Operating Instructions

VDR 4350
Voyage Data Recorder

Item No.: 390007847 Revision: 00 (2009-08) Order No.: ED3302G122

 © SAM Electronics GmbH 2009
The reproduction, distribution, and utilization of this document as well as the
communication of its content to others without explicit authorization is prohibited.
Offenders will be held liable for the payment of damages.
All rights reserved in the event of the grant of a patent, utility model, or design.
Alterations due to technical progress are reserved.

SAM Electronics GmbH

D - 22763 Hamburg

Service
Customer Support Center

Phone: + 49 (0) 18 03 00 85 53
Fax: + 49 (0) 18 03 00 85 54
E-mail: [email protected]
 VDR 4350
Operating Instructions

List of Contents
1 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
1.1 Priority of the Operating Instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
1.2 Purpose of Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
1.3 Important Abbreviations and Terms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
1.4 Safety Instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
1.4.1 Symbols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
1.4.2 Designated Use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
1.4.3 Target Groups. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
1.4.4 Necessary Basic Knowledge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
1.5 Modifications, Spare Parts Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
1.5.1 Operating Instructions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
1.4.3 Target Groups. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
1.4.4 Necessary Basic Knowledge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
1.5 Modifications, Spare Parts Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
1.5.1 Operating Instructions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
2 Functionality of the VDR 4350 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
2.1 Functionality of the Core Module . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
2.2 Functionality of the Remote Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
2.3 Functionality of the Audio2net Module . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
2.4 Functionality of the MicroVCA003 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
2.5 Functionality of the NMEA2net Module . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
2.6 Functionality of the VDR 4321 (MR8) Module . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
2.7 Functionality of the FGR4 (Framegrabber) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
2.8 Functionality of the Replay and Realtime Monitor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
2.9 Functionality of the PLC Module . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
3 Operating Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
3.1 Starting up the VDR 4350 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
3.2 Shutdown the VDR 4350 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
3.3 Normal Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
3.4 Emergency (Incident) Backup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
3.4.1 Incident Backup at Remote Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
3.4.2 Incident Backup at RADARPILOT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
3.4.2.1 Operating at the Radar Indicator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
3.5 Automatic Restart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
3.6 Retrieving Data from FRM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
3.7 Retrieving Data with a Replay Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
3.7.1 Ship-based Download. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
3.7.2 Selection of Data Source . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
3.7.3 Land-based Download . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
3.8 Handling of Recorded Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
3.8.1 Merlog File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
3.8.2 Captured Radar Images (Periodic Data) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
3.8.3 Details about Audio Informations (Continuous Data) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
3.8.4 Non Standard Information (Optional) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
3.9 Data Check after Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
4 Disposal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
5 Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
5.1 Certification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
© SAM Electronics GmbH

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© SAM Electronics GmbH

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List of Figures
Fig. 3-1 Key Switch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Fig. 3-2 Remote Control Panel with EMCY BACKUP Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Fig. 3-3 USB Stop Recording Button on Core Module . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Fig. 3-4 Radar Indicator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Fig. 3-5 Incident Backup Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Fig. 3-6 Selection of Data Source . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Fig. 3-7 VDR 4350 Data Transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Fig. 5-1 EC Type Examination (Module B) Certificate 1/4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Fig. 5-2 EC Type Examination (Module B) Certificate 2/4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Fig. 5-3 EC Type Examination (Module B) Certificate 3/4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
© SAM Electronics GmbH

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© SAM Electronics GmbH

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1 Introduction

1.1 Priority of the Operating Instructions

This user's manual represents a standard publication, describing a VDR 4350 delivered by the company
SAM Electronics GmbH.
Read and understand this manual before using this product for the first time. Keep this manual up to the
next use carefully. Follow, above all, the safety informations, electric data and prescribed surroundings
terms.
1.2 Purpose of Document

The present user's manual helps the operating personnel on-board a vessel as well as the service:
• to install and commission the VDR 4350
• to apply the functionalities of the VDR 4350 properly and sensibly
• to solve special situations very independently

