OMAN OIL MARKETING COMPANY SAOG

OOMCO-HSEQ-P11

Integrated Management System

Issue Date:
05/02/2018

Page 1 of 19 Contractor Safety Management Program

The contractor

4.4.1 Contractor management shall be solely responsible for their employees and to ensure that
each contract employee follows the contractor safety rules.

4.4.2 Contractor management shall ensure all employees and sub-contractors employees have
received a site safety orientation, conducting periodic job site visits, participating in accident
investigation.

4.4.3 Contractors shall certify that their employees are trained and qualified in the job skills
including but not limited to the standards and applicable safe work practices associated with
their work.

The contractor shall ensure the completed Contractor Safety Pre- Qualification Safety & Health
Questionnaire (Appendix A) and the job skills qualification and safety information sheet
(Appendix B) is returned to OOMCO HSE department.

4.4.4 Contractors shall inform OOMCO sponsor or representative before changing or

substituting personnel working on OOMCO projects.

4.4.5 Contractors shall provide the OOMCO site supervisor or contract sponsor with an
immediate verbal report of any hazards identified, caused by the contractors work or OOMCO;
and take action to prevent injury or accident.

4.4.6 All spills or unplanned releases regardless of their size, injury, property damage, fire or
other significant accidents occurring at the job site require immediate verbal reporting to
OOMCO Duty Manager (99253131).

4.4.7 Within one working day, following the accident, contractors shall provide OOMCO with a
copy of the contractor written initial incident report and within 10 working days detailed report
including all related causes and corrective actions taken to prevent similar occurrences.

4.4.8 OOMCO will activate its Incident investigation procedure if one of its employee involved or
its products, assets or severe harm to the environment.

4.4.9 Contractor shall submit Contractor Monthly Report (Appendix D) to OOMCO HSE
department.

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 OMAN OIL MARKETING COMPANY SAOG

OOMCO-HSEQ-P11

Integrated Management System

Issue Date:
05/02/2018

Page 2 of 19 Contractor Safety Management Program

Contractor Pre-Qualification Safety & Health Questionnaire

Contractor Information:

Contractor Name: Department:

Address: HSE Representative:

Emergency Contact:

Safety Information: Statistics

Please use your past HSE record for the last three years
Record last three years
Total Man-hours Worked
Number of Fatalities
Lost Time Incident Rate LTIR
Total Recordable Incident Rate TRI
Number of Road Traffic Accident
Number of fire Incidents
Number of environmental spill

Note: The Following formula should be used when calculating TRIR: #of recordable cases X 1,000,000
12months Rolling man–hours

Are Injury/illness reports reviewed by the following? How often?

CEO How often?
GM How often?
Manager How often?

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 OMAN OIL MARKETING COMPANY SAOG

OOMCO-HSEQ-P11

Integrated Management System

Issue Date:
05/02/2018

Page 3 of 19 Contractor Safety Management Program

Supervisor How often?

Do you hold safety meetings for all your employees? Yes: No:
Do you conduct onsite safety inspections? Yes: No:
If yes who is responsible about HSE inspection?

Questionnaire:

1) Do you have one or more employees devoted full time to health & Safety of your employees?
If yes how many, what is their position?

2) Who is ultimately responsible for the health and safety of your employees?

3) Do you have written HSE manual or program?

4) DO you explain and give a copy of your safety program to each new employee?

5) How do you measure your employees’ comprehension of safety and health training?

6) Do you have employees who don’t speak or read English? Yes No

If yes do you provide duplicate material printed in their language? Yes NO
If yes are interpretive services provided at work site?
7) What type of work does your company primarily perform, and how long has it been in
business?

8) Do you have register for hazards and risks related to your company business? Is this updated?
Communicated? (Give copy)

9) Is your company certified with any quality assurance standards? (give copy)

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 OMAN OIL MARKETING COMPANY SAOG

OOMCO-HSEQ-P11

Integrated Management System

Issue Date:
05/02/2018

Page 4 of 19 Contractor Safety Management Program

10) Do you have HSE competency framework to ensure your employees are qualified to do job
safely?

