Computerized Library

Management System
(CLMS)

Betonio, Jonathan James O.

Bonbon, Shem Mardie C.

Provido, Jeremy C.

Villaruel, Mark Bryan T.

March 2023
Chapter I: Introduction of the study

1.1 Introduction and it’s background

1.1.1 General Discussion
Technology changes our lives in many ways, Computers help people do their tasks or
work more easily and faster. Library is the place where organized collection of books, magazines,
journals, dictionaries, and encyclopedias and other reading materials made accessible to a
defined community for reference or borrowing. Some library use “library card” or librarian is still
using manual transaction for borrowing, returning and generating reports. Manual process is a
hard work and because of it the librarian is having a problem to serve each student’s and
faculties who wants to use some books in library.
What is Library System? Library System helps book keeper or librarian to make easy
organize and monitored rented books. It is important to have a library system because it is made
to have a fast process of transactions including searching books titles borrowing and returning
books, also computing penalties.
Since some library is still using logbooks, card catalogues in searching books, creating
data using forms, manual transaction for borrowing and returning.
CLMS (Computerized Library Management System) provide access wide range of
information resources, such as books, journals, magazines, and databases. CLMS is responsible
for storing data of students and monitoring rented books what day will be returned.

1.1.2 Level Of Users (Admin/Staff/Cashier)

The users of a CLMS can vary depending on the type of library and its scope. Some of the
primary users of CLMS are:
1. Admin is to administrates the system to enter a new record of data for a librarian.
2. Librarian or Book Keeper to help manage and organize library resources that they can
use CLMS tools to add/edit/delete books, manage circulation, cataloging, acquisitions,
and crud for students.
3. Students and Staff to search for materials, borrow items, penalties and view return
book.

1.2 Objective of the Study

1.2.1 General Objective
 To create, develop and implement a computerized library management system that
will help Librarian, staff and students manage a record using automated system
Issuing, Returning and Keeping Track of the inventory, also search for availability of
the books.

1.2.2 Specific Objective/s

 To create a fast and efficient Library management system, CLMS help address these by
offering an automated, digital cataloging system that provides accurate data information
and efficient usage of crud data.
  To ensure an up-to-date system, CLMS can ensure that their staff members are easy to
adopt and use the new technology solutions which like computer systems.
 To improve CLMS that will save time for users and simplify the user interface to make it
more intuitive and user-friendly. This can include reducing the number of clicks required
to complete tasks, providing clear navigation, and improving the search functionality.
 To develop system that will cope up with the current issues and problems of the library.
The system must be able to validate the user, store the record and also bug free.

1.3 Conceptual Framework

INPUT PROCESS OUTPUT

SOFTWARE SDLC
Vb.NET/ SQL (System Development Life Cycle)
Microsoft Visual Studio
2008 Computerized
Microsoft SQL Server Library
Management Studio Management
System
HARDWARE (CLMS)
DELL INC.
Intel(R) Core(TM) i5-
5250U CPU @ 1.60GHz
1.60 GHz
Intel(R) HD Graphics
6000 GPU
Inspiron 5558 https://www.javatpoint.com/software-
4gb DDR3 RAM engineering-iterative-model

PEOPLEWARE
ADMIN
LIBRARIAN
STUDENTS or STAFF

This Conceptual framework for input and minimum requirements for running the SysBoC
including the software, hardware, and peopleware components.

Software
Microsoft Visual Studio 2008 software for the IDE(integrated development environment)
use of Vb.Net Language to create an custom GUI(graphic user interface) for the library
management system.
In terms of Hardware, the Dell Inc. Laptop use and Intel(R) Core(TM) i5-5250U 5 th Gen
CPU @ 1.60GHz 1.60 GHz, System model of Inspiron 5558, Intel(R) HD Graphics 6000 for GPU,
and 4gb DDR3 RAM. Together of all these components can provide a functional system to
manage library resources and databases.
Peopleware or users of the CLMS might be a Librarian, Students and also Staff who will
interact with the system to manage and have access to library resources.
We have decided to use the Iterative Model to create CLMS during the process. This model
provides flexibility, user feedback, and early issue identification. This approach requires
developers to make changes in each implementation and to review user feedback until the
system is ready to deploy, as well as to provide maintenance to keep the system up to date.

