Paper Title* (use style: paper title)

Subtitle as needed (paper subtitle)

Authors Name/s per 1st Affiliation (Author) Authors Name/s per 2nd Affiliation (Author)
line 1 (of Affiliation): dept. name of organization line 1 (of Affiliation): dept. name of organization
line 2-name of organization, acronyms acceptable line 2-name of organization, acronyms acceptable
line 3-City, Country line 3-City, Country
line 4-e-mail address if desired line 4-e-mail address if desired
line 5-group GR, schedule line 5-group GR, schedule

Abstract—This electronic document is a “live” template and measurement and others are deliberate, using specifications
already defines the components of your paper [title, text, heads, that anticipate your paper as one part of the entire proceedings,
etc.] in its style sheet. *CRITICAL: Do Not Use Symbols, Special and not as an independent document. Please do not revise any
Characters, or Math in Paper Title or Abstract. (Abstract) of the current designations.
Keywords—component; formatting; style; styling; insert (key
words) III. PREPARE YOUR PAPER BEFORE STYLING
Before you begin to format your paper, first write and save
I. INTRODUCTION (HEADING 1) the content as a separate text file. Keep your text and graphic
files separate until after the text has been formatted and styled.
This template, modified in MS Word 2007 and saved as a Do not use hard tabs, and limit use of hard returns to only one
“Word 97-2003 Document” for the PC, provides authors with return at the end of a paragraph. Do not add any kind of
most of the formatting specifications needed for preparing pagination anywhere in the paper. Do not number text heads-
electronic versions of their papers. All standard paper the template will do that for you.
components have been specified for three reasons: (1) ease of
use when formatting individual papers, (2) automatic Finally, complete content and organizational editing before
compliance to electronic requirements that facilitate the formatting. Please take note of the following items when
concurrent or later production of electronic products, and (3) proofreading spelling and grammar:
conformity of style throughout a conference proceedings.
Margins, column widths, line spacing, and type styles are built- A. Abbreviations and Acronyms
in; examples of the type styles are provided throughout this Define abbreviations and acronyms the first time they are
document and are identified in italic type, within parentheses, used in the text, even after they have been defined in the
following the example. Some components, such as multi- abstract. Abbreviations such as IEEE, SI, MKS, CGS, sc, dc,
leveled equations, graphics, and tables are not prescribed, and rms do not have to be defined. Do not use abbreviations in
although the various table text styles are provided. The the title or heads unless they are unavoidable.
formatter will need to create these components, incorporating
the applicable criteria that follow.
B. Units
 Use either SI (MKS) or CGS as primary units. (SI units
are encouraged.) English units may be used as
II. EASE OF USE secondary units (in parentheses). An exception would
be the use of English units as identifiers in trade, such
A. Selecting a Template (Heading 2) as “3.5-inch disk drive.”
First, confirm that you have the correct template for your  Avoid combining SI and CGS units, such as current in
paper size. This template has been tailored for output on the A4 amperes and magnetic field in oersteds. This often leads
paper size. If you are using US letter-sized paper, please close to confusion because equations do not balance
this file and download the file “MSW_USltr_format”. dimensionally. If you must use mixed units, clearly
state the units for each quantity that you use in an
B. Maintaining the Integrity of the Specifications equation.
The template is used to format your paper and style the text.
 Do not mix complete spellings and abbreviations of
All margins, column widths, line spaces, and text fonts are
prescribed; please do not alter them. You may note units: “Wb/m2” or “webers per square meter,” not
peculiarities. For example, the head margin in this template “webers/m2.” Spell units when they appear in text: “...a
measures proportionately more than is customary. This few henries,” not “...a few H.”
  Use a zero before decimal points: “0.25,” not “.25.” C. Equations
Use “cm3,” not “cc.” (bullet list) The equations are an exception to the prescribed
specifications of this template. You will need to determine
whether or not your equation should be typed using either the
Times New Roman or the Symbol font (please no other font).
To create multileveled equations, it may be necessary to treat
the equation as a graphic and insert it into the text after your
paper is styled.
Number equations consecutively. Equation numbers, within
parentheses, are to position flush right, as in (1), using a right
tab stop. To make your equations more compact, you may use
the solidus ( / ), the exp function, or appropriate exponents.
Italicize Roman symbols for quantities and variables, but not
Greek symbols. Use a long dash rather than a hyphen for a
minus sign. Punctuate equations with commas or periods when
they are part of a sentence, as in

ab 

 

Note that the equation is centered using a center tab stop.

