User Manual for Contractors

for
E-Auction Leasing Module

Version 1.0
 Indian Railways E-Procurement System
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Release Date: 20.04.2022

AUTHOR

NAME Rajesh Abrol

DESIGNATION GM/EPS/Spl. Projects

Revision History:
VERSION NO. RELEASE SECTION/ PAGE DETAILS OF
AUTHOR REVIEWED BY
FROM TO DATE CHANGED CHANGES

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Table of Contents
Sl. No. Topic Page No.
1. General Information 4
1.1 Application Overview 4
1.2 Purpose & Scope 4
1.3 Points of Contact 4
2. Getting Started 5
2.1 Software & Hardware Requirements 5
2.2 URL of the Application 5
2.3 Links on IREPS Home Page 5
3. Pre-requisites 12
4. Login 12
4.1 Anonymous User 12
4.2 Registration of New Contractors 12
4.3 Login by Registered Contractors 13
5. Bidder Home Page 16
5.1 Links in Right Navigation Block 16
5.1.1 Learning Center 16
5.1.2 Help Desk 17
5.1.3 My Turnover Details 17
5.1.4 CCA 17
5.1.5 Acrobat Reader 17
5.2 Notifications Section 17
5.3 Tabs 18
5.3.1 General 18
5.3.2 Dashboard Tab 18
5.3.3 My Activities Tab 18
5.3.4 Auctions Tab 19
5.3.4.1 Live Auctions / Auction Catalogue / Bid Submission 19
5.3.4.2 Upcoming Auctions 26
5.3.4.3 Under Decision Auctions 26
5.3.4.4 Closed Auctions 26
5.3.4.5 My Bid Sheets 26
5.3.4.6 My Lots Under Decision 28
5.3.4.7 Mark / Unmark Lien 28
5.3.4.8 Subscribe / Unsubscribe to mails 28
5.3.4.9 Urgent Attention Required 28
5.3.5 Contracts Tab 28
5.3.5.1 View Contracts 28
5.3.5.2 View Modification Advices 30

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5.3.6 Payments Tab 30

5.3.6.1 Make Payment Against Contract 30
5.3.6.2 View All Payments Due 34
5.3.6.3 View Overdue Payments (Withing Grace Period) 35
5.3.6.4 View Payment Failures (Beyond Grace Period) 35
5.3.6.5 Previous Payments Made 35
5.3.7 My Profile 36
5.3.7.1 View / Edit My Profile 36
5.3.7.2 View My Account Profile 37
5.3.7.3 Change Bidding Password 40
5.3.7.4 Forgot Bidding Password 41
5.3.7.5 Change Login Password 42
5.3.7.6 Add/Remove Authorized Signatories 43
5.3.7.7 View / Update GST Details 45
6. Miscellaneous 47
6.1 Reset Password using Digital Signing Certificate (DSC) 47
6.2 Change Digital Signing Certificate 48
7. Disclaimer 50

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1. General Information

1.1. Application Overview

Indian Railway Electronic Procurement System (IREPS) is the web portal of Indian Railways
for online activities related to procurement of Goods, Works & Services, Sale of Materials,
Leasing of Assets & Services, Vendor Approvals and Material Inspections. IREPS uses
Tendering, Forward Auction and Reverse Auction methodologies for Procurement, Sale and
Leasing. IREPS application can be accessed with a valid user ID and Password in
combination with a Digital Signing Certificate. The application is divided in different work
areas depending upon the nature of activity viz. Goods and Services, Works, Earning /
Leasing-Tenders, E-Auction Sale, E-Auction Leasing etc.

1.2. Purpose & Scope

The purpose of this document is to familiarize the bidders / Contractors with the
functionalities and processes related to asset management, e-auction, contract management
and payment management carried out through E-Auction Leasing module of IREPS.

1.3. Points of Contact

For clarification about any specific process of IREPS application the contact point is IREPS-
Helpdesk. For further details about Helpdesk functionality, Helpdesk section of this
manual may be referred to.

Please Proceed to Next Page

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2. Getting Started

2.1. Software & Hardware Requirements

The detailed guidelines regarding software & Hardware requirements are laid down in a
separate manual titled Getting Your System Ready for IREPS Application. This manual can be
downloaded through the Learning center (User Manuals) link available in the left navigation
bar of the home page of IREPS application (www.ireps.gov.in). Users are advised to go
through the above-mentioned manual before reading the current manual.

2.2. URL of the Application

The URL to access the home page of IREPS application is https://www.ireps.gov.in

2.3. Links on IREPS Home Page

A snapshot of the IREPS Home Page is shown below:

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The features associated with various links available on IREPS Home page are
described below:

Quick Links Section

Search E-Tenders: This link allows the anonymous users (i.e. the users who have not
logged in) to search tenders and reverse auctions related to procurement of Goods, Services,
Works. This link is not relevant for E-Auction Leasing module.

