GURU GOBIND SINGH

INDRAPRASTHAUNIVERSITY,
NEWDELHI

Practical Lab File ON

DATA ANALYSIS WITH SPREADSHEETS LAB
(BCOM-212)
Submitted in partial fulfillment of the requirement for the award of degree of
B.COM Hons
Session: 2021-2024

SUBMITTED AT:
DELHI SCHOOL OF PROFESSIONAL STUDIES & RESEARCH
ROHINI, NEW DELHI-85
[AFFILIATED TO GGSIPU-NEW DELHI]

Submitted To: Submitted By:

Ms. Bhavya Goel Tanika Madaan
Chirag Gulati
(Assistant Professor) Enrollment no. 06012588821
Enrollment No. 42212588818
B COM ( Hons) 4th Semester
BCOM (Hons) 4th Semester

1
 Declaration

I take this opportunity to express my profound gratitude and deep regards to my guide Ms. Bhavya Goel
for her exemplary guidance, monitoring and constant encouragement throughout the course of this
project. The blessing, help and guidance given by her from time to time shall carry me a long way in the
journey of life on which I am about to embark.

Last but not least, my sincere thanks to my parents and friends for their wholehearted support and
encouragement.

I also hereby declare that the project work entitled “Practical lab file on Data Analysis with Spreadsheets
lab” under the guidance of “Ms. Bhavya Goel” is my original work and it has not been submitted earlier
in any other university or institution.

TANIKA MADAAN
B COM Hons
CHIRA - 4A
GULATI
BCOM Hons- (4A)

2
 Certificate

This is to certify that the project titled “Practical lab file on Data Analysis with Spreadsheets Lab” is an
academic work done by Mr. Chirag Gulati submitted in the partial fulfillment of the requirements for
the award of degree of Bachelor of Business Administration at Delhi School of Professional Studies and
Research, New Delhi under my guidance and direction.

Mr. Chirag Gulati has given an undertaking that the information presented in the project has not been
submitted earlier.

Signature of Faculty

Ms. Bhavya Goel

(Assistant Professor, DSPSR)

3
 INDEX
PAGE
TOPIC
NO.
UNIT 1
(i) BASIC FUNCTIONS
 Count
 Count All
 Count Blank
 Sum
 Max
 Min
 Average
(ii) DATA MANUPILATION (Sorting & Filtering)
a) Data Filtering
 Number Filters (between, Top 10 , greater than, less than)
 Filter by colour
b) Sorting Data
 Sort A to Z
 Sort Largest to smallest
c) Transpose data
(iii) DATA MANUPILATION (Conditional Formatting)
 Conditional Formatting- Highlight Cell rules (greater than, less than,
between, equal to, text that contains)
 Conditional Formatting - Top/ Bottom rules
 Conditional Formatting - Data Bars
 Conditional Formatting - Color Scales
 Format Cells – Number, Alignment, Font, Border, Fill
 Cell Styles
(iv) Functions using Absolute Reference
(v) Functions using Relative reference
UNIT 2
(i) IF FUNCTIONS
 Count If
 Sum IF
 Average If
 COUNTIFS
 SUMIFS
 AVERAGEIFS
 NESTED IF
(ii) HLOOKUP
(iii) VLOOKUP (across multiple sheets)
UNIT 3
(i) Pivot Table and its tools
(ii) Pivot Chart and its tools
(iii) Power Pivot
 Installing Power Pivot in Excel
  Loading data into Power Pivot
 Calculating data in Power Pivot
 Analysing data in Power Pivot
(iv) Power Query
 Loading data in Power Query
 Calculating data in Power Query
 Analysing data in Power Query
(v) Mouse and Keyboard shortcuts
UNIT 4
 Line graphs
 Bar Graphs
 Pie Charts
 Scatter Plot
 Histogram
 Assignment – Performing excel functions on spreadsheet
 UNIT 1
BASIC FUNCTIONS

List of basic Functions in Excel:

S.No. FUNCTION USAGE
1 SUM To calculate the sum of selected cells or range.
2 SUMIF To calculate the sum of values in a range based on a
condition
3 AVERAGE To calculate the average of selected cells or range.
4 MAX To find out the maximum value in the selected range
5 MIN To find out the maximum value in the selected range
6 COUNT To find out the total count of numerical values in the
selected range.
7 COUNTA To find out the total count of values in the selected
range. Includes both TEXT and NUMBERS.
8 COUNTBLANK To find out the total count of blank cells in the selected
range.
9 COUNTIF To find the count of values in a range based on a
condition
10 ROUND This function returns a number rounded to a given
number of digits.
11 ROUNDUP To calculate the rounded value of the number to the
upward side or the higher side.
12 ROUNDDOWN To calculate the rounded value of the number to the
downward side or the lower side.
13 RANDBETWEEN To generate random numbers.
COUNT -
COUNT ALL -
COUNT BLANK -
SUM -
MAX -
MIN -
AVERAGE -
 FILTERING -

1. Data Filtering
2. Custom Filtering Number Filters: -
3. Custom Filtering Colour Filter: -
SORTING -
1. Sort A to Z
2. Sort Largest to Smallest
3. Sort by colour
TRANSPOSE -
CONDITIONAL FORMATTING -
1. Highlight cell rules
A) Greater than
B) Between
C) Top 10

Result
D) Bottom 10
Result
 2. Data Bar

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ABSOLUTE REFERENCE -
RELATIVE REFERENCE -
 UNIT - 2
COUNT IF -
SUM IF -
AVERAGE IF –
COUNT IFS –
SUM IFS –
AVERAGE IFS –
NESTED IF –
NESTED LIST –
HLOOKUP: -
VLOOKUP:-
 UNIT – 3
PIVOT TABLE & IT’S TOOLS -
PIVOT CHART & IT’S TOOLS -
POWER PIVOT -
1. Installing Power Pivot in Excel
2. Loading Data in Power Pivot
DIAGRAM VIEW –
CALCULATING AND ANALYSING IN POWER PIVOT –
POWER QUERY: -
To calculate Profit
To calculate no. of shipping days
How to perform the keyboard shortcuts:
+ (plus) separator means press and hold each key in order.
, (comma) separator means press and release each key in order.
Learn more at excelcampus.com/shortcuts
# Shortcut Windows Mac Web

01. Cells & Ranges: Navigation

Select the first visible cell in the sheet (or

1 Ctrl+Home Fn+Ctrl+← Ctrl+Home
bottom-right of freeze panes)
2 Select the last used cell in the sheet Ctrl+End Fn+Ctrl+→ Ctrl+End
3 Select first cell in the row of the active cell Home Fn+← Home

4 Turn on End Mode (similar to Ctrl+Arrow Keys) End Fn+→ End

Select the first/last cell of a region (non-blank

5 Ctrl+↑ Ctrl+↑ Ctrl+↑
cells) moving up
Select the first/last cell of a region (non-blank
6 cells) moving right Ctrl+→ Ctrl+→ Ctrl+→

Select the first/last cell of a region (non-blank

7 Ctrl+↓ Ctrl+↓ Ctrl+↓
cells) moving down
Select the first/last cell of a region (non-blank
8 Ctrl+← Ctrl+← Ctrl+←
cells) moving left

9 Select cell one screen down from the active cell PgDn Fn+↓ PgDn

10 Select cell one screen up from the active cell PgUp Fn+↑ PgUp

Select cell one screen to the right of the active

11 Alt+PgDn Fn+Alt+↓
cell
Select cell one screen to the left of the active
12 cell Alt+PgUp Fn+Alt+↑

13 Move one cell up ↑ ↑ ↑

14 Move one cell right → → →
15 Move one cell down ↓ ↓ ↓
16 Move one cell left ← ← ←
17 Go back to hyperlink Ctrl+G,Enter Ctrl+G,Return
18 Open the Find window Ctrl+F Cmd+F Ctrl+F
19 Open the Find & Replace window Ctrl+H Ctrl+H Ctrl+H
20 Find next match Shift+F4 Cmd+G Shift+F4
21 Find previous match Ctrl+Shift+F4 Cmd+Shift+G Ctrl+Shift+F4
02. Cells & Ranges: Formulas

