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Ex. No. 2-M E: Icrosoft Xcel

Microsoft Excel is a versatile spreadsheet program that allows users to enter and format data across 65536 rows and 256 columns, perform calculations and analysis using functions, and create charts, reports, and other visualizations. The document provides instructions on starting Excel, creating charts from datasets, using formulas to calculate rankings, pay details, and grades, and importing an external database to print an electricity bill. Excel allows complex data manipulation and analysis through functions, formulas, sorting, filtering, and visualization tools.

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Vignesh LS
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61 views18 pages

Ex. No. 2-M E: Icrosoft Xcel

Microsoft Excel is a versatile spreadsheet program that allows users to enter and format data across 65536 rows and 256 columns, perform calculations and analysis using functions, and create charts, reports, and other visualizations. The document provides instructions on starting Excel, creating charts from datasets, using formulas to calculate rankings, pay details, and grades, and importing an external database to print an electricity bill. Excel allows complex data manipulation and analysis through functions, formulas, sorting, filtering, and visualization tools.

Uploaded by

Vignesh LS
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as RTF, PDF, TXT or read online on Scribd
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Spread Sheet

185151Computer Practice I

Ex. No. 2MICROSOFT EXCEL

Microsoft Excel is the most widely used and versatile spreadsheet package. A spreadsheet is a table of 65536 rows and 256 columns into which data is entered. Spreadsheet makes it possible to format data, manipulate using functions, insert pictures, create charts and reports, import/export data, protect sheet, etc and aids in data analysis.

Getting Started
To start MS Excel, Start Run and type excel To work with a new blank sheet click Ctrl + N.
Click Save from File menu to save the worksheet with extension .xls

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Vijai Anand

Spread Sheet

185151Computer Practice I

Ex. No. 2.1CHART CREATION


Aim: To create appropriate charts for given set of data. Procedure: 1. Enter data in the Worksheet including header and select all the cells. 2. Choose Chart from Insert menu. A 4-step Chart wizard appears. 3. In step 1 choose appropriate chart type from Chart Type dialog 1. Choose Column chart for assessment performance dataset 2. Choose Line chart for cricket match dataset 3. Choose Pie chart for sales dataset 4. In step 2, specify Data range and Series name. 1. For Column chart the data range series should be in Rows 2. For Line chart the data range series should be in Columns 3. For Pie chart the data range series should be in Columns 5. In step 3, enter the appropriate title in Titles tab, select Values from Data legend tab (Percentage for Pie), uncheck gridlines. Category (X) Value (Y) Type Chart Title axis axis Colum n FOC Performance Assessment Aggregate st ODI Ind vs Aus 1 Line Overs Runs 1st Q uarter sales 2010 Pie
6. In step 4, choose As object in for chart location and click finish button.

7. The chart is placed in the worksheet. Result: The respective charts were created for visual inference of data

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FOC Aggregate (in %) Department Assess-1 Assess-2 Assess-3 EEE 56 67 78 ECE 73 45 81 IT 65 59 71 CSE 89 74 50 MECH 75 67 54

FOC Performance
100 90 80
73

89

78
75 67 74

81
71

EEE

67

70 A g g r e g a t e

65

59

60 50 40 30

56 54 45 50

ECE IT CSE MEC H

20 10 0 Assess-1 Assess-2 Assessment Assess-3

Ind vs Aus Overs India Australia 5 45 29 10 79 65 15 97 85 20 110 105 25 125 132 30 155 150 35 175 180 40 210 215 45 240 238 50 295 281

Ind vs Aus 1st ODI


300 250
215 210 295 240 238 281

200
180 155 175

India Australi a

150
132
R uns

110 97

125 150 105

100
45

79 85 65 29

50 0 5

1 10 5

20

25 30 45 Over s

35

40 50

First Quarter Sales Sales (in Product Crores) Printers 234 Scanner 90 Fax 109 MFNs 150 Desktops 300 Laptops 270 Servers 100 Acessories 450

