numbers to highlight the important contents of our document and to make it easy
to read.
Steps to insert Bulleted or Numbered List :
 We click on the area where we would like our list to appear or highlight the text we
would like to be in a list.
 Then we go to the Home tab, in the Paragraph group and click Bullets or
Numbering (Figure 3.19)
 A bullet(s) or number(s) will be inserted.

Figure 3.19: Bullets and Numbering

Steps for selecting Bullets or Numbering style :

 We select the items that we want to add bullets or numbering to.
 On the Home tab, in the Paragraph group, we click the arrow next to the Bullets or
Numbering command (Figure 3.20)
 We select the bullet or number format we would like to insert.

Figure 3.20: Bullet style

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3.12 HEADERS, FOOTERS AND PAGE NUMBERS

Headers and Footers can be used to give a uniform look to the pages of our
document. The steps for adding header, footer and page number are given below.
Adding Header and Footer :
 On the Insert tab, in the Header & Footer group, we click Header or Footer.
 Then we click the header or footer that we want to add to our document and header
or footer area will open.
 We type text in the header or footer area.
 To return to the body of our document, we click Close Header and Footer on the
Design tab (under Header & Footer Tools).

Figure 3.21: Header and Footer

Adding Page Numbers :
We can add page number on each page of our document with the following steps:

Figure 3.22: Page number format

On the Insert tab, in the Header & Footer group, we click Page Number.
 Then we click the page number location that we want.
 In the gallery, we scroll through the options, and then click the page number format
that we want.
 To return to the body of your document, click Close Header and Footer on the
Design tab (under Header & Footer Tools).
Removing page numbers, headers, and footers :
 We click on the Header, Footer or Page Number Command.

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  A drop-down menu will appear.
 Then we click Remove at the bottom of the menu.

3.13 PAGE SETUP

The Page Setup option of a MS Word document allows us to change some

document related features like Margin, Orientation, paper size, and other properties. Margins
are the page margins in a document that define the amount of blank space that needs to be
left from the top, bottom, left and right of a page. Orientation defines the document’s layout,
and Paper size is the size of the paper to be used. The Column option defines as to how
many columns the current document-pages will be divided into.
To arrange our document in a specific format, we have to specify the features like
margin, orientation, size of the paper, orientation etc. in the Page Setup dialog box. The
Page Setup dialog box of Figure 3.24 can be obtained by clicking on the Arrow in the
Page Setup group of Figure 3.23 under the Page Layout tabs.

Figure 3.23: Page Setup group

Figure 3.24: Page Setup dialog box

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3.14 INSERTING PICTURES

We sometimes need to add pictures to our MS Word document to add more

descriptive details to the textual representation. Hence, we need to know how to insert a
picture in any MS Word document. Following are the steps to insert a picture into a
document:
 Under the Insert tab, in the Illustrations group as in Figure.25 we click the Picture
icon.

Figure 3.25: The illustrations group

 This opens the Insert Picture dialogue box of Figure 3.26 below.
 We browse through to the picture we want to insert, then select it and click Insert.

Figure 3.26: The Insert Picture dialog box

Microsoft Word comes with a Clip Art Gallery (Figure 3.25) that contains a large variety of
images including pictures, borders, and backgrounds. We can also add a picture from the
Clip Art Gallery.
To insert Clip Art :
 We go to Insert Tab and then select Clip Art.

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  A new toolbar will appear on the left, where we can search or browse by clicking
“Go”.
 Then we select the desired picture in the Clip Art Gallery. The picture will be
inserted at the location of the cursor of our document.
If we need to modify our Clip Art, we click on it once to select it. Small boxes will
appear around the corners. Once the Clip Art is selected, we can resize our picture by
clicking and dragging on the boxes.
To delete Clip Art :
 we select the picture by clicking on it until the black boxes appear
 click Delete.
To insert Shapes:
We can add shape to our document or combine multiple shapes to make a
drawing. For this we can do the following:
 On the Insert tab, in the Illustrations group, we click Shapes (Figure 3.25).
 A drop down menu will appear (Figure 3.27), we click the shape that we want.
 Then we click anywhere in the document, and then drag to place the shape.

