Notice and E-mail Writing

Format-1

Question 1

Your school is hosting an Inter-School Debate Competition. Draft a notice for the school
notice board giving all relevant details of the event.

WAR WITH WORDS

Inter-School Debate Competition

on 10th February, 2020

from 9 a.m. to 12 noon

at Sandra Hill, St Lawrence School

All pupils from Classes VIII-X are eligible to participate.

Format-2

WAR WITH WORDS

Inter-School Debate Competition

Date: Monday, 10th February, 2020

Time: 9 a.m. to 12 noon

Venue: Sandra Hill, St Lawrence School

All pupils from Classes VIII-X are eligible to participate.

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Question 2

Your school is conducting an Inter-Class Talent Search. Draft a notice for the school notice
board informing students about the event and inviting them to participate.

Format-1

EVERYBODY’S GOT TALENT

Inter-Class Talent Search

on 10th February, 2020

from 9 a.m. to 4 p.m.

at The Auditorium of St Paul’s School

Interested students from Classes VIII to X may register with the Vice-Principal before 14th
February, 2020.

Format-2

EVERYBODY’S GOT TALENT

Inter-Class Talent Search

Date: Monday, 10th February, 2020

Time: 9 a.m. to 4 p.m.

Venue: The Auditorium of St Paul’s School

Interested students from Classes VIII to X may register with the Vice-Principal before 7th
February, 2020.

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Question 3

Write a notice informing students about a charity fair that is going to be organised in the
school to collect donations for the needy group of people. Convert it into an e-mail
addressing all students and teachers and informing them about the fair.

GIVE FOR GOOD CAMPAIGN

Charity Fair for the Underprivileged People in West Delhi

on 10th February, 2020

from 9 a.m. to 5 p.m.

at the School Playground, St Joseph’s School

Students are requested to donate generously and are also invited to put up stalls of games,
activities and food. Please contact the School Prefect for further details.

Notice converted into e-mail

To: (e-mail ids of students/class teachers concerned)

Cc: (e-mail ids of class teachers/faculty members who the writer wants to read the mail; this
is optional)

Subject: Charity Fair for the street-dwellers of West Delhi

Dear all,

We are pleased to inform you that a Charity Fair is being organised by St Joseph’s School to
collect donations for the poor and homeless street-dwellers in West Delhi. The event will be
held in the school playground on 10th February, 2020 between 9 a.m. and 5 p.m.

You are requested to take part in the fair and make generous contribution to this noble cause.

You are also invited to put up various stalls for the fair with innovative games and activities
or healthy food stalls. Any kind of contribution in cash or kind would be accepted during the
fair.

Thanks and best wishes,

Yours faithfully,

Archana Arora
Secretary, Students Council
St Joseph’s School

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Question 4

Write a notice informing the office-bearers of a school’s Science Society about their meeting
with the Principal to chalk out details about the forthcoming Science Fair. Convert it into an
e-mail.

MEETING OF SCIENCE SOCIETY

Discussion on Science Fair

on 10th February, 2020

from 2.30 p.m. to 4.30 p.m.

at Conference Hall, Neema Public School

The office-bearers of the Science Society are requested to attend a meeting with the Principal.
Please contact Rahul Chandra for further details.

Notice converted into e-mail

To: (e-mail ids of office-bearers of the Science Society at Abalus Public School, Husainganj,
Lucknow)

Cc: (e-mail ids of other staff members concerned, if any)

Subject: Meeting of the Science Society on the upcoming Science Fair

Dear all,

I hope this mail finds you in good health.

As you know, we have decided to organise a Science Fair in our school on the occasion of
National Science & Technology Day. To chalk out the details of this event, our respected
Principal has convened a meeting in the Conference Hall on 12th October, 20XX, between
2.30 p.m. and 4.30 p.m.

Being the office-bearers of the Science Society, you are requested to attend the meeting.

Please feel free to contact us for any inquiry.