11) Do you have HSE policy, Drug & Alcohol usage policy? Driving safety policy? (Give copy)

Quality Assurance

Do the contractor has certified with any Quality management system?

Are you implementing management system in the project plan?

Please identify Quality Assurance Personnel.(submit CVs with relevant experience)
Do you have a controlled QA/QC Manual?
(If ‘yes’, please submit an uncontrolled copy with your responses this Questionnaire).
Is your Quality Control and Assurance System certified / registered to be in compliance to
recognized Quality Assurance Standard (i.e. ISO 9000, 85 5750, CSA Q9000-91)?
If ‘yes’, state program and level. If ‘no’, do you intend to register / obtain certification to any such
Quality Assurance Standard? If ‘yes’, when and to which QA Standard?
Please identify Industry Standards with which you are registered (API Spec. 01, Lloyds, TUV) and
please submit copies of certificates.
Describe briefly, Company Facilities (i.e. office, telephone, fax) available for customer surveillance
inspectors.
Do you conduct audits of your subcontractors and suppliers/vendors?
If ‘yes’, how often and are documented results on file and available?
Is there a formal receiving inspection system?

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 OMAN OIL MARKETING COMPANY SAOG

OOMCO-HSEQ-P11

Integrated Management System

Issue Date:
05/02/2018

Page 5 of 19 Contractor Safety Management Program

Contractor Skills Qualification and Safety Training Information

Basic Training Frequency

First Aid
Permit to Work
Defensive Driving
Excavation Safety
LOTO
Confined space entry
IOSH
Fall protection
Electrical Safety
Hazards & Risk Communication
Safety Induction
PPE
Basic Fire Safety
Crane operator
Emergency response
Incident investigation

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 OMAN OIL MARKETING COMPANY SAOG

OOMCO-HSEQ-P11

Integrated Management System

Issue Date:
05/02/2018

Page 6 of 19 Contractor Safety Management Program

Contract HSE Plan

Oman Oil Marketing Company (OOMCO) has awarded the (contract No: (
) to for the Procurement, construction and commissioning of

The contract scope:

This document describes the HSE Plan & gives an overview of the activities performed during execution
of the contract, hazards associated with such activities & controls that may be required to put in place to
execute the contract in a safe & efficient manner. It defines how the requirements specified in the HSE
Specification are achieved.
This HSE Plan not only provides the identification and assessment of hazards associated with the work,
but also the developmental and proactive measures (personnel, training, tools, equipment, etc.)
necessary to control, recover and manage the hazards. It also specifies the schedule for implementing
the above.
This HSE Plan is prepared in accordance with OOMCO’s HSE Management System Manual and HSE
requirements in tender documents.
Scope
The scope of the HSE Plan covers the entire HSE Management System requirement as applicable to the
OOMCO contract NO.
Leadership & Commitment
Contractor HSE Management System is the system by which personnel, resources, policies and
procedures interact in a positive and organised manner in order to achieve the objectives stated in the
HSE Policy. The underlying principle behind the system is that HSE matters are the responsibility of
every individual employed, either directly or indirectly, by the contractor.

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 OMAN OIL MARKETING COMPANY SAOG

OOMCO-HSEQ-P11

Integrated Management System

Issue Date:
05/02/2018

Page 7 of 19 Contractor Safety Management Program

Commitment to HSE through leadership

ACTION ACTION PARTY TARGET

Management visit to be carried out to convey HSE

Twice during the
message to all employees, visit workforce, conduct GM- contractor
contract
meeting and inspection.

Visits to Sites and carrying out of HSE activities like

Project leader Monthly
facility inspection and attending Tool Box Talks.

Provide immediate & visible response & involve in

Whenever required
Incident investigation & review.

Proactive target setting

ACTION ACTION PARTY TARGET

Discuss the HSE targets & indicators with the staff &
Project leader Quarterly
employees.

Ensure that staff is explained of their HSE

Project leader / HSE
responsibilities, HSE tasks, HSE targets and HSE Quarterly
Focal point
performance indicators.