Figure 3.27: Drop-down menu for Shapes

Flowcharts are used to create diagrams in MS Word. Word 2010 has a new feature
called Smart Art that allows you to insert all types of Flowcharts.
To insert Smart Art,
 We go to Insert Tab

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  Then we click Smart Art in the Illustrations group A dialogue box will open with
basic choices.
 In the Choose a Smart Art Graphic dialog box (Figure 3.28), we click the type and
layout that we want.

Figure 3.28: Choose a SmartArt Graphic dialog box

3.15 CREATING TABLES

Tables in MS Word allow us to organize data in a tabular manner arranged in rows

and columns. When there is numerical or statistical data in our document, organizing them
into rows and columns allows us to view, compare and define their inter-relationship more
clearly.
To create a table:
1. We select Tables from the Tables group under the Insert tabs as shown in Figure
3.29 below.
2. This expands the Insert Table drop-down menu giving us a number of options.
 We may hover the mouse over the small squares representing the cells of a
table. As we hover, the table is displayed in the background and gets created
once we click.
Or

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 Clicking the Insert Table option, the dialog box of Figure 3.30 will appear,
which allows us to select the table properties.
Or,
 The Draw Table option allows us to draw a table using the mouse.

Figure 3.29: The Insert Table drop-down menu

Figure 3.30: The Insert Table dialog box

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3.15.1 Adding Rows and Columns

Adding rows in a table:

We click in a cell that is located just below or above where we want to add a
row. Under Table Tools, on the Layout tab (Figure.3.31), we can do one of the
following:
 To add a row just above the cell that we clicked in, in the Rows and Columns
group, we click Insert Above.
 To add a row just below the cell that we clicked in, in the Rows and Columns
group, we click Insert Below.

Figure 3.31: Table Tools and Layout tab

Adding columns in a table :

We click in a cell that is located just to the right or left of where we want to
add a column. Under Table Tools, on the Layout tab, (Figure 3.31) we do one of the
following:
 To add a column just to the left of the cell that we clicked in, in the Rows and
Columns group, we click Insert Left
 To add a column just to the right of the cell that we clicked in, in the Rows
and Columns group, we click Insert Right.

3.15.2 Merging and Splitting of Cells

Merging of cells:
MS Word gives us the facility to combine two or more cells in the same row or
column into a single cell. For example, we can merge two cells horizontally to create
a table heading that spans several columns. For this.
 we click in one of the cells we want to merge.
 under Table Tools on the Layout tab (Figure 3.31), in the Merge group, we
select the option we want. We can choose to merge the cell we have clicked
with the cell above it, below it, or to the left or right of it.

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 Splitting of cell:
In MS Word we can divide a cell horizontally or vertically by selecting Split Cells
option. For this:
 We have to click in the cell that we want to split.
 Then we click Split Cells under the Merge group (Figure 3.31).
 We specify number of columns and rows in the Split Cells dialog box and
click OK button.

3.16 EXITING MS WORD

Before we exit from Word, it is a good idea to save our document once again for the
final time. We can exit from MS Word simply by clicking the Close button or pressing
Alt+F4 or by selecting the Exit option from the File tab (Figure 3.6).

3.17 LET US SUM UP

 Microsoft Word (or MS Word, or simply Word) is a popular Word processing

application software.
 The document body of a MS Word document is where we create the document
elements.
 The ribbon holds all of the information in a more visual stream line manner through a
series of tabs that include an immense variety of program features.
 The properties of a text/paragraph in a MS Word document can be changed by
selecting the text/paragraph and manipulating the text/ paragraph properties.
 Header is a special text that appears at the top of the page, which is often used for
repeating the title of a document from a page to another page. Page number and
pictures can also be entered as header in a document.
 Footer is often used for the same purpose but at the bottom of a document.
 The Page Setup option of a MS Word document allows us to change some document
related features like Margin, Orientation, paper size, etc.
 MS Word provides us the facility to add pictures and graphics into our document to
make the document more attractive.
 Tables in MS Word allow us to organize data in a tabular fashion arranged in rows
and columns. After creating a table, additional rows and columns can be inserted at
any position in the table.
 The size of a table can be reduced by deleting row(s) or column(s) from the table.

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 In a table, the cells can be merged to form a single cell and a cell can be splitted to
form new cells.