1st Quarter Sales 2010


14% 26% 5% Fax 6% MFNs 9% 6 % Laptops 16% 18% Servers Acessories Desktops Printers Scanner

Spread Sheet

185151Computer Practice I

Ex. No. 2.2FORMULA EDITOR


Aim: To determine rank and class for student marks. Student Rank: 1. Select the cells in which marks are to be entered Choose Conditional Formatting from Format menu and set Font to red color for entries < 70 Choose Validation from Data menu and set alert message for values outside the range 0 to 200 2. Enter the student name and their 6 subject marks in the worksheet. 3. Choose Function from Insert menu. 4. Compute total in cell H3 using the function SUM(B3:G3) 5. Compute result using the formula and sort the dataset according to result IF(OR(B3<70, C3<70, D3<70, E3<70, F3<70), "Fail", "Pass") 6. The rank is determined using function RANK(H3, $H$3:$H$10). Use absolute addressing to specify the range. 7. Compute Cutoff using the formula D3/2+E3/4+F3/4 8. Drag to copy the formula for all other rows Student Grade: 1. Compute Best of 2 as (SUM(B19:D19)-MIN(B19:D19))/2 2. Convert test marks to 15 as ROUND(E19*0.15, 0) 3. Compute Attendance marks as IF(G19>95, 5, IF(G19>90, 4, IF(G19>85, 3, IF(G19>80, 2, IF(G19>75, 1, 0))))) 4. Compute Total marks as ROUND(J19*0.8 + I19,0)
5. Grade is determined as IF(K19>90, "S", IF(K19>80, "A", IF(K19>70, "B", IF(K19>60, "C", IF(K19>55, "D", IF(K19>=50, "E", "U"))))))

Result: The students performance was analyzed using various formulas.

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Vijai Anand

Student Rank
Name Math Lang Eng s
125 112 145 160 133 90 111 109 119 140 145 131 141 141 98 122 125 125 180 160 119 128 174 105 133 56 112

Phy Chem CSc Total


145 121 141 100 169 85 144 103 105 175 109 138 109 170 112 155 69 111 164 151 147 137 181 110 166 110 60 929 798 821 775 968 600 831 572 632

Resul t Rank
Pass Pass Pass Pass Pass Pass Pass Fail Fail 2 5 4 6 1 7 3

Cutoff
170.00 137.50 129.25 116.25 171.75 101.75 141.25

Student Grade
Reg.No
Test1 (100) 80 50 20 67 60 50 50 Test2 (100) 70 32 0 53 70 50 24 Test3 (100) 92 62 50 72 82 62 60 Best of 2 86.0 56.0 35.0 69.5 76.0 56.0 55.0 Test (15) 13.0 8.0 5.0 10.0 11.0 8.0 8.0 Attend Att % Marks 96 78 70 85 98 87 95 5 1 0 2 5 3 4 Exter Intern n Total Mark Grade (20) (100) (100) 18 9 5 12 16 11 12 91 72 50 74 81 60 50 91 67 45 71 81 59 52 S C U B A D E

Spread Sheet

185151Computer Practice I

Ex. No. 2.3DATA SORTING


Aim: To compute net pay for employees based on their basic pay and sort according to their department. Procedure:
1. Enter the employee name, department and their basic in the worksheet 2. Compute the allowances and deductions for basic entered in cell D3 as

HRA = 0.18 * D3 DA = 0.15 * D3 TA = 0.09 * D3 PF = 0.1 * D3 3. Calculate Gross = Basic + HRA + DA + TA


4. Calculate IT based on their gross pay with varying percentage as IF(J3*12>1000000, 0.3*J3, IF(J3*12>800000, J3*0.25, IF(J3*12>500000, J3*0.2, IF(J3*12>200000, J3*0.1, 0))))

5. Calculate Net Pay = Gross (PF + IT) 6. Drag to copy the formula for all other rows 7. Select all the data Choose Sort from Data menu. Sort by Dept in Ascending and then Net Pay in Descending order. Choose Subtotals from Data menu to calculate totals department wise and total
8. The details can also be viewed department wise by selecting Data Filter

AutoFilter. Result: The employees pay was computed and sorted department wise.