22 Begin entering a formula = OR + = OR + = OR +

 23 Insert function into formula with autocomplete Tab ↓Tab Tab

24 Edit the active cell F2 Ctrl+U F2

Toggle Enter and Edit modes while editing
25 F2 Ctrl+U F2
formula
26 Exit cell edit mode Esc Esc Esc
27 Toggle absolute and relative references F4 Cmd+T F4

# Shortcut Windows Mac Web

28 AutoSum Alt+= Cmd+Shift+T Alt+=

Open Function Arguments window (when text
29 Ctrl+A Ctrl+A
cursor is inside function)
30 Open the Insert Function window Shift+F3 Fn+Shift+F3 Shift+F3

31 Show Formulas instead of Values in cells (toggle) Ctrl+` or Ctrl+~ Ctrl+`

32 Expand or collapse the formula bar Ctrl+Shift+U Ctrl+Shift+U

33 Calculate worksheets F9 Fn+F9 F9
34 Calculate active worksheet Shift+F9 Fn+Shift+F9

35 Calculate entire workbook Ctrl+Alt+F9 Ctrl+Shift+Alt+F9

36 Insert name into formula F3

37 Open Name Manager window Ctrl+F3 Fn+Ctrl+F3

38 Open Create Names From Selection window Ctrl+Shift+F3 Fn+Ctrl+Shift+F3

39 Set focus on Name Box Alt+F3

40 Enter array formula Ctrl+Shift+Enter Ctrl+Shift+Return
41 Evaluate selected text in a formula F9 Fn+F9 F9
42 Insert function arguments Ctrl+Shift+A Ctrl+Shift+A Ctrl+Shift+A
03. Cells & Ranges: Entering data
43 Open AutoComplete dropdown list Alt+↓ Alt+↓ Alt+↓
Enter and move to next cell (based on direction
44 Enter Return Enter
set in Excel Options)
Enter and move to previous cell (based on
45 Shift+Enter Shift+Return Shift+Enter
direction set in Excel Options)
46 Enter and move right Tab Tab Tab
47 Enter and move left Shift+Tab Shift+Tab Shift+Tab
48 Insert current date Ctrl+; Ctrl+; Ctrl+;
49 Insert current time Ctrl+Shift+; Cmd+;
50 Copy formula from cell above Ctrl+' Ctrl+' Ctrl+'
 51 Copy value (result of formula) from cell above Ctrl+Shift+' Ctrl+Shift+'

52 Fill down from cell above Ctrl+D Ctrl+D

53 Fill right Ctrl+R Ctrl+R
54 Flash fill Ctrl+E Ctrl+E
Stay in same cell when editing cell when single
55 Ctrl+Enter Ctrl+Return Ctrl+Enter
cell is selected
Copy data or formula to all selected cells when
56 editing cell Ctrl+Enter Ctrl+Return Ctrl+Enter

04. Cells & Ranges: Editing Text

57 Enter a line break (new line) in a cell Alt+Enter Ctrl+Alt+Return Alt+Enter
58 Delete character to the left of cursor Backspace Delete Backspace
59 Delete character to the right of cursor Delete Fn+Delete Delete
60 Delete to end of line Ctrl+Delete Ctrl+Delete Ctrl+Delete
61 Move text cursor one word to the right Ctrl+→ Ctrl+→ Ctrl+→
62 Move text cursor one word to the left Ctrl+← Ctrl+← Ctrl+←

# Shortcut Windows Mac Web

63 Select one word right Ctrl+Shift+→ Ctrl+Shift+→ Ctrl+Shift+→

64 Select one word left Ctrl+Shift+← Ctrl+Shift+← Ctrl+Shift+←
65 Select one character right Shift+→ Shift+→ Shift+→
66 Select one character left Shift+← Shift+← Shift+←
67 Select to beginning of cell Shift+Home Fn+Shift+← Shift+Home
68 Select to end of the text/formula Shift+End Fn+Shift+→ Shift+End
05. Cells & Ranges: Number Formatting
69 Apply General format to selected cells Ctrl+Shift+~ Ctrl+Shift+~
70 Apply Number format to selected cells Ctrl+Shift+! Ctrl+Shift+!
71 Apply Date format to selected cells Ctrl+Shift+# Ctrl+Shift+#
72 Apply Currency format to selected cells Ctrl+Shift+$ Ctrl+Shift+$

