PAFIWA MUTASA COMMUNITY

DEVELOPMENT

PROJECT PROPOSAL

RHINO MARIMBIRE
"

LAYOUT OF PROPOSAL

1. BACKGROUND

2. PURPOSE

3. PROJECT OBJECTIVE

4. DESCRIPTION OF ACTIVITIES

5. INTERVENTIONS / STRATEGIES

a INPUTS/OUTPUTS/OUTCOMES
)

b) B.O.Q

6. PROJECT PARTNERS AND ROLES

7. SELECTION CRITERIA FOR BENEFICIARIES

8. FEASIBILITY STUDY

a) RISKS AND MEASUREMENTS

b) STRENGTHS

c) WEAKNESS

d) OPPORTUNITIES

9. GLOBAL REQUIREMENTS

10. DIVERSIFICATION
11. MARKETING / BANKING

12. INDEMNITY
13. RECOMMENDATIONS
14. BENEFICIARIES

15. CONSTITUTION AND WORK AGREEMENT I MEMORANDUM OF

UNDERSTANDING

16. TERMINATION I SEPERATION I EXIT INTERVIEWS

17. BOARD MEMBERS AND CHILD COMMITTEES

18. REQUESTS I MOTIVATION I ACKNOWLEDGEMENTS

19. CODE OF CONDUCTS FOR ASSETS

20. ORGANOGRAM

21. ABBREVIATIONS
AREX

BACKGROUND

Mutasa Pfiwa Community Development project is found in Nyamunokora village close to

Pafiwa High School, Box 4396 in Sanyamandwe ward, Mutasa District, Manicaland Province
in Zimbabwe.

All fund raising is done in the United Kingdom. Pafiwa Mutasa Project is in farming region
2 of the Eastern Highlands where the soils are mainly loam. It receives average rainfall of up
to 1000 mm per annum.

The project's guiding principle is transparency, accountability and support which are
reinforced by prayer and finance. The sponsors aims to give a hand up, to sustain
community initiates.

PURPOSE

To create an opportunity or platform for children to work whilst in school and raise
income for their basic social economic needs and developm life skills through hands on.

Priority of needs

Schools and sports fees

 Stationery

Uniforms

Food

See yel1ow paper

PROJECT OBJECTIVES

To increase access to and affordable white meat and eggs 20% to Mutasa
community and Mutare by piggery at Pafiwa High School all year round.

To create a revolving fund that will sponsor selected needy secondary school going
children by embarking on income generating activities year round in which children ful1y
participate as a club.

DESCRIPTION

The project seeks to provide sponsor funds to enable selected children to start poultry and
piggery projects.

The funds will be used to:

a) Procure building materials for the fowl runs and pig sty, feeds, grain, medicines
and tools.

b) Buy protective clothing and first aid kits

c) Administration and salaries for the co-ordinator and assistant

d) Pay travel and subsistence and stationery

e) Buy 3 pigs, 200 broilers and 100 layers

f) Secure project vehicle and succeeding assets

g) Contractor payments e.g builders.

The pig sty and fowl run will be built at the secondary school with standard approved
building plans from AREX (Agricultural Research and Extension) being the supervising
authority.
 The children doing woodwork will assist by constructing cages that will be used in the
early ages of the chicks.

The District Veterinary Officer and Sanyamandwe East and West Agricultural Research
Extension workers will assist with technical support thus for early detection of unfavorable
signs and symptoms on the animals, birds and selection of quality seeds that are suitable for
this area.

The school shall provide land to do gardening in order to produce maize and vegetables
which will boost feeds, for the sale and sharing among the children as part of the
motivation and supporting home food security.

Growing of maize and grain crops and vegetables will help reduce costs on inputs and
vegetables will give them early funds and will be source of motivation.

Also these vegetables are a good sources of supplementary feed to pigs and fowls.

INTERVENTIONS / STRATEGIES

(a) Build 1 x 4 compartment pig sty

2 fowl runs

Fence a 50 x 50 m garden

(b) Hire a Co-ordinator assistant for the first five months

(c) Select children who will participate as club members

(d) The selected children will come up with a constitution that will bind. The
constitution will be reviewed and endorsed by the Ministry of Youth Gender
Development and Employment Creation. This will foster ownership.

(e) Will buy 100 broilers, 100 layers and 2 pigs from well established institutions to
avoid sub-standard pr rejects.

(t) Will also produce local breed chicken since these breeds are depreciating and hence
fetching a lot of money on the market. It is cheaper to maintain. A bank account will
be opened. Daily sales will be banked to the school secretary who has a safe.

(g) Any cash exceeding or equal to $2 000 000.00 should be banked.

INPUTS. OUTPUTS AND OUTCOMES

Inputs will be specified by a qualified person or institution and will be stamp

List of Inputs Commercial

Asbestos sheets
Treated Poles
Reinforcement wire
Off cuts for cages
Door hinges Padlocks
Cement
Roofing timber
Bricks
River sand
Pi t sand
Weld mesh Fencing
poles Diamond mesh
Droppers
Barbed wire Corner
poles
Standard poles
Staple wire
Gate

OUTPUTS

Broilers
Eggs Pigs
Vegetables
Local hens

OUTCOME

Children will realize their full potential and will be able to meet life challenges in their
societies.

