(Le DPm test cope 01251010 FORM TP 2020061 MAYHUNE 2020 CARIBBEAN EXAMINATIONS COUNCIL CARIBBEAN SECONDARY EDUCATION CERTIFICATE" EXAMINATION z ELECTRONIC DOCUMENT PREPARATION AND MANAGEMENT Paper 01 — General Proficiency J hour 30 minutes 29 MAY 2020 . READ THE FOLLOWING INSTRUCTIONS CAREFULLY. 1. This test consists of 60 items, You will have | hour and 30 minutes to answer them. 2. _Imaddition to this test bookiet, you should have an answer sheet. 3. Bach item in this test has four suggested answers lettered (A), (B), (C), (D). Real each item you are about to answer and decide which choice is best. 4, On your answer sheet, find the number which corresponds to your item and shade the space having the same letter as the answer you have chosen. Look at the sample item below. ‘Sample Itom ‘The MOST appropriate salutation for a business letter is ‘Semple Answer (A) Hi James 2808 (B) Dear Mrs Ali (C) My Dear Solomon (D) To All Staff Members The best answer to this item is “Dear Mrs Ali, so (B) has been shaded. 5. Ifyou want to change your answer, erase it completely before you fill in your new choice. 6. When you are told to begin, turn the page and work as quickly and as carefully as you can. I you cannot answer an item, go on to the next one. You may return to that item later. DO NOT TURN THIS PAGE UNTIL YOU ARE TOLD TO DO SO. Copyright © 2019 Caribbean Examinations Couneil All rights reserved. 01251010/MJ/CSEC 2020Sie Items 1-3, Some of the following sentences contain errors of punctuation or capitalization. Some of them are correct, Select the letter (A), (B) or (C) to identify the error. Select (D) if there is no error. ts “Lam going to live with my father in Jemaica;” Kasia whispered, “and I won't come back eo) @®) © here.” NO ERROR: ©) ‘The final stop on the itinerary is port of Spain, Trinidad and Tobago. NO ERROR cs) ) © © “although we read the book.” said Alica, we were still confused on the test. NO ERROR a) @) © ©) Ikems 4-10 refer to the following incomplete sentences, Choose the word or words that BEST complete EACH sentence, 4, 6. ‘The principal . the students to walk with their own water (A) advice ’ (B) advise (©) advised (D) — adviced Everyone was when Mr Richards announced that the practical examination was postponed. (A) releved @B) celieved (©) releived (D) releeved Sharie and her assistant prefer to type the letters... (A) theirself (B) themself, (C) —theirselves (D) themselves GO ON TO THE NEXT PAGE 01251010/MI/CSEC 20202 Nathan who recently won a .. gave an inspiring speech at the graduation (A) scholarship, cermony (B) scholarship, ceronmy (©) scholarship, ceremony () _schoolarship, ceremony 8 Since the students -~ themselves, they were rewarded, (A) behave (B) behaves (C) behaved (D) behaving 9. All the students who sat the History exam last week and ....... - a passing grade were . by their teacher. : (A) received, congratlated (B) received, congratulated (C) received, congratuated (D) received, cangratulated 10, The Caribbean Kite Festival was postponed duc to the inclement ......c.,....0... conditions, (A) whether (B) — wacther (© weather (D) wheather GO ON TO THE NEXT PAGE 01251010/MsICSEC 2020Th 12 13. 14. 18. 2 He Which of the following abbreviations may be used in a manuseript to represent the word ‘necessary’? (A) recy (B) neccy (CQ) necry (D) — nesry Which of the following words is represented by the abbreviation “ffly’ in a manuscript? (A) fulfil (8) fulfiling (©) fearfully (D) — faithrully A visual display unit is BEST categorized as (A) input (B) — oupur (C) backup (D) storage ‘Which of the following is NOT an operating system? (A) Linux (8) Macos (©) Windows (D) MS Office Which of the following devices may be classified as BOTH input and output? (A) Mouse (8) Webcam (©) Headset () — Keyboard 0125101 0/MI/CSEC 2020 16. 7. 