Search E-Auctions - Leasing: This link allows the users to view the details pertaining to
live, upcoming and closed auctions pertaining to E-Auction Leasing module. Clicking on
this link brings up the following page:

As can be seen from the above screenshot, there are separate tabs for viewing Live Auctions,
Upcoming Auctions and Closed Auctions. Live Auctions tab is selected by default, and the E-
Auctions for Commercial/Earning contracts which are currently live are shown on the page.
Users can filter the results by selecting / entering suitable values in the filters provided for
Zone, Auctioning Unit, Catalogue No. and Category.

The details pertaining to the Upcoming Auctions and the Closed Auctions can also be viewed
in the same manner by clicking on the respective tabs. Sample screenshots of these tabs are
shown below.

The auction catalogue and corrigenda issued for the auction catalogue can be viewed
in the Live Auctions tab, Upcoming Auctions tab, and Closed Auctions tab by clicking on the
respective icons in the actions button.

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Upcoming Auctions

Closed Auctions

Search E-Auctions - Sale: This link allows the users to view details related to auctions for
sale of scrap. This link is not relevant for E-Auction Leasing module.

New Vendors/ Contractors (E-Tenders / E-Auction Leasing): This link is meant for
submission of online application by the Vendors / Contractors for creating IREPS account
for E-tendering module as well as E-Leasing Auction module. The process for submission
of application is described in detail in User Manual for Registration of New Vendors &

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Contractors which can be accessed through Learning Center (User Manuals) link available
on IREPS Home Page.

Department Creation Form (for Railway Officials): This functionality is meant for
registration of new railway / departmental units on IREPS. The procedure for carrying out
this activity is described in detail in the User Manual for Department Admins which can be
accessed through Learning Center (User Manuals) link available on IREPS Home Page.

Approval of Vendors: This functionality is related to Approval of Vendors by vendor

approving agencies of Indian Railways like RDSO, ICF, BLW etc. This link is not relevant for
E-Auction Leasing module.

System Settings: Clicking on this link brings up the user manual Getting Your System Ready
for IREPS Application. This manual describes the hardware, as well as software
requirements for working on IREPS portal. Users are advised to go through this manual for
setting up their system.

Contact Helpdesk: This link brings up the Help Desk interface wherein the user can
access the various options to get in touch with the Help Desk. A screen shot of the Helpdesk
page is shown below.

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Users can reach out to Help Desk in the following ways:

1. Ask A Question: This link is meant for allowing a user to submit a web query to the
IREPS Helpdesk officials. Clicking on this link brings up the following page:

This interface allows users to submit their queries online. Users can also upload
documents / screenshots with their queries.

Registered as well as unregistered users can use this interface to seek answers to their
queries / doubts.

If you are already registered with IREPS, please choose Yes radio button against
the field provided for this purpose. This will save time and efforts as the system
will automatically fill up the user details.

Please enter the E-mail ID and mobile number carefully as these will be used to
send response against the query.

Please choose the IREPS module to which your query pertains from the dropdown list
in the Query Related to field.

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Please choose the subject of your query from the dropdown list. You may choose
Miscellaneous option if the subject of your query is not listed in the dropdown.

It is advised that you choose the appropriate subject (if listed), as the help
resources like FAQs, links to user guides etc. related to the subject, if available,
will be displayed on the page.

Please enter the detailed description of your query in the description field. If you intend
to upload any supporting document, you can do so through one of the Upload buttons
provided on the page. You can upload upto four documents in support of your query.

After entering all the required details, and entering the verification code, please click
on Submit button to submit your query. On successful submission of the form, you will
be provided with a Query ID.

You can view reply to your query by clicking on View Reply to Question link on
Helpdesk page.

Depending on the backlog, it may take the helpdesk personnel about 2-3 working
days to reply to your query.

2. Call on Helpdesk Telephone Numbers

Users can contact the Helpdesk officials through the Telephone Numbers provided on
the Helpdesk Page. The timings during which the helpdesk executives can be contacted
telephonically are also displayed on the page.

Learning Center (User Manuals): This link brings up a page on which all user manuals
related to all work-areas are listed. Any manual can be opened by clicking on the name of
the manual. The manuals listed in General section are relevant to all work-areas. The
manuals pertaining to E-Auction Leasing module are available in E-Auction Leasing
section.

Policy Circulars (For Procurement of Goods): This link redirects the user to an external
page wherein the policy circulars related to procurement of goods can be downloaded. This
link is not relevant for E-Auction Leasing module.

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Other Useful Links Section

This part of IREPS home page (bottom panel in black background) provides the users
various internal and external links for accessing resources that may help the users to make
use the IREPS portal in the most efficient manner. The links are self-explanatory, and the
users can click on any of these links to access the associated resource.

News & Updates Section

This part of the IREPS Home Page displays the news / notices issued by Departmental users
or IREPS admin for the benefit of departmental users as well as vendors / contractors.

Notifications

This part of the IREPS Home page displays the notifications issues by IREPS admin for
departmental users as well as vendors / contractors.

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3. Pre-requisites

All contractors who intend to participate in the auctions conducted through E-Auction
Leasing module of IREPS should fulfil certain requirements before they can submit their
bids. These mandatory requirements are explained in detail in the document titled Pre-
Requisites for Contractors for E-Auction Leasing module which is available in the Learning
Center, which can be accessed through Learning Center (User Manuals) Link in Quick Links
section on IREPS Home Page.

