COOPERATIVE ASSESSMENT INFORMATION SYSTEM

(CAIS)
Users’ Guide for Cooperatives

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I. INTRODUCTION

COOPERATIVE ASSESSMENT INFORMATION SYSTEM (CAIS) is the newly developed

online system by the Cooperative Development Authority (CDA) and a comprehensive web-based
system which integrates and generate reports out of all data and information from the required
reports submitted by the cooperatives, inspection results and other processes entered in the
system. The system can also assess and objectively determine the levels of maturity of the
cooperatives.

In the online submission of reports in CAIS, under list of reports, you will see seven (7)
Tabs namely: Cooperative Annual Progress Report (CAPR), Cooperative Audited Financial
Statements (CAFS), Performance Audit Report (PAR), Social Audit Report (SAR), List of Officers
and Trainings Attended (LOTA), MCOs Issued with Share Capital Certificate (For Electric
Cooperatives Only), and Mediation and Conciliation Report.

The CAIS has also the following capacity:

a. Analyze cooperative data;

b. Generate Certificate of Compliance (COC)
c. Submit/view/generate the following reports
c.1. Cooperative Annual Progress Report (CAPR)
c.2. Cooperative Audited Financial Statements (CAFS)
c.3. Performance Audit Report (PAR)
c.4. Social Audit Report (SAR)
c.5. Mediation and Conciliation Report
d. Generate Inspection Results;
e. Tag status of the cooperatives; and
f. Identify registered cooperatives per region through Geo Mapping

This User's Guide shall assist the Authorized Representatives of cooperatives in the online
submission of their reports.

II. GENERAL GUIDELINES

1. Hardware Requirements

a. Laptop and Desktop Requirements

a.1. At Least i3/equivalent processor or higher

a.2. At least 4 GB RAM

2. Internet connection is a major requirement to access and use the CAIS.

3. Browsers

a. The CAIS is accessible in any of these browsers:

a.1. Google Chrome

a.2. Mozilla firefox
a.3. Internet Explorer

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 a.4. Brave
a.5. Chromium

4. Required installed applications, plug-ins and other device able to print the generated
reports in CAIS

4.1 PDF Reader

4.2 Printer

5. Make sure to properly close your dashboard when not in use.

6. The system will automatically close and/or become unresponsive once it has become idle
for twenty (20) minutes or longer. Thus, save your work from time to time.

7. If there are problems and you cannot continue the process, please visit this link
https://cda.gov.ph/services/online-services/capris/ to seek assistance.

III. SITE ADDRESS

The CAIS can be accessed through this link http://www.cda.gov.ph

Click the “Cooperative

Registration” to direct in CAIS
page

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 Click the “Cooperative
Assessment Information
System (CAIS)” to direct in CAIS
log in page

IV. GENERAL INSTRUCTIONS

1. Only Authorized Representative/s of the Cooperative shall encode the reports

in the CAIS using the cooperative's official email address.

2. All data fields must be properly filled-up with appropriate information.

3. Write not applicable “NA” for fields requiring words/terminologies and zero “0”
if numeric.

4. All required reports must be submitted ANNUALLY within one hundred twenty
(120) days after the end of the calendar year.

5. Submission of required reports shall be done electronically through the http:

www.cda.gov.ph however, the Audited Financial Statements (AFS) in which
the original copy is required to be submitted together with the system
generated Acknowledgement.

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V. COOPERATIVE ASSESSMENT INSTRUMENT SYSTEM (CAIS)

Below are the following Menus on the module LIST OF REPORTS:

1. Cooperative Annual Progress Report (CAPR)

The CAPR is the required report to be submitted annually. In CAIS, it is the menu
that contains eight (8) sub-menus namely: General Information; Business Activities;
Membership; Officers; Transaction, Deposit Liabilities and Taxes; Other Information
for Specific Type of Cooperative; Other Relevant Information; and Laboratory.

2. Cooperative Audited Financial Statements (CAFS)

The CAFS is one of the attachments to be submitted annually. In CAIS, it is the

menu that contains three (3) sub-menus namely: Profile; Statement of Financial
Condition (SFC); and Statement of Operation (SO). **The original hard copy of the
CAFS is to be submitted to the CDA.

3. Performance Audit Report (PAR)

PAR is another attachment to the required report to be submitted annually. In

CAIS, it is the menu that contains three (3) sub-menus namely: Governance and
Management Report (GMR); Financial Performance Standard (FPS/STEPS); and
Audit Report.