References:

1. Wallace Wang, Microsoft Office 2010 for Dummies, Wiley publisher

2. Steve Schwartz, Microsoft Office 2010 for Windows : Visual Quick Start Guide,
Pearson.
3. Rutkosky S., “Microsoft Office 2007”, BPB Publication.

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 
Module IV:
SPREADSHEET PACKAGE

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STRUCTURE

4.1 Learning Objectives

4.2 Introduction
4.3 Starting MS Excel
4.4 Row, Column and Cell
4.5 Creating, Saving and Closing a Workbook
4.6 Working with Cells
4.7 Merging Cells
4.8 Inserting and Deleting Rows and Columns
4.9 Working with Formula and Charts
4.10 Let Us Sum Up

4.1 LEARNING OBJECTIVES

After going through this module, you will be able to -
 work with MS Excel, the most popular spreadsheet package
 define Row, Column and Cell in MS Excel
 use cell addressing
 insert and delete Rows and Columns in Excel
 use formulas in a worksheet
 insert charts and display data.

4.2 INTRODUCTION

Microsoft Excel is a spreadsheet application developed by Microsoft for Microsoft

Windows and Mac operating system. Microsoft Excel has grid of cells arranged in numbered
rows and letter-named columns to organize data manipulations like arithmetic operations. It
has a collection of functions to answer statistical, engineering and financial needs. In
addition, it can display data as line graphs, histograms and charts, and with a very limited
three-dimensional graphical display.
In this module, we will be discussing some of the basic and introductory concepts of
Microsoft Excel. Throughout this module, we will be using the Microsoft Office 2010 suite for
all the diagrammatic illustrations, examples, and explanation.

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4.3 STARTING MS EXCEL

To start using the MS Excel application, we need to have the MS-Office suite
installed in our machine.
To start MS Excel, we do the following -
1. We first click on the Windows Start button.
2. Then from the Programs menu we select the Microsoft Office suite.
3. This opens the items included in the suite wherefrom we select Microsoft Excel as
shown in Figure 4.1 below.

Fig 4.1: Starting MS Excel

4.4 ROW, COLUMN AND CELL

Rows in an Excel sheet are the horizontal lines numbered 1, 2, 3 etc., and Columns
are the vertical lines denoted by letters A, B, C, D etc.

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 Fig 4.2: Rows and Columns in Excel

The Rows and Columns in an Excel Worksheet are in the form of overlapping
horizontal and vertical lines respectively that run through an Excel worksheet. The point of
intersection of a Row and a Column is known as a Cell, and thus all cells in an Excel
worksheet are formed in this manner. We enter mathematical data into these cells and
perform some mathematical operations.

4.5 CREATING, SAVING AND CLOSING A WORKBOOK

A Microsoft Excel workbook is a file which contains one or more worksheets that can
be used to organize various kinds of related data. To create a new workbook, one can open
a blank workbook. A new workbook can be based on an existing workbook, the default
workbook template, or any other template.
Creating a workbook -
To create a new, blank workbook we do the following:
1. We click the File tab.
2. Then we click New.
3. We then double-click Blank Workbook or select a workbook type and click Create.
To quickly create a new, blank workbook, we can also press CTRL+N.

To base a new workbook on an existing workbook we do the following:

1. We click the File tab.
2. Then click New.
3. Under Templates, we click New from Existing.

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4. In the New from Existing Workbook dialog box, we browse to the drive, folder, or
Internet location that contains the workbook which we want to open.
5. Then we click the workbook, and then click Create New.

Saving a Workbook -
There are several options in MS Excel that allows us to save a workbook depending
on our needs and preferences that define how we plan to use those workbooks in the future.

To save a document for the first time we do the following:

1. On the Quick Access Toolbar, we click Save, or press CTRL+S.
2. We type a name for the document, and then click Save.

To save an existing document as a new document, and to prevent overwriting the

original document, we do the following:

1. Firstly, we open the document that we want to save as a new file.

2. Then we click the File tab.
3. Then we click Save As which opens the dialogue box of Figure 4.3.
4. We type a name for the document, and then click Save, which saves the document in
a default location. In order to save the document in a different location, we have to click
another folder in the Save in list in the Save As dialog box.

Fig 4.3: The Save As dialog box

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Closing a workbook -
Closing an Excel workbook without exiting MS Excel results in closing the current workbook,
but not the entire MS Excel application.

