Annexure-II

PROFORMA
GOVERNMENT OF INDIA
MINISTRY OF ELECTRONICS & INFORMATION TECHNOLOGY (MeitY)
ELECTRONICS NIKTAKEN
6 CGO COMPLEX, LODI ROAD
NEW DELHI – 110 003

I DETAILS OF APPLICANT ORGANISATION

1. Name of the organization with address, phone no.
fax no./e.mail. : Dhanalakshmi Srinivasan college of engineering,
Thuraiyur Road,Perambalur,
Pincode:621212,Tamilnadu,
Phone no:04328-220444,220333,
Fax:+91 4328-220075,
Email:[email protected].
2. a) Legal status of the organizing institution : Dhanalakshmi Srinivasan Educational
(Please give details whether a trust, a company, Trust(Autonomous)
educational registered society,educational institution,research organization,
professional body involved in scientific/ academic/technical activities)
b) Category of the organization: Autonomous Bodies.
i) Autonomous Bodies.
ii) Non. Governmental Organization (NGO).
iii) Co-operative Societies and Co-operative Institution
iv) State Governments (Other than 3601/3602/7602).
v) Union Territories Government.
vi) Others.
3. i) In case of registered organization/society, please : Yes , Attachment I enclosed
give details of registration no., place
of registration and registration authority (enclose
copy of the relevant documents).

ii) Please confirm whether your : Yes, Attachment I enclosed

organization has been operating for 3 years. If yes, please enclose copy of Annual
Reports & Balance Sheets highlighting substantive achievements
II DETAILS OF CONFERENCE PROGRAM

4. Name/Title of the Seminar/ Symposium/Symposium/Workshop/Conference :

Conference-Remote sensing and Geographic Information System(GIS) based
decision Support Systems

5. Level of the Seminar/Symposium/Workshop: National

i.e. whether Regional/National/International.
Please furnish details of collaborating institutions,experts and participants
(Please refer to para 3.4. of the guidelines/brochure)
6. Proposed dates of Seminar/Symposium : 17.02.2022/18.2.2022, Attachment -II enclosed
/Workshop/Conference
(Please enclose copy of detailed program and list of speakers).

7. Full address of the Venue for : DSEC Auditorium/offline, Attachment - III enclosed
Conference with contact details of the
Secretary/Chairman of the Organizing
committee for event. (Please enclose list of all members).

8. Brief objectives of the event including the topics to be discussed and the importance of the event
in the national or international context : Attachment -IV enclosed
9. Brief statement about the relevance of the topics of the event with electronics, communication and IT
and current linkage to the thrust areas of MeitY: Attachment -V enclosed
III FINANCIAL DETAILS

10. Details of the budget estimates of :

the expenditure for the seminar along with
total income and expenditure statement
(including registration fee from delegates etc.)

Part-I
a) Secretariat Assistance Rs. 5,000 b)Stationary Rs.30,500
c) Incidental Expenses Rs.51,500 d)TA/DA Rs. 12,000
e) Printing & Publication Rs. 21,500 f)Other Expd. Rs. 6,000

Part-II
a) Organizer's own contribution Rs.25,000 b)Registration fee Rs. 500
c) Financial support sought from other Organizations Nil
11. a)Estimated expenditure for publication of : 50 Copies
the proceeding of the seminar (including no. of copies);
Will the proceedings be priced, if yes the price: Yes
Whether 3 complimentary copies of : Yes
proceedings could be sent to MeitY along with a soft copy in PDF format within
one month of the event.

12. Names / details of other organizations to : Principal

whom request for Grants-in-aid (GIA) has been made
along with commitments received

13. Names of other organizations who are : Nil

sponsoring your conference along with financial support.

14. Amount of financial assistance required : - Principal

from MeitY, and name & designation in whose
favour Cheque/DD is required to be drawn and sent.

15. Name & address of the person : -

responsible for furnishing Utilization Certificate (UC) within
a fortnight and a statement of accounts within 2 months of
completion of the event (Phone number &
e-mail address should also be provided)

IV DETAILS OF FINANCIAL ASSISTANCE RECEIVED EARLIER FROM MeitY:-

16. a)Whether any grant-in-aid for Seminar/ : No

Symposium/Conference etc. received earlier From MeitY.
If yes, please mention sanction letter no. date and amount received
b)Whether Utilization Certificates has : No
been submitted (please give letter no. and date)
If not, reasons thereof
c)Whether audited statement of accounts : No
submitted to MeitY (please give letter no. & date) if not, reason
thereof;
V DETAILS OF PARTICIPANTS:-
17. No. of participants :100
(along with list of speakers & experts)
List of speakers& Experts: 1. Dr.R.Manikandan
Karpagam college of Engineering,
Coimbatore.
2.Dr.A.Ramachandran,
B.S.Abdur Rahman Crescent Institute Of Science & Technology,
Chennai.

18. If foreign participants are being invited, : Nil

whether applications submitted to Ministry of
External Affairs for clearance or clearance obtained . (Please
attach copy).
19. Whether clearance of Ministry of Home : Nil
Affairs from security angle in case of foreign participants has been obtained.
or applied for (Please attach copy).
VI DETAILS OF RECOMMENDATION/IMPLEMENTATION MECHANISM:-

20. Brief statement on the steps you plan to

take to implement the recommendations
Seminar/Conference/Symposium :
Step 1: Conference brochure send to all colleges and various universities.
Step 2: Ask them to register and send research paper to concern mail id.
Step 3: Short list the number of research papers received.
Step 4: Proceedings will be given to the students
Step 5: Experts select the top five paper
Step 6: Prize distribute to the selected participants.
Step 7:Final session ends with valediction.

21. In case the event is periodic, please give a : Not Applicable

brief statement on the follow up action on the
recommendations of the Seminar held in the past 3
years
22. Has the detailed programme been drawn -
up consultation with MeitY,if yes,please give details
VII UNDERTAKING BY THE HEAD OF THE INSTITUTION

It is certified that the information given in the proposal is true to the best of my knowledge.On behalf
of Dhanalakshmi Srinivasan College of Engineering,(Autonomous), I hereby undertake to ensure smooth
conduct of the event, proper use of Government funds and submission of utilization certificate and audited
statement of accounts, as indicated at para 15 above, within prescribed time limits. I also undertake to return
the grant within 15 days to the DDO, Ministry of Electronics & Information Technology (MeitY), Electronics
Niketan, 6 CGO Complex, New Delhi in the event of failure to conduct the event on the date(s) indicated
above or any deviation made from the commitments or furnishing of false information.

The terms & conditions attached to the Grants-in-aid (as given in the MeitY web site) are also

acceptable to us.

Name and Signature of

Hea
d of Institution
(Address with Phone No. Fax No. & email)
Place:Perambalur
D ate :4.10.2021

Seal of the Institution