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Information For 4 Practice Work! Basic Tasks For Creating A PowerPoint Presentation

This document provides guidance on creating and giving presentations using PowerPoint. It discusses how to create slides, add text, pictures, and shapes. It also covers formatting slides, adding speaker notes, and presenting in different viewing modes. Tips are provided for making the presentation concise yet visually engaging for audiences.

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Irina
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Download as DOCX, PDF, TXT or read online on Scribd
42 views

Information For 4 Practice Work! Basic Tasks For Creating A PowerPoint Presentation

This document provides guidance on creating and giving presentations using PowerPoint. It discusses how to create slides, add text, pictures, and shapes. It also covers formatting slides, adding speaker notes, and presenting in different viewing modes. Tips are provided for making the presentation concise yet visually engaging for audiences.

Uploaded by

Irina
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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1. What is a computer presentation?

2. What is a slide? What does it consist of?


3. How can you create a new presentation?
4. What is a presentation template?
5. What is a theme
6. How to add a new slide to a presentation?
7. How to delete a slide?
8. What are the presentation viewing modes?
9. How to enable full-screen presentation mode?
10. How to add a picture to a slide?
11. How to add a text caption to a slide?
12. How to set up animation of objects on a slide?
13. What parameters of animation effects can be
changed when configuring them?
14. How can you make Smart Art appear gradually on
the screen?
15. How do you set up automatic slide transitions
during a full-screen presentation?
16. How to set animation for changing slides when
showing a presentation?
Basic tasks for creating a PowerPoint
presentation
PowerPoint presentations work like slide shows. To convey a message or a
story, you break it down into slides. Think of each slide as a blank canvas
for the pictures and words that help you tell your story.

Choose a theme

When you open PowerPoint, you’ll see some built-in themes and templates.
A theme is a slide design that contains matching colors, fonts, and special
effects like shadows, reflections, and more.

1. On the File tab of the Ribbon, select New, and then choose a


theme.

PowerPoint shows you a preview of the theme, with four color


variations to choose from on the right side.

2. Click Create, or pick a color variation and then click Create.

Read more: Use or create themes in PowerPoint


Insert a new slide

 On the Home tab, click the bottom half of New Slide, and pick a


slide layout.

Read more: Add, rearrange, and delete slides.

Save your presentation

1. On the File tab, choose Save.
2. Pick or browse to a folder.
3. In the File name box, type a name for your presentation, and then
choose Save.

Note: If you frequently save files to a certain folder, you can ‘pin’ the path
so that it is always available (as shown below).
Tip: Save your work as you go. Press Ctrl+S often or save the file
to OneDrive and let AutoSave take care of it for you. 

Read more: Save your presentation file

Add text

Select a text placeholder, and begin typing.

Format your text

1. Select the text.


2. Under Drawing Tools, choose Format.

3. Do one of the following:


 To change the color of your text, choose Text Fill, and
then choose a color.
 To change the outline color of your text, choose Text
Outline, and then choose a color.
 To apply a shadow, reflection, glow, bevel, 3-D rotation,
a transform, choose Text Effects, and then choose the
effect you want.

Read more:

 Change the fonts


 Change the color of text on a slide
 Add bullets or numbers to text
 Format text as superscript or subscript

Add pictures

On the Insert tab, do one of the following:

 To insert a picture that is saved on your local drive or an internal


server, choose Pictures, browse for the picture, and then
choose Insert.
 To insert a picture from the web, choose Online Pictures, and use
the search box to find a picture.

Choose a picture, and then click Insert.


Add shapes

You can add shapes to illustrate your slide. 

1. On the Insert tab, select Shapes, and then select a shape from the


menu that appears.
2. In the slide area, click and drag to draw the shape.
3. Select the Format or Shape Format tab on the ribbon. Open
the Shape Styles gallery to quickly add a color and style
(including shading) to the selected shape.

Add speaker notes

Slides are best when you don’t cram in too much information. You can put
helpful facts and notes in the speaker notes, and refer to them as you
present.

1. To open the notes pane, at the bottom of the window,


click Notes  .
2. Click inside the Notes pane below the slide, and begin typing
your notes.
Read more:

 Add speaker notes to your slides


 Print slides with or without speaker notes

Give your presentation

On the Slide Show tab, do one of the following:

 To start the presentation at the first slide, in the Start Slide


Show group, click From Beginning.
 If you’re not at the first slide and want to start from where you
are, click From Current Slide.
 If you need to present to people who are not where you are,
click Present Online to set up a presentation on the web, and
then choose one of the following options:
 Broadcast your PowerPoint presentation online to a remote
audience
 View your speaker notes as you deliver your slide show.

Get out of Slide Show view

To get out of Slide Show view at any time, on the keyboard, press Esc.

Tips for creating an effective presentation

Consider the following tips to keep your audience interested.

Minimize the number of slides

To maintain a clear message and to keep your audience attentive and


interested, keep the number of slides in your presentation to a minimum.

Choose an audience-friendly font size

The audience must be able to read your slides from a distance. Generally
speaking, a font size smaller than 30 might be too difficult for the audience
to see.

Keep your slide text simple


You want your audience to listen to you present your information, instead
of reading the screen. Use bullets or short sentences, and try to keep each
item to one line.

Some projectors crop slides at the edges, so that long sentences might be
cropped.

Use visuals to help express your message

Pictures, charts, graphs, and SmartArt graphics provide visual cues for your


audience to remember. Add meaningful art to complement the text and
messaging on your slides.

As with text, however, avoid including too many visual aids on your slide.

Make labels for charts and graphs understandable

Use only enough text to make label elements in a chart or


graph comprehensible.

Apply subtle, consistent slide backgrounds

Choose an appealing, consistent template or theme that is not too eye-


catching. You don't want the background or design to detract from your
message.

However, you also want to provide a contrast between the background


color and text color. The built-in themes in PowerPoint set the contrast
between a light background with dark colored text or dark background
with light colored text.

For more information about how to use themes, see Apply a theme to add
color and style to your presentation.
Check the spelling and grammar

To earn and maintain the respect of your audience, always check the


spelling and grammar in your presentation.

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