1.3 Important Abbreviations and Terms

Abbreviation Meaning
AIS Automatic Identification System
ARP Address Resolution Protocol
CAP Capture
COTS Commercial of the Shelf
DHCP Dynamic Host Configuration Protocol
DVI Digital Visual Interface
EMC Electromagnetic Compatibility
ECS Electronic Chart System
FRM Final Recording Medium
FRNC Flame Retardant Non Corrosive
GND Ground
GPS Global Positioning System
GRP Glass-reinforced Plastic
GSM Global System for Mobile Communications
IEC International Electrotechnical Commission
IMO International Maritime Organisation
Inmarsat International Maritime Satellite
IP Internet Protocol
ISDN Integrated Services Digital Network
LAN Local Area Network
NMEA National Marine Electronics Association
© SAM Electronics GmbH

ROV Remotely Operated Vehicle

UDP User Datagram Protocol
VDR 4350 Voyage Data Recorder
VHF Very High Frequency
XML Extensible Markup Language

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1.4 Safety Instructions

1.4.1 Symbols

The following symbols and associated signal words mark safety instructions, given to special sections of
this manual.
CAUTION
Dangerous situation, which, if not avoided, may cause slight injury or damage to material.

ATTENTION
Relevant information which, if not observed, may cause undesirable results or states.

NOTICE
Helpful informations follow.

With the appearance of several danger steps the warning tip to the step highest in each case has been
used. A warning tip, which advices against bodily injuries can also contains an advice against material
damage.

1.4.2 Designated Use

The VDR 4350 is designed exclusively for the purpose described below. Using the system for other than
those mentioned is considered contrary to its designated use. SAM Electronics GmbH cannot be held
liable for any damage resulting from such use; the risk of such misuse lies entirely with the user.
The prerequisite for the reliable and safe operation of the VDR 4350 is proper transportation and storage
as well as competent installation and assembly on board.
Operating the VDR 4350 within the limits of its designated use also involves observing the operating,
inspection and maintenance the instructions.

ATTENTION
Not designated for continuous operation in humid rooms.
In case of high humidity (e.g. in subtropical regions) the electronic system works faulty. The
running life of the VDR 4350 will be reduced.
Use air conditioner or air dehumidifier.
© SAM Electronics GmbH

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1.4.3 Target Groups

All informations in this manual refers to the device, application place, transport, storage, installation, oper-
ation and maintenance.
This manual is directed at the following target groups:
• User
• Service Engineer/Customer Engineer
1.4.4 Necessary Basic Knowledge
1.4.4 Necessary Basic Knowledge
Respectable knowledge about personal computer is assumed. General knowledge in the area of automa-
tion technology, installed operating system and installed application are also assumed. Competent knowl-
Respectable knowledge about personal computer is assumed. General knowledge in the area of automa-
edges about IP based computer networks (routing) is needed.
tion technology, installed operating system and installed application are also assumed. Competent knowl-
edges about IP based computer networks (routing) is needed.
1.5 Modifications, Spare Parts Accessories
1.5 Modifications, Spare Parts Accessories
Unauthorised modifications, additions or conversions which affect the safety of the VDR 4350 are not
permitted. Safety devices must not be bypassed, removed or made inactive.
Unauthorised modifications, additions or conversions which affect the safety of the VDR 4350 are not
Only use original
permitted. Safety spare parts
devices mustand
notaccessories recommended
be bypassed, removed or by the inactive.
made manufacturer.
Only use original spare parts and accessories recommended by the manufacturer.
1.5.1 Operating Instructions
1.5.1 Operating Instructions
The user is obliged to operate the VDR 4350 only when it is in good working order.
The user isthe
• Protect obliged
VDRto4350
operate the vwater,
against only when it istouch
do not in good
theworking order.parts with wet hands (except
component
capsule FRM)
• Protect the VDR 4350 against water, do not touch the component parts with wet hands (except
• capsule
Do not use
FRM)the device if it disseminates a nasty smell or if there are unusual noises.
• put objects
Do not use into ifthe
the device devices.
it disseminates a nasty smell or if there are unusual noises.
•In addition to the
Do not put instructions
objects into thegiven in the operating manual, please observe the following:
devices.
• addition
In relevant to
accident prevention
the instructions regulations
given in the operating manual, please observe the following:
• generallyaccident
relevant acceptedprevention
safety regulations
regulations
• regulationsaccepted
generally effectivesafety
in theregulations
country of installation
• working andeffective
regulations safety instructions effective
in the country in the user's plant
of installation
• working and safety instructions effective in the user's plant
© SAM Electronics GmbH