4. Login

4.1. Anonymous User: Many important features like submission of bids, making payments,
viewing reports etc. can be accessed by the users only after login. Login to the application
requires a username and password (provided by the EPS administrator), and a Digital
Signing Certificate (DSC). Users on the IREPS portal who are not currently logged in are
categorized as Anonymous users. Some of the functionalities / resources available on
IREPS portal like searching auctions / tenders, viewing public documents, user manuals
etc. can be accessed by anonymous users.

4.2. Registration of New Contractors

New Contractors can get themselves registered by filling up the online registration form
which can be accessed through the New Vendors/Contractors (E-Tender/ E-Auction
Leasing) link available in the Quick Links section in the left navigation bar of the home
page (shown below).

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The process for submission for submission of request for registration and for checking
status of your request is detailed in a separate user guide titled User Guide for Registration
of New Vendor / Contractor. This user guide can be accessed through Learning Center/
User Manuals link on IREPS portal.

4.3. Login by Registered Contractors

Contractors who are registered on IREPS, and have a valid username / password can log
in by clicking on the Login button on the Home page and choosing the E-Auction Leasing
option as shown below:

This will bring up the Login page as shown below

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If Java Security warning

pop up opens, please click
on Continue button. If
Cancel button is clicked, the
user will not be able to
login, and the browser
window will have to be
closed and re-opened.

Please enter your Username and Password (sent by EPS admin through E-Mail) on the
Login page and click on Login button. The following page will appear on your screen.

Please insert your Digital Signing Certificate (DSC) token in USB drive of your computer
and click on the Attach Digital Signature Certificate and Login button. This will open
the web signer window as shown below:

Please select your digital certificate in the signer window by clicking on it (which will be
listed in the web signer only if the DSC token is already inserted into USB drive of the
computer) and click on Select button. You will be asked to enter the DSC token password
(provided by the DSC supplier) as shown in step 2 above.

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At this point the Contractors who are logging in for the first time will be presented with the
Change Login Password screen as shown below. It is mandatory to change password
when you are logging in for the first time.

Please follow the steps mentioned on the screen and click on the Save button to change your
password.

After change of password, the Bidder Home page will open. The change password page will
not be opened during subsequent logins. However, in accordance with the password policy
the change password page will again be displayed to the user if the password is more than
60 days old.

Please Proceed to Next Page

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5. Bidder Home page

After successful login, the Bidder Home page comes up, as shown in the screenshot below:

Tabs

Middle
Body
Left Navigation Notification
Block Area

The Bidder Home Page is divided into four main blocks namely Left Navigation Block, Tabs,
Middle Body, and Notification Area. The functionalities associated with the links available
in these blocks are described in detail below:

5.1. Links in the Left Navigation Block

The left navigation block has been divided into two sections namely Quick Links and
Important Links. The functionalities associated with the links provided in each of these
sections are described below:

Quick Links section

5.1.1. Learning Center- - The learning center link provides the users the access to the
repository of the user manuals / user guides, to familiarize them with the
functionalities and process flows of IREPS application.

The links to user manuals and guides which are common to multiple modules of
IREPS are available in the General section, and the links to user manuals specifically
related to Earning / Leasing Auctions are available in the section titled E-Auction -
Leasing.

Users can click on any of these links to download the manual.

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5.1.2. Help Desk- This link provides the users access to the Help Desk interface wherein the user
can access the various options to get in touch with the Help Desk employees. The
functionalities available on Help Desk page are described in detail in para 2.3 above.

5.1.3. My Turnover Details: This functionality is explained in detail in the document titled Pre-
Requisites for Contractors for E-Auction Leasing module which is available in the Learning
Center, which can be accessed through Learning Center (User Manuals) Link in Quick Links
section on IREPS Home Page.

Important Links section

5.1.4. CCA

This link redirects the user to the website of Controller of Certifying Authorities (CCA)
i.e. http://cca.gov.in. Please refer to the manual Getting Your System Ready for IREPS
Application for more details.

5.1.5. Acrobat Reader

This link redirects the user to a third-party website i.e.http://www.adobe.com/

downloads/. Users can download Acrobat Reader from this website for free, which can be
used to open PDF documents. Please refer to the manual Getting Your System Ready for
IREPS Application for more details.

5.2. Notifications Section

The notifications issued by EPS administrator for Bidders from time to time will appear in
the Notifications Section.

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5.3. Tabs

5.3.1. General: The Home page of a logged in contractor contains multiple tabs. These tabs deal
with various aspects of the application viz. auctions, contract management, payment
management etc. Clicking on any of these tabs displays the associated information and / or
the relevant hyperlinks below the Tabs strip. The functionalities associated with various
tabs are described below:

Tabs

5.3.2. Dashboard Tab: The tasks / activities that require urgent attention of the users are
displayed on this page. This tab is under development.