To close an Excel workbook, we do the following:

1. Firstly, we perform any one of the following.
 We select the File menu and click Close
 We click the Close window button that is located below the Close button to quit
Excel.

2. If the workbook has been saved previously, it gets closed. Else we are asked to save
the current workbook.

4.6 WORKING WITH CELLS

Working with cells in a MS Excel workbook involves inserting data in the cells,
inserting and deleting cells and formatting cells. Among these operations, inserting data is as
simple as typing. Formatting a cell involves several operations like choosing and applying a
cell style, changing the Cell size, etc.
To insert cells, we do the following:
1. From the Cells group under the Home tabs, we click Insert and select Insert Cells
from the drop-down menu.
2. This opens the dialog box of Figure 4.4 below.
3. We then select any option of the four options and click OK.

Fig 4.4: The Insert dialog box

To delete cells, we do the following:

1. From the Cells group under the Home tabs, we click Delete and select Delete Cells
from the drop-down menu.

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2. This opens the dialog box of Figure 4.5 below.
3. We then select any option of the four options and click OK.

Fig 4.5: The Delete dialog box

To apply a style to a cell we do the following:

1. From the Styles group under the Home tabs we select Cell Styles.
2. From the drop-down list of all the available styles we select the style we want.

To change the size of a Cell we do the following:

1. From the Cells group under the Home tabs we click Format which opens the drop-
down menu of Figure 4.6 below.
2. We can change the Cell Size by adjusting the Row Height and Column Width values.

Fig 4.6: Cell formatting options

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4.7 MERGING CELLS

Merging cells in MS Excel is the process of combining a group of cells into one single
cell. This process involves selecting more than one cell and creating a single cell by
combining all of the selected cells by using some cell manipulation features in MS Excel.
To merge cells together we do the following:
1. We first select the cells to be merged.
2. From the Alignment group under the Home tabs as shown in Figure 4.7 we click
Merge and Center which shows the drop-down menu of Figure 4.8 below.
3. The drop-down menu of Figure 4.8 has four options -
 Merge and Center merges the selected cells and center-aligns the contents.
 Merge Across merges the selected cells across.
 Merge Cells simply merges the cells keeping intact the previous alignment of the
content.
 unmerges the merged cells into the original layout.

Fig 4.7: The Alignment group

Fig 4.8: The Merge and Center drop-down menu

Cells can also be merged from the Format Cells dialog box by following these steps.
1. We first select the cells to be merged together.
2. Then we follow any one of the following steps to open the Format Cells dialog box of
Figure 4.9 below -
 We may press CTRL+1.
 We right-click on the selected cells and select Format Cells from the drop-down
menu.
 From the Format option in the Cells group under the Home tabs, we select
Format Cells.

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3. From the Format Cells dialog box, we select the checkbox for Merge cells under the
Alignment tabs and press OK.

Fig 4.9: The Format Cells dialog box

4.8 INSERTING AND DELETING ROWS AND COLUMNS

Sometimes in an Excel worksheet we may need to insert some additional rows or

column or may need to delete them. We can insert rows above a selected row in an Excel
worksheet, and columns to the left of a selected column. Likewise we can also delete rows
and columns.
To insert Rows/Columns we do the following:
1. We first select the row above which we are to insert a new row, or the column to the
left of which we are to insert a new column.
2. Then we click the Insert option from the Cells group under the Home tabs as shown in
Figure 4.10 below, which displays the Insert drop-down menu of Figure 4.11.
3. Then we select the option we want according to whether to insert a row or column.

Fig 4.10: The Cells group

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 Fig 4.11: The Insert drop
drop-down menu

To delete Rows/Columns we do the following:

1. First we select the Row(s)/Column(s) to be deleted.
2. Then we click the Delete option fr
from the Cells group under the Home tabs as shown
in Figure 4.10 below, which displays the Delete drop-down
down menu of Figure 4.12
below.
3. Then we select the option we want according to delete either a row or a column.

Fig 4.12: The Delete drop-down

drop menu

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4.9 WORKING WITH FORMULA AND CHARTS

Formulas -
Formulas in MS Excel are equations that can perform calculations, return
information, manipulate the contents of other cells, test conditions, etc. The formula always
goes in the cell where we want the formula answer to appear.