Celebrate HSE achievements / reward to employees On achieving HSE

Project leader
on achievement of HSE performance targets. Milestone
HSE compliance and Penalties/defaults

Contractor is fully committed to comply with the OOMCO HSE Specifications and other requirements
mentioned in the Contract Document. Contractor shall ensure all controls to avoid safety defaults during
all phases of this contract as per Certificate of Conformity

For any HSE violations at the site by the Contractor during construction period, penalties will be
enforced as per COC.

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 OMAN OIL MARKETING COMPANY SAOG

OOMCO-HSEQ-P11

Integrated Management System

Issue Date:
05/02/2018

Page 8 of 19 Contractor Safety Management Program

Reactive performance indicators

Contractor shall take all necessary measures to achieve GOAL ZERO target in line with OOMCO HSEMS.
HSE performance target for the project is as follows: -

Category Performance Indicator Specific Project Targets

Fatalities

Safety Lost Time Incident Rate LTIR

Total Recordable Incident Rate TRIR

Road Safety Road Traffic Accident RTA

Environment Major Spillage

Fire Safety No of fire

Project HSE Officer (contractor)

HSE Officer being one of the key staff in each project and report to OOMCO HSE Specialist during the
project and he is responsible for:-

 Advising, guiding and facilitating the project team on HSE matters.

 Monitoring the HSE standard in the work activities at sites and give positive advice.
 Check all the employees including subcontractors mobilize to this contract have completed the
mandatory training.
 Conduct Site HSE Induction to all the employees including subcontractors mobilized to this
contract.
 Organizing in-house training and mandatory training to the employees and Maintaining records.
 Taking part in the HSE meetings and put forward suggestions on HSE matters.
 Carrying out HSE inspections audits as per the contract HSE Plan schedule and maintains records
including if any HSE Inspection requirement of Client.
 Carrying out all the HSE activities as stipulated in the project HSE plan.
 Ensuring all employees mobilized is provided with mandatory PPE’s and maintains a copy of PPE
issue register.
 Ensure adequate and necessary medicines are available in site

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 OMAN OIL MARKETING COMPANY SAOG

OOMCO-HSEQ-P11

Integrated Management System

Issue Date:
05/02/2018

Page 9 of 19 Contractor Safety Management Program

 Inspecting Site and vehicles daily, monitoring road safety management, assessing drivers’
competence and advising the management.
 Preparing monthly HSE Statistics and send to OOMCO HSE Specialist.
 Participating in accident investigation, reviewing the report and communicating the learning
points to the staff and the work force.
 Provide necessary advice and guidance to the site management to upkeep the first aid facilities
and medical aids at sites.
 In addition to the above. HSE Induction for new arrival, Initial inspection of vehicle/equipment
and HSE Inspection as per the HSE Inspection schedule
 Ensuring the HSE performance and giving feedback to the Project Leader and OOMCO HSE
Team.

Sub Contract Management

All Sub-contractors, vendors and suppliers employed in the execution of the contract shall be required
to adhere to the provisions of this Contract HSE Plan. OOMCO shall follow the requirements of the
OOMCO HSE documents for monitoring and auditing the Sub-contractors, vendors and suppliers HSE
performance, and shall take the necessary actions pursuant to any non-compliance. The Sub-
contractors, vendors and suppliers shall be fully responsible for the compliance.

Visitors
Visitors shall report to the contractor HSE Officer prior to enter into site.
 Visitors shall carefully understand the HSE related information (It shall include hazards of
the area, care to be taken, on-going activities, action to be taken in case of emergency,
location of assembly point & escape route, site specific precautions, rules and likewise) that
shall be provided to him during a brief site induction session.
 Visitors shall wear appropriate personal protective equipment.
 Visitors shall not roam around inside construction facilities unless accompanied by any
authorised OOMCO employee.

HSE Training

ACTION ACTION PARTY TARGET

In house HSE induction of new & transferred Project Leader / HSE On arrival at site

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 OMAN OIL MARKETING COMPANY SAOG

OOMCO-HSEQ-P11

Integrated Management System

Issue Date:
05/02/2018

Page 10 of 19 Contractor Safety Management Program

employees to provide them site specific HSE officer

information

Compulsory / Mandatory HSE training of employees Project Leader / HSE To be completed

as specified in HSE training matrix officer before deployed for
work on site &
before one week of
expiry date of the
course.