Be sure that the symbols in your equation have been defined
before or immediately following the equation. Use “(1),” not
“Eq. (1)” or “equation (1),” except at the beginning of a
sentence: “Equation (1) is ...”

D. Some Common Mistakes

 The word “data” is plural, not singular.
 The subscript for the permeability of vacuum 0, and
other common scientific constants, is zero with
subscript formatting, not a lowercase letter “o.”
 In American English, commas, semi-/colons, periods,
question and exclamation marks are located within
quotation marks only when a complete thought or name
is cited, such as a title or full quotation. When quotation
marks are used, instead of a bold or italic typeface, to
highlight a word or phrase, punctuation should appear
outside of the quotation marks. A parenthetical phrase
or statement at the end of a sentence is punctuated
outside of the closing parenthesis (like this). (A
parenthetical sentence is punctuated within the
parentheses.)
 A graph within a graph is an “inset,” not an “insert.”
The word alternatively is preferred to the word
“alternately” (unless you really mean something that
alternates).
 Do not use the word “essentially” to mean
“approximately” or “effectively.”
 In your paper title, if the words “that uses” can
accurately replace the word using, capitalize the “u”; if
not, keep using lower-cased.

Identify applicable sponsor/s here. If no sponsors, delete this text box

(sponsors).
  Be aware of the different meanings of the homophones even numbered affiliation (e.g., if there are five affiliations,
“affect” and “effect,” “complement” and “compliment,” place your cursor at end of fourth affiliation). Drag the cursor
“discreet” and “discrete,” “principal” and “principle.” up to highlight all of the above author and affiliation lines. Go
 Do not confuse “imply” and “infer.” to Column icon and select “2 Columns”. If you have an odd
number of affiliations, the final affiliation will be centered on
 The prefix “non” is not a word; it should be joined to the page; all previous will be in two columns.
the word it modifies, usually without a hyphen.
B. Identify the Headings
 There is no period after the “et” in the Latin
Headings, or heads, are organizational devices that guide
abbreviation “et al.”
the reader through your paper. There are two types: component
 The abbreviation “i.e.” means “that is,” and the heads and text heads.
abbreviation “e.g.” means “for example.” Component heads identify the different components of your
An excellent style manual for science writers is [7]. paper and are not topically subordinate to each other. Examples
include ACKNOWLEDGMENTS and REFERENCES, and for
IV. USING THE TEMPLATE these, the correct style to use is “Heading 5.” Use “figure
caption” for your Figure captions, and “table head” for your
After the text edit has been completed, the paper is ready table title. Run-in heads, such as “Abstract,” will require you to
for the template. Duplicate the template file by using the Save apply a style (in this case, italic) in addition to the style
As command, and use the naming convention prescribed by provided by the drop down menu to differentiate the head from
your conference for the name of your paper. In this newly the text.
created file, highlight all of the contents and import your
prepared text file. You are now ready to style your paper; use Text heads organize the topics on a relational, hierarchical
the scroll down window on the left of the MS Word Formatting basis. For example, the paper title is the primary text head
toolbar. because all subsequent material relates and elaborates on this
one topic. If there are two or more sub-topics, the next level
A. Authors and Affiliations head (uppercase Roman numerals) should be used and,
conversely, if there are not at least two sub-topics, then no
The template is designed so that author affiliations are not subheads should be introduced. Styles named “Heading 1,”
repeated each time for multiple authors of the same affiliation. “Heading 2,” “Heading 3,” and “Heading 4” are prescribed.
Please keep your affiliations as succinct as possible (for
example, do not differentiate among departments of the same
C. Figures and Tables
organization). This template was designed for two affiliations.
1) Positioning Figures and Tables: Place figures and
1) For author/s of only one affiliation (Heading 3): To tables at the top and bottom of columns. Avoid placing them in
change the default, adjust the template as follows. the middle of columns. Large figures and tables may span
a) Selection (Heading 4): Highlight all author and across both columns. Figure captions should be below the
affiliation lines. figures; table heads should appear above the tables. Insert
b) Change number of columns: Select the Columns icon figures and tables after they are cited in the text. Use the
from the MS Word Standard toolbar and then select “1 abbreviation “Fig. 1,” even at the beginning of a sentence.
Column” from the selection palette.
TABLE I. TABLE STYLES
c) Deletion: Delete the author and affiliation lines for
the second affiliation. Table Table Column Head
Head Table column subhead Subhead Subhead
2) For author/s of more than two affiliations: To change
the default, adjust the template as follows. copy More table copy a

a) Selection: Highlight all author and affiliation lines. a.