Cell Reference:
A cell's location in the spreadsheet is referred to as its cell reference which is a
combination of the column letter and row number - such as A1, B3, or Z345. When writing
cell references the column letter always comes first. Therefore, to find a cell reference, we
simply look at the column headings to find which column the cell is in, and across to find
which row it is in.

Creating Formulas:
When creating formulas in Microsoft Excel, we always start by typing the equal sign.
The equal sign informs Excel that what follows is part of a formula, and not just a name or a
number. We type it in the cell where we want the answer to appear by combining the cell
references of our data with the correct mathematical operator.
The mathematical operators used in Excel formulas are similar to the ones used in
mathematics. If more than one operator is used in a formula, there is a specific order that
Excel will follow to perform these mathematical operations. This order of operations can be
changed by adding brackets to the equation.

How to write formulas:

Writing formulas in a proper way gives us the correct result as the answer. When
doing so it is best if we first enter all of our data into the spreadsheet before we begin
creating formulas.

Example to ADD two numbers:

Suppose we are to add two numbers located in two different cells A1 and A2. We
choose the cell A5 as the result cell where the formula result has to be displayed. We follow
these steps:
1. We enter the two numbers to be added in cells A1 and A2.
2. Then select cell A5 and write any one of the following
=SUM(A1,A2)

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 =(A1+A2)
3. Then as we press ENTER, the result of addition of the numbers in cells A1 and A2 is
displayed in cell A5.

Note: In case we need to add several numbers located in cells A1 through to A10, we simply
need to put a semicolon (:) between the first and the last cell-references as =SUM(A1:A10).
However, this method of including a range of numbers to add using a semicolon works only
when we use a function name. Here, SUM is a function name.
There are several formulas in Excel which can be used to perform operations that
include numerical, statistical, financial, logical, trigonometric, engineering etc. Figure 4.13
shows a list of formulas that can be accessed from the Function Library group under the
Formula tabs. Clicking on any function type will list drop-down menus showing a collection
of the formulas of the chosen type.

Fig 4.13: The Function Library group

Charts -
Charts are used in Excel to provide graphical representation of numerical data in a
way that corresponds to the relationship among the numerical values. When creating a chart
or change the type of an existing chart in Microsoft Excel, we can select one of the following
chart types.

Column charts:
Data that is arranged in columns or rows on a worksheet can be plotted in a column
chart. Column charts are useful for showing data changes over a period of time or for
illustrating comparisons among items. In column charts, categories are typically organized
along the horizontal axis and values along the vertical axis.

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 Fig 4.14: A Column chart

Line charts:
Data that is arranged in columns or rows on a worksheet can be plotted in a line
chart. Line charts can display continuous data over time, set against a common scale, and
are therefore ideal for showing trends in data at equal intervals. In a line chart, category data
is distributed evenly along the horizontal axis, and all value data is distributed evenly along
the vertical axis.

Fig 4.15: A Line chart

Pie charts:
Data that is arranged in one column or row only on a worksheet can be plotted in a
pie chart. Pie charts show the size of items in one data series, proportional to the sum of the
items. The data points in a pie chart are displayed as a percentage of the whole pie.

We must consider using a pie chart when:

 There is only one data series to plot.

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  None of the values to be plotted are negative.
 Almost none of the values that we want to plot are zero values.
 There are not more than seven categories to be plotted.
 The categories represent parts of the whole pie.

Fig 4.16: A Pie chart

Apart from the above-mentioned

mentioned chart types there are other chart types as well like
Area chart, Scatter charts, Stock charts, Surface charts etc which can be used for other
different purposes.

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4.10 LET US SUM UP

 Microsoft Excel is a spreadsheet application program.

 A Microsoft Excel workbook is a file that contains one or more worksheets that can be
used to organize various kinds of related data.
 Rows in an Excel sheet are the horizontal lines numbered 1, 2, 3, etc., and Columns
are the vertical lines denoted by letters A, B, C, D etc.
 The point
int of intersection of a Row and a Column is known as a Cell.
 Merging cells in MS Excel is the process of combining a group of cells into one single
cell.

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  We can insert rows above a selected row in an Excel worksheet, and insert columns
to the left of a selected column.
 Formulas in MS Excel are equations that can perform calculations.
 When creating formulas in Microsoft Excel, we always start by typing the equal sign.
 Charts are used in Excel to provide graphical representation of numerical data.