73 Apply Percent format/style to selected cells Ctrl+Shift+% Ctrl+Shift+%

74 Apply Time format to selected cells Ctrl+Shift+@ Ctrl+Shift+@

75 Apply Scientific format to selected cells Ctrl+Shift+^ Ctrl+Shift+^
76 Modify Cell Style of the active cell Alt+' Cmd+Shift+L
06. Cells & Ranges: Cell & Font Formatting
77 Remove indent Alt,H,5 Ctrl+Alt+Shift+Tab
78 Indent Alt,H,6 Ctrl+Alt+Tab
79 Left Align Alt,H,A,L Cmd+L
80 Center Align Alt,H,A,C Cmd+E
81 Right Align Alt,H,A,R Cmd+R
82 Top Align Alt,H,A,T
83 Middle Align Alt,H,A,M
84 Bottom Align Alt,H,A,B
85 Increase Font Size Alt,H,F,G Cmd+Shift+> Ctrl+Shift+>
86 Decrease Font Size Alt,H,F,K Cmd+Shift+< Ctrl+Shift+<
87 Wrap Text Alt,H,W
88 Format Window for cells and objects Ctrl+1 Cmd+1 Ctrl+1
89 Apply or remove bold formatting Ctrl+B Cmd+B Ctrl+B
90 Apply or remove italic formatting Ctrl+I Cmd+I Ctrl+I
91 Apply or remove underscoring Ctrl+U Cmd+U Ctrl+U
92 Apply or remove strikethrough formatting Ctrl+5 Cmd+Shift+X

93 Display Format Cells with Font tab selected Ctrl+Shift+F Ctrl+Shift+F

94 Insert or edit Cell Note Shift+F2 Fn+Shift+F2

95 Insert or reply to Cell Comment Ctrl+Shift+F2 Fn+Ctrl+Shift+F2 Shift+F2
96 Delete comment Shift+F10,M
97 Add hyperlink Ctrl+K Cmd+K Ctrl+K
07. Cells & Ranges: Rows & Columns
Select all cells in worksheet (unless active cell is
98 Ctrl+A Cmd+A
in a Table)
99 Select entire row Shift+Space Shift+Space Shift+Space
100 Select entire column Ctrl+Space Ctrl+Space Ctrl+Space
101 Add non-adjacent cells to selection Ctrl+Click Cmd+Click
102 Add adjacent cells to selection Shift+Click Shift+Click

# Shortcut Windows Mac Web

103 Toggle Add or Remove Selection Mode Shift+F8 Fn+Shift+F8 Shift+F8

104 Same selection in next column Opt+Tab
105 Same selection in previous column Opt+Shift+Tab

106 Move right between non-adjacent selections Ctrl+Alt+→

107 Move left between non-adjacent selections Ctrl+Alt+←

108 Open Insert window Ctrl++ Ctrl++

109 Insert rows (with rows selected) Ctrl++ Ctrl++
110 Insert columns (with columns selected) Ctrl++ Ctrl++
111 Open Delete window Ctrl+- Cmd+- Ctrl+-
112 Delete rows (with rows selected) Ctrl+- Cmd+- Ctrl+-
113 Delete columns (with columns selected) Ctrl+- Cmd+- Ctrl+-
114 Delete cells (with cells selected) Ctrl+- Cmd+- Ctrl+-
115 AutoFit Column Width Alt,H,O,I Alt,H,O,I
116 AutoFit Row Height Alt,H,O,A Alt,H,O,A
08. Cells & Ranges: Group & Hide
Group rows or columns (with rows/columns
117 Shift+Alt+→ Cmd+Shift+K
selected)
Ungroup rows or columns (with rows/columns
118 selected) Shift+Alt+← Cmd+Shift+J

