Global Projects Procurement (GPP)

GUIDELINES FOR PREPARATION & SUBMISSION OF CONTRACTORS

PRE-QUALIFICATION DOCUMENTS

GUIDELINES FOR PREPARATION &

SUBMISSION OF CONTRACTORS PRE-
QUALIFICATION DOCUMENTS

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 Global Projects Procurement (GPP)

GUIDELINES FOR PREPARATION & SUBMISSION OF CONTRACTORS

PRE-QUALIFICATION DOCUMENTS

GENERAL GUIDELINES

1.0 CONTRACTOR shall prepare & submit below given documents along
with a dated introduction letter addressed to the Global Project
Procurement Leader mentioning the application requesting for
prequalification of the following SABIC Contractors Pre-Qualification
Categories as listed below:

1- EPC Contractor
2- Engineering Contractor
3- Construction Contractor
4- Engineering Services Contractor

2.0 All documents provided should be in “ENGLISH” language only. In case

any / certain documents are available in languages other than ENGLISH,
in such case an English translation needs to be provided.

3.0 In case any company requires to utilize the services of subsidiary

companies within the group for execution of a project; in such case a
separate PQ document needs to be prepared and submitted for the
intended specific subsidiary company operating within the group which
has an EPC or Engineering or Construction capability that would be
evaluated by SABIC evaluation team.

4.0 The documents shall be submitted in:

CDs only with pdf/word format soft copy ……….. (10 copies). ALL CDs
cover should be LABELED with the Company Name

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 Global Projects Procurement (GPP)

GUIDELINES FOR PREPARATION & SUBMISSION OF CONTRACTORS

PRE-QUALIFICATION DOCUMENTS

Kindly follow the below mentioned pattern for submission of soft

copy /s of your PQ document

a) Prepare 2 folders viz. Binder # 1 & Binder # 2 (refer below sequence)

b) Binder # 1 folder to contain only those documents numbering I to VII to be arranged

in the same sequence & in chronological order

c) Binder # 2 folder to be sub-divided to contain 9 sub-folders, with each containing

only those documents as has been requested for in the sub-headings as follows:-
Sub folder # 1 - 1.0 General Information : To contain each individual document as
per their respective titles starting 1.1 up to 1.11
Sub folder # 2 – 2.0 Organisation : To contain each individual document as per
their respective titles starting 2.1 up to 2.8
Continue using / maintaining the same sequence right up to completion of all sub-
folders up to 9.0 (see below sequence)

Maintaining the above sequence would help ease the process of pre-qualification evaluation
from the evaluators point of view. Also you are kindly requested not to leave any of the
points blank which would raise queries during the process of PQ which would further add to
the time taken for pre-qualification. In case certain documents are not applicable, kindly
mention corresponding point / sub-point number and mention clearly as “NOT
APPLICABLE”.

5.0 All CONTRACTORS are kindly requested to prepare & submit their
document in strict compliance with the above format & in the same
sequence failing which the document would be rejected forthwith.
6.0 In cases where any of the above point / sub-points are “Not applicable a
blank sheet should be attached mentioning the point # or sub-point # &
written in Bold “NOT APPLICABLE”.

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 Global Projects Procurement (GPP)

GUIDELINES FOR PREPARATION & SUBMISSION OF CONTRACTORS

PRE-QUALIFICATION DOCUMENTS

7.0 CONTRACTOR shall submit filled required CONTRACTOR

QUALIFICATION CRITERIA FORM (CDB-F-01).

CONTRACTOR shall submit filled required Pre-Qualification Cover

Summary Sheet .

8.0 CONTRACTOR shall submit filled required information in the

CONTRACTORS SHORT LIST SURVEY.
9.0 CONTRACTOR shall submit filled required CHECKLIST FOR QA / QC
ASSESSMENT.

10.0 CONTRACTOR shall attach evidences/references against each input

entered in PQ file.

11.0 Reference Documents

- Contractors Pre-Qualification Cover Summary Sheet

- Contractor Qualification Criteria Form (CDB-F-01)

- Contractor Short List Survey
- Form “F-05-A05” Overall EPC/EPCM, Engineering & Construction
Experience List
- Form F-05-A05_Experience EPC/EPC Contracts of Last 10 Years
- Form F-05-A05_Experience Engineering Contract of Last 10 Years
- Form F-05-A05_Experience Construction Contract of Last 10 Years
- Checklist Form for QA / QC Assessment

Kindly refrain from using special characters like (\ : * ? " < > | #
<TAB> { } % ~ &) while assigning TITLES to the Folders / Sub-
Folders during the process of preparation of the SOFT COPY/s
(CD) of PQ document, as use of such characters causes
problems while uploading these files on to a share folder on our
WEB PORTAL for access by our evaluation team. Also maintain
brevity while assigning such TITLES.