5.3.3. My Activities Tab: This tab has two sections, namely My Notifications and My Pending
Tasks as shown in the screenshot in para 4.3.1 above. The notifications generated by the
system for the information / attention of the users are displayed in the My Notifications
section. The most recent three notifications are shown on the main page. Users can click
on View All Notifications link to view all the notifications.

My Pending Tasks section lists the tasks pending with contractors and allow them to
perform these tasks directly through this interface.

Please Proceed to Next Page

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5.3.4. Auctions Tab: This tab is meant for viewing all information and performing all activities
related to auctions. A screenshot of the Auctions tab is shown below:

As can be seen there are various hyperlinks available on the Auctions tab. If there are tasks
that require urgent attention of the logged in user, there is an additional block titled urgent
attention required.

The functionalities associated with the hyperlinks available on the Auctions tab are
described below:

5.3.4.1. Live Auctions: This link is meant for viewing all auctions for which the bidding is currently
going on for at least one lot included in the auction catalogue. Clicking on this link brings
up the following interface:

The user can select the zone, the unit or the category (Parcel, Advertising, Parking etc.) by
applying suitable filters in the respective fields. Users can also view specific auctions by
entering catalogue number in the Catalogue No. field. After choosing the required options,
the user has to click on Search button to view the details. Once the auctions are listed on
the page, users can view the auction catalogue , and the corrigendum issued against
the auction catalogue, if any, by clicking on the respective icons.

A. Auction Catalogue: Auction catalogue is a document that shows all the details pertaining
to an auction, like auction start date/time, auction parameters like Initial cooling off period,
Auction type, Auto Extensions permitted etc., details of all the lots included in the auction,

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auction start date and time for each lot, Minimum increment required for submission of a
fresh bid, minimum turnover requirement for a lot, standard conditions applicable to the
auction etc.

The auction catalogue is divided in two sections i.e., the Auction Catalogue Header section,
and Lot Details section. A screenshot of an auction catalogue is shown below:

Auction Catalogue Header

The Auction Catalogue Header contains all the information related to the auction which is
common to all the lots included in the auction. Apart from the general information like
Auction conducting Zone, Unit, Auctioning Authority, Auction Catalogue No., Auction Start
and End Date/Time etc., there are other critical parameters included in the auction
catalogue that decide the course of the auction. These parameters are explained below:

- Initial Cooling Off Period: The bidding for all the lots included in the auction catalogue
starts simultaneously on the date / time shown in the Auction Start (All Lots) field. Once
the auction starts, bidders are free to submit their bid for any of the lots included in the
catalogue, for which they are eligible to participate. After start of auction, there is a fixed
time period for which the bidding will not close for any lot, irrespective of whether bid is
submitted by any bidder or not. This period is called Initial Cooling Off Period.

- Successive Lots Closing Interval: If multiple lots are included in an auction, the closing
time of each lot is mentioned in the auction catalogue. The fixed time interval between

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the scheduled closing time of two successive lots is known as Successive Lots Closing
Interval.

- Auto Extension Zone and Auto Extension Duration: If the bidding for a lot is scheduled
to close at a particular time, however a fresh bid is received during the ending moments
before this time, then the other participating bidders are given an opportunity to respond
to this bid by automatically extending the closing time of the lot by a fixed period. This
process is called Auto Extension. The period of time before the closing time for a lot
during which submission of a fresh bid for the lot will trigger auto extension is called Auto
Extension Zone. The time period by which the closing time is extended for the lot is
called Auto Extension Duration.

- Auction Type: An auction can be Open Ended or Close Ended. In case of an Open-Ended
auction, the auto extensions keep happening, as long as the bidders keep submitting their
bids during the auto extension zone, without any limit on the number of auto extensions.
In case of a Close Ended auction the number of auto extensions is limited. After the
permissible limit of auto extensions is exhausted, there will be no further auto extension
and the bidding against the lot will close at the closing time even if a bid is received during
the auto extension zone.

- Maximum Auto Extensions: This value defines the total number of auto extensions
permitted for a close ended auction.

The standard conditions of Contract applicable for the auction can be viewed by clicking on
the link for the same. Any corrigendum issued for the auction catalogue can be viewed by
clicking on the View Corrigendum link. If the firm does not fulfil the mandatory
requirements for participation in E-Auctions for Leasing Contracts (Please refer to the
document Pre-Requisites for Contractors for IREPS E-Auction Leasing module available in E-
Auction Leasing Section of Learning Center), the same will be shown on the page, below the
Auction Catalogue Header Section under the heading Urgent Attention Required. Users are
advised to take care of these mandatory requirements, without which they will not be able
to submit their bid.

Lot Details

This section of the auction catalogue shows all the relevant information pertaining to the
lots that are included in the auction. Complete details pertaining to the lot can be viewed
by clicking on the View Lot Details icon in Actions column of Lot Details section. The
turnover required (in Rs.) is displayed in the Turnover Required column. If the annual
turnover declared entered by the contractor is more than the turnover required for a lot,
and the bidder has fulfilled all the requirements mentioned in the document Pre-Requisites
for Contractors for IREPS E-Auction Leasing module, the bidder will get Enter link in the
Actions column. Else, the contractor will get Not Eligible link in the Actions column.