Open Group window (with cell or range

119 Shift+Alt+→ Cmd+Shift+K
selected)
Open Ungroup window (with cell or range
120 Shift+Alt+← Cmd+Shift+J
selected)
121 Hide or show outline symbols Ctrl+8 Ctrl+8
122 Hide rows Ctrl+9 Ctrl+9 Ctrl+9
123 Hide columns Ctrl+0 Ctrl+0 Ctrl+0
124 Unhide rows Ctrl+Shift+9 Ctrl+Shift+9 Ctrl+Shift+9
125 Unhide columns Ctrl+Shift+0 Ctrl+Shift+0 Ctrl+Shift+0

Unhide columns (Alternate: Ctrl+Shift+0 does

126 Alt,H,O,U,L
not work on some versions of Windows)

09. Cells & Ranges: Active Cell

Activate next cell in selected range (based on
127 direction set in Excel Options) Enter Return Enter

Activate next cell to right/below in selected

128 Tab Tab Tab
range
Activate each corner cell in selected range in
129 Ctrl+. Ctrl+. Ctrl+.
clockwise direction
Activate previous cell in selection (based on
130 direction set in Excel Options) Shift+Enter Shift+Return Shift+Enter

Activate previous cell to left/above in selected

131 Shift+Tab Shift+Tab Shift+Tab
range
132 Scroll active cell into view Ctrl+Backspace Cmd+Delete Ctrl+Backspace

# Shortcut Windows Mac Web

133 Select single (active) cell when range is selected Shift+Backspace Shift+Delete Shift+Backspace

10. Cells & Ranges: Extend Selection

134 Extend selection by one cell up Shift+↑ Shift+↑
135 Extend selection by one cell right Shift+→ Shift+→ Shift+→
136 Extend selection by one cell down Shift+↓ Shift+↓
137 Extend selection by one cell left Shift+← Shift+← Shift+←
138 Extend the selection to the last cell up Ctrl+Shift+↑ Ctrl+Shift+↑
139 Extend the selection to the last cell right Ctrl+Shift+→ Ctrl+Shift+→
140 Extend the selection to the last cell down Ctrl+Shift+↓ Ctrl+Shift+↓
141 Extend the selection to the last cell left Ctrl+Shift+← Ctrl+Shift+←

142 Extend selection to first cell in worksheet Ctrl+Shift+Home Fn+Ctrl+Shift+← Ctrl+Shift+Home

143 Extend selection to last cell in worksheet Ctrl+Shift+End Fn+Ctrl+Shift+→ Ctrl+Shift+End

144 Extend selection right one screen Shift+Alt+PgDn Fn+Shift+Alt+↓
145 Extend selection left one screen Shift+Alt+PgUp Fn+Shift+Alt+↑
146 Extend selection to start of row Shift+Home Fn+Shift+← Shift+Home
147 Extend selection down one screen Shift+PgDn Fn+Shift+↓
148 Extend selection up one screen Shift+PgUp Fn+Shift+↑
149 Toggle extend selection mode F8 Fn+F8
150 Select Spill Range Ctrl+A
11. Cells & Ranges: Select Special
151 Open the Go To window F5 OR Ctrl+G Ctrl+G Ctrl+G

152 Open the Go To Special window Alt,H,F,D,S OR F5,Alt,S

153 Select visible cells only (when range is selected) Alt+; Cmd+Shift+Z

154 Select current region Ctrl+A Cmd+A

155 Select current region around active cell Ctrl+Shift+8 Shift+Ctrl+Space
156 Select current array Ctrl+/ Ctrl+/
157 Select row differences Ctrl+\ Ctrl+\
158 Select column differences Ctrl+Shift+\ Ctrl+Shift+\
159 Select direct dependents Ctrl+] Ctrl+]
160 Select direct precedents Ctrl+[ Ctrl+[
161 Select all precedents Ctrl+Shift+{ Ctrl+Shift+{
162 Select all dependents Ctrl+Shift+} Ctrl+Shift+}
163 Select cells with comments Ctrl+Shift+O Fn+Ctrl+Shift+O
12. Cells & Ranges: Mouse Shortcuts for Copying & Moving Cells
164 Copy selected range or shape Ctrl+drag Alt+drag
Insert copy of selected range (moves existing
165 Ctrl+Shift+drag Alt+Shift+drag
cells)
166 Drag and cut drag drag
Cut and paste selected range (moves existing
167 Shift+drag Shift+drag
cells)