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Vijai Anand

Employee Pay Details


EmpI d Name 1001 1008 Basi c 1200 Accounts 0 2900 Accounts 0 Accounts Total 1500 EDP 0 1600 EDP 0 2800 EDP 0 EDP Total 1200 HR 0 1800 HR 0 HR Total Maintenan 1150 c 0 Maintenan 2200 c 0 Maintenan 2500 c 0 Maintenance Total 1500 Marketing 0 1500 Marketing 0 2200 Marketing 0 Marketing Total 1900 R&D 0 2000 R&D 0 3500 R&D 0 Dept R&D Total Grand Total HRA 2160 5220 DA 1800 4350 TA 1080 2610 PF 1200 2900 IT 1704 4118 Gross 17040 41180 Net Pay 14136 34162 48298 17670 18848 32984 69502 14136 21204 35340 15180 25916 29450 70546 2700 2700 3960 2250 2250 3300 1350 1350 1980 1500 1500 2200 2130 2130 3124 21300 21300 31240 17670 17670 25916 61256 22382 23560 36260 82202 367144

1022 1023 1004

2700 2880 5040

2250 2400 4200

1350 1440 2520

1500 1600 2800

2130 2272 3976

21300 22720 39760

1007 1002

2160 3240

1800 2700

1080 1620

1200 1800

1704 2556

17040 25560

1020 1003 1017

2070 3960 4500

1725 3300 3750

1035 1980 2250

1150 2200 2500

0 3124 3550

16330 31240 35500

1005 1015 1016

1019 1006 1011

3420 3600 6300

2850 3000 5250

1710 1800 3150

1900 2000 3500

2698 2840 9940

26980 28400 49700

Spread Sheet

185151Computer Practice I

Ex. No. 2.4IMPORTING DATA


Aim: To print electricity bill by importing charges from database file. Procedure: 1. Create a database file (eb.mdb) with a table consisting two fields (units, amount) and store charges for respective units. Import Im port External Data import data to and 2. Click Data Data select eb.m db file. The database is im ported to a new worksheet and rename it Database. 3. Design the electricity bill format. 4. Insert the EB logo by choosing Picture from Insert menu.
5. Change the background by choosing Background under Sheet from

Format menu 6. Insert the system date using TODAY() function


7. Enter connection number, name, CMR, LMR in the cells and uncheck the locked feature from Protection tab from Cell under Format menu

8. Calculate Units = CMR LMR 9. Amount is obtained by referring to the table as VLOOKUP(D9, Database!A2:B51, 2). The table array should exclude the header. 10.Set the Print area and Page Setup from File menu. 11.Protect the worksheet by choosing Protection from Tools menu and specify a password. Result: The electricity bill is printed using import and protection features

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Vijai Anand

Tamil Nadu Electricity Board


Chennai South Circle
Kelambakkam-603 103 Date : Conn. No : Name : CMR 60700 LMR 60480 Units 220 Amount (in Rs.) 210 12/14/2010

Authorized Signatory

CMR-> Current month reading Units <= 100 <= 200 <= 300 Rate/unit 0.75 1.00 2.00

LMR-> Last month reading Units <= 400 <= 500 > 500 Rate/unit 3.00 4.00 5.00

Units

10 20 30 40 50 60 70 80 90 100 110 120 130 140 150 160 170 180 190 200 210 220 230 240 250 260 270 280 290 300 310 320 330 340 350 360 370 380 390 400 410 420 430 440 450 460 470 480 490 500

Charges 35 35 35 35 35 42 49 56 63 70 80 90 100 110 120 130 140 150 160 170 190 210 230 250 270 290 310 330 350 370 400 430 460 490 520 550 580 610 640 670 710 750 790 830 870 910 950 990 1030 1070

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