18, 19. Which of the following should be the MOST consideration if a company is desirous of designing an office that is ergonomically efficient? (A) Employees” personal attire (B) Employees’ personal desire (©) Types of office furniture being used (D) Types of office equipment being used Prolonged viewing of a computer monitor ‘may result in health problems. Which one of the following would MOST likely prevent this injury? (A)’ Ascreen' flicker (B) — Ananti-glare sereen (©) Anergonomic foot rest (@) — Anergonomic keyboard Which of the following storage media normally requires a USB connector? (A) Flash drive (B) Cloud drive (©) Compact disk (D) Memory card Which of the following software is used to boat a computer? (A) ‘Utility B) System (©) Firmware (D) Application GO ON TO THE NEXT PAGE20. Computer software is BEST defined as 21, Repetitive strain injury may be avoided by (A) the process of executing the fine- (A) using @ screensaver tions of the computer (B) covering the CPU after use (B) the process of performing caleula- (©) changing the location of the tions and electronic communica- computer tion () typing with an ergonomic keyboard (C} set of instructions that perform a specific task when executed by a computer (D) a set of instructions that accepts, processes and stores data for later use tem 22 refers to the following sereenshot. ‘The correct torm for the rectangle indicated by the arrow is 2 (A) status bar (B) name box (©) active cell (D) formula bar GO ON TO THE NEXT PAGE, 01251 010/MI/CSEC 20202, 24. 25, “6- Items 23-24 refer to the following diagram. NaN) 780123 45678 Which of the following devices is used to read the data? (A) Mouse (B) Scanner (©) loystick (D) Keyboard Which of the following gives a distinct ADVANTAGE to this data capture method? (A) Automatically shows which options have been choson (B) Automatically processes informa- tion (©) Enables automatic coding of manufactured products (DP _ Enables automatic itemized billing of items purchased. ‘What does the proofreader’s mark () denote? (A) Close up (B) New heading (©) Inserta number (D) Leave a space 01251010/MI/CSEC 2020 27, 29. ten 26 refers to the following extract from a document, ‘The Staff Welfare Committee meeting will be held on Monday the 22nd November, at 10.30 a.m-orMonday the 27th November; at23¢-pam All the members will be informed by email about the exact date and time of the meeting, Which of the following manuscript signs should bé used in extract above? (A) Tes. (B) Stet. ©) 7 oO # Which of the following is the MOST efficient input device thet can be used to capture data electronically? (A) Barcode reader () Trackball (©) Keyboard (D) Mouse Which of the following features is used to create @ presentation with a consistent appearance on all slides? (A) Animation (B) Slide master (C) Design template (@) — Auto correct wizard : At the end of a business letter, five blank lines are inserted before the writer's name for the (A) salutation (B) typist’s initials (C) writer's signaturs (D) enclosure notation GO ON TO THE NEXT PAGE=e 30. Which of the following shows the correct ‘order for the headings in a memorandum? (A) To, From, Subject, Date (B) To, From, Date, Subject (C) From, Subject, Date, To (D) From, Signature, Date, To 31. Which of the following fields would be the BEST choice for the key fleld ofa student's performance record system in @ school? (A) Sumame (B) Date of birth (©) Telephone number (D) Admission number 32. The minutes of a meeting are required to (A) givenotice ofan upcoming meeting (B) _ list the decisions taken at the meeting (©) list items to be diseussed at the meeting (D) summarize whet has taken place at the meeting 33. The document stating what is to be accomplished during a meeting is the (A) agenda (B) schedule (©) memorandum (D) attendance sheet 34. In which of the following letter styles should the layout of ALL components start atthe left margin? (A) Blocked (@) —_Indented (©) Semi-blocked (D) Modified blocked 01251010/MS/CSEC 2020 35. 36. a7. 39. Which ofthe following items are normally located on a firm’s letterhead’? I. Name and address of the firm I, Telephone and fax number IIL Salutation of the recipient (A) Tonly (B) Land only (©) Tend Hl only (D)— L Mand Itt Which of the following is NOT a legal document? ® wil @) Lease : (C) Agreement (D) Specification Electronic mail is transmitted using « (A) printer (B) pager (© computer (D) fox machine Awebsite-to-website connection normally uses @ (A) modem (B) monitor (© hyperlink ©) hypertext Which of following is NOT @ form of electronic communication? (A) Weblogs (B) Facsimile (©) Courier mail (D) Teleconferencing GO ON TO THE NEXT PAGE.40. 