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Panelco End Letter

The San Nicolas National High School requests approval to rent a replacement 50KVA transformer from PANELCO on an emergency basis. The school's original transformer was damaged in an incident and disconnected, leaving the school without power. Renting a temporary transformer is necessary to restore power and ensure operations, safety, and comfort during the hot summer months until a permanent solution is arranged. The Bids and Awards Committee approved the emergency rental through negotiated procurement due to the urgent situation.

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239 views5 pages

Panelco End Letter

The San Nicolas National High School requests approval to rent a replacement 50KVA transformer from PANELCO on an emergency basis. The school's original transformer was damaged in an incident and disconnected, leaving the school without power. Renting a temporary transformer is necessary to restore power and ensure operations, safety, and comfort during the hot summer months until a permanent solution is arranged. The Bids and Awards Committee approved the emergency rental through negotiated procurement due to the urgent situation.

Uploaded by

Lovely Balino
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Republic of the Philippines

Department of Education
Schools Division of Pangasinan II
San Nicolas National High School
San Nicolas, Pangasinan

April 17, 2023

REQUEST LETTER OF THE END USER

To whom it may concern:

In line with the recent incident, blasting with fuel release, of the installed electric transformer located at the
main gate of the school, the provider PANELCO with the secondary recommendation of the Bureau of Fire
& Protection -San Nicolas Pangasinan the electric supply of the whole school was disconnected and will
only be revive once the transformer is replaced.

May we therefore request for the immediate approval to proceed with the rental of the 50KVA transformer to
be supplied by PANELCO III, this is to address the immediate need of the school’s electric supply. As the
current transformer is no longer usable and is already busted.

XAMRAFEL L. CASTANETO
SHS TII/SDRRM Designated

Approved:

PHOEBE F. KAGAOAN
Principal IV

______________________________________________________________________________________

Address: Patricio Street Poblacion East Pangasinan


Telephone Number: (075)649-42-33
Email Address: [email protected]
Republic of the Philippines
Department of Education
Schools Division of Pangasinan II
San Nicolas National High School
San Nicolas, Pangasinan

XAMRAFEL L. CASTANETO
SHS TII/SDRRM Coordinator

Approved:

PHOEBE F. KAGAOAN
Principal IV

______________________________________________________________________________________

Address: Patricio Street Poblacion East Pangasinan


Telephone Number: (075)649-42-33
Email Address: [email protected]
Republic of the Philippines
Department of Education
Schools Division of Pangasinan II
San Nicolas National High School
San Nicolas, Pangasinan

BAC RESOLUTION NO ________ s 2023- Negotiated Procurement –


Emergency Cases (Sec 53.2) as an Alternative Mode of Procurement for the
rental of Electric Transformer 50KVA to be used for the Electricity of San
Nicolas National High School

WHEREAS, on 17th of April, the current transformer installed at the main gate supplying the
electricity of the school were busted and damaged, causing the electric provider PANELCO with
the recommendation of Bureau of Fire & Protection – San Nicolas, Pangasinan to shut down the
whole electric supply of the school;

WHEREAS, on 18th of April, Bids and Awards Committee received a letter of end user requesting
for an immediate approval of the rental of the 50KVA transformer from PANELCO to replace the
busted and damage transformer in order to continue the operations of the school;

WHEREAS, the request for an immediate rental of transformer is necessary to continue the
operations of the school and for the health and safety of school personnels and students particularly
that ventilation with the help of electric fans is needed due to the rise of temperature brought by the
summer season;

WHEREAS, the BAC Section 7.2, Rule II of the 2016 Revised Implementing Rules and
Regulations of Republic Act No. 9184otherwise known as the Government Procurement Reform
Act (GPRA) states that: “No procurement shall be undertaken unless it is in accordance with the
approved APP, including the approved changes thereto. The APP must be consistent with the duly
approved yearly budget of the Procuring Entity and shall bear the approval of the HoPE or second
ranking official designated by the HoPE to act on his behalf”;