References:

1. Weixel Suzanne, Wempen Faith, Skintik C, “Learning Microsoft Office 2010”, Standard
Student Edition, Pearson

2. Davis G.H. “Beginning Microsoft Office 2010”, Apress publisher.

3. Rutkosky S., “Microsoft Office 2007”, BPB Publication.

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 





Module V :
PRESENTATION PACKAGE

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STRUCTURE

5.1 Learning Objectives

5.2 Introduction
5.3 Starting MS-PowerPoint
5.4 Components of PowerPoint Window
5.5 Creating a New Presentation
5.6 Inserting New Slides
5.7 Deleting Existing Slides
5.8 Applying Design Templates
5.9 Applying Custom Animations
5.10 Applying Slide Transitions
5.11 Saving a Presentation
5.12 Running a Presentation
5.13 Closing a Presentation
5.14 Opening an Existing Presentation
5.15 Let Us Sum Up

5.1 LEARNING OBJECTIVES

After going through this module, you will be able to -
 identify the various component of PowerPoint windows
 create a new presentation in PowerPoint
 use various design templates in a presentation
 use animation and Slide transitions
 save, open, run and close a PowerPoint presentation.

5.2 INTRODUCTION

Microsoft Office PowerPoint is a presentation package developed for the Microsoft

Windows and Mac operating systems. In Power Point, as in most other presentation
software, text, graphics, movies, and other objects can be inserted on individual pages or
"slides".
In this module, we will provide a basic introduction to MS PowerPoint and learn some
of its useful features. Throughout this module we will be using the Microsoft Office
2010 suite for all the diagrammatic illustrations, examples, and explanations.

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5.3 STARTING MS-POWERPOINT

Starting Microsoft PowerPoint involves the same steps followed to open any
application belonging to the Microsoft Office suite.
To start MS PowerPoint, we do the following:
1. We first click on the Windows Start button.
2. Then from the Programs menu we select the Microsoft Office suite.
3. This opens the items included in the suite wherefrom we select Microsoft PowerPoint
as shown in Figure 5.1 below.

Fig 5.1: Starting MS PowerPoint

5.4 COMPONENTS OF POWERPOINT WINDOW

When we start PowerPoint, it opens the PowerPoint window as in Figure 5.2 in the
view called Normal view, where we create and work on slides.

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 Fig 5.2: PowerPoint window components

Slide pane - In the Slide pane, we can work directly on individual slides.
Placeholders - Dotted borders identify placeholders, where we type text or insert pictures,
charts, and other objects.
Slides tab - The Slides tab shows a thumbnail version of each full size slide shown in the
Slide pane. After adding other slides, we can click a thumbnail on the Slides tab to make the
slide appear in the Slide pane. Or we may drag thumbnails to rearrange the slides in our
presentation. We can also add or delete slides on the Slides tab.
Notes pane - This is where we type notes to accompany a slide. We print these notes as
notes pages or have them display when a presentation is saved as a Web page.

5.5 CREATING A NEW PRESENTATION

By default, PowerPoint 2010 applies the Blank Presentation template as in Figure

5.2, to new presentations.
To create a new presentation, we do the following:
1. We click the File tab.
2. Then we point to New, and under Available Templates and Themes we select one of
the following options -
 Blank Presentation to create a presentation as in Figure 5.2 above.
 Recent Templates to create a presentation from a recently used template.
 Sample Template to create a presentation from one of available templates.
 Themes to create a presentation based on an available theme.
 My Templates to choose from the user's personal templates.

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  New from existing to create a new presentation from an already existing
presentation.
3. Then we click the Create button.
Besides following the above steps, to create a presentation from one of the several
available options, the quickest way to start a blank presentation is by pressing CTRL+N.

5.6 INSERTING NEW SLIDES

When creating a presentation in PowerPoint we may need to include a number of

slides in the presentation.
To insert a new slide into a presentation we do the following:
1. If we have an empty presentation with no slides present, we simply follow any of the
four ways -
 Right-click the empty area of the Slides tab and select New Slide from the drop-
down menu.
 Click the text "Click to add first slide" in the Slide pane.
 Click the New Slide button or CTRL+M.
 Click the New Slide drop-down menu as in Figure 5.3, and select from any
available slide types.
2. If we already have one or more slides in our presentation, we follow any of the ways -
 Click the New Slide button or CTRL+N
 Click the New Slide drop-down menu as in Figure 5.3, and select from any
available slide types.
 Right-click on the slide after which to insert a new slide, and select New Slide
from the pop-up menu.

