Scribd
Upload
89 views

Google Docs Introduction PDF

Google Docs allows for online document creation and collaboration in real-time. It is part of Google Drive, which provides cloud storage. Users can sign up for a free account, then sign in to access documents from any device. Documents can be shared to allow for collaboration between document owners and editors. Help resources are available within Google Drive and online.

Uploaded by

GOKUL55
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
89 views

Google Docs Introduction PDF

Google Docs allows for online document creation and collaboration in real-time. It is part of Google Drive, which provides cloud storage. Users can sign up for a free account, then sign in to access documents from any device. Documents can be shared to allow for collaboration between document owners and editors. Help resources are available within Google Drive and online.

Uploaded by

GOKUL55
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 5

Google Docs & Google Drive

Contents
About these notes. ......................................................................................................... 1
What is Google Docs? ................................................................................................. 1
Getting Started .............................................................................................................. 2
Sign Up ..................................................................................................................... 2
Sign In ...................................................................................................................... 3
Collaborate .................................................................................................................... 5
Document Owner ....................................................................................................... 5
Collaborator or Shared person ..................................................................................... 5
Help .............................................................................................................................. 5

About these notes.


These notes were written as an introduction to using Google Docs to give the user a
starting point and a few basic ideas on how to use this software.
For more help with Google Docs see the Help section on the last page.

What is Google Docs?


Google Docs is a freeware web-based office suite offered by Google.
It allows users to create and edit documents online while
collaborating in real-time with other users.
Google Docs combines the features of Word processor (called Docs),
a Spreadsheet (Sheets) and Presentation Program (Slides).
Recently two more software packages have been added, Forms and Draw.
Data storage of files is 10 GB. Documents using Google Docs native
formats do not count towards this quota. Extract from Wikipedia.

Google Docs lives in Google Drive, the Google cloud storage service.

When you sign up to use Google Docs you automatically sign up for Google Drive and a
folder appears on your computer, linked to Google Drive, in principle, similar to Drop Box.
Whatever goes into the folder appears on the web.

GG SEP-13 GOOGLE DOCS INTRODUCTION


OD LEARNING GUIDE INTRODUCTION TO GOOGLE DOCS
2

Getting Started
If you have not used Google docs before you need to go to the Google Docs site which
allows you to setup an account in Google Drive.
Use the link; http://docs.google.com and the Google Drive page opens.
Here you can Sign In and/or Sign Up

Sign Up
If you haven’t signed up a Sign Up button appears in the top right of the screen.
Here you can register and return to the login page.
After signing up, when you first login, you will get the Getting started pages.

On the second page, read the information and click Start sync.

Google Docs creates a Folder (on your C drive) and creates a shortcut
on your Desktop.

GOOGLE DOCS INTRODUCTION SEP-13 GG


INTRODUCTION TO GOOGLE DOCS OD LEARNING GUIDE
3
Sign In
On the Sign In page you enter your Email address and your Password.

To Start, click the Create button and a list appears;

To create a Folder.
You can create a sub-folder in the main folder.
• Choose Folder from the list.
• Give the folder a name (in this example Session One)and click Create.
The folder appears in the My Drive list.

GG SEP-13 GOOGLE DOCS INTRODUCTION


OD LEARNING GUIDE INTRODUCTION TO GOOGLE DOCS
4
To create a Docum ent.
You can create a document.
If you do not choose a subfolder the document appears in the main folder.
If you want it to appear in another folder, choose the folder before creating the document or
you can drag it between folders later.

•
• Choose Document from the list.
The Google Docs word-processor appears.

• To give the document a name, click the current title in this case it says “Untitled
document” and type a new name.
• You can use the program the same as any other word-processor.

At this stage you are working on-line (in the cloud) but a copy appears in your
Google Drive folder on your computer (shortcut on the desktop)
• To Close, simply close the Browser. Google Docs automatically saves.

In future, to open this document, open the shortcut (folder) and double click the document.
This will open the document in the cloud.

To im port a Docum ent.


If you want to open an existing document for example a Word Document, you need to open
it in Google Docs first so it can be converted to the Google Docs format.
It will be saved in the Google Drive folder.
• In Google Docs, choose Settings.
• Choose Upload settings
• Select Convert uploaded files
to Google Docs format
(Make sure it’s ticked)

• Choose the Upload button to see the list.


• Choose Files
• Locate and select the document and click Open
• The file will be uploaded and converted.
• In the upload box, when it says
Upload Complete, close the box.
• The document appears in the list and
in the Google Drive folder.
• To open the file click the file name (link).

GOOGLE DOCS INTRODUCTION SEP-13 GG


INTRODUCTION TO GOOGLE DOCS OD LEARNING GUIDE
5

Collaborate
Google Docs allows simple collaboration. Because changes to Google Docs are
instantaneous, then everyone that can see the document can see the changes instantly.

Document Owner
To collaborate, you simply need to allow people to see (Share) the document.
• In the document, click the Share button (top right of screen)
• Click in the box under Invite people, and the box will expand.
• Type an email address
• Set any preferences including Add Message, so they know what it’s about.

• Click Share & Save


• Share with more people if required.
• When finished, click Done

Collaborator or Shared person


The collaborator will receive an email with a Share Test link.
• Click Share Test and the recipient will be able to view and
change the document on-line.

With each change of the document the collaborators can see who is
making the changes with their name and colour code.

The document always remains under the control of the originator.

Help
There are Help features in Google Drive itself;
• From the Settings link, choose Help

There are many help videos on YouTube. Here are two;


https://www.youtube.com/watch?v=lMqdex3KDQM 15 mins covers most features
https://www.youtube.com/watch?v=Dsoa9skxVuk 4 min about collaborating

GG SEP-13 GOOGLE DOCS INTRODUCTION

You might also like