1.4 Statement of the Problem

1.4.1 General SOP
 How to create, develop and implement a computerized library management system that
will help Librarian, staff and students manage a record using automated system Issuing,
Returning and Keeping Track of the inventory, also search for availability of the books?

1.4.2 Specific SOP

 How can CLMS create a fast and efficient collecting and storing data of the users?
 How can CLMS address the challenge of outdated technology and ensure that they are
using the most up-to-date systems to manage their resources?
 How can CLMS improve its user interface to provide a better user experience for patrons
and improve the overall efficiency of the library system?
 How to develop a system improve in control and performance?
 How can CLMS save cost and also save time?

1.5 Statement of the Problem (after implementation)

1. ADMIN. after the implementation of the admin form it is easy to use for the admins and
provide librarians data, create, update, and deleting data of the librarian information.

2. LIBRARIANS or BOOK KEEPER. The Librarians can easily issue and return books with just a
few clicks, and it saves a lot of time and effort. The System maintains a centralized record of
all books, their availability, and their borrowing and returning data.

3. STUDENTS and STAFF. Students can easily fill their data computerized along with the
librarians, and can borrow and return books. This reduces the waiting time and improves the
overall efficiency of the library system, unlike manual procedure.

1.6 Hypothesis of the Study

After implementing a CLMS it will improve the efficiency of library operations and reduce the
time required to complete tasks. A CLMS will increase user satisfaction by improving access
to library resources and services.
Adopting a Library management system will lead to a reduction in errors and inconsistencies
in library records and transactions.
CLMS will improve the accuracy and timeliness of reporting and analysis of library data.
A Library management system will reduce the workload of library staff and increase their job
satisfaction.
 Overall, the implementation of the Computerized Library Management System (CLMS) has
improved the efficiency, accuracy, and accessibility of the library system, making it easier for
Librarian, Students and staff to manage and access the books.
1.7 Significance of the Study
1. Admin. The purpose of this system is to create, update and delete the record of the librarian
info.
2. Librarian. The purpose of this system is to assist library staff in tracking circulation and
maintaining an inventory of the library's assets. It would be simpler to determine whether a
specific book is on the shelf or not. Furthermore, they can easily determine when the
borrowed material will be returned and if a borrower has failed to return the book on the
due date.
3. Students and Staff. The Importance of this project is to help students improved access to
resources easy and efficient by creating their data, searching for book titles, borrow items,
penalties and view their rented book.

1.8 Scope and Limitation

Scope
The CLMS is designed & developed for an issuance and return of books in the library
along with the details of the library patrons.

 Login system. This form is used by librarians to gain access to the system using their
username and password.
 Admin. This form is used by admin to administrates a system crud for librarians, also if
they forget their login password it will be edited here.
 Student or Staff Form. Librarians can use this form to search, add, edit, and delete
library users' profiles or records. Furthermore, librarians have access and can see every
member of the library system's user.
 Book maintenance. Librarians can access availability of books, books maintenance or
manage every book’s that search, add, edit and delete. Including adding author’s name
or publisher information.
 Issued books. In this part when member wants to borrow books it is all under this form.
 Return books. Librarians use this form when member wants to pay penalties and return
books.

Limitation

 Barcode Scanner. The CLMS can’t generate barcode scanner or any devices
 Email. The CLMS can’t operate email or any online messaging update.
 Authentication code. The CLMS can’t provide authentication code for verifying users
contact or emails.
 SMS. The CLMS can’t operate any messages to update a borrower when it will be return.
 Reports. The CLMS can’t provide paper reports of returned, loss or issued books.

1.9 Definition of Terms

TECHNICAL TERMS

Admin short for administration: the activities involved in managing or organizing a business
or other organization.

Application is a piece of software that performs a specific function.

Authentication is how companies verify a person's identity or device before allowing them
to access network systems. This cybersecurity strategy can protect an organization's
sensitive information from unofficial access. The three main authentication factors are
knowledge factors, such as passwords and other confidential login details, possession
factors, such as an access card or key fob, and inherent factors, such as fingerprints.