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 Fig 5.3: The New Slide drop-down menu

5.7 DELETING EXISTING SLIDES

When working with a PowerPoint presentation, we may need to delete a slide from a
presentation.
To delete a slide from our presentation, we do the following:
1. On the View tab, in the Presentation Views group, we click Normal.
2. On the Slides pane, after clicking the Slides tab, we right-click the slide to be deleted,
and then click Delete Slide.
In order to delete multiple slides at once, we do the following:
1. We click the first slide that we want to delete.
2. If the slides to be deleted are sequential, we press and hold SHIFT and click the last
slide among all the slides. Else if the slides to be deleted are non-sequential, we click
the first slide and by pressing CTRL we click on all the remaining slides.
3. We then right-click on any selected slide, and select Delete Slide.
We can also delete individual slides by clicking on a slide listed in the Slides pane and
pressing the DELETE key.

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5.8 APPLYING DESIGN TEMPLATES

A PowerPoint template is a pattern or blueprint of a slide or group of slides.

Templates can contain layouts, theme colors, theme fonts, theme effects, background styles
and even content. We can create our own custom templates and store them, reuse them,
and share them with others.
To apply a template, we do the following:
1. Firstly, on the File tab, we click New.
2. Then under Available Templates and Themes, we do any one of the following -
 To reuse a template used recently, we click Recent Templates.
 To use a template installed to a local drive previously, we click My Templates
and click the template needed, and then click OK.
 Under Office.com Templates, we click a template category, select a template,
and then click Download to download the template from Office.com to the local
drive.

5.9 APPLYING CUSTOM ANIMATION

Custom Animation is a set of effects which can be applied to objects in PowerPoint

so that they will animate in the Slide Show. They can be added under the Custom Animation
function.
To apply basic animation, we do the following:
1. First, we select the object in our slide that we want to animate.
2. From the Animation group under the Animation tabs as in Figure 5.4, we select
from any of the animation effects available as under -
 Entrance - Appear, Fade, Fly In, Float In, Split, Wipe, Shape, Wheel, Random
Bars, Grow and Turn, Zoom, Swivel, Bounce etc.
 Emphasis - Pulse, Color Pulse, Teeter, Spin, Grow/Shrink, Desaturate, Darken,
Lighten, Transparency, Object Color, Complementary Color. Line Color, Fill
Color, Brush Color, Font Color, Underline, Bold Flash, Bold Reveal,Wave etc.
 Exit - Disappear, Fade, Flyout, Float Out, Split, Wipe, Shape, Wheel, Random
Bars, Shrink and Turn, Zoom, Swivel, Bounce etc.
 Motion Paths - Lines, Arcs, Turns, Shapes, Loops, Custom Path etc.

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 Fig 5.4: The Animation group

Clicking the Arrow on the Animation Group menu of Figure 5.4 opens the Effects Options
dialog box of the selected effect showing some additional effect options. The Effect Options
dialog box for the Fade effect is shown in Figure 5.5 below.

Fig 5.5: The Effect option dialog box

After applying any of the available animation effects, we can change some of the
effect properties from the Timing group of Figure 5.6 under the Animations tab like -
 Start - defines as to when the applied animation effect has to start, On Click starts it on
mouse click, With Previous starts it along with the previous animated object, After
Previous starts it after the previous animation has finished playing.
 Duration - specifies the animation length.
 Delay - specifies the number of seconds after which an animation has to be played.
 Reorder Animation - moves the current animation to play earlier/later.

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 Fig 5.6: The Timing group

5.10 APPLYING SLIDE TRANSITION

Slide transitions are motion effects that occur in Slide Show view when moving
between slides during a presentation.
To apply a slide transition, we do the following:
1. In the Slides pane, we click the Slides tab.
2. Then from among the slides in our presentation, we select the slide thumbnail of the
slide that we want to apply a transition to.
3. From the Transition to This Slide group under the Transitions tabs as in Figure 5.7,
we select any of the available transition effects.