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 Global Projects Procurement (GPP)

GUIDELINES FOR PREPARATION & SUBMISSION OF CONTRACTORS

PRE-QUALIFICATION DOCUMENTS

CONTRACTOR PRE-QUALIFICATION CONTENT

INDEX SUBJECT CONTENTS

Binder CONTRACTOR PREQUALIFICATION All contents shall be in ONE

No.1 BINDER only.
MAIN DOCUMENTS

I. Contractors Pre-Qualification Cover Summary Sheet

II. Contractor Qualification Criteria Form (CDB-F-01)

III. Contractor Short List Survey

IV. Form “F-05-A05” Overall EPC/EPCM, Engineering &

Construction Experience List

V. Form F-05-A05_Experience EPC/EPC Contracts of Last

10 Years

VI. Form F-05-A05_Experience Engineering Contract of

Last 10 Years

VII Form F-05-A05_Experience Construction Contract of

Last 10 Years

Binder CONTRACTOR PRE-QUALIFICATION

Multiple binders can be used
No. 2 SUPPORTING EVIDENCES DOCUMENTS

1.0 GENERAL INFORMATION

1.1 Company Head Office & Local Office Address Location Map, Contact, Email & etc

1.2 In-Kingdom Commercial Registration Ministry of Commerce & Industry

1.3 In-Kingdom Chamber of Commerce Registration

1.4 In-Kingdom Saudization Certificate

1.5 In-Kingdom GOSI Certificate

1.6 In-Kingdom Zakat Certification

1.7 In-Kingdom SAGIA Certificate

1.8 In-Kingdom Registration Certificate With SABIC, ARAMCO, etc.

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 Global Projects Procurement (GPP)

GUIDELINES FOR PREPARATION & SUBMISSION OF CONTRACTORS

PRE-QUALIFICATION DOCUMENTS

INDEX SUBJECT CONTENTS

1.9 Out-Of-Kingdom Registration Certificate Gulf Region, Middle East, Asia, etc.

1.10 Financial Statement Report (Last Three (3) Years) Audited Financial Statements

1.11 Proof of Compliance with Saudization Policy (Nitaqat)

2.0 ORGANIZATION

2.1 Company Profile Presentation & Broucher

2.2 Company Organization Chart General

2.3 List of Affiliates, Offices and Subsidiaries

2.4 Company Manpower Overall

2.4.1 Company Manpower by Discipline Including charts

2.4.2 Company Manpower by Departments

2.4.3 Company Manpower by Nationality

2.4.4 Company Manpower Average Years of Experience

2.5 Company Facilities Head office, Branches, & etc.

2.6 Company Business Process Management System Such as SAP, etc.

2.7 Company IT Infrastructure Servers, computer, printers & etc.

2.8 Joint Venture, Consortium, & Association Agreement List indicating detail of agreement

3.0 PROJECT EXPERIENCE

3.1 Completed Projects Experience List in Last 10 Years Fill Form “F-05-A05” Overall

3.2 On-Going Projects List Fill Form “F-05-A05” On-Going

3.3 Detail Projects Experience Scope, Cost, Clients & etc.

3.4 Project Completion Certificates Provide major project Certificates

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 Global Projects Procurement (GPP)

GUIDELINES FOR PREPARATION & SUBMISSION OF CONTRACTORS

PRE-QUALIFICATION DOCUMENTS

INDEX SUBJECT CONTENTS

4.0 PROJECT MANAGEMENT & PROJECT CONTROL

4.1 Project Management Procedure/Manual/Flowchart Indication Proj. Manag. Knowledge

4.2 Cost Control Manual

4.3 Cost Estimation Procedure

4.4 Schedule Control Manual

4.5 Progress Measurement Reporting Procedure How to report Eng., Proc. & Const.

4.6 Project Reports Templates (Monthly) Sample of latest Projects Reports

4.7 Progress S-Curve & Manpower Histogram As part of Projects Reporting

4.8 Project Detailed Schedule Level IV in Primavera Sample of latest Project Schedule

4.9 Project Management Information System/Software Such as Primavera, Prism, & etc.

4.10 Cost Estimation Software Such as AspenTech and etc.

4.11 Scope Change Control Procedure (Change Order) Procedure & System / Software used

4.12 Project Risk Management Study & Review Sample study and review

4.13 Capturing Lessons Learned Procedure and System Procedure & System / Software used

4.14 Document Control Procedure and System Procedure & System / Software used

4.15 CVs of Key Lead Personnel of Projects Control CVs of Scheduler, Cost & Est. Eng.

5.0 PROCUREMENT & CONTRACTING

5.1 PROCUREMENT

5.1.1 Procurement & Contracting Organization Chart

5.1.2 Procurement & Contracting Manpower per Section Tabulated Format

5.1.3 CVs of Procurement & Contract. Key Lead Personnel CVs of Lead Buyers, Expeditors, etc.

5.1.4 Procurement Procedure General for Pruch., Inspection, etc.

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 Global Projects Procurement (GPP)