4. Social Audit Report (SAR)

Another attachment is the SAR to be submitted annually. In CAIS, it has no sub-

menu.

5. List of Officers and Trainings Attended (LOTA)

The LOTA is also an attachment to the required report to be submitted annually.

In CAIS, it has no sub-menu.

6. Member-Consumer-Owners (MCOs) with Share Capital Certificate

The MCOs with Share Capital Certificate is the added attachment required for the
Electric Cooperatives only.In CAIS, it has no sub-menu.

7. Mediation and Conciliation Report (MedCon)

The MedCon is the report submitted semi-annually by the Mediation and

Conciliation Committee and required to attach on the annual submission of required
reports. In CAIS, it has no sub-menu.

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 Cooperatives with total assets of P3,000,000.00 and below, considered as a Micro
Cooperative shall open first the CAFS module and encode in the sub-modules the values
required. Once completed, the items in the CAPR, PAR and SAR not applicable to micro
cooperatives shall be disabled.

Continue by filling up the required report and all of its attachments.

VI. STEPS IN COOPERATIVE ASSESSMENT INFORMATION SYSTEM (CAIS)

ONLINE SUBMISSION

A. ACCOUNT CREATION

Step 1. From the CAIS Login Page in the CDA website (www.cda.gov.ph), click “Create an
account”. Then click submit

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 Step 2. Enter your Full Name (Last Name, First Name Middle Name), Government Issued ID,
Position, Mobile Number, Official Email Address and Password in the appropriate boxes. A valid
official email address to complete the following steps to create an account is required. After you
enter the Registration Number, the Name of the Cooperative will be filled in automatically. Then,
click the check box beside the confirmation statement

Step 3. Once the Dialogue Box “Terms and Conditions” appear ,click “I agree”
button
after reading and agreeing to the terms and conditions.

Then click “Submit”.

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B. SUBMISSION OF REPORTS

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 B. SUBMISSION OF REPORTS

Step 1. To start, visit www.cda.gov.ph -(CAIS) and enter your log in credentials or your CAIS
account which was earlier created and validated.

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Step 2. Select or choose the coverage year of the required reports you are about to encode for
submission.

Step 3. A dialogue box with “No report has been submitted” will appear, it means that you can
proceed, then click submit.

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Step 4. After signing in, the page where the “List of Reports” tab at the left side of the screen will
appear. Click on each report on the list and accomplish the forms one by one.

Step 5. You can now start encoding your reports, click the Cooperative Annual Progress Report
(CAPR), and fill-out the fields indicated therein by section. First the General Information, then
click save, then proceed to business activities and so on.

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Step 6. After the CAPR, click the Cooperative Audited Financial Statements and supply the
required information found in your Audited Financial Statements.

Step 7. Followed by the forms for the Performance Audit Report,

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Step 8. Then, the forms for the Social Audit Report,

Step 9. Then, the forms for the List of Officers and Trainings Undertaken/Completed

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Step 10. Then, the excel form/s for the MCOs Issued with Share Capital Certificate

Step 11. Then, the excel form/s for the Mediation and Conciliation Report

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Step 11. Once done filling-out all the required fields in the List of Reports, click “Submit All
Reports”

Step 12. Then a dialogue box will appear “Submit Final Reports”, click Yes

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Step 13. Then click the “Acknowledgement” button

Step 14. Print the Acknowledgement, by pressing Ctrl + p on the keyboard, this
Acknowledgement will be submitted to the CDA together with the hard copy of the Audited
Financial Statement.

Print the acknowledgement, by pressing Ctrl + p on the keyboard,.

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Step 15. The submitted required reports will be evaluated. To monitor the status of your
submission, just login again using your official account and click the respective report from the
dashboard. If there are findings noted, it can be viewed in the table of “Summary of Findings” for
compliance/appropriate action of the cooperative.

Step 15.a. If no findings, proceed for payment.

Step 15.b. If the report is DEFERRED for certain findings noted, upon compliance, the
cooperative can resubmit the reports by clicking the “Submit All Reports” button. Repeat Steps
11-14.

Step 16. Call or contact CDA Extension Office for payment instructions.

Step 17. The Authority will contact the cooperative for Certificate Of Compliance (COC) release.

Step 18 (END)

For questions and clarifications, please email the Supervision and Examination
Division/Section through the email address provided in this link:
https://cda.gov.ph/services/online-services/capris/.

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