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IT Record Continuation - 1

1. The document describes steps to implement a mail merge in a word processing program to send personalized letters to 10 addresses from a data source. 2. The steps include typing a template letter, selecting the mail merge wizard, choosing the address list, editing the document and saving individual merged documents. 3. The document teaches how to perform a mail merge to create and edit personalized documents from an address list.

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Riyan
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190 views

IT Record Continuation - 1

1. The document describes steps to implement a mail merge in a word processing program to send personalized letters to 10 addresses from a data source. 2. The steps include typing a template letter, selecting the mail merge wizard, choosing the address list, editing the document and saving individual merged documents. 3. The document teaches how to perform a mail merge to create and edit personalized documents from an address list.

Uploaded by

Riyan
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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EX.

No : 5 Implement the mail merge R12


Objective: Implement mail merge
Task: Write a letter to invite your parents and other guests to attend the annual
day function of your school and merge them. Create a data source with at least
10 addresses.
Steps:
1. Type a letter. Click on Tools – Mail Merge wizard. A mail merge dialog box
appears.
2. Select Letter option. And click on Next.
3. For inserting address list just click on the select different address list option,
select the address list you have prepared, click on Next.
4. Create salutation click on desire salutation click on the next tab.
5. IF you want to adjust your content you adjust you increase the left and the top
bar. Click on next button.
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R13
6. Edit document, Click the edit document option to edit you can apply to your
document, if necessary. Click on next button.
7. Click on Edit individual document. If you want to edit, click on Next button.
8. Click on then, at last, you will get the final step to save, print or send the
merged document.
9. Click on save merged document. Then click on Save as individual
documents.
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Result:
Thus I have learned the steps to implement mail merge and to edit
individual documents.
R15
Electronic Spreadsheet
Ex.No: 6 DATA CONSOLIDATION
Objective: Applying Data Consolidation in OO Calc

Task:
1. Create a new file in spreadsheet software and enter data for 10 salesmen.
2. Add two worksheets in the file and modify the data for all 3 quarters.
3. Rename all worksheets like sheet1 - 2018, sheet2 - 2019 and sheet3 - 2020.
4. Now add one more worksheet at the end and rename as consolidated sheet.
5. Now type the serial no and names as displayed, use sum function to add data
for 2018, 2019 and 2020 in respective cells using consolidation.
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R16
Steps:

1. Create a new spreadsheet in OO Calc.


2. Enter the data for Sheet 1 and rename sheet as 2018. To rename the
worksheet right click on sheet tab then type the desired name. Press enter key to
accept the name.
3. Follow the same instructions for next two worksheets.
4. Add one more worksheet to display the consolidation result and rename as
Consolidated.
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R17

5. Select the cell ranges where results needs to be appear.


6. Click on Data ⇢ Consolidate option. A consolidate dialog box will appear.
7. Select your desired function (Sum here) and add references to the cells by
selecting ranges.
8. Move the cursor on 2018 work sheet and select the range. Click on Add
button.
9. Repeat the same for 2019 and 2020 worksheet respectively.
10. Click on OK button.

Result:
Thus I have learned the steps to apply data consolidation.
R18
Ex.No: 7 SUBTOTAL

Objective: Applying subtotal in OO Calc

Task: Prepare a worksheet as following


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R19
Steps:
1. Open spreadsheet software and enter the data as following:
2. Select the data. Needs to be grouped using subtotal.
3. Click on Data >Subtotal. The Subtotal dialog box appears.
4. Select column in Group By option then mark the column to count the
frequency for the category and finally select the count function as displayed the
following screenshot.
5. Click on OK button.

Result:
Thus I have learned the steps to do subtotal.
R20
Ex.No: 8 Link Data and Spreadsheet
Objective: Link data and Spreadsheet

Task: Prepare a worksheet as following


1. Enter the data such as Roll no, GR NO, First Name, Last Name, Date of
Birth, Father Name, Mother Name. Enter records for at least 10 students.
2. Rename this worksheet as "Student Profile".
3. Insert 3 new worksheets and rename as "Periodic Test I", "Periodic Test II"
and "Periodic Test III" respectively.
4. In the Periodic Test I worksheet create a reference for Roll No, First Name,
and Last Name columns from Student Profile by using the keyboard.
5. In the Periodic Test II worksheet create a reference for Roll No, First Name,
and Last Name columns from Student Profile by using the mouse.
6. In the Periodic Test III worksheet create a reference for Roll No, First
Name, and Last Name columns from Student Profile as you wish.
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Steps:
Setting up worksheets
1. Open spreadsheet software and type the required data as given in the
question.

2. Right click on Sheet tab, choose rename option. Now type “Student Profile”.

3. Click on Insert Sheet option three times and rename them respectively.

Creating Reference
1. Open Periodic Test I worksheet and place the cursor in the first cell.

2. Now type =.

3. Then move or select the student profile and select the cell where roll no is
written.

Repeat these steps for all worksheets, to link other cells.

Result:
Thus I have learned the steps of link the data and spreadsheet.
R22
Ex.No:9 Share and review a spreadsheet
Objective: Setting up a spreadsheet for sharing.

Task: Create a new file in spreadsheet software and enable sharing.


1. Create a new worksheet, enter data as you wish.

2. Save your worksheet with your desired name.

3. Enable sharing for your worksheet.


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Steps:
1. Create a new worksheet and enter data.

2. Click on File >Save and Use proper name for the worksheet.

3. Click on Tools >Share Document.

4. The Share Document dialog box will appear. Click on Share this spreadsheet
with other users.

5. Click OK button.

Result:
Thus I have learned the steps to implement the share and review of
electronic spreadsheet.
R24
EX.NO: 10 GOAL SEEK

Objective: Goal seek Application

Task: A student is planning her goals about the marks she should attain in the
forthcoming examinations in order to achieve a distinction (75%). Assuming
that the examination of each subject is for 100 marks, her marks of PT 1 and
Term 1 are given as under.

Find out how many marks should she obtain in term 2 to secure distinction.
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Steps:

1. Enter data as given in the question itself.

2. Place the cursor to get the result for the marks of term 2.

3. Place the cursor in B5 and write avergae() formula.

4. Now click on Tools >Goal Seek option.

5. Check the formula cell (it should be B5 only).

6. Now write the target value i.e. 75.

7. Select the cell B4 to see the value to adjust the marks.

8. Repeat the same steps Maths and Science as well.

Result:
Thus I have learned the steps to apply Goal seek.

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