GUIDELINES FOR PREPARATION & SUBMISSION OF CONTRACTORS

PRE-QUALIFICATION DOCUMENTS

INDEX SUBJECT CONTENTS

5.1.5 Procurement Execution Plan Sample of Latest Project executed

5.1.6 Typical Purchase Requisition& Purchase Order Sample of P.R./P.O./Tech. specs.

Forms

5.1.7 Procurement Tracking Report System/Software Procedure &System/Software used

5.1.8 Procurement Technical Bid Evaluation

5.1.9 Vendors Prequalification & Selection Procedure Including Checklist, Forms, etc.

5.1.10 Vendor Performance Monitoring Procedure Procedure &System/Software used

5.1.11 Company Approved Vendors List (AVL) Procedure &System/Software used

5.1.12 Vendors Inspection & Inspection Plan Sample Reports of latest projects

5.2 CONTRACTING

5.2.1 Sub-Contractors Prequalification/Selection Procedure Including checklist, Forms, etc.

5.2.2 Sub-Contractors Approved Contractors List Procedure &System/Software used

5.2.3 Tendering/Contract Proposal Review Procedure System & Procedure used

5.2.4 Typical Sub-Contract Plan Sample of latest Sub-Contract Plan

5.2.5 Sub-Contract Status Reporting and System System & Procedure used

5.2.6 Sub-Contractors Performance Monitoring Procedure Procedure &System/Software used

6.0 ENGINEERING

6.1 Engineering Department Organization Chart Overall and indivisual engineering

discipline organization stracture

6.2 Engineering Department Manpower per Section Tabulated Format discipline wise &
break-down by specalities such as
(Rotating, stationery, piping, process,
process safety, instrument, control
system, civil, electrical, sustainability,
value engineering etc…)

6.3 CVs of Engineering Key Lead Personnel CVs of Lead (Rotating, stationery,

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 Global Projects Procurement (GPP)

GUIDELINES FOR PREPARATION & SUBMISSION OF CONTRACTORS

PRE-QUALIFICATION DOCUMENTS

piping, process, process safety,

instrument, control system, civil,
electrical, sustainability, value
engineering etc…)

6.4 Completed Engineering Experience List Last 10 Year Fill Form “F-05-A05” Eng. Only

6.5 On-Going Engineering Projects List Fill Form “F-05-A05” Eng. Only

6.6 Detail Engineering Experience Scope, Cost, & Clients Name & contact details of clients
as well as project location, name,
size, cost, scope, year,
duration,type of process etc…

INDEX SUBJECT CONTENTS

6.7 Engineering Project Completion Certificates Provide major project Certificates

6.8 Engineering Infrastructure Information Office, Engineering Capability,

Manpower, capacity, software, etc.

6.9 Engineering Local Support Office In-Kingdom Office, Engineering Capability,

Manpower, location, support detail,
etc.

6.10 Engineering Sub-Contractors List & Capability Info. If Engineering to be subcontracted,

a complete list of all subcontractors
with their scope shall be listed.
Subcontractor shall be approved by
SABIC
Any settalite offices shall be listed
including capabilities and expected
support services (Agreements copy
to be submitted). Contractor to
provide the internal mobilization
plan from settalite offices to the
manin office based on projects
needs.

6.11 Joint Venture, Consortium, & Association Agreement For Engineering Only (Agreements
copy to be submitted including
scope details)

6.12 Engineering Software List Fill Form “Software List” with break-
down by discipline (Rotating,
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 Global Projects Procurement (GPP)

GUIDELINES FOR PREPARATION & SUBMISSION OF CONTRACTORS

PRE-QUALIFICATION DOCUMENTS

stationery, piping, process, process

safety, instrument, control system,
civil, electrical, sustainability, value
engineering etc…)
Experience and Capability to
6.13 Value Engineering Study & Report
conduct VE workshop in line with
SAVE international practicies.
List of performed Value
Engineering workshops.
List of Key personals with CVS
certification
6.14 Knowledge & Access to International/Other Standards Database & Weblink availability
Complete list of International
standard organizations where
contractor has membership.
Summary of contractor practices
with various global standards such
as Europe, America, China etc…

6.15 Basic Engineering & Detail Engineering Contractor to state the capability to
Deverlopment Capability develop the basic engineering or
Detail Engineering in compliance to
regional standards such as Europe,
North Americal and China

6.16 Typical Design Deliverables Drawings In all discipline, Process, Elec. Etc
Template sample to be provided

6.17 Engineering ISO Certification Including valid copy of certification

and other ISO support
documentations

6.18 Engineering Review Internal Audit Report Sample of latest Audit Report.
Certified accredited third party audit
report shall be submitted