Regards and thanks,

Yours faithfully,

Head, Department of Science,

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Question 5

Write a notice telling the students and teaching faculty of a school about the audition of a
dramatics competition to be held after a month or so. Convert the notice into an e-mail,
addressing teachers in-charge of different classes that will participate in the function.

DRAMA KING OR DRAMA QUEEN

Dramatics Competition−Audition

Date: 17th September, 20XX

Time: 10.30 a.m. to 1.30 p.m.

Venue: The School Auditorium of Ronald Public School

Interested students from Classes IX and XII may contact their class teachers on or before 14th
September, 20XX.

Notice converted into e-mail

To: (e-mail ids of class teachers in-charge of Classes IX to XII)

Cc: (e-mail ids of the Principal and other staff members concerned, if any)

Subject: Audition for Inter-School Dramatics Competition

I wish to bring this to your attention that the Audition to select students for the school team,
to represent in the Inter-School Dramatics Competition will be held on 17th September, 20XX
in the School Auditorium from 10.30 a.m. to 1.30 p.m. The last date for giving names for the
audition will be 3rd September, 20XX.

You are requested to select the eligible candidates from your classes and hand over a list of
the same latest by 7th September, 20XX.

Thanking you,

Yours faithfully,

Pramod Rahane
Cultural Secretary
Ronald Public School

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Question 6

(a) You are the President of a Youth Club in your locality. You and your team are planning to
organise a programme to celebrate Teacher’s Day. Write a notice, to be put up in the local
supermarket, giving details of the programme to create awareness of the event.

THANK YOU TEACHER!

A Cultural Programme to Celebrate Teacher’s Day

on 5th September, 20XX

from 5.00 p.m. to 7.00 p.m.

at Community Centre, West City Mall

All teachers who are residents of the West City Complex are cordially invited.

(b) Write an e-mail to the General Manager of the supermarket seeking permission to display
the notice and requesting a sponsorship for the event.

To: ([email protected])

Subject: Teacher’s Day celebration

Dear Sir,

Teacher’s Day is round the corner and we, the residents of West City Complex, would like to
host a brief cultural programme on the 5th September, 20XX between 5.00 p.m. to 7.00 p.m.,
in their honour.

There are about 30 teachers in our complex and we would be grateful if you allow us the use
of the foyer in the supermarket for the celebration.

We also request you to sponsor a cup of tea and light refreshments for the teachers and a few
guests, about 70 in all.

We look forward to a favourable response,

Thanking you,

Yours faithfully,

Ashish Roy
President, Youth Club, West City Complex

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Question 7

(a) Write a notice informing about a ‘Cleanliness Drive’ campaign to be held in the
neighbourhood.

THE CLEANLINESS DRIVE

A Programme to spread Awareness about Cleanliness

Date: 22th to 28th August, 20XX

Time: 10.00 am to 2.00 p.m.

Venue: JP Greens Society

All are welcome to participate in the cleanliness campaign and to make generous contribution
towards the environment. For being a volunteer, you may register with Mr Sanjay Sharma,
Secretary, JP Greens Society on or before 21st August, 20XX.

(b) Write an e-mail instructing the residents of a colony to maintain cleanliness in the park in
their neighbourhood. E-mail is to be addressed to the senior and prominent citizens and civic
bodies operating in the area.

To: (e-mail ids of elder statesmen and other people concerned)

Cc: (members of civic bodies and public committees)

Subject: Request for maintaining cleanliness in the Public Park

Dear all,

We want to bring this to your attention that we feel concerned about the cleanliness of the
public park in your area, which needs proper attention and maintenance.

Keeping this in mind, you are hereby requested to follow the guidelines already circulated by
us. As you already know, these guidelines prevent people from throwing garbage or litter in
the park; organising a social gathering on its premises; and indulging in acts such as eating,
drinking, smoking and sleeping there.

You are requested to stick to these guidelines and cooperate with us in keeping the park clean
and free from insanitary objects.