168 Move selected range to another worksheet Alt+drag Cmd+drag

# Shortcut Windows Mac Web

13. Cells & Ranges: View

169 Zoom in Ctrl+Alt++ Alt+Cmd++ Ctrl+Alt++
170 Zoom out Ctrl+Alt+- Alt+Cmd+- Ctrl+Alt+-
171 Zoom in (with mouse) Ctrl+Scroll Up Ctrl+Scroll Up Ctrl+Scroll Up

172 Zoom out (with mouse) Ctrl+Scroll Down Ctrl+Scroll Down Ctrl+Scroll Down

173 Zoom to Selection Alt,W,G

174 Zoom to Selection Alt,W,J
175 Toggle Scroll Lock on/off ScrLk Fn+Shift+F14
176 Toggle Gridlines on/off Alt,W,V,G
177 Toggle Freeze Panes on/off Alt,W,F,F
14. Cells & Ranges: Borders

178 Add Outside Borders to selected cell/range Ctrl+Shift+& Cmd+Alt+0 Ctrl+Shift+&

Remove all borders (apply No Borders) to

179 Ctrl+Shift+_ Cmd+Alt+_
selection

180 Open Border dropdown menu on Home Tab Alt,H,B Alt,H,B

181 Add all borders to cells in selected range Alt,H,B,A

182 Add or remove Bottom Border Alt,H,B,O Cmd+Alt+↓
183 Add or remove Top Border Alt,H,B,P Cmd+Alt+↑
184 Add or remove Left Border Alt,H,B,L Cmd+Alt+←
185 Add or remove Right Border Alt,H,B,R Cmd+Alt+→
Open Borders tab in Format Cells window (More
186 Alt,H,B,M
Borders)
15. Worksheet Tabs
187 Insert new worksheet Shift+F11 Fn+Shift+F11 Shift+F11
188 Delete selected worksheets Alt,E,L Alt,H,D,S
189 Rename current worksheet Alt,O,H,R
190 Go to next worksheet Ctrl+PgDn Fn+Ctrl+↓ Ctrl+Alt+PgDn
191 Go to previous worksheet Ctrl+PgUp Fn+Ctrl+↑ Ctrl+Alt+PgUp
192 Select adjacent worksheets Ctrl+Shift+PgUp/PgDn

193 Select adjacent worksheets (mouse) Shift+Click Shift+Click

194 Select non-adjacent worksheets (mouse) Ctrl+Click Cmd+Click

195 Open Move or Copy window for selected sheets Alt,E,M

196 Duplicate worksheet (mouse) Ctrl+drag Alt+drag

197 Protect or Unprotect Sheet Alt,R,P,S
198 Clear print area Alt,P,R,C
199 Set print area Alt,P,R,S
16. Workbook: File
200 Create new workbook Ctrl+N Cmd+N
201 Open workbook Ctrl+O Cmd+O Ctrl+O
202 Save workbook Ctrl+S Cmd+S
203 Save as F12 Cmd+Shift+S Alt+F2