4u 28: Which of the following are normally used ‘when sending an electronic mail? 1 Reference I, Subject Mm. To (A) Tand only (B) — Tand MT only (€) Mand It only (D) 1 Mand I . Which of the following factors should be considered when sending communication about a pending storm? (A) Location @®) Efficiency (©) Degree of urgency @) Level of confidentiality ‘Item 42 refers to the following icon. Which of the following activities is associated with the email icon above? (A) Sendafile (B) Create afile (©) Forward amail (D) Reply wamail 01251010/MS/CSEC 2020 43. 45, 46. A document that is used for the in recording of data relating to business transactions is called a (A) source document (B) template document (© tumaround document (D) machine-readable document Which of the following storage systems would-be MOST suitable for a client register ina large organization? (@) Electronic (B). Microfiche (©) Paper-based (D) Magnetic tape Which of the following strategies would BEST reduce the risk of invasion of privacy cover the Intemet? (A) Setthe browserto disallow cookies. (B) Use encryption techniques during ‘transmission. (C) Change the Internet service provider regularly. (D) Increase the level of security settings on the browser. The BEST mechanism to secure files against corruption and uncontrolled access is (A) avirus (B) — apassword (C) encryption (D) restricted retrieval GO ON TO THE NEXT PAGE oa47. Which of the following gives a distinct ADVANTAGE of electronic filing? (A) Duplication of data (B) Excessive maintenance (C) Increased efficiency and speed (D) Increased staff and technologies 48. Which of the following devices is BEST ‘used to capture responses direcily from a questionnaire? (A) Dota reader ) Document reader (©) Information reader (D) Transforming reader 49. Which of the following is used as a guide in scheduling when the content of a file should be destroyed? (A) Filing (B) Service (© Retention @) Destruction 50. Which of the following is located at the LOWEST level of the structure in an electronic filing system? (A) File (B) Drive (C) Folder (D) — Sub-folder 51. Which of the following include(s) characteristics such ag honesty, teustworthiness end having strong moral prineiples? (A) Skills (8) Beliets (©) Integrity ©) Attributes 01251010/Ms/CSEC 2020 55. Which of the following is NOT a desired habit in the workplace? (A) Recognizing diversity (B) _ Respecting the rights of athers (© Wearing the appropriate attire ) Sharing confidential information Which of the following actions would be illegal under the Copyright Act? (A) Asking the owner permission to use one of his photographs in a book -_youare writing (B) Citing a quotation in an assignment (C) Purchasing an original movie and making 4 copy for fiend {D) Preparing a bibliography of books that you used in an assignment Which of the following is the correct APA referencing format when the information is sourced from a book? (A) LastName, Initial (Year). Title of Book, Publication Data, (B) Publication Data, Title of Book, (Year). Last Name, Initial. (© (Year). Title of Book. Last Name. Initial. Publication Data, (D) Title of Book. (Year), Publication Data. Last Name, Initial. Which of the following lists is placed at the end of @ research paper end includes information on the titles of sources and their authors, and publication date? (A) Citation (B) Quotation (©) Summary (P) Bibliography GO ON TO THE NEXT PAGE56. 37. 58, - 10- Which of the following is an example of literary work? (A) Poem (®) Dance (© — Movie (@) Painting To prevent plagiarism researchers should 1. obtain approval for using another person's work IL copy and paste information from the Intemet UL, cite the work in a bibliography (A) only (B) Land only (C) [and only (©) Wend only Item 58 refers to the following extract. The way in which employees interact with customers and demonstrate the ability 1 meat others politely and professionally. Which elements of a desirable work approach are described in the extract? (A) Personal integrity and willingness (B)__ Respect for others and courtesy (C) Respect for others and willingness () Courtesy and cooperation END OF TEST The illegal copying, distribution or sale of proprietary software is kmown as (A) computer fraud (B) computer theft (C) software fraud (D) software piracy Which of the following symbols indicates that a literary work is protected by copyright? @ ® {C} a oN » © IF YOU FINISH BEFORE TIME IS CALLED, CHECK YOUR WORK ON THIS TEST. 01251010/MJ/CSEC 2020