Maintain a database to keep HSE training records for HSE officer On going
all employees to help ensure that all employees
attend mandatory HSE training courses including
refresher training.

Hazards Awareness
The HSE hazards that have been identified within the work activities are brought to the attention of all
employees. They also are advised of the preventive measures required, through orientation programs
and toolbox talks. Site In-charge and/or HSE officer shall conduct Hazard Awareness Training Program at
least once in every month.

Communication
Communication to ensure that relevant HSE information is communicated to all employees is carried out
by various means including but not limited to the following.
 HSE meetings
 HSE Notices / Alerts / Bulletins / posters
 Awareness announcements
 Issue of HSE Inspection and Audit reports to all concerned parties.
 Monthly HSE Reports

HSE Meeting Program /Schedule of Meetings

 The following schedule of meetings shall be followed within the project: -
Sr.
Nature of Meeting Frequency Conducted By Participants
No.

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 OMAN OIL MARKETING COMPANY SAOG

OOMCO-HSEQ-P11

Integrated Management System

Issue Date:
05/02/2018

Page 11 of 19 Contractor Safety Management Program

HSE officer ,
1 Tool Box Talks Daily Supervisors/ Workforce
Foreman

Project Leader/
Bimonthly Site
2 Management HSE Bimonthly HSE officer All Employees.
meeting

OOMCO and
3 OOMCO HSE Meetings As per Program OOMCO contractor
representatives

Risk Assessment and Management Process

Risk Assessment and Management Process is applied within all activities of the project and identified
hazards are incorporated in Activity Risk Register with this HSE Plan.

ACTION ACTION PARTY TARGET

Cascade information in Risk Assessment to Project Leader / Through out the

employees HSEA/ Site contract
Engineers/
Supervisors

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 OMAN OIL MARKETING COMPANY SAOG

OOMCO-HSEQ-P11

Integrated Management System

Issue Date:
05/02/2018

Page 12 of 19 Contractor Safety Management Program

Discussion of new hazards (due to change in Site Engineers/ During bimonthly

resources, work scope, site conditions, procedures & Supervisors HSE meeting
incident analysis) observed during the process of
work, it’s risk, control & recovery measures and
submit suggestions to Project Leader

Review & update Risk Assessment Register on the Project leader As & when required
recommendations received from Sites
Assessment of Exposure of the Workforce To hazards & Effects

Breaking down an activity into various tasks will carry out assessment of exposure of the workforce to
hazards and effects. Each task shall then be analyzed to identify hazards, assess them and suggest
measures to control them reasonable practicable. OOMCO Risk matrix shall be followed to categorize
the risks and all practical measures shall be taken to keep the risk in Low.
Material Safety Data Sheet for Safe Handling of Chemical

The line supervisor or his designate is responsible for ensuring that information pertaining to the MSDS
which may be regularly encountered during the contract.
This information is to be updated as and when new items are brought at site Adherence to chemical and
component information is assessed by way of audit & inspections.
Suitable PPE and facilities are made available for safe handling of chemicals. This is the responsibility of
contractor Project Leader / Site engineers.
No food is allowed to consume where chemicals are stored.

PPE Requirement/ Instruction / Training

Project Leader / site Engineer and work supervisor are responsible for ensuring required PPEs are
identified and made available to workforce and that all necessary PPEs are used. All personnel are
instructed in the correct use of PPE.
Site In-charge to ensure that workforce is trained on the use & care of PPEs. He shall also advise the
management on the quality & quantity of PPEs required at site.
PPEs shall conform to quality norms as specified in standards like BS or ANSI.

