Prepared by – Manoj Sir (9818606913)
Introduction of Vouchers
TALLY-ERP 9
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Basic Rule for Accounting (Help in Journal Entry)
ACCOUNTS
Personal Impersonal
Real Nominal
(Revenue or Expenses)
PERSONAL ACCOUNTS– Account which related to persons individual firms or companies
etc. debtor or creditor are personal accounts. e.g..
Firm purchase goods from Ram Narayan
(Ram Narayan is sundry creditor) Which Receive amount of purchase goods
Firm sold good to Divakar
(Divakar is sundry debtor) who pay Amount to the firm
IMPERSONAL ACCOUNT– Accounts which are not personal such as machinery Account,
Cash Account, rent etc. These can be divide further two accounts
Real Account –Real Account which relate to tangible or intangible assets of the firm.
Tangible e.g. - Land & Building, Stock, Cash etc.
Intangible e.g. - Goodwill, Trademark, Patents
Prepared by – Manoj Sir (9818606913)
Nominal Account- Account which relate to Expenses, Loss, Gain, Revenue etc. These are
salary Account, interest paid, Commission receive etc.
Rules For Debit and Credit
Types of accounts Rules of debit Rules of credit
(a) For Personal Accounts Debit the Receiver (Sales) Credit the Giver (Purchase)
(b) For Real Account Debit what comes in Credit what goes out
(c) For Nominal Account Debit all expenses and losses Credit all gains and income
Journal Entry and Types of Voucher
Journal Entry is which where two or more than account is treated as Dr. (By) and Cr. (To).
VOUCHER #1
CONTRA (F4)
Entry which is related to company self-transaction. There is no payment or received comes in
this voucher. Here is some example of contra voucher.
Ex-1
Paid cash into bank / Deposit into bank/ cash sent to bank
Bank A/c Dr.
Cash A/c Cr.
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Ex-2
Withdraw from Bank / Withdraw from Bank for Office use / Cash drawn from Bank.
Cash A/c Dr.
Bank A/c Cr.
VOUCHER #2
Payment (F5)
Entry which is related to Payment any amount (cash or by Cheque) comes under this voucher.
Example-1
Paid cash to Kapil / Issue cash in favour of Kapil
Kapil A/c Dr.
Cash A/c Cr.
Note(Kapil is creditor(लेनदार)who received the money from the company side and cash
amount decrease in company current cash balance)
Example-2
Paid Rent / Paid Salary / Paid Electric Bill / Paid Wages (Any Exp. Direct/Indirect)
Rent A/c Dr.
Cash A/c Cr.
Note If Payment made by Cheque, We put Bank A/c in Place of Cash A/c, because the
deduction from the bank side when payment mode is Cheque)
Example-3
Purchase goods by Cheque
Purchase A/c Dr.
Bank A/c Cr.
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Note if Product/Item name show with purchase then we put name of item otherwise in
goods purchase we only place (Purchase A/c Dr.)
Example-4
Withdraw from Bank for Personal or Private Use.
Drawing A/c Dr.
Bank A/c Cr.
Note when withdraw Amount for personal or private use, this amount is decrease from the
available capital A/c so we place Drawing A/c in Dr. Side when withdraw for personal or
private use.
VOUCHER #3
Receipt (F6)
Entry which is related to Receive any amount (cash or by Cheque) comes under this voucher.
Example-1
Mr. X commenced business with cash / Mr. X started Business with cash
Cash A/c Dr.
Capital A/c Cr.
Note when owner invest amount in start business we pass as a capital in Voucher , and
after invest capital in business cash A/C balance is available for other transaction e.g.
Purchase goods or Pay any Expenses)
Example-2
Received cash from Sunil
Cash A/c Dr.
Sunil A/c Cr.
Note(Sunil is Debtor(दे नदार)who paid the money to the company A/c and cash amount
increase in company current cash balance or bank balance (If received by Cheque))
Prepared by – Manoj Sir (9818606913)
Example-3
Received Commission by Cheque / Interest received on Bank Available Balance.
Bank A/c Dr.
Commission Rec A/c Cr.
(Or)
Bank A/c Dr.
Interest Rec A/c Cr.
Example-4
Received cash from Product sold / cash Sales / Sold goods for cash
Cash A/c Dr.
Sales A/c Cr.
DISCOUNT
Discount (Dr.) Discount (Cr.)
(Received from Party) (Paid to Party)
Example -1
Received cash from Abhishek Rs. 1900, Discount 100
(Or)
Received cash from Abhishek in full Settlement of the account
(Or)
Received cash from Abhishek Rs. 1900, Discount 5%
Cash A/c Dr. 1900
Discount A/c Dr. 100
Abhishek Cr. 2000
Note- Discount allowed comes in Indirect Expenses Group, because firm Allowed discount
Prepared by – Manoj Sir (9818606913)
Example -2
Paid to Anurag by Cheque Rs 1800, Discount 200
(Or)
Paid to Anurag 1800 full settlement of Accounts
(Or)
Paid to Anurag Rs 2000, Discount 10%
Anurag Dr. 2000
Discount Rec Cr 200
Cash Cr 1800
Note – Discount received comes in indirect income group, because Firm received discount.
VOUCHER #4
Journal (F7)
If any depreciation charges on Assets or Any adjustment Entry, which is related to assets, expenses,
debtor or creditor etc... Comes under this voucher.
Example-1
Depreciation charge 10% on machinery (Machinery cost 2, 00,000) / any other Depreciation
Depreciation on machinery A/c Dr.
Machinery A/c Cr
Note – Assets value is reduce (2, 00,000 – 20,000 = 1, 80,000) it show in Balance sheet but we
pass entry only 10% Amount = 20,000 and do same entry any other Assets (Deprecation on
machinery comes under – Indirect Expenses Ledger)
Example-2
Outstanding Salary / Outstanding rent / Outstanding Wages
Salary A/c Dr.
O/s Salary Cr
Note – Outstanding Salary or any other O/S Expenses comes under (Current Liability group).
Outstanding means company is liable to pay pending Expense amount.
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Example-3
Prepaid Salary / Prepaid rent / Advance Wages
Prepaid Salary Dr.
Salary Cr.
Note – Prepaid Expenses Comes under (Current Assets group). Prepaid Means Company paid
Expenses in advance.
Example-4
Interest on capital @ 10% (Capital 5, 00,000)
Interest on capital A/c Dr.
Capital Cr.
Note – (Interest on capital means Available capital is Decrease because of interest Paid – interest on
capital comes under (Indirect Expenses Group))
Example-5
Provision on debtor @ 5% / Provision on doubtful debts to Debtor @ 5% (Debtor = 50000)
Provision on debtor A/c Dr.
Debtor A/c Cr.
Note – (Debtor Amount is decrease while Company give discount on debtor or Provision on
debtor – Provision on debtor comes under (Indirect Expenses group))
VOUCHER #5
Sales (F8)
Any sales which is credit sales comes under this voucher, if cash and name given in transaction.
Example-1
Sold goods to CHETAN.
CHETAN Dr.
Sales Cr.
Any sales which is credit sales (Party comes in Sundry-Debtor)
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Purchase (F9)
Any Purchase which is credit Purchase comes under this voucher, if cash and name given in
transaction it’s treated as a Payment voucher otherwise only names given with Purchase is treated
as Credit Purchase voucher.
Example-1
Purchase goods from SANJAY
Purchase Dr.
SANJAY Cr.
Note – (if Purchase on credit from any person, Party comes in Sundry Creditor)
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