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Help Guide PowerPoint

This document provides a complete guide for using a PowerPoint template. It summarizes how to perform basic tasks like zooming and duplicating, install color schemes and fonts, add and replace images, change layouts and colors. It also explains how to export the slides as a video, PDF, or images, and how Windows users can embed fonts. The guide is structured over 11 pages with screenshots and step-by-step instructions for customizing and utilizing the template.

Uploaded by

constantio
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
76 views

Help Guide PowerPoint

This document provides a complete guide for using a PowerPoint template. It summarizes how to perform basic tasks like zooming and duplicating, install color schemes and fonts, add and replace images, change layouts and colors. It also explains how to export the slides as a video, PDF, or images, and how Windows users can embed fonts. The guide is structured over 11 pages with screenshots and step-by-step instructions for customizing and utilizing the template.

Uploaded by

constantio
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Documentation

Your Powerpoint Template


Documentation Powerpoint Template Page 1

> PowerPoint basic

Complete Guide. > Install .xml color schemes


> Download/install Fonts
of using rrgraph design’s slides

> Add/change image in image placeholder


Welcome to RRGraph Design’s complete guide of using
presentation template. Whether you’re new user or not, > Replace default icons

this guide will show all you need to know in customize > Use available layout
and edit the template as you want it to be. > Change color schemes/fonts

> Export as video, .pdf, or images


> Embed fonts in powerpoint (windows user only)
Documentation Powerpoint Template Page 2

2. Or drag the zoom tool in right-down corner


Getting Started.

PowerPoint Basic
Duplicate
Show Guide and Gridline
1. Click the object/picture/element, then press CTRL+D
1. Click view tab
2. Show Guideline and/or gridline by ticking the box
Add image in placeholder

1. Click the placeholder


2. Choose picture

Resize/Crop picture
Zoom in or out 1. Click the image/shape
2. Click Format tab
1. Hold CTRL while scrolling your mouse
3. Crop or adjust your image
Documentation Powerpoint Template Page 3

Getting Started.
2. Copy all .xml files to
C:\Users\YourUserName\AppData\Roaming\Microsoft\
Templates\Document Themes\Theme Colors

Install .xml color Schemes Download and Install Fonts


Windows 7
Download Fonts
1. Open .xml color schemes in (template folder/theme
1. Links to download the fonts are placed in Template
files/XML theme colors
folder\Documentation\Font Used
2. Copy all .xml files to C:\Program Files or Program Files
2. Follow the link and download the fonts
(x86)\Microsoft Office\Document Themes 15\Theme
Colors

Install the Fonts


Windows 8-10
1. If your fonts are packed in .zip file, extract it first
1. Open .xml color schemes in (template folder/theme 2. Double click the .otf/ttf files
files/XML theme colors 3. Click install
Documentation Powerpoint Template Page 4

Using The Slides. Replace Image

1. Delete the previous picture, add new image


2. Or right-click the previous image, choose change
picture
Add/Replace Image in Placeholder
Add Image (Under Shade Layer)
Add Image #1
1. Click image icon in the placeholder
1. Click image icon in the placeholder 2. Choose picture, insert
2. Choose picture 3. Right click the image, choose ‘send to back’
3. Click insert

Add Image #2 Fix Your Distorted Image with Crop Tool

1. Drag the picture from your folder into 1. Click the image
the image placeholder 2. Click Format tab
3. Choose Crop, then adjust your image
Documentation Powerpoint Template Page 5

Using The Slides. 2. Choose ‘shape fill’


3. Choose the color you want

Change Icons Colors to Gradient


Change default icons

Change Icons

1. Open icon pack files in template folder/theme


files/icon pack.ppt or .key
2. Select and Copy the icon you want
3. Go to your presentation template
4. Click icon you want to replace and delete it
5. Paste and adjust the icons to the place

Change Icons Colors

1. Click the icon>click format tab


Documentation Powerpoint Template Page 6

Using The Slides. Reset slide layout settings to default

1. Right-click the slide


2. Choose reset slide

Use Available Layout

Open available layouts

1. Click Insert tab


2. Choose New slide
Documentation Powerpoint Template Page 7

Using The Slides. 3. Choose colors

Apply Premade Color Schemes

Apply premade colors 4. Apply the color under the template name (or any color
1. Click design tab schemes you want!)
2. Click variants dropdown
Documentation Powerpoint Template Page 8

Paragraph spacing
Using The Slides.
1. Select all text in a textbox
2. Right click
3. Choose paragraph
4. Adjust
Apply Premade Typeface
Apply other typeface

1. Click design tab


2. Click variants dropdown
3. Choose fonts
Documentation Powerpoint Template Page 9

Export Slides. Export to MP4 video (Office 2010)


1. Click File tab, choose Save as
2. Change file type to MPEG4-video, then save it

Export Video

Export to MP4 video (Office 2016-2019)

1. Click file tab, choose export


2. Choose create a video
3. Set quality, narration set/not, & time for each slide spent
4. Create video
Documentation Powerpoint Template Page 10

Export Slides. Export to PDF (Office 2010)


1. Click File tab, choose Save as
2. Change file type to PDF, then save it

Export PDF

Export to PDF (Office 2016-2019)

1. Click File tab, choose Export


2. Create PDF/XPS documents
Documentation Powerpoint Template Page 11

Export Slides. Export to Images (Office 2010)


1. Click File tab, choose Save as
2. Change file type to PNG/JPEG, then save it

Export Images

Export to Images (Office 2016-2019)


1. Click File tab, choose Export
2. Choose change file type, choose JPEG or PNG
Documentation Powerpoint Template Page 11

Export Slides.
2. Click Save options
3. Then tick embed fonts in the file, and click embed all
characters option.
Embed Fonts (Windows User Only) 4. Click OK

1. Click File tab, choose Options


Thankyou For Using
Our Template

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