PROJECT PARTNERS

Since this is a project that have activities that fall in different ministries it therefore calls for
partnership of different partners.

Ministry of AREX will provide regular support through their extension staff.
 Veterinary services will assist in dosing and treatments of the animals even availing of
drugs.

MYDGEC will provide periodic trainings and moral support to the willing children and
committee.
Ministry of Education will see to it that there is no conflict of interest to provide for
financial keeping and auditing services.

Ministry of Health through the EHT will train children on environmental health
upkeep.

Local NGOs will partner to build up a success story.

SELECTION CRITERIA
To facilitate for bottom to top approach the community must produce a selection criteria
for the co-ordinator Assistant and benefiting children under guidance of the school head.
The criteria should be guided by the vision of this project.

FEASIBILITY STUDY

This project type is highly recommended and is very feasible.

JUSTIFICATION
In Zimbabwe one in every five homes are doing poultry and every household keeps local
breed hens, grows vegetables which in every 30 homes one family rears pigs. There is
nowhere in Zimbabwe where it was recorder that such projects have failed.

STRENGTHS
Outsiders are only coming, as facilitators and the direct beneficiary will do the najor
business for his or her benefit.

An operation document is in place to guide operations per say.

It is not a 24 hour business and does not require all qualified staff to run.

OPPORTUNITIES

Children have already been working at the school for their survival.
 There are institutions already doing the same programs.

NGO to network with are working in that geographical area.

Feeds, drugs, land spaces government ministries and technical subjects are available.

There is a market within the community and the nearby town Mutare in supermarkets like
TM and OK.

A Lawyer is in place.

WEAKNESSES

In most cases children want to experiment, this might result in loss of assets or loss of lives
for birds and animals.
Donor syndrome exists in some villages, which may make children prefer shortcuts in
acquiring their requirements.

Risk

Theft by conversion is becoming popular in developing countries in which Zimbabwe is no

exception.

NB To curb this it is advisable that two or more people should sign the requisitions,
orders and cheques. Termly audits are recommended.

GLOBAL REQUIREMENTS

(a) Gender Equity

The project will give equal opportunities for boys and girls, men and women.

(b) Sustainability
This project can go and on until the next generation. We can only reduce or increase
numbers depending on availability of grain, caused by weather patterns. But what is
sustainable today will not be sustainable tomorrow ego some countries heavily rely on
tobacco for foreign currency but today major buyer, the developed countries are
campaigning that it is a health hazard.

(c) Environmentally Friendly

In no case the project will not pollute the environment. Either it will enrich the soil
through manuring from droppings and dung from pigs. Burnt bricks will be bought.
No gullies or holes will be created.
 (d) Integration
Plans to grow maize and vegetables are in place. Pigs and birds will also feed on the
above and the later badly needs manure to grow fast and health. This will reduce on
cost of fertilizers.

( e) Co-operation
Most NGOs and trust organizations are duplicating each other's efforts because they
lack transparency and failure to network. All meetings of this project were done in
the present of other organizations extension staff.

(t) Institutional learning

There is need for the project participants to sometimes visit other institutions doing the
same interventions for institutional learning. Effective learning is done through sharing
experiences.

(g) Diversification
All projects are affected by external or internal factors and they either fall or liquidate.
To strengthen or sustain this project diversification if through growing of vegetables,
grain and rearing of local breed hens.

10 MARKETING AND BANKING

All sales, everyday staff should surrender all cash and cheques to school clerks. Once
the amount is equal or more than Z$2 000000.00 should be banked in project
account. Two or more people should sanction withdrawals after a fully authorized
requisition is in place.

11 INDERMINITY

12 RECOMMENDATIONS
-Avoid advance payments and part deliveries
-All political leader and traditional leaders should be well informed of all stages to
reduce suspicion.
-External evaluators are necessary time and again
-To cut on costs use other institutions' accounts to audit books
-All results of activities and meetings should be recorded.

13 BENEFICIARIES
-After selection criteria is developed then children should selected.
- The selected children should form a child committee which facilitates day to day
running of the project.
- This process fosters ownership which most donor organizations' programs lack. -It
also instills and help maintain relationships among themselves
14 CONSTITUTION. WORK AGRREEMENT AND MEMORANDUM OF
UNDERSTANDING
-All the children involved should be guided into forming a working constitution,
which should be enforced by relevant ministry.
-There is need for a work agreement between project and board members/project
lawyers and Ministry of Education.
-Below the above a memorandum of understanding should be signed between board
members and the hosting school (see Social Welfare).

15 TERMINATION/SEPARATION/EXIT NTERVIEWS
In an organization that wishes to grow, the above interviews are necessary. This is one
way of getting effective feedback and creates platform for analysis especially when staff
turnover is increasing. Standard forms should be developed.

Way Forward

Among other activities the whole warde should come together to select
beneficiaries and rank and priorities the ideas raised on the 11 th of June
2005.

See proposed logo on Nokia 3100 when you switch it on.

This organizational
structure ensures the
most efficient way of
getting money to where
it should be.
PW
Comment
£1500 (GBP) will be sufficient to cover this cost.

The designer of this plan works for an international organisation,

which specialises in setting up sustainable community projects, Plan
International. We have personal experience of their work as we have
sponsored children through them for many years. They fight against
corruption and pull the funding out of projects if the money is being
misappropriated.

Peter Wrigley 02.08.05