SIL determination and SIL (Safety Integrity Level) List of performed SIL determination
6.19
verification procedure & verification studies

List of performed HAZOP review &

6.20 HAZOP Procedure
in-house capability and procedure

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GUIDELINES FOR PREPARATION & SUBMISSION OF CONTRACTORS

PRE-QUALIFICATION DOCUMENTS

Capability to perform Process

6.21 Sustainability
Energy design review
Familiarity with SABIC
Sustainability matrices
Experience with LEED processes
for building
Contractor to list the in-house
6.22 3D Model Capability
software, procedure and capability
for 3D model execution
Contractor caplability and CAD
6.23 Contractor Design and CAD Capability
manpower list including licensed
software by contractor
Internal processes and procedure
6.24 Engineering Internal Quality Assurance
for design and engineering internal
assurance shall be provided
6.25 Engineering category Pre-Qualified for in SABIC list. For Contractor request Renewal

6.26 Engineering Consultance Services List of engineering consultancy

services including discipline,
summary of consultancy, client,
engineering software applied if
applicable, etc…

7.0 CONSTRUCTION

7.1 Construction Department Organization Chart

7.2 Construction Department Manpower per Section Tabulated Format

7.3 CVs of Construction Key Lead Personnel CVs of Lead Const. Manager, etc

7.4 Construction Experience List Last 10 Years Fill Form “F-05-A05” Const. Only

7.5 On-Going Construction Projects List Fill Form “F-05-A05” Const. Only

7.6 Detail Construction Experience Scope, Cost & Clients

7.7 Construction Projects Completion Certificates Provide major project Certificates

7.8 Construction Infrastructure Information (Temp/Perm) Fabrication, Laydown, Store Yard

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 Global Projects Procurement (GPP)

GUIDELINES FOR PREPARATION & SUBMISSION OF CONTRACTORS

PRE-QUALIFICATION DOCUMENTS

INDEX SUBJECT CONTENTS

7.9 Construction Local Support Office In-Kingdom Office, Capability, Manpower, etc

7.10 Construction Equipment & Tools List (Local/Abroad) Owned / rented equip. & tools

7.11 Constructability Study & Review Sample Constructability study

7.12 Construction Execution Procedure & Plan Sample Procedure of latest project

7.13 Typical Sub-Contracting Strategy & Plan Sample plan of latest projects

7.14 Materials Control Procedure & System (at Site) Procedure &System/Software used

7.15 Material Status Report (at Site) Procedure &System/Software used

7.16 Construction Site Administration System Procedure &System/Software used

7.17 Construction Progress Measuring Tools Procedure &System/Software used

7.18 Pre-Commissioning & Commissioning Procedure Procedure &System/Software used

7.19 Mechanical Completion & Punch Listing Procedure Procedure &System/Software used

8.0 QUALITY

8.1 Checklist Form for QA / QC Assessment Refer to attached required Form

8.2 QA/QC Department Organization Chart

8.3 Quality Department Manpower per Section

8.4 CVs of QA/QC Key Lead Personnel

8.5 ISO 9001 Certificate of Quality Management Systems Valid ISO 9001:2008 Certificate

8.6 Quality Manual In accordance with ISO 9001:2008

8.7 Typical Project Quality Plan Cover scope of work of PQ

8.8 List of Corporate Procedures Related ISO 9001 certification

8.9 Management Review reports

8.10 Quality Management System Audit Latest Audit Report of QMS

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GUIDELINES FOR PREPARATION & SUBMISSION OF CONTRACTORS

PRE-QUALIFICATION DOCUMENTS

8.11 Internal Audit Report Latest Audit Report

INDEX SUBJECT CONTENTS

9.0 SAFETY

9.1 Environmental, Health & Safety (EHS) Organization Organization chart of EHS Dep.

9.2 EHS Department Manpower per Section

9.3 CVs of EHS Key Lead Personnel

9.4 EHS Procedure & Policy Signed by Top Management

9.5 Certification OSHAS 18001 of HSE System

9.6 Certificate ISO 14001 for Environmental Manag. Sys.

9.7 Environmental Management Plan/Procedure

9.8 PHA and HAZOP Study Review and Procedure Sample study and review

9.9 Fire Fighting & Fire Protection System/Procedure

9.10 Firs Aid & Medical Facilities & Equipment

9.11 Safety & Loss Prevention Procedure

9.12 EHS Training Plan

9.13 Safety Awareness Promotion, Initiative, & Recognition

9.14 EHS KPIs & Statistics Analysis

9.15 Incident & Near Missess Procedure & Report

9.16 EHS Lessons Learned and Awareness among Org.

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