Barcodes encode product information into bars and alphanumeric characters, making it
much faster and easier to ring up items at a store or track inventory in a warehouse.

Bug represents an error in software coding that prevents a program from working.

Digital refers to something that can be manipulated by the fingers (called "digits"), it also is a
type of electronic signal that uses a binary code (a system using numbers, or "digits") to
transmit information.

Email (electronic mail) is the exchange of computer-stored messages from one user to one
or more recipients via the internet.

Hardware is the Physical component of the computer system, which we can touch.

Input the information entered into a computer system, examples include: typed text, mouse
clicks, etc.

Online connected to, served by, or available through a system and especially a computer or
telecommunications system (such as the Internet)

Operate to perform a function.

Output the visual, auditory, or tactile perceptions provided by the computer after processing
the provided information.

Peopleware is the user that interface between the computer hardware or computer
software.

Processing the process of transforming input information into and output.

 RAM, or random access memory, refers to a computer's short-term memory that stores
data for currently running programs. It provides rapid data access and retrieval to promote
the efficient running of computer programs and applications. The computer deletes data
from the RAM when it's turned off.

Search engine optimization (SEO) refers to techniques marketers use to rank their web
pages highly on search engines. It involves identifying and using specific keywords in
websites and articles users commonly search for with the goal of marketing. This provides
relevant search results, allowing the webpage to rank high on the search engines and reach a
higher audience.

Server represents the software and hardware that uses HTTP to respond to client requests
over the web.

Software is the collection of instructions, Programing or codding, which we can only see,
Feel or can imagine about its logic.

System is a set of integrated devices that input, output, process, and store data and
information.

User interface represents the elements of an application that a user can interact with, such
as the display and menus.

OPERATIONAL TERMS

Accurate free from error especially as the result of care

Control a device or mechanism used to regulate or guide the operation of a machine,

apparatus, or system

Efficient productive of desired effects especially: capable of producing desired results with
little or no waste (as of time or materials)

Fast characterized by quick motion, operation, or effect

Functionality the set of functions or capabilities associated with computer software or

hardware or an electronic device

Performance the ability to perform: EFFICIENCY, the manner in which a mechanism

performs

1.10 UML Diagrams

1.11 ERD Diagram – backend (database) – explain the connections among tables
CHAPTER II: REVIEW OF RELATED LITERATURE AND STUDIES (5 each)

2.1 Review of Related Studies

A computerized library system for a school keeps track of all books and periodicals in the library, as well
as their Issued status. The library system also communicates with an external relational database, which
holds information about library users (students, faculty, and staff), such as whether or not they have any
library materials checked out. Users of the library can search the catalog and request books and
magazines.

The library is regarded as the brain of any institute; of course, many institutes recognize the importance
of the library to the growth of the institutes/colleges and its valued users, whom we refer to as students.
A library management system, also known as an integrated library system (Adamson et al., 2008), is an
enterprise resource planning system for a library that is used to track item owned, orders placed, bills
paid, and patrons who have borrowed.

2.1.1 Local Studies

According to Dio P. Doble (2011) A college strengthens its educational level through the
advancement of its library. The Botolan Community College Computerized Library System
aimed to enhance the procedures of the library, from manually operated to a computerized
system.
 This proposal's purpose was to ease the transactions in the library, i.e., leading of books,
storing of books, search engine of books, manage members of the library and secure the
library system. The librarian and the library users still use the manual way of transacting of
borrowing and returning of books. The Librarian use log books in listing the books. They use
library cards and card catalogues in searching for reading and reference materials.
(http://www.scribd.com/doc/99431218/Computerized-Library-System).

2.1.2 Foreign Studies

According to A.Agarwal (2013) on the research entitled "Online Library Management

System" The main problem of the different libraries worldwide are they are still using
manual method, So the researcher proposed to make an automated system that will have
better log in form and to record quickly the borrowed and still existing books, So the librarian
or staffs can monitor every time the books that carried outside by the library patrons/users,
therefore online library management system can be use outdoor or even without the school
library. You can access or borrow books using the internet. It will be very convenient and less
time consuming.

2.2 Review of Related Literature

2.2.1 Local Literature

2.2.2 Foreign Literature

2.3 Synthesis