Fig 5.7: The Transition to This Slide group

We can change the options of an effect that we apply by clicking the Effect Option
button of Figure 5.7 to display the drop-down menu of Figure 5.8 that allows us to choose
one of the Effect options.

Fig 5.8 : The Effect Options menu

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 Fig 5.9: The Timing group

The Timing group under the Transitions tab, as in Figure 5.9 allows us to select
some other transition options in a presentation.
Sound - allows us to select a sound to be played during transition between the previous
slide and the next slide.
Duration - specifies the length of a transition.
Apply to All - sets the transition between all slides in the presentation to be like the
transition we have set up for the current slide.

5.11 SAVING A PRESENTATION

After we have finished creating our presentation in MS PowerPoint, we need to save

it to a storage media. MS PowerPoint gives us several options to save our presentation.
To save a PowerPoint presentation we do the following:
1. We click the File tab and select Save or press CTRL+S or click the Save icon on the
Quick Access Toolbar.
2. If the file is saved for the first time, we see the Save As dialog box of Figure 5.10
below.
3. We provide a name for the presentation, and selecting the location to save the file we
click the Save button.

Fig 5.10: The Save As dialog box

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To save a copy of a file we do the following:
1. We click the File tab,, and click Save As or press ALT+F+A to open
pen the Save As
dialog box of Figure 5.10 above.
2. In the File name box, we enter a new name for the file and select the location to save
the file.
3. Finally, we click Save.

5.12 RUNNING A PRESENTATION

A PowerPoint presentation needs to be run in order to see how the individual slides
in the presentation appear when played. In case we have saved our presentation as a
PowerPoint Show in the Save as type list of the Save As dialog box of Figure 5.10, we
simply need to double-click
click the icon of the particular presentation to run it.
The simplest way to run a presentation is as follows:
1. We click the From Beginning button in the Start Slide Show group under the Slide
Show tab as in Figure 5.11 below.
2. This starts the slide show progressing the slides on mouse-clicks.
mouse
3. When the last slide in the presentation is displayed, the message in Figure 5.11 is
displayed, and the show is exited on a mouse
mouse-click.

Fig 5.11: The Start Slide Show group

From Current Slide- begins the slide show from the slide that is currently selected as the
first slide that appears in the show bypassing all the earlier slides.

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5.13 CLOSING A PRESENTATION

Closing a presentation in MS PowerPoint means closing an open PowerPoint

presentation without exiting the MS PowerPoint application.
To close a PowerPoint presentation, we do the following:
1. We go to the File tab and select Close or the combination ALT+F+C.
2. If the presentation has been saved previously it is closed, and if the presentation has
not been saved, we are shown an alert box of Figure 5.12 asking if we want to save
the presentation.
3. If we select the option Save, we are presented with a Save As dialog box and asked to
save it in the hard drive. If we click Don't Save the presentation gets closed without
saving.

Fig 5.12: The Save Alert box

5.14 OPENING AN EXISTING PRESENTATION

To open an already existing PowerPoint presentation we do the following:

1. We click the File tab.

2. Then we click Open.

3. In the Navigation pane, we click the folder, drive, removable media that contains the

file to be opened.

4. We select All PowerPoint Presentations.

5. Then we locate and click the file, and then click Open.

By default, the files that we see in the Open dialog box are PowerPoint presentation

files.

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 Video link : Scan with QR
Presentation Code
https://www.youtube.com/watch?v=FSgTIByiqWc
Package
Part-II

5.15 LET US SUM UP

 Microsoft Office PowerPoint is a presentation program.

 In the Slide pane,, we can work directly on individual slides.
 A PowerPoint template is a pattern or blueprint of a slide or group of slides.
 Custom Animation is a set of effects which can be applied to objects in PowerPoint so
that they will animate in the Slide Show.
 Slide transitions are motion effects that occur in Slide Show view when moving
between slides during a presentation.
 The Define Custom Show dialog box allows us to create our own personalized
person show
using the slides present in our presentation,
 Animation Timings are used for playing back slide and animation timings during slide
show.

References:

1. Weixel Suzanne, Wempen Faith, Skintik C, Learning Microsoft Office 2010, Standard
Student Edition, Pearson

2. Davis G.H. Beginning Microsoft Office 2010, Apress publisher.

3. Rutkosky S., “Microsoft Office 2007”, BPB Publication.

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