Summer Internship Program (SIP)

Guidelines 2023

Student Handbook
PGDM/PGDM(HRM)/PGDM(B&FS)
 Course Code: Summer Internship Program
Course Credits: Three Credits

Preamble:

The Summer Internship Program (SIP) forms an important component of education at International
Management Institute New Delhi (IMI New Delhi). At IMI New Delhi, students are expected to
undertake an 8 to 10 weeks internship at an organization in the period following close of Term III
and before the commencement of Term IV.

This internship requires the students to undergo the rigor of a professional environment and get to
experience business realities in both form and substance. In the process, it provides the students with
an opportunity to satisfy their keenness to learn while exposing them to technical skills. It also helps
them acquire social skills by drawing them into communication with outside professionals for
seeking information.

For proper coordination and ensuring an organized and smooth conduct of the SIP, each student
would be assigned a Faculty Mentor (FM)  from  the  Institute.  Apart from the FM, every student
will be directed under the guidance of a Corporate Mentor (CM) a representative of the
industry/organization in which the student is interning during the course of SIP. The FM will
coordinate with the CM, facilitated with the help of the intern, in monitoring the student's progress.

Types of Assignments and Report Submission

SIP is a vehicle for introducing students to real-life work culture, which cannot be simulated in
the classroom. The assignments which the students undertake must necessarily be those of
direct interest to the host organization.

The students are encouraged to take up assignments which are multi-disciplinary, involve team
effort, are mission and goal oriented, and are time bound. It is to be noted that solutions to
various problems confronted in the assignment might be open ended, involving an element of
decision making in the face of insufficient data and uncertain parameters.
Importance of Discipline and Conduct

1. As Summer Interns, the students should remember that they are placed in the role of
ambassadors of IMI New Delhi.
2. The Institute always remains grateful to the students for professional and social
imprints of high standards that they leave in their respective organizations for the
internship.
3. The Institute also expects that the students shall at all times during SIP conform to the
rules and regulations of their place of work.
4. The students should abide by the dress code and other professional norms of their
Internship organization.
5. It is particularly important to be regular, punctual and obedient at work. It is expected that
the students ensure strict adherence to the timings of the organizations.
6. During the period of SIP, the students shall be subject to the leave rules of the
organization they are working for.
7. Unprofessional behavior, misconduct, indiscipline, irregularity at work or unsatisfactory
progress at work will lead to the cancellation of SIP registration.
8. Besides this, the Institute may take any other form of disciplinary action, which it might
deem fit to impose on the defaulters.
9. In case any form of indiscipline is reported by the organization it will be dealt with
disqualification of the student from the SIP process.

Evaluation Criteria for Summer Internship Program (SIP)

The SIP is equivalent to a three credit course, and integral to PGDM/PGDM(HRM)/

PGDM(B&FS) Programs. The final evaluation (which includes the final project report and
presentation at the Institute) of each student will be conducted by a panel of IMI faculty including
the FM for the project. Detailed guidelines for the presentation will be shared with you before the
date of the presentation. The grades evaluation for the program will be based on the following
four components:

Component Weightage
Final Project Report 30%
Project Presentation 30%
Viva (as part of the presentation) 20%
Assessment by the Corporate Mentor 20%
Important:

It is to be noted that the assessment of the corporate mentor carries a 20% weightage. The assessment
should reach the Institute before the student leaves his/her respective host organization after the
successful completion of SIP. It will be the responsibility of the student to ensure that the
Company Appraisal reaches the Institute on time and the Institute will not entertain any excuse
on this aspect of evaluation.

Evaluation Criteria: The project appraisal will include following parameters:

1. The student’s completion of the assigned project and completion certificate/mail.

2. U nderstanding of the functional working of the department in which they worked and its
integration with other departments within the organization.
3. Understanding of the relevance of the project in the context of the company’s objective or
vision/mission and the current business environment.

Registration Link
You are being provided a link of the SIP Registration Form 2023, along with the guidelines in the
email. The information with respect to the project title and area affiliated should be accurate. The
registration on this link is very important as the information provided by you in the registration form
will help us in co-ordination and ensuring an organized and smooth conduct of SIP. You need to
register your project in the given link within 1 week after the official start of your SIP. We urge
you to enter all details carefully as once you have registered your project in the link you cannot
modify or correct the same.   You may send a separate mail
at [email protected] requesting for amendments, if any.