# Shortcut Windows Mac Web

204 Close current workbook Ctrl+F4 OR Ctrl+W Cmd+W Ctrl+W

205 Close Excel Alt+F4 Cmd+Q
17. Workbook: Print
206 Open print preview window Ctrl+F2
207 Print File Ctrl+P Cmd+P Ctrl+P
18. Workbook: General
208 Undo last action Ctrl+Z Cmd+Z Ctrl+Z
209 Redo last action Ctrl+Y Cmd+Y Ctrl+Y
210 Repeat last action F4 Cmd+Y F4
211 Open Excel Options window Alt,F,T Cmd+,
212 Open help F1 Cmd+/
213 Tell Me Alt+Q
Open the Control Menu (minimize, maximize,
214 Alt+Space
close window)
215 Open Spelling window (Spell Check) F7 Fn+F7
216 Open Thesaurus dialog box Shift+F7 Fn+Shift+F7
Shift+F10 OR Menu
217 Open Right-click menu Fn+Shift+F10
Key
218 Move to next pane in application window F6 Fn+F6
219 Move to previous pane Shift+F6 Fn+Shift+F6
220 Protect and Unprotect Workbook Alt,R,P,W
19. Workbook: View
221 Minimize current workbook window Ctrl+F9 Cmd+M
Maximize or Restore current workbook window
222 Ctrl+F10 Fn+Ctrl+F10
(toggle)
223 Toggle full screen Ctrl+Shift+F1 Ctrl+Cmd+F
224 Go to previous workbook Ctrl+Shift+Tab Ctrl+Shift+Tab
225 Go to next workbook Ctrl+Tab Ctrl+Tab
Open current workbook in Desktop Excel
226 Alt+O
Application
20. Tables & Filters
Ctrl+L OR
227 Insert Table Ctrl+T Ctrl+T
Ctrl+Alt+T
228 Insert Table (select style first) Alt,H,T
229 Insert a row above the current row Alt,H, I, R Alt,H, I, R

230 Insert a column to the left of the current column Alt,H, I, C Alt,H, I, C

Select Table Body (Press again to include

231 Headers) Ctrl+A Cmd+A

232 Select Table row Shift+Space Shift+Space Shift+Space

233 Select Table column Ctrl+Space Ctrl+Space Ctrl+Space
234 Toggle Autofilter on/off Ctrl+Shift+L Cmd+Shift+F Ctrl+Shift+L
Open Filter Dropdown Menu (with header cell
235 selected) Alt+↓ Alt+↓ Alt+↓

Open Filter Dropdown Menu (from any cell in a

236 Shift+Alt+↓ Shift+Alt+↓ Shift+Alt+↓
Table)

# Shortcut Windows Mac Web

237 Toggle Total Row on/off Ctrl+Shift+T Cmd+Shift+T

238 Clear slicer filter (with slicer selected) Alt+C Alt+C
21. Charts & Shapes

239 Create chart or PivotChart on same worksheet Alt+F1 Fn+Alt+F1 Alt+F1

240 Create chart in new ChartSheet F11 Fn+F11

241 Open Format Chart Area Task Pane Ctrl+1 Cmd+1

242 Show or Hide All Field Buttons on PivotChart Alt,J,T,D,A

243 Snap to grid Alt Cmd+

244 Hide or show objects (shapes, charts, slicers) Ctrl+6 Ctrl+6

22. Copy & Paste

245 Copy selected object (cells, range, shape) Ctrl+C Cmd+C Ctrl+C
246 Cut selected object Ctrl+X Cmd+X Ctrl+X
247 Paste content from clipboard Ctrl+V Cmd+V Ctrl+V
248 Open the Paste Special window Ctrl+Alt+V Cmd+Ctrl+V
Duplicate selected object (shapes, charts,
249 Ctrl+D Cmd+D
slicers)
250 Copy selected objects (mouse) Ctrl+drag Cmd+drag
Copy selected ojbects and retain vertical or
251 Ctrl+Shift+drag Cmd+Shift+Drag
horizontal alignment (mouse)
252 Copy selected objects (mouse right-click) Right-click+Drag Right-click+Drag