Thanking you,

Yours faithfully,
Prateek Baranwal
Head, Citizens Interaction Cell, Municipal Corporation, Delhi

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Question 8

(a) You are the Games Captain of your school. The school is organising an Inter-House
Football Competition. Write out a notice to be put up in your school informing students about
it.

DASH FOR GOAL

Inter-House Football Competition

Date: 5th November, 20XX

Time: 9.00 a.m. to 1.00 p.m.

Venue: The City Sports Complex

The match schedule is as follows:

Beas vs Jumna

Ravi vs Sutlej

The Hardliner Match for third position

The Grand Finale

All House Captains are requested to keep their respective house teams ready and submit the
names to the Games Captain before 25th October, 20XX.

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(b) Write an e-mail to a prominent football coach of your city who has agreed to be the
referee at the event, giving all relevant details.

To: [email protected]

Subject: Invitation to Referee for Dash for Goal: Inter-House Football Competition

Dear Sir,

I am Rupinder Singh of St Peter’s School and I write with reference to my telephone call to
you earlier. We are conducting an Inter-House Football Competition on 5th November, 20XX
from 9.00 a.m. to 1.00 p.m. at the City Sports Complex.

The schedule is as follows:

Beas vs Jumna

Ravi vs Sutlej

The Hardliner Match for third position

The Grand Finale

Arrangements for your conveyance will also be made that will pick you up by 8.15 a.m. from
your residence and you will be dropped back after the competition.

We look forward to seeing you at St Peter’s School.

Yours faithfully,

Rupinder Singh
Games Captain, St Peter’s School

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Question 9

(a) You are Upender Sharma, President of Gautam Nagar Residents’ Welfare Society. You
have organised an event “Ban on Plastic Week” to create awareness regarding the harms of
plastic, through several activities and competitions. Draft a suitable notice to his effect.

BAN ON PLASTIC WEEK

Plastic Awareness Event

Date: 2nd October, 20XX

Time: 5.00 p.m. to 6.30 p.m.

Venue: Gautam Nagar Community Hall

Activities: Songs, Street Plays, Essay and Poster-Making Competitions

All the residents of Gautam Nagar are invited to be a part of this event. For participating in
activities, please give your names to Upender Sharma, President of Gautam Nagar Residents’
Welfare Society on or before 25th September, 20XX.

(b) Write an e-mail to all the residents and the members of the Gautam Nagar Residents’
Welfare Society giving information of the event.

To: (e-mail ids of all the residents and members of the Gautam Nagar Residents’ Welfare
Society)

Subject: Ban on Plastic Week

Dear all,

I am pleased to inform you that with the consent of everybody, an event named “Ban on
Plastic Week” will be organised in our society’s Community Hall from 2nd to 8th October,
20XX

The event will highlight the harmful effects of plastic and the residents can participate in
different activities which are poster-making competition, essay competition, songs, street
plays, etc. The last date for giving names for participation is 25th September, 20XX

Feel free to contact me for any query.

Yours faithfully,

Upender Sharma
President, Gautam Nagar Residents’ Welfare Society

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Question 10

(a) You are the Head Boy/Head Girl of your school. Your school is organising remedial
classes for students of Classes IX-XII before school hours. Write a notice for the school
notice board informing students about this programme. Convert it into an e-mail informing
parents about the same from the Principal.

REMEDIAL CLASSES

Extra Classes for Students for Classes IX-XII

from 20th July, 20XX

on 7.00 a.m. to 8.00 p.m.

in respective classes

Students of Classes IX-XII who scored less than 60% in the first Terminal Examination have
to compulsorily attend the Remedial Classes. For more details, please contact the Head
Boy/Head Girl.

(b) You are the Principal of the school. Write an e-mail to parents of the students of Classes
IX-XII about the same.