Report Formats: The following reports in their respective formats are required to be submitted
by the students latest by the dates mentioned as under.

Initial Information Report:

To be submitted to [email protected] with copy marked to the FM and your CM latest
by the end of 2 nd week from the start of SIP. You should have received the name and contact
details of your FM by that time from the placement office.

This report is to be submitted, as per the format provided in Appendix A. Please ensure that all
information provided in this report is accurate. *This report will form the basis for further
communication with you and SIP host organization on your work progress and monitoring.

Final SIP Report:

On successful completion of the SIP you need to prepare the SIP Report. A soft copy should be sent
to [email protected] with a copy to your faculty mentor within ten days of completion of
SIP. Two spiral hard bound copies will need to be submitted to placement office on your return to
the campus at the start of Term IV (Do not prepare the hard copies unless you are communicated by
the placement office for the same). Please note: In case more than one student is working on the
same project in an organization, they need to submit their final project report separately to the
Institute.)
For the preparation of the report please follow the following formatting and content guidelines.

SIP Report guidelines (Format)

1. The report is to be printed on A4 sized bond paper
2. The student must attach in the report, a certificate (on Company Letterhead) from (a)
either the project supervisor in the Company or (b) the HR department of the Company
stating that you have completed the project assigned to you. The report will not be
accepted in its absence.
3. The student must submit a self-declaration certificate of the originality of the work
completed (use the certificate format given in Appendix -B)
4. Please note plagiarism in any form would result in “F” grade. Acceptable score on
Turnitin must be less than 18% else the same will be considered under Plagiarism.
5. The prescribed font for the normal text in the report is Times New Roman/ Font Size 12.
6. Chapter headings and section headings should have a font size of 14 (Times New Roman)
7. Every page of the SIP report must be kept within a minimum margin of 1-1/2 inches (for
spiral purposes) on the left side of the page; 1 inch at the right side; 1-1/4 inches at the top
and bottom of the page.
8. The page numbers that are displayed must be centered at the bottom of each page, within the
bottom margin.
9. Tables and Figures in the report should be titled and serially numbered. The size of the
font inside the tables should be 10.
10. All figures in the Report should be numbered
11. Designed questionnaires should be attached as Annexures to the report
12. Try to keep photos/pictures in the Annexures-All annexures to be numbered.
13. Provide the List of figures and List of Tables in the Table of Contents.
14. All figures and data that is reported must have the source mentioned below the
figure/table/data.
15. All references need to follow the APA style. You may follow the following link for this
https://apastyle.apa.org/style-grammar-guidelines/references/examples/  
SIP Report Sequence: The SIP report should follow the following sequence

 Title Page (refer Appendix -C for the Cover page format)

 Acknowledgements
 Successful Completion Certificate- from the host organization
 Self-declaration certificate
 Table of contents
1. Executive Summary
2. Introduction: Brief about the Organization, Industry/Sector, Competitors. Functional working
of the department in which the project was carried out and its integration with other
departments.
3. Objectives of the study: Relevance of the project in the context of the overall company's
objectives and strategies, that necessitate a holistic approach cutting across various
functional areas - finance, marketing, economic environment & business policy, human
resources, operations, and research & development (R & D).
4. Brief description of the concepts / models introduced in the study
5. Methodology followed for the study: Secondary and primary methods (refer Appendix for some
insights on this). Provide justification for the usage of this method. In case a questionnaire was
designed attach it in the annexure.
6. Data Analysis and findings / results: Report the findings in the light of the Study objectives that you
designed
7. Interpretations, Conclusions & Recommendations
8. Limitations of the study & Scope for future improvements
9. Personal Learnings from the SIP
10. Bibliography
11. Appendices/Annexures
SIP Report guidelines (Content): While writing the Summer Internship report the students
should take care of the following points:
1. Since it is an official report one should not write Executive Summary part of the report in first
person. Report must be written in third person. For example, instead of writing: “I did this”
you should write: “this has been done” or “this was done”.
2. The Executive Summary must give a summary of the project the student has worked on. The
focus should largely be on the work done. One should not write too much on the company
profile or something else in this section.
3. The content of the report must be coherent and logical. One must include sections and
subsection in the report so that logical coherence is maintained.
4. One should properly title the sections and subsections to preserve the logical flow of the
content.
5. If one is using/borrowing any concepts or data from some other sources the student must cite
the source properly. Also, one should include all the citations in the list of references.
References must be provided in the prescribed standard format.
6. One must describe tables, charts or graphs exhaustively in the report. No data - incorporated
in the report should remain unexplained in the text.
7. The section “Introduction” must include the following: main objective of the project,
justification for doing the project and methodology adopted. Likewise the section
“Conclusions & Recommendations” must highlight the key findings of the project work and
recommendations based on the work you have done.
8. The report will be evaluated on the basis of clear and extensive discussion of 1. Objectives of
the Internship Project in terms of problem /Issue Description; 2) Methodology Adopted; and
3) Data Analysis.
9. You will also be evaluated for applying the knowledge and learning acquired in the first year
in the Summer Internship Project. The report should display understanding of 1) The company
& Its Business; 2)Products/Services; 3) Industry structure and competition; 4) Ownership
structure; 5) Organizational performance; 6) Organizational policies.
10. One must be careful about the grammatical errors including punctuation marks
11. A spell check must be done before making the final submission.
12. All findings and reporting should be supported by Proper and Complete Citations/
Figures/ Tables as the case may be.
13. Advised formatting guidelines to be Strictly followed.
Project Presentation Guidelines:

The SIP Project Presentation is an integral evaluation component of SIP. The presentation

schedule will be intimated to you after the completion of the SIP. To help you prepare better for
the presentations, you should go through the following guidelines.

You will get 15 minutes for the presentations. Your presentation time will be inclusive of power-
point presentation, Q&A/Viva and feedback.

Your power-point presentation should not exceed more than 6 slides and must cover the following
aspects: 

1. Slide 1: Brief of the Organization where you did your SIP (Name, industry,
products/ services, annual turnover, geographical spread, industry standing, industry
prospects, major competitors);
2. Slide 2: Project description: Explain the problem or the key challenge explored as part
of the project, explain why was the project critical to the organization;
3. Slide 3: Research methodology; How you approached the data collection
4. Slide 4-5: Data analysis, conclusion & recommendation;
5. Slide 6: Learning accrued to you during SIP; discuss your gain in terms of new
knowledge, skills and attitude. 

You will be evaluated for your presentation skills and responsiveness. These will include:

 Ability to give your presentation in a Logical sequence and elaboration of content;

 Delivery of content with confidence, good articulation and body language;
 Relevance of the information provided;
 Meaningful conclusion/summarization of findings;
 Ability to answer questions posed by the panel;
 Good time management in completing the presentation in the given time
 APPENDIX - A

Format of The Initial Information Report

(To be submitted to [email protected] with a cc to the faculty mentor and the corporate guide latest
by end of 2nd week from the start of the SIP)

International Management Institute New Delhi

Summer Internship Program (SIP) – 2023
Initial Information Report

Name of the student: ………………………………………………………………………………..

Roll No.: ……………………………………………………………………………………………

Name of the organization:………………………………………………………………………......

Corporate office address of the organization: ……………..………………………………….…….

…………………………………………………………………….…………………………………

City …………………………………..Pincode ………………………..

Main Activity of the organization: …………………………………………………………….........

Name of the HR Head of the organization:

……………………………………………………………………………………………………….

Designation and Address of the HR Head of the organization :……………………….....................

…………………………….…………………………………………………………………………

……………………….…………………...………………………………………………………….

City …………………………………..Pincode …………………………

Telephone Nos : …………………………..(0) ……………………(R) Fax Nos: …………………

Email id: ………………………………………………………………………………………….....

Name of the HR Head of the Business Unit/Plant/Zone/Region, etc……………………………….

Where student is pursuing his/her internship (if applicable)

Designation and Address of the HR Head of the organization……………………………………...

……………………….
………………………………………………………………………………………………………
…………………..…………………………………………………………..

City ………………………………..Pincode ………………………………

Telephone Nos : ……………………………(0) …………… (R) Fax Nos: ……………………

Email id: ……………………………………………………………………………………………

Name & Designation of the Project Guide:

……………………………………………………………………………………………………….

………………………………………………………………….……………………………………

Telephone Nos: ………………………(0) …………………………. (R)…………………………

Email id: ……………………………………………………………………………………………

Reporting Date: ……………………………………………………………………..........................

Facilities Available to Student: ……………………………………………………………………..

Work Timings at the organization: ………………………………………………………………….

Amount of stipend expected to be provided: ……………………………………………………….