Sample of a Table footnote. (Table footnote)

b) Change number of columns: Select the “Columns” b.

icon from the MS Word Standard toolbar and then select “1 Fig. 1. Example of a figure caption. (figure caption)
Column” from the selection palette.
Figure Labels: Use 8 point Times New Roman for Figure
c) Highlight author and affiliation lines of affiliation 1
labels. Use words rather than symbols or abbreviations when
and copy this selection.
writing Figure axis labels to avoid confusing the reader. As an
d) Formatting: Insert one hard return immediately after example, write the quantity “Magnetization,” or
the last character of the last affiliation line. Then paste down “Magnetization, M,” not just “M.” If including units in the
the copy of affiliation 1. Repeat as necessary for each label, present them within parentheses. Do not label axes only
additional affiliation. with units. In the example, write “Magnetization (A/m)” or
“Magnetization (A ( m(1),” not just “A/m.” Do not label axes
e) Reassign number of columns: Place your cursor to
with a ratio of quantities and units. For example, write
the right of the last character of the last affiliation line of an “Temperature (K),” not “Temperature/K.”
 ACKNOWLEDGMENT (Heading 5) publication should be cited as “in press” [5]. Capitalize only
The preferred spelling of the word “acknowledgment” in the first word in a paper title, except for proper nouns and
America is without an “e” after the “g.” Avoid the stilted element symbols.
expression “one of us (R. B. G.) thanks ...”. Instead, try “R. B. For papers published in translation journals, please give the
G. thanks...”. Put sponsor acknowledgments in the unnumbered English citation first, followed by the original foreign-language
footnote on the first page. citation [6].

[1] G. Eason, B. Noble, and I.N. Sneddon, “On certain integrals of

REFERENCES Lipschitz-Hankel type involving products of Bessel functions,” Phil.
Trans. Roy. Soc. London, vol. A247, pp. 529-551, April 1955.
The template will number citations consecutively within (references)
brackets [1]. The sentence punctuation follows the bracket [2]. [2] J. Clerk Maxwell, A Treatise on Electricity and Magnetism, 3rd ed., vol.
Refer simply to the reference number, as in [3]—do not use 2. Oxford: Clarendon, 1892, pp.68-73.
“Ref. [3]” or “reference [3]” except at the beginning of a [3] I.S. Jacobs and C.P. Bean, “Fine particles, thin films and exchange
sentence: “Reference [3] was the first ...” anisotropy,” in Magnetism, vol. III, G.T. Rado and H. Suhl, Eds. New
York: Academic, 1963, pp. 271-350.
Number footnotes separately in superscripts. Place the [4] K. Elissa, “Title of paper if known,” unpublished.
actual footnote at the bottom of the column in which it was [5] R. Nicole, “Title of paper with only first word capitalized,” J. Name
cited. Do not put footnotes in the reference list. Use letters for Stand. Abbrev., in press.
table footnotes. [6] Y. Yorozu, M. Hirano, K. Oka, and Y. Tagawa, “Electron spectroscopy
studies on magneto-optical media and plastic substrate interface,” IEEE
Unless there are six authors or more give all authors’ Transl. J. Magn. Japan, vol. 2, pp. 740-741, August 1987 [Digests 9th
names; do not use “et al.”. Papers that have not been published, Annual Conf. Magnetics Japan, p. 301, 1982].
even if they have been submitted for publication, should be [7] M. Young, The Technical Writer’s Handbook. Mill Valley, CA:
cited as “unpublished” [4]. Papers that have been accepted for University Science, 1989.

We suggest that you use a text box to insert a graphic

(which is ideally a 300 dpi resolution TIFF or EPS file with
all fonts embedded) because this method is somewhat more
stable than directly inserting a picture.
To have non-visible rules on your frame, use the
MSWord “Format” pull-down menu, select Text Box >
Colors and Lines to choose No Fill and No Line.