11 III March 2023

https://doi.org/10.22214/ijraset.2023.49875
 International Journal for Research in Applied Science & Engineering Technology (IJRASET)
ISSN: 2321-9653; IC Value: 45.98; SJ Impact Factor: 7.538
Volume 11 Issue III Mar 2023- Available at www.ijraset.com

Smart College Event Management System Using MERN

Stack
Akansha Pansare1, Athang Patil2, Nikita Patil3, Yatin Patil4, Mrs. Aparna Bhonde5
1, 2, 3, 4, 5
Department Of Information Technology, Datta Meghe College of Engineering College, Airoli

Abstract: Events are the most importantcomponent of college life. When the number of events held grows by the day, it becomes
difficult to manage details using spreadsheets and traditional databases, and it also becomes difficult to disseminate Event
information. To solve the drawbacks of traditional event management systems, a new Smart Event Management System that uses
web development to manage various tasks was developed. The project's purpose is to build an Event Management System for our
College. Given the flaws and inefficiencies of college event management systems, there is an urgent need to design an automated
system that can aid with data management and report generation, whichis the primary focus of our project.
Keywords: Event Management System, EventDatabase, Report Generation, Admin User Login

I. INTRODUCTION
This is a Smart College Event Management System, a web development project. The Events Management System is extremely useful
for events. All the events related information will be given at one platform. This application serves as a platform for learning about
events and applying for them. For a given Student (Technical/ Non-Technical) Consider the flow of events that occur when a user
registers with this application to learn how to utilize it. After registration, users may login to view event data such as name, contact
information, address, event venue, date, event time, event cost, and so on. This system is designed to meet the needs of users so that
their events run smoothly and efficiently. This program minimizes data entry mistakes as much as possible. The system is user-
friendly since it does not demand any specific expertise from the user. The front end will be a React Based java script application
whereas the server will run on Node.js using Express.js. The database side of things will be based on MongoDB whereas Mongoose
will help Node.js communicate with the database.

II. PROPOSED SYSTEM/PROBLEM STATEMENT

Colleges sponsor a range of events and projects throughout the year. The existing system which we are using in our college is a
traditional process andis a complete manual process. It is challenging to disseminate and handle information effectively. Our event
management system will particularlyhelp in overcoming this difficulty by centralizing all information on an interactive website. Our
system has remote access options, allowing you to manage your staff at any time. These systems will eventually help you to better
manage your resources.
III. SYSTEM IMPLEMENTATION
A. Software Requirements
We need the following software to accomplish ourproject.
1) Writing Code (Sublime Text)
2) MERN Stack
a) MongoDB: A cross-platform documentdatabase.
b) Express: A back-end web applicationframework.
c) React: A JavaScript library for building userinterfaces.
d) Node.js: A cross-platform JavaScript runtimeenvironment

©IJRASET: All Rights are Reserved | SJ Impact Factor 7.538 | ISRA Journal Impact Factor 7.894 | 2125
 International Journal for Research in Applied Science & Engineering Technology (IJRASET)
ISSN: 2321-9653; IC Value: 45.98; SJ Impact Factor: 7.538
Volume 11 Issue III Mar 2023- Available at www.ijraset.com

3) Web Browser for accessing the website.

IV. SYSTEM IMPLEMENTATION

1) Admin Login: The administrator has the ability tocreate, remove, and modify events. Admin cancheck on the volunteers who are
helping out duringan event. New volunteers can be assigned by the administrator. Admin has a list of all users/studentswho will
be attending any event.

Figure 1. ADMIN LOGIN

2) User Login: Users can access event information bylogging in using the login portal on this event management system website.
People might check in through the portal and be assigned an event to work on as a volunteer.
3) Registration: Users can register themselves in the registration portal and then login using the login portal. Every user must
register before logging in and create a password in order to use the event management system whenever and whenever they
want. Registering saves the login credentials in thedatabase and verifies them each time a user logs inusing the login portal.

Figure 2. Sign Up

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 International Journal for Research in Applied Science & Engineering Technology (IJRASET)
ISSN: 2321-9653; IC Value: 45.98; SJ Impact Factor: 7.538
Volume 11 Issue III Mar 2023- Available at www.ijraset.com

4) Administrator: The portal's administrator has total access to the data and may create and delete any event. He or she will have
the ability to limit the amount of entries thatcan be accepted. Before launching the event, it is necessary to understand the brand,
define the target audience, develop the event idea, and coordinate thetechnological components.

Figure 3. Admin info

5) Users: Users may check the availability ofan event, book an event, check the venue and timings of an event, fee, and numerous
other information such as volunteer needs or any other event update in the user module.

Figure 4. DFD Level 0

Figure 5. DFD Level 1

V. TECHNOLOGIES USED
1) HTML: HTML, or Hyper Text Markup Language, is the standard markup language for texts intended to be displayed in a web
browser. Technologies likeCascading Style Sheets (CSS) and programming languages like JavaScript can help.
2) CSS: CSS is a style sheet language used to describe the presentation of a document written in a markup language such as HTML.
CSS is intended to separate display from content, including layout, colors, and fonts. This separation can improve content
accessibility, provide more flexibility and control in the specification of presentation characteristics, allow multiple web pages
to share formatting by specifying the relevant CSS in a separate.css file, reducing complexity and repetition in structural
content, and allowingthe.css file to be cached to improve page load speedbetween the pages that share the file and its formatting.