Description of project in brief: ……….……..………………………………………………………

……………………………………………………………………………………………………….

……………………………………………………………………………………………………….

……………………………………………………………………………………………………….

Internship Schedule at the organization:…………………………………………………………….

……………………….………………………………………………………………………………

……………………………………………………………………………………………………….

……………………………………………………………………………………………………….

……………………………………………………………………………………………………….

Date:

(For office use only)

-----------------------------------------------------------------------------------------------------------------
Received on Checked by Entered by

Name of faculty mentor assigned to the student:

 APPENDIX -B
SELF- DECLARATION

I do hereby declare that this SIP Report Titled “------------------------------“ submitted to the
International Management Institute New Delhi, in partial fulfillment of the Summer Internship
Project, is an original work done by me under the Auspices of the Placement Office of
International Management Institute, New Delhi. This work has not been submitted to any other
University/ Institution for any purpose.

Signature
Name:
Roll Number:
Program and Batch details:
Date:

Signature
Professor
Faculty Mentor:
International Management Institute New Delhi
Date:

Signature
Head Career Services & Alumni Relations
International Management Institute New Delhi
Date:
 APPENDIX -C
Cover Page Format
< Title >
(Centered, Times Roman, 16 pts, bold)

SIP project report

Submitted in partial fulfillment of the requirements for the
PGDM/PGDM(HRM)/PGDM(B&FS)
Program
(Centered, Times Roman, 12 pts, bold)
< Batch>
Year

By < Student >

<Roll No>
(Centered, Times Roman, 12 pts, bold)

Supervisors: 1. Company Guide

2. Faculty Mentor

(Centered, Times Roman, 12 pts, bold)

International Management Institute New Delhi

< academic year >
(Centered, Times Roman, 14 pts, bold)
 APPENDIX D:
Primary Data Guidelines

As many of the students will be required to do surveys for their summer projects, here are a few
broad guidelines for the survey methodology, which the students need to keep in mind.
1. When developing and designing questionnaires, care needs to be taken to ensure that:
 Analysis plan is considered while formulating the questions in the questionnaire
 Double barrel questions (questions intending to elicit response on more than one issue) are
avoided
 Questions are effective, clear and unambiguous
 Appropriate use is made of a structured or semi-structured approach
 Question sequence is logical
 Bias is eliminated
 Structure and length of a questionnaire suits the intended audience
 Questions are focused and relevant
 The final document is user – friendly
2. Data Collection Methodologies
The most appropriate and cost-effective method of data collection may be chosen in
accordance with the specific requirements of a particular survey. However, the primary data
collection methodologies we employ are face-to-face, telephonic and self-completion (paper and
Internet based) research.
Face-to-face Research: The choices are: Face-to-face interviewing, conduct hall tests, street
surveys, specific location and in-home interviews. Usage of face-to-face research include;
 Product testing
 New Product Development research
 Pricing studies
 Design/ packaging research
 Concept testing
 Exit surveys
 Pre/ post advertising awareness/ effectiveness Usage & attitude surveys
 Customer satisfaction studies
 Pre-press campaigns
 Pre & post PR effectiveness
Telephone Research
Telephone research can be stand-alone or the co-instrument to the Face – to – face
research. It is highly useful where respondent is busy and unreachable / unapproachable
otherwise. Interviewers must be trained at communicating through telephone. Particular
uses of telephone research include:
New Product Development research
 Pre & post advertising awareness/ effectiveness
 Usage & attitude surveys
 Concept testing
 Customer satisfaction studies
 Pre-press campaigns
 Pre & post PR effectiveness
 Editorial research
 Post exhibition research
 Panel research
Internet based Self-completion Research
With improvements in technology and Internet software, the rising penetration of
computers and the increased ability of users this method of research has become
increasingly popular. In addition, given the technically driven environment in which we
live, there is an expectation from respondents that they should be able to complete a
survey electronically. Particular advantages of Internet based research include:
Response is immediate and closed data can be analyzed collection. promptly
following

Studies have shown high response rates and quality open-ended responses.
This methodology is not only used for assessing web site and Internet related issues but
can be used to research many areas, potentially restricted only by target sample.

Paper based Self-completion Research

There are a variety of ways in which self-completion questionnaires may reach their
target audience;
-By post, fax, or e-mail.
 -By hand for self-completion
Particular uses of self-completion include Reader profile surveys, Editorial research.

******