To: (e-mail ids of all parents of the students of classes IX-XII)

Subject: Remedial Classes for students of Classes IX-XII before school hours

Dear Parents,

Our school has always tried to help children in all possible ways. In accord with this, we have
initiated Remedial Classes for all students of Classes IX-XII. The classes will be conducted
from 7.00 a.m. to 8.00 a.m., before school hours.

Please be informed that students who scored less than 90% in the first Term Examination
have to compulsorily attend the Remedial Classes.

Thanks and regards,

Yours faithfully,
Dr RK Swami
Principal, Modern School, Guwahati

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Question 11

Write a notice informing students of a school about a three-day inter-school campaign for tree
plantation organised by the district administration. Assuming that you are the head of the
campaign, request them to participate in the campaign and refer to some award to be given to
the schools represented by most active participants.

Convert the notice into an e-mail addressed to the principals of different schools located in
the district/zone.

THE GREEN DUTY

District Level Inter-School Tree Plantation Campaign

Date: 15th to 17th September, 20XX

Time: 8.00 a.m. to 1.00 p.m.

Venue: Office of District Magistrate

Groups, comprising teachers and students, who emerge as distinguished participants from
these schools will be awarded.

First Prize: Rs 5 lakh/-

Second Prize: Rs 3 lakh/-

Third Prize: Rs 2 lakh/-

Management and teaching staff of the school are requested to contact Jaya Singh, Head of the
Inter-School Tree Plantation Campaign, Office of District Magistrate, Bhopal.

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Notice converted into e-mail

To: (e-mail ids of members of the school’s executive body/management committee, principal,
senior members of the teaching faculty and other top-level officials concerned)

Cc: (e-mail ids of patrons and members of the advisory board)

Subject: District level Inter-School Tree Plantation Campaign

Dear all,

We are pleased to inform you that the district administration is organising a three-day Inter-
School Tree Plantation campaign. It will start on 15th September, 20XX and last until 17th
September, 20XX. The venue for the campaign will be the office of the District Magistrate
and some sites selected for this purpose.

To represent your school in the campaign, you are requested to send a group of participants
including some members of the teaching faculty and students.

As a special feature of this campaign, groups of students representing three of the schools
that emerge as distinguished participants with the most creative ideas about the conservation
of natural resources and environment will be awarded First, Second and Third Green Warrior
Prizes, worth Rs 5 lakh, Rs 3 lakh and Rs 2 lakh respectively.

For further queries, please contact the undersigned.

Yours faithfully,
Jaya Singh
Head of the Inter-School Tree Plantation Campaign
Office of the District Magistrate
Bhopal, Madhya Pradesh

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Question 12

Write a notice informing class teachers of a school about their meeting with the Disciplinary
Department to discuss the ways to make sure that the students follow the dress code. Convert
the notice into an e-mail addressed to the class teachers.

MEETING OF CLASS TEACHERS WITH THE DISCIPLINARY DEPARTMENT

Discussion on Adherence to the School’s Dress Code

Date: 15th August, 20XX

Time: 1.30 p.m. onwards

Venue: The Conference Room of St Agne’s School

All teachers are requested to attend the meeting. Please contact the Head of Disciplinary
Department for further details.

Notice converted to e-mail

To: (e-mail ids of all class teachers)

Cc: (e-mail ids of Principal, Vice-Principal, Members of the Disciplinary Department and
senior members of teaching faculty)

Subject: A note of information on meeting to discuss the School’s Dress Code

Dear all,

We wish to bring this to your attention that some glaring lapse has been observed among the
students in following the dress code enforced by the school management recently.

You are, therefore, requested to attend a meeting with the Disciplinary Department to
intensify the exercise of dress checking so as to spot the erring students, who do not follow
the prescribed dress code. The meeting will be held on 15th September, 20XX at 1.30 p.m.
onwards at the Conference Room of St Agne’s School.

For further queries, please contact the undersigned.

Yours faithfully,
Monali Brahma
Head, Disciplinary Department
St Agne’s School

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