©IJRASET: All Rights are Reserved | SJ Impact Factor 7.538 | ISRA Journal Impact Factor 7.894 | 2127
 International Journal for Research in Applied Science & Engineering Technology (IJRASET)
ISSN: 2321-9653; IC Value: 45.98; SJ Impact Factor: 7.538
Volume 11 Issue III Mar 2023- Available at www.ijraset.com

3) Java Script: JavaScript is a fundamental technology of the World Wide Web. Around 97% of websites utilize it client-side for
web page behavior, with third-party libraries frequently incorporated. To run the code on the user's device, all major web
browsers include a specialized JavaScript engine. JavaScript, being a multi- paradigm language, allows event-driven,
functional, and imperative programming paradigms. It supports text, dates, regularexpressions, standard data structures, and the
Document Object Model via application programming interfaces (APIs) (DOM). The MERN stack: The MERN design makes
it simple to build a three-tier architecture (frontend, backend, and database) purely out of JavaScript and JSON.

Figure 6. Mern Stack

4) React.js Front End: React.js, a declarative JavaScript framework for developing dynamic client-side HTMLapplications, sits at
the top of the MERN stack. React allows you to create sophisticated interfacesusing basic Components, connect them to data on
your backend server, and render them as HTML.
5) Express.js and Node.js Server Tier: The Express.js server-side framework, which runs within a Node.js server, is the next level
below. Express.js touts itself as a "fast, unopinionated, simple Node.js web framework," and that is precisely what it is.
Express.js has robust models for URL routing (which matches an incoming URL with a server function) and managing HTTP
requests and answers.
6) MongoDB Database Tier: If your application maintains data (user profiles, content, comments, uploads, events, etc.), you'll
need a database that's as simple to use as React, Express, and Node. That's where MongoDB comesin: JSON documents written
in your React.js front end may be transmitted to the Express.js server, where they can be processed and (if they're valid)
saved straight in MongoDB for subsequent retrieval. Again, if you're creating on the cloud, Atlas is a good option. Continue
reading if you want to build your own MERN stack.

IV. RESULT
The event management software was created with careful preparation and direction. This project is developed using an iterative
waterfall methodology. Each part of planning is completed correctly. The design phase will be completed in accordance with
procedure. Each module and sub-module will be subjected to unit testing. Following that, the modules and sub-modules will be
combined, and integrated testing will be carried out. The project's goal is to provide full and simple event management for all types of
events.
V. CONCLUSION
We designed a new system after discovering shortcomings in the prior manual system that givesan easy way to handle the college's
Event functionalities. It is a platform that links several departments of an institution, such as administration, staff, and students. This
project willaid the proper events in managing and automating the platform's whole database.
An intuitive graphical user interface (GUI) is offered, allowing users and administrators to access all Event related information. The
project will surely reduce human effort and make user andadmin responsibilities easier. It is dependable, saves time, and is simple to
use. We are developing an event management system with features such as an attendance sheet, while keeping the advantages and
applications in mind.
VI. FUTURE SCOPE
Users indicate that further study might help toenhance the existing project. Additional functions may be added to the system in the
future as part of future research to expand and extend the system's capabilities. Future research may possibly develop a mobile
application for iOS or Android, making the system more accessible and accommodating and supporting more people who utilize
different mobile platforms.
Manage the many organizer profiles you've made for various sorts of events. You may also share each of them with your connections
across several platforms. Search by ID or scan the QR code provided to guests when they register.

©IJRASET: All Rights are Reserved | SJ Impact Factor 7.538 | ISRA Journal Impact Factor 7.894 | 2128
 International Journal for Research in Applied Science & Engineering Technology (IJRASET)
ISSN: 2321-9653; IC Value: 45.98; SJ Impact Factor: 7.538
Volume 11 Issue III Mar 2023- Available at www.ijraset.com

REFERENCES
[1] M.Mahalakshmi, S.Gomathi and, S.Krithika,“Event Management System”, Volume 3(2),Mar - Apr 2016.
[2] Assistant Prof. Khalil Pinjari and Khan Nur, “Smart Event Management System”, Department of Information Technology Theem College of Engineering
Mumbai University,India IJCST– Volume 4 Issue 2, Mar - Apr 2016
[3] College department Management System (2018) proposed by Ms.A.V.Sinhasane, Ms. A.N. Kashid, Ms. P.J.Kumbhar, Ms. P.R.Shirpale, Prof. S.L.Mortale
from International Research Journal of Engineering and Technology K. Elissa, “Title of paper if known,” unpublished.
[4] Study on Event Management Applications-4, April-2017” proposed by Akash Verma, Gunjan Srivastava.
[5] https://www.scribd.com/document/342098952/Synopsis-of-Event-Management-s

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