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 OMAN OIL MARKETING COMPANY SAOG

OOMCO-HSEQ-P11

Integrated Management System

Issue Date:
05/02/2018

Page 13 of 19 Contractor Safety Management Program

The renewal or replacement of PPE is as per manufacturer’s recommendation and OOMCO standing
rules.
If any PPE becomes deficient in any way through normal work usage or wear and tear, PPEs are
renewed. However, at all times, employees shall have adequate PPE Supply. PPEs renewal and
replacement is at OOMCO expenses.
HSE Plan

ACTION ACTION PARTY TARGET

Develop & regularly update the HSE plan Project leader As and when
required

Cascade the requirements of HSE plan to workforce Project Leader / HSE During HSE Meeting
& review compliance with HSE plan at site level officer & Weekly Meetings

HSE Procedures

All the critical tasks have been listed out and appropriate Procedures have been prepared before
commencement of any work activity. In addition to this, Job Safety Plan for each hazardous activity will
be prepared and applied before starting the work. Also, Activity Risk Assessment Register is available as
a supplementary HSE document for guiding the Supervisors for safe work.
Procedures will be systematically reviewed and updated by HSE Manager as and when required. The
procedures will be based on the HSE standards and shall be controlled under a document control
system.

Emergency Response Procedures and Mock drills

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 OMAN OIL MARKETING COMPANY SAOG

OOMCO-HSEQ-P11

Integrated Management System

Issue Date:
05/02/2018

Page 14 of 19 Contractor Safety Management Program

Site specific Emergency response procedures & Emergency response team shall be developed & relevant
information shall be made available to all employees. Regular Emergency drills, based on various
emergency scenarios shall be conducted in accordance with HSE activity matrix.

ACTION ACTION PARTY TARGET

Develop site specific Emergency response Project Leader / HSE

procedures & form Site specific Emergency Team.
Thru various HSE
Cascade relevant info to all employees through interaction
various interaction means platforms

Conduct emergency mock drills, in presence of Project Leader / HSE As per Emergency
observers, based on various scenarios as listed in drill Schedule
schedule.

Analyze the result & effectiveness of drill, Project Leader / HSE After every mock
recommend action points and close the gaps. drill

Cascade the learning points & follow up actions from HSE During HSE Meeting
the mock drills to workforce.

Occupational Health
The management of the project is responsible for the occupational health program of the employees
and has overall responsibility for ensuring compliance with the OOMCO’s occupational health standards
within their site operations. Awareness program and preventive measures will be given along with
employee induction training.
Our Target is ‘Zero’ occupational illness during the Contract period.
Accommodations and Catering Facility

Suitable residential & site facilities are provided. These facilities meet with OOMCO/Client and Sultanate
of Oman Government Standards.
Inspections, regarding hygiene and housekeeping of the office, site facilities & camp are conducted in
accordance with the HSE inspection schedule.
Project Leader & HSE officer ensure that such inspections take place in accordance with the schedule.

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 OMAN OIL MARKETING COMPANY SAOG

OOMCO-HSEQ-P11

Integrated Management System

Issue Date:
05/02/2018

Page 15 of 19 Contractor Safety Management Program

First Aid Training and First Aiders

Employees shall be trained in Industrial First Aid and will be available to meet the requirement of one
first aider in each crew of 20 employees. When less than 20 people are working at a particular location,
at least one person per shift is to be competent First Aider with access to suitable First Aid kits.
Additional trained first aiders will be introduced in case of increase in manpower. Refresher training will
be imparted to the first aiders on expiry of the validity of their certificates. Adequate identification
marks/stickers shall be made for easy identification of first aider at site.
Road Safety Management
Road Transportation is identified as one of the major HSE challenge in this contract. OOMCO is
committed to manage its road transport operations in a safe, efficient and responsible manner.
The vehicles / equipment inspection is conducted as per the checklist. All the vehicle and equipment are
maintained in good condition and is as per the requirements of the ROP.
Environmental Management

Environmental Management in OOMCO is achieved in two different routes.

 The first is Planning and Development of facilities and program to have minimal
environmental impact.
 The second is the through responsible environmental management.

OOMCO and its contractors shall try to reduce the generation of waste from our operations as far as
possible and will do the necessary segregation of different waste material at source itself for ease of
disposal.
Identification and disposal of all waste shall be in accordance with legal requirements applicable in
Sultanate of Oman and is carried out by experienced and competent personnel.
Good housekeeping remains the backbone of the environmental protection in the day-to-day
operations.
To prevent pollution waste must be segregated and each type disposed in a correct manner.