WHEREAS, Sections 53 and 53.2, Rule XVI of the GPRA further provides that:

Section 53. Negotiated Procurement- Negotiated Procurement is a method of


procurement of Goods, Infrastructure Projects and Consulting services, whereby the
Procuring Entity directly negotiates a contract with a technically, legally and
financially capable supplier, contractor or consultant in any of the following cases

xxx

53.2 Emergency Cases. In case of imminent danger to life or


property during a state of calamity, or when time is of the essence arising from
natural or man-made calamities or other causes where immediate action is necessary
to prevent damage to or loss of life or property, or to restore vital public services,
infrastructure facilities and other public utilities. In the case of Infrastructure
Projects, the Procuring Entity has the option to undertake the project through
negotiated procurement or by administration or, in high security risk areas, through
the AFP;
______________________________________________________________________________________

Address: Patricio Street Poblacion East Pangasinan


Telephone Number: (075)649-42-33
Email Address: [email protected]
Republic of the Philippines
Department of Education
Schools Division of Pangasinan II
San Nicolas National High School
San Nicolas, Pangasinan

NOW, THEREFORE, We, the Members of the Bids and Awards Committee, hereby RESOLVE
to recommend to the Head of the Procuring Entity the following:

a) the procurement of the following using the modality – Negotiated Procurement in


Emergency Cases provided in Section 53.2 of the 2016 IRR of Republic Act No. 9184;

Item Quantity Specifications Estimated Price


Supply and 1 Unit 50KVA Php 5,600.00
delivery of (VAT inclusive)
Transformer for
lease

b) to authorize the Supply Officer to proceed with the above-mentioned item, pursuant to
Annex H(IV)(J) of the Implementing Rules and Regulations of RA 91841 and submit to the
HoPE its recommendation for the issuance of the award and notice to proceed

RESOLVED, at the San Nicolas National High School, San Nicolas Pangasinan, this 18th of April
2023.

JAYSON L. LUARCA
BAC Chairman

MARY JANE RODRIGO GRACE V. AGOS MICHELLE ANNE AMID


BAC Member BAC Member BAC Member

LEONORA VITENTE ROCKY MACASO XAMRAFEL L. CASTANETO


Bac Member Bac Member End user

ANGELICA L. PEREZ
ADAS II/ Supply Officer
Designate

Approved By:

PHOEBE F. KAGAOAN
Principal IV

Office of the Principal


______________________________________________________________________________________

Address: Patricio Street Poblacion East Pangasinan


Telephone Number: (075)649-42-33
Email Address: [email protected]
Republic of the Philippines
Department of Education
Schools Division of Pangasinan II
San Nicolas National High School
San Nicolas, Pangasinan

April 18, 2023

ENGR. FERDINAND P. MARZAN


Eastern Area Manager
Panelco III
Trenchera Tayug
Tayug, Pangasinan

Sir,

We would like to present this Letter of Intent to signify our interest in leasing a 1(one) unit Electric
Transformer, 50KVA as a replacement for the current electric transformer which was damaged last
April 17. The said equipment will be installed at the front gate of the San Nicolas National High
School, N. Patrico St. Poblacion East San Nicolas Pangasinan.

The intent is to lease the said equipment for a period of 6(six) months while we are waiting for the
instruction of division office re- Electrification Program.

We are hoping for your immediate response on this request, as the health and safety of our
Teaching; Non-Teaching Personnels and Students matters most.

Sincerely,

ANGELICA L. PEREZ
ADAS II/Supply Officer Designate

PHOEBE F. KAGAOAN
Principal IV

Allotment and Budget Available:

ILYS P. GRAJO
ADAS III/ Senior Bookkeeper

______________________________________________________________________________________

Address: Patricio Street Poblacion East Pangasinan


Telephone Number: (075)649-42-33
Email Address: [email protected]

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