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Introduction To Office Mechanization

Office mechanization refers to introducing machines and equipment in offices to replace manual labor and increase efficiency. The objectives of office mechanization include higher efficiency, better quality work, reduced costs, and relieving monotony. Factors in determining which office machines to use include usefulness, accuracy, durability, adaptability, ease of use, and maintenance support. Common types of office machines are copying machines, accounting machines, and communication machines.

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686 views

Introduction To Office Mechanization

Office mechanization refers to introducing machines and equipment in offices to replace manual labor and increase efficiency. The objectives of office mechanization include higher efficiency, better quality work, reduced costs, and relieving monotony. Factors in determining which office machines to use include usefulness, accuracy, durability, adaptability, ease of use, and maintenance support. Common types of office machines are copying machines, accounting machines, and communication machines.

Uploaded by

Viola Edelweiss
Copyright
© © All Rights Reserved
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Download as DOCX, PDF, TXT or read online on Scribd
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BUSINESS MACHINE AND AUTOMATION OA 3C

Introduction to Office Mechanization


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Office mechanization
–Means the use of machines and equipment in the Office.
–Replacement of manual labor by machine operations.
–Refers to introducing machines and equipment in place of manual operation of office work to increase efficiency and
output and reduce office costs.

OBJECTIVES OF OFFICE MECHANIZATION


The following benefits prove the importance of
mechanization in an office: FACTORS IN DETERMINING OFFICE MACHINES
1. Higher efficiency 1. Usefulness
2. Better quiality of work 2. Accuracy
3. Greater accuracy 3. Choice of machines
4. Reduced operating cost  Durability
5. Relives monotony  Adaptability and multiple uses
6. Better service and goodwill  Portability
7. Effctive control  Standardization
8. Specialization and modernization  Easy operation and training of
9. Effect on personnel operations
 Availability of repairs and
ADVANTAGES OF OFFICE MECHANIZATION maintenance services
1. Improves quality of work 4. Continuous utilization
2. Increases efficiency and accuracy 5. Reduction of monotony
3. Economy in operations
4. Standardization of routines SELECTION OF OFFICE MACHINES AND EQUIPMENT
5. Facilitates control 1. Simple in operation
6. Relieves monotony 2. Flexibility
3. Durability
DISADVANTAGES OF OFFICE MECHANIZATION 4. Portability
1. High installation costs 5. Benefit
2. Underutilization 6. Service
3. Breakdown cost Inflexibility of office systems 7. Operating cost
4. Training of staff 8. Suppliers
5. Employee resistance 9. Style
6. Risk of obsolescence 10. Cost
7. Miscellaneous problems

KINDS OF OFFICE MACHINES


Copying and duplicating machines – Help get multiple document copies. Commonly: Photocopier, scanner, fax. More
examples: typewriters, duplicators, addressing machines, and photocopying machines.

Accounting, tabulating, and computing machines – Used for accounting work and arranging and tabulating various data.
Commonly: Bookkeeping Machines, Cash Register, Electronic Cheque Writer, Coin Sorting Machine Rupee Counting
Machine EX. Calculators, adding and listing machines, accounting machines, tabulating machines, cash registers, etc.

Communication machines – Widely used by big offices for internal and external communication.
Commonly: Mobile Phone, Dictating Machine, Voice Answering Machine, LCD Projector, Public Address System (PA),
Electronic Mail EX.Telephone, inter-communication systems, telex, and telefax.

DIFFERENCE BETWEEN OFFICE MACHINES AND EQUIPMENT


Office Machine – Helps you to finish work faster EX. Computer, Phone, Copier, Fax
Office Equipment – Manual things you need to finish a work EX. Filling cabinet, pen, stapler, desk

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