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 OMAN OIL MARKETING COMPANY SAOG

OOMCO-HSEQ-P11

Integrated Management System

Issue Date:
05/02/2018

Page 16 of 19 Contractor Safety Management Program

Monitoring Performance

ACTION ACTION PARTY TARGET

Monitor non-compliance of HSE Management Project Leader As and when

System such as HSE procedures, standards, and required
resources. Intimate non-compliance and maintain
records. Analyse non-compliance, initiate
implementation and follow-up.

Monitor HSE performance indicator, identify areas Project Leader Monthly

for HSE improvement and recommend corrective
action.

Incident Investigation
Any incident involving an employee, vehicle, equipment or a Sub-contractor or third party shall be
reported immediately to the Project Leader / HSE Manager / Advisor. They in turn will report the same
to the OOMCO Project Manager. Every incident including near misses will be investigated and learning
points communicated to all and action points will be implemented in the prescribed manner and
duration. Instructions on Incident Investigation and Reporting shall be followed.

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 OMAN OIL MARKETING COMPANY SAOG

OOMCO-HSEQ-P11

Integrated Management System

Issue Date:
05/02/2018

Page 17 of 19 Contractor Safety Management Program

HSE Inspections

Project Leader/ Site Engineers/ HSE officer of contractor are responsible for the various HSE inspections
in accordance with the monthly activity schedule for each operational area.
Any items that are found not in compliance with the acceptance criteria are reported to the concerned
person & management by way of HSE CAR [Corrective Action Request]. It is then the responsibility of
contractor Project Leader to follow up action through discipline engineers and close HSE CAR.

ACTION ACTION PARTY TARGET

Develop an audit plan HSE officer

Conduct Site Specific Audit on critical areas as HSE Officer, Project Twice during
specified in audit plan Manager, Project contract period
Leader

Follow up & ensure closeout of recommendations Project Leader / HSE As per the time
arising from audits officer frame

Discuss audit findings & recommendations in HSE Project Leader After the audit
meetings

Maintain a tracking register for all HSE inspections HSE officer On going
and audits

Management Review
Regular review of HSE controls is done by management in consultation with HSE team. HSE management
controls are reviewed & updated in response to incident investigation findings, introduction of new
hazards and audit/ inspection findings.

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 OMAN OIL MARKETING COMPANY SAOG

OOMCO-HSEQ-P11

Integrated Management System

Issue Date:
05/02/2018

Page 18 of 19 Contractor Safety Management Program

HSE team shall assist the line management to effectively review the HSE performance on day-to-day
basis. Similarly, HSE team shall assist the management in reviewing the effectiveness of the HSE
management system on annual basis.
Review of HSE plan progress is carried out on regular basis through HSE plan progress review meetings
which may be coupled with HSE meetings.

Appendix D: Contractor Monthly Safety Performance Report

Contractor Monthly HSSE Statistics

Si No Description Records
  Month:
A Contract Name
1 Number of employee
2 Total Man-hours worked during the month
B INCIDENTS
1 No of Fatalities and permanent disabilities
2 No of Lost Time Incidents (LTI)
3 No of Restricted Work Case (RWC) [eg: light duty cases]
4 No of Medical Treatment cases (MTC) [only injuries]
5 No of First Aid Cases (FAC)
6 No of Number of Near miss incidents
7 No of Days lost due to Injuries (from LTIs)
8 No of Asset Damage Incidents
9 No of Road Traffic Accidents
10 No of Environmental Incidents
11 No of Fire Incidents
12 No of Security related incidents
C SAFETY ACTIVITIES

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 OMAN OIL MARKETING COMPANY SAOG

OOMCO-HSEQ-P11

Integrated Management System

Issue Date:
05/02/2018

Page 19 of 19 Contractor Safety Management Program

1 No of HSSE Meetings
2 No of Tool Box Talks held
3 No of People Attended HSSE Trainings
4 No of HSSE Inspections /audits carried out (internal)
D VEHICLES AND KMS
1 Kilometers driven by light vehicles (company)
2 kilometers driven by heavy vehicles/ HRS meters
3 Total Kilometers

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