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Clicking on the Not Eligible link will bring up a pop uo message showing the reasons which
make the bidder ineligible for participating in auction for that lot. A sample alert message
is shown below:

Important: Users may please note that the auction closing date / time for the auction as a
whole, or for specific lots mentioned in the auction catalogue are subject to changes on
account of auto extensions.

B. Bid Submission: If the bidder is eligible for participation in the auction, he has to proceed
for bidding by clicking on the Enter Link on the auction catalogue (please see screenshot in
Para A above). At this stage the system will prompt the user to enter the bidding password.
If the bidding password has been set by the user earlier, the same can be entered on this
page.

If the user is participating in the auction for the first time, and has not yet set the password,
he will be redirected to another page for setting up the bidding password. This activity can
be carried out only by the Primary Users only. The turnover details entered by the bidders
are also displayed on this page. Bidders are advised to recheck the turnover details, as
incorrect / false declaration may lead to forfeiture of their Earnest Money.

After entering the password, and clicking on the Enter button, the bidder will enter the
bidding interface for the selected auction catalogue. A screenshot of a sample bidding
interface is shown below:

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As can be seen from this interface, only four lots can be viewed by the user at a time. If
there are more than four lots in the auction catalogue, the user can navigate to the lots
available to the left or to the right by clicking on the navigation buttons (First Lot to the
left), (one lot to the left), (one lot to the right), (Last lot to the right).

If there are multiple auctions going on at the same time in various zones / divisions, the user
can navigate between the auctions by selecting the catalogues from the dropdown in the
Select Catalogue field.

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Elements of Bidding Interface

Currently Selected Lot

Lots block

Lot Details for

Selected Lot

Lien Balance Details

Bid Submission Panel

Bids Received for the

Selected Lot

The above screenshot shows different elements of the bidding interface. If there are
multiple lots on the page, one of them is currently selected, and the same is shown in green
background in the Lots block. The remaining are shown in grey background. The bidder
can select any of the lot displayed on the page by clicking on the same in Lots block. The
details shown below the Lots block pertains to the selected lot.

The bidder has to enter his bid in the Enter Your Bid field in the Bid Submission Panel.

Important:
The bidding units may be different for different lots. Some of these are listed below:

Full Contract Value In this case the bidder has to quote lump amount of licensing fee for the
entire duration of the contract.
Annual Licensing Fee In this case the bidder has to quote the Licensing fee for one year.
Per Trip Licensing Fee In this case the bidder has to quote the Licensing fee for each trip
Per Round Trip Licensing In this case the bidder has to quote the Licensing fee for each round trip
Fee

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Bidders are advised to be extra careful about the bidding unit displayed against the Rate
field in the Bid Submission Panel, and quote their rates accordingly. The minimum bid value
required, and the minimum bid rate required shall be shown in the bid submission panel for
the guidance of the bidders. After the bidder enters the rate in the Enter Your Bid field, the
value of the bid is calculated by the system and is shown on the page. Bidders are advised
to carefully examine this value before submitting their bid.

The total lien balance, the blocked lien amount (for all bids for which the bidder is currently
the highest bidder), the blocked lien amount for the currently selected lot are also shown
on the page in the Lien Balance Details block. The additional value for which the bidder can
submit his bid considering the balance available lien amount is also shown on the page.

In case of parcel lots, the bidder is allowed to select one or more train weekdays for
submission of his bid. The value of the bid, considering the quoted weekdays, and the rate
quoted for each trip should be more than the value of the previous highest bid (after
applying the minimum increment).

The total number of auto extensions that are allowed for the auction, and the total number
of auto extensions already used up are shown on the page. Once the numer of auto
extensions used becomes equal to the total auto extensions allowed, there will be no further
auto extension for the lot.

In the bid received panel, the bids submitted by the logged in user are shown as Your bid,
and the bids submitted by other bidders is shown as Others’ bid.

The closing time for each lot, and the time remaining for closure of the bids is shown in the
Lots block. The current highest bid is also shown in the lots block.

After entering the bid rate in the Enter your bid field, the user has to click on Submit button.
If the bid is submitted successfully, the bidder will get a success message on the page, as
shown below.

A bidder is allowed to submit bid for any amout higher than the minimum bid value
required. The bidder is also allowed to submit multiple bids, one after the other. Once the
auction is closed for a lot, no more bids can be submitted for the same.

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5.3.4.2. Upcoming Auctions: The auction catalogues which have been published, but for which the
bidding has not yet started can be viewed by clicking on this link.

Users can view the auction catalogue, and the corrigendum issued against the auction
catalogue, if any by clicking on the respective icons.

5.3.4.3. Under Decision Auctions: The auctions for which the decision to award / reject the bids
has not yet been taken for one or more bids can be viewed through this link.

5.3.4.4. Closed Auctions: The auctions for which bidding for all the lots has closed can be viewed
through this link, by applying the available filters.

5.3.4.5. My Bid Sheets: If a lot is awarded to the highest bidder, the auction conducting officer will
generate and digitally sign a bid sheet for the same. All the details related to the lot, the

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asset, the highest bidder, the rate quoted by the highest bidder, the applicable taxes and
duties, the details of Earnest Money submitted by the bidder etc. are shown on the bid sheet.
Contractors can view all the bid sheets issued in their name through this functionality. A
sample bid sheet is shown below:

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5.3.4.6. My Lots Under Decision: Contractors can view the details of all such lots through this
functionality for which they are the highest bidder, and the bidding has closed, and for which
the decision to accept or reject the highest bid is still pending.

5.3.4.7. Mark/ Unmark Lien: This functionality is explained in the user manual titled Pre-requisites
for Contractors for IREPS E-Auction Leasing module, available in Learning Center.

5.3.4.8. Subscribe / Unsubscribe to mails: This feature is under development. This will allow the
users to subscribe to mails for getting notification about auctions conducted by specific
zones / divisions.

5.3.4.9. Urgent Attention Required: This block displays critical information in respect of auctions.
The information in this block may contain information related to One Time Registration Fee
to be paid by the contractor, updation of Turnover Details by the contractor, linking of Bank
account with IREPS account, and viewing of lien balance. All Pre-requisites for Contractors
for IREPS E-Auction Leasing module available in the Learning Center.

5.3.5. Contracts Tab: This tab is meant for viewing all information and performing all activities
related to Contracts issued in the name of the contractor. A screenshot of the Contracts tab
is shown below:

The functionalities associated with various links available in Contracts tab are explained
below:

5.3.5.1. View Contracts: This functionality allows the contractors to view all the contracts issued
in their name. Clicking on this link brings up the following interface:

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The users can refine the search results by choosing suitable options in the filters available
on the page. Any contract can be viewed by clicking on the Contract Icon in Actions
column. A sample contract is shown below:

- The contract is signed by the Auction Conducting Authority, and then by the Contractor’s
representative.

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- The Asset details can be viewed by clicking on the Asset Code. The details pertaining to
the lot can be viewed by clicking on the Lot Number against mode of allotment. Payment
Schedule for the contract can be viewed by clicking on the View Payment Schedule button
on the page.

5.3.5.2. View Modification Advices: This facility allows the contractors to view all the modification
advices issued against contracts issued in their name.

5.3.6. Payments Tab: This tab is meant for viewing all information and performing all activities
related to payment of license fees against contracts issued in the name of the contractor. A
screenshot of the Payments tab is shown below:

The functionalities associated with various links available in Payments tab are explained
below:

5.3.6.1. Make Payment Against Contract: This functionality allows the contractors to make
payments towards license fee against contracts placed on them. Clicking on this link brings
up the following interface.

The contractor has to enter the contract number in the Contract No. field. The contract
details will be populated automatically on the page. The contractor must confirm whether
they have GSTIN number or not by selecting Yes or No option in the GSTIN Available field.

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- If Yes option is selected in GSTIN Available field, the contractor must select the
applicable GSTIN Number from the dropdown list in GSTIN No. field.

The dropdown list in GSTIN No. field will show all the GSTIN Numbers that the
contractor has added to his profile through View / Update GST Profile Details link
in My Profile Tab. The contractor can select the suitable option from the dropdown
list. If the contractor has not yet updated his GSTIN details his IREPS profile, he may
do so through View / Update My GST Profile Details link in My Profile Tab before
making the payment for One Time Registration Fee.

Reverse Charge Mechanism will be applicable if GSTIN is provided by the contractor. In

such a scenario only the basic amount will be collected through the payment transaction,
and the contractor will have to deposit the GST amount directly with the GST
department. However, if the contractor is registered under SEZ zone, forward charge
mechanism will be applicable even if the contractor provides GSTIN details.

- If No option is selected in GSTIN Available field, Forward Charge Mechanism will be

applicable, and the basic amount as well as GST amount will be collected through the
payment transaction.

After suitable options related to GSTIN are selected, the amount to be paid online will be
displayed in the Amount to be paid column.

The License fee installments that are due for payment within one week are shown in the
bottom panel on the Payments Due page. Pay button is available against the oldest payment
pending. The contractor is allowed to make payment against future installments shown on
the page, but payment must be made one installment at a time.

If the payment is being made after the due date, but within the grace period, the delay
penalty is also shown on the page.

Important:
Contractors are advised to make payments well in time to avoid any last-minute failures,
and to avoid paying penalties on account of delay in payment.

To initiate a payment the contractor must click on the Pay button on the page. This will
bring up the following interface.

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The amount to be paid is shown on this page. The bidder can enter remarks pertaining to
the transaction in the Remarks field. Thereafter the bidder has to click on the Submit button
to proceed further. Clicking on Submit button will open the Online Payment - Select Payment
Mode page, as shown below.

At the moment two payment options namely SBI payment gateway, and SBI Net Banking are
available.

Before proceeding to the selected bank’s/ payment gateway’s website the bidder is required
to confirm that he has read the refund policy and terms and conditions applicable to the
online transactions by selecting the Agreed radio button. The link for the same is available

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on the same page. Clicking of the Proceed button redirects the bidder to the relevant
payment gateway.

A. Payment through SBIePay Payment Gateway: Choosing SBI PG option opens the SBIePay
Payment gateway as shown below:

Multiple payment options are available on this page. However, bidders are advised to
preferably make payments through Net banking facility. The bank for Net Banking
payments can be selected from the dropdown list in All Banks field. Please click on the Pay
Now button after making the appropriate choices and follow the on-screen instructions to
complete the payment process. After the payment is made the user is redirected to the
IREPS website where the details of transaction made are shown at the bottom of the
payment page.

B. Payment through SBI Net Banking: Choosing the SBI Net Banking Options on the Online
Payment page opens the SBI Merchant site as shown below:

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The user has to Login into his SBI account and follow the on-screen instructions to complete
the payment process. After the payment is made the user is taken back to the payment page
of IREPS website where the details of transaction made are shown at the bottom of the page.

C. Online transaction confirmation failure: If the online transaction is successful and

confirmation regarding the same is received by IREPS from the bank, the Status field against
the transaction will show Success message. Retry link in the Status column indicates that
the confirmation regarding the transaction is still pending from the bank.

The user should click on the Retry link to initiate confirmation process. If success message
is received from the bank, the status of transaction will change to Success. If the transaction
has failed, the status will change to Failed, and the user will have to make another attempt
for payment. If the confirmation is still not received the status will remain as Retry. The
user can hit the Retry button again to initiate confirmation process. Retry option is available
seven minutes after the transaction is made.

5.3.6.2. View All Payments Due: This functionality allows the contractors to view all the payment
installments that are due against various contracts issued in their name.

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5.3.6.3. View Overdue Payments (Withing Grace Period): This functionality allows the
contractors to view all the payment installments for which the due date is over, but the grace
period allowed to make payment with penalty is not yet over.

5.3.6.4. View Payment Failures (Beyond Grace Period): This functionality allows the contractors
to view all the payment installments for which the due date for payment, as well as the grace
period allowed for making payment with penalty is over.

5.3.6.5. Previous Payments Made: This functionality allows the contractors to view all the
payments that they have already made by them against various contracts.

Please Proceed to Next Page

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5.3.7. My Profile: This tab allows the users to manage the user profile and account profile. A
screenshot of the My Profile tab is shown below:

The functionalities associated with various links available on the page are explained below:

5.3.7.1. View / Edit My Profile: The profile details of the currently logged in user can be accessed
through this link. Clicking on this link opens the User Profile page. The logged in user can
view his profile details like E-Mail ID, Firm’s Name, User Name, User’s Address and Contact
details etc. on this page.

It is mandatory for all users to verify the mobile number associated with their IREPS account
through OTP. If the mobile number is not already verified, the user has to click on Send

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OTP button to generate the OTP number, enter the OTP received on his mobile in Enter OTP
field, and click on Verify button to verify the same.

The logged in user is allowed to update some of the user details like Address, Phone
numbers and default work area (if the user is registered for multiple modules) by clicking
on the Edit button on this page. Clicking on the Edit button opens the Edit Profile Interface
as shown below:

After making the required changes, the user has to click on Sign & Update button. This will
open the web signer window. After the user signs the modified data using his DSC, the user
profile is updated.

5.3.7.2. View My Account Profile: The profile details of the user’s firm can be accessed through this
link. Clicking on this link opens the View Account Profile page which shows the details of
the Account like Firm’s name, address, contact details etc.

A sample screenshot of View Account Profile page is shown below:

Please Proceed to Next Page

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The users in a bidder account are categorized as Primary users and Secondary users. The
details of the Primary / Other users (Authorized signatories) can also be seen from this page.

There can be only one primary user in an account. Only the primary user is allowed to
update some of the Account details such as Address, and Phone Numbers etc. by clicking on
the Edit Account Profile button, which opens the Edit Account Interface as shown below.

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If there are multiple users in the account, the existing primary user can assign the role of
Primary user to any secondary user. The existing primary user will become a secondary
user after this change.

The registered / corporate office details cannot be changed by the bidders themselves. They
have to submit a request to EPS Helpdesk by clicking on the link Click here to change the
Registered / Corporate office details. The status of current and past requests for change of
registered office details can also be seen through this link.

Please Proceed to Next Page

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5.3.7.3. Change Bidding Password: All firms are required to set a bidding password for entering
into the online bidding rooms for bid submission. The bidding password can be reset by the
users through this link. Clicking on this link brings up the following page:

The user has to enter his old and new bidding passwords to reset the bidding password.
This activity can be performed by the primary user of the account only.

Please Proceed to Next Page

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5.3.7.4. Forgot Bidding Password: In case the user forgets the bidding password, the same can be
reset by the primary user through this functionality by using his Digital Signing Certificate.
Clicking on this link brings up the following interface:

The primary user shall enter his new password in the above page twice. Thereafter, the
user has to click on the Sign & Submit button, which will bring up the signer window

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The user has to select his DSC by clicking on it, and then click on Select button. The user
may have to enter the OTP of his DSC, if the same is sought by the system. Once this process
is completed, a success message is displayed on the page, as shown below:

5.3.7.5. Change Login Password- The user can change his login password by clicking on the Change
Login Password link.

Clicking on this link opens the Change Login Password page as shown above. The user is
required to enter his existing password, and the new password in the relevant fields on this
page, and click on the Save button to change his password.

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5.3.7.6. Add/Remove Authorized Signatories- The list and details of the authorized signatories in
a bidder account can be viewed / edited through this link. Clicking on this link brings up
the following page:

Details of existing users shown on the page can be modified by clicking on the Edit icon .
A user can be removed by clicking on the delete icon . The logged in user cannot remove
himself from the list.

New signatories can be added by clicking on the Add Authorized Signatories link on the
page. This activity can be performed by the primary user only. Clicking on this link brings
up the Create Authorized Signatories interface as shown below:

The primary user has to fill up all the required details for the new user, and click on Sign &
Submit button. This brings up the signer window as shown below (Step 1).

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1 2

3
4

On the IREPS signer window the user has to click on browse button. This will bring up the
browse window wherein the user has to locate and select the public key by clicking on it,
and then click on the Select button on the browse window (Step 2).

Please refer to the document Getting Your System Ready for IREPS Application
for the procedure to export public key from the DSC. This document can be accessed
through the Learning Center link available on IREPS Home page.

On clicking the Select button on the browse window, the signer window will come up, where
the primary user has to select his DSC by clicking on it, and then click on Select button (Step
3). If the signing process is completed successfully, the user will get a success message (Step
4). The new user so created can now login using his user ID (email address), and the
password sent to him by mail.

The signatories so added can submit bids on behalf of the Firm. The
Firm/Company/Individual Owner/Proprietor etc. will be legally liable and accountable
for all activities performed by the authorized signatories through the IREPS website.

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Please keep the list and details of the authorized signatories updated at all times. Please
remove the name of the authorized signatory immediately if he/she leaves the
company. In case of failure to do so, the Firm/Company/Individual Owner/ Proprietor
will be held liable for actions of such signatory.

5.3.7.7. View / Update GST Details: This link is meant for updating GSTIN details of the user. It is
mandatory for the contractors to update his GST profile through this interface, if they are
registered with GST department.

The user has to click on icon to initiate the process of adding a new GSTIN to his profile.
Clicking on this icon brings up the following interface:

The user has to fill up all the required details, and upload the GST certificate by clicking on
the link in the GST certificate field. Clicking on the Save & Sign button will bring up the
signer page.

Once the details are digitally signed by the user, the request will be submitted to EPS
Helpdesk, who will verify the details, and approve / reject the request. The approved GST
details will be shown as under:

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The user can mark any of these GSTIN number as inactive by clicking on icon. Users can
also submit request for modification of any entry by clicking on icon. Complete details
related to any entry can be viewed by clicking on icon.

Please Proceed to Next Page

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6. Miscellaneous

6.1. Reset Password using Digital Signing Certificate (DSC)

Users can reset their password (especially lost/ forgotten password) through the links
available on the login page as shown below:

Clicking on the Click Here to Reset Password Using DSC link brings up Change Password
page as shown below:

The user has to enter the new password on the screen twice, and then click on Sign &
Submit button. This brings up the signer window, as shown below:

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The user has to select his certificate by clicking on it, and then click on Select button. The
user also has to provide the DSC token, if that is asked for. If the signing process is
successful, the password is reset, and the user gets a confirmation message on the login
screen, as shown below. The user can login into the application using his username (Email
ID) and the new password.:

6.2. Change Digital Signing Certificate

Digital Signing Certificates have limited validity. Users may thus be required to change their
DSC from time to time. This can be done through the link available on the login page as
shown below:

Clicking on the Click Here to Change your Signing Certificate brings up Change Digital
Signing Certificate page as shown below:

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The user is required to enter his User Name and Password on this page and click on Submit
button. This opens a new page as shown below.

Clicking on Click here to Update your Digital Signature Certificate link brings up the signer
window.

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The user has to select the Old Certificate, which the user wants to replace, from the
list of certificates, and click on Select button. This opens another signer window
wherein the user has to select the new certificate, and click on the Select button as
shown below

If this process is carried out successfully, the DSC of the user is replaced with the
new one, and a success message is displayed on the login screen.

7. Disclaimer

Bidders may please note that the IREPS software is continuously being upgraded
and the pages/ forms shown or referred to in this manual may be subject to changes.
Sometimes there may be time lag between the changes in the application interfaces,
and the updation of the manual. Bidders are advised to keep themselves updated
with the latest changes, by looking for the latest versions of user manuals available
on the website, and by taking note of the messages sent by the IREPS administrator
from time to time. Bidders should make themselves fully acquainted with all the
available templates/forms before they submit their bids.

Though every care has been taken to describe the features/ process of the
application accurately, some errors may have crept in inadvertently. In case of any
doubt/ discrepancy please contact helpdesk immediately. No claim shall be
entertained from a bidder, on account of non-familiarity with the any of the
templates and forms available on the IREPS website, or on account of any variation
between the forms/ pages shown in this manual vis-à-vis the forms / pages available
in the application.

--- End of Document ---

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