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Advantages of Using A Dbms

A DBMS provides several advantages: it allows for the organized storage, retrieval, and reporting of large amounts of data; it makes updating and maintaining data easy since it is stored in related tables; and it reduces costs through shared data and more efficient processes. A DBMS also facilitates linking data from multiple tables, integrated systems, timely accurate reporting, and saves programming time through pre-built retrieval and processing tools.

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Helen Muriuki
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110 views

Advantages of Using A Dbms

A DBMS provides several advantages: it allows for the organized storage, retrieval, and reporting of large amounts of data; it makes updating and maintaining data easy since it is stored in related tables; and it reduces costs through shared data and more efficient processes. A DBMS also facilitates linking data from multiple tables, integrated systems, timely accurate reporting, and saves programming time through pre-built retrieval and processing tools.

Uploaded by

Helen Muriuki
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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ADVANTAGES OF USING A DBMS.

1. Database systems can be used to store data, retrieve and generate reports.

2. It is easy to maintain the data stored within a database.

3. A DBMS is able to handle large amounts of data.

4. Data is stored in an organized format, i.e. under different fieldnames.

5. With modern equipment, data can easily be recorded.

6. Data is quickly & easily accessed or retrieved, as it is properly organized.

7. It helps in linking many database tables and sourcing of data from these tables.

8. It is quite easy to update the data stored within a database.

A database is a collection of files grouped together by a series of tables as one entity. These tables serve
as

an index for defining relationships between records and files maintained in the database. This makes

updating of the data in the related tables very easy.

9. Use of a database tool reduces duplication of the stored files, and the reprocessing of the same data
items.

In addition, several independent files are maintained for the different user requirements.

10. It is used to query & display records satisfying a given condition.

11. It is easy to analyse information stored in a database & to prepare summary reports & charts.

12. It cost saving. This results from the sharing of records, reduced processing times, reduced use of
software

and hardware, more efficient use of data processing personnel, and an overall improvement in the flow
of

data.

13. Use of Integrated systems is greatly facilitated.

An Integrated system – A total system approach that unifies all the aspects of the organization. Facilities

are shared across the complete organization.

14. A lot of programming time is saved because the DBMS can be used to construct & process files as
well as

retrieve data.

15. Information supplied to managers is more valuable, because it is based on a widespread collection of
data
(instead of files, which contain only the data needed for one application).

16. The database also maintains an extensive Inventory Control file. This file gives an account of all the
parts

& equipment throughout the maintenance system. It also defines the status of each part and its
location.

17. It enables timely & accurate reporting of data to all the maintenance centres. The same data is
available and

distributed to everyone.

18. The database maintains files related to any work assigned to outside service centres.

Many parts are repaired by the vendors from whom they are purchased. A database is used to maintain
data

on the parts that have been shipped to vendors and those that are outstanding from the inventory. Data

relating to the guarantees and warranties of individual vendors are also stored in the database.

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