Copy selected ojbects and retain vertical or Right-

253 Rightclick+Shift+Drag
horizontal alignment (right-click mouse) click+Shift+Drag

23. Pivot Tables

254 Insert Pivot Table Alt,N,V
255 Refresh Pivot Table or Query Alt+F5 Alt+F5
256 Refresh All Ctrl+Alt+F5 Ctrl+Alt+F5
257 Open pivot table wizard Alt,D,P Cmd+Alt+P
258 Select pivot table body Ctrl+A Cmd+A
259 Group pivot table items Shift+Alt+→ Cmd+Shift+K
260 Ungroup pivot table items Shift+Alt+← Cmd+Shift+J
261 Unhide (clear filter on) pivot table item Alt,H,S,C
262 Filter out (exclude/hide) pivot item Ctrl+- Ctrl-
Open Filter Dropdown Menu in Pivot Table
263 Alt+↓ Alt+↓ Alt+↓
cells
264 Toggle pivot table field checkbox Space Space
265 Insert pivot chart Alt+F1 Fn+Alt+F1 Alt+F1
266 Create pivot chart on new Chart Sheet F11 Fn+F11
24. Ribbon
267 Activate Ribbon shortcut keys Alt OR Shift+F6 Alt OR Win+Alt
268 Move to next ribbon control Tab Tab Tab
269 Move through Ribbon tabs and groups →←↑↓ →←↑↓
270 Open dropdown menu of selected button Alt+↓ Alt+↓

# Shortcut Windows Mac Web

271 Open help window for selected control F1

272 Expand or collapse ribbon Ctrl+F1 Cmd+Alt+R
25. Macros & VBA
273 Open the VB Editor window (VBA) Alt+F11 Fn+Alt+F11
274 Open the Macro window (run or edit macro) Alt+F8 Fn+Alt+F8

275 Record Macro Alt,L,R

276 Open Excel Add-ins Window Alt,L,R
277 Open COM Add-ins Window Alt,L,J
26. Application: Dialog boxes
278 Move to next tab Ctrl+Tab Ctrl+Tab
279 Move to previous tab Ctrl+Shift+Tab Ctrl+Shift+Tab
280 Move to next control or button Tab Tab Tab
281 Move to previous control or button Shift+Tab Shift+Tab Shift+Tab
282 Press selected control or button Enter Return Enter
283 Check and uncheck checkboxes Space Space
284 Close the window or dialog box Esc Esc Esc
27. Power Query
285 Open the Power Query Editor Alt,A,P,L,N

286 Press any button in the Power Query Ribbon Alt, Letter Sequence

287 Quick Access Toolbar in Power Query Alt+Number

288 Rename Column F2
289 Remove Column(s) Delete

290 Undo last action Tab (6 times), Delete

291 Select All Columns Ctrl+A

292 Select First Column Home
293 Select Last Column End
294 Select Multiple Adjacent Columns Shift+→ or ←
295 Select Multiple Non-Adjacent Columns Ctrl+→ or ←, Space
296 Open Filter Drop-down Menu Alt+↓
297 Open Right-click Menus Menu Key
Select First Column,←
298 Open Table Options Menu
,Space
299 Select Task Panes & Ribbon Tab & Shift+Tab
300 Close Power Query Window Alt+F4
301 Close & Load Alt,F,Enter
 UNIT – 4

LINE CHART -
BAR GRAPHS -

PIE CHARTS -
SCATTER PLOT -

HISTOGRAM -
ASSIGNMENT
(WORKING DAYS = 31, LEAVES ALLOWED = 2)

DAYS PAYABLE
BASIC JANUARY 2021 (60% CTC)

HOUSE RENT ALLOWANCE

FOR EMPLOYEE WORKING IN METRO CITY, HRA IS 50% OF BASIC
FOR EMPLOYEE WORKING IN NON-METRO CITY, HRA IS 40% OF BASIC
CONVEYANCE ALLOWANCE ACTUAL

MEDICAL ALLOWANCE ACTUAL

SPECIAL ALLOWANCE
CTC-BASIC-HRA-CONVEYANCE ALLOWANCE-MEDICAL ALLOWANCE

SPECIAL ALLOWANCE ACTUAL

TOTAL ALLOWANCES
HRA + CONVEYANCE ALLOWANCE ACTUAL + MEDICAL ALLOWANCE ACTUAL
+ SPECIAL ALLOWANCE

GROSS SALARY (BASIC + TOTAL ALLOWANCES)

TDS

NET SALARY