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© SAM Electronics GmbH

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2 Functionality of the VDR 4350

The purpose of the Voyage Data Recorder VDR 4350, is to maintain the secure and retrievable storage
of information concerning the position, movement, physical status, command and control of a vessel for
a period covering at least the last 12 hours of operation.
The recording takes place continuously according to the principle of a circle memory. It means all data
older then a defined period of time (depending on the different storage media) will be overwritten.
The VDR 4350 meets all requirements of the International Maritime Organisation (IMO) resolution
A.861(20.) and the International Electrotechnical Commission (IEC) 61996. In these documents the type
and amount of data to be recorded are specified in detail. Other informations can be stored and retrieved
on request and project related.
The functions of the VDR 4350 and of the modules are described in the following paragraphs.

2.1 Functionality of the Core Module

The Core module is the logical centre of the VDR 4350 system and has the following functions:
• central processing unit, collecting point for all incoming data
• sets time-reference for all incoming data
• monitoring, parametrisation and control of all further VDR 4350 modules
• distribution of data to internal VDR 4350 storage media and optional to external storage media
• configuration via web interface
• recording of AIS, VHF

2.2 Functionality of the Remote Control Panel

The Remote Control Panel has the following functions:

• acoustic and visual signalling of an alarm
• confirmation of the alarm, silencing the acoustic alarm
• button to start the emergency backup and confirmation lamp

2.3 Functionality of the Audio2net Module

The Audio2net module collects and preprocesses analogue voice signals, coming from microphones of
the VDR 4350 or other voice sources, like radios or telephones.
© SAM Electronics GmbH

• collects 2 audio channels

• 2 microphones per channel (X1 + X3 and X2 + X4) or another audio source with standard level of
0dBm
• microphone test integrated
• adopts the configuration
• audio stream to Core module

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2.4 Functionality of the MicroVCA003

MicroVCA003 collects audio signals on bridge or other rooms, to be monitored with the following features.
• symmetrical analogue signal output with 0dBm for the collected voice signals
• low pass for lowering the output signal > 6kHz as standard
• microphone test by piezo beeper
• microphone test is activated by increasing of the supply voltage from 20V DC upon 24V DC

2.5 Functionality of the NMEA2net Module

The NMEA2net module collects up to 5 NMEA sources and sends the data via network interface to VDR
4350, using a specific protocol. By setting of different device-IDs, up to 7 NMEA2net modules can be
used in a system. It has the following main features:
• collected telegrams are buffered and can be displayed via network, as UDP packet or via serial output
• DIP switch 4x to setting the ID
• web interface for advanced configuration e.g.:
• baud rate per input
• interval for sending the buffered data
• possibility not to send NMEA telegrams, based on the header
• network configuration and device ID, for special applications
• define outputs, network and/or serial
• IP-address is obtained by a DHCP request, default adjustment
• if the DHCP request fails for 30 seconds, the static IP-address will be used
• if there is no static IP-address adjusted via web interface, default IP-address (192.168.95.150) with
device ID (1-7) as offset will be used
• all serial inputs are electrically isolated against each other and to the system
• max. 4500 characters per second can be provided

2.6 Functionality of the VDR 4321 (MR8) Module

The VDR 4321 (MR8) module constitutes a data recording medium, protected against external influences
like high temperature or water pressure, which has to be connected to a ship-data processing interface,
to guarantee its overall efficiency.
The acoustic beacon, fixed on the VDR 4321 (MR8), fulfils the conditions of SAE AS 8045 and works in
© SAM Electronics GmbH

a frequency range between 25kHz and 50kHz with a battery durability of at least 30 days.
• network volume for Core, offers a specific NAS server with NFS file system
• additional control interface for specific operations based on UDP. Therefor the VDR 4350 sends a
UDP packet to the VDR 4321 (MR8) module. The VDR 4321 (MR8) module receives and
acknowledges/responds the data
• adopts the configuration (IP-address) after booting by DHCP request from Core module

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• buffers the impressed power supply above 5 seconds by capacitors. A defined shutdown is possible,
even while the cable is cut through. (saved data is protected)
• between shutdown and switch-on the VDR 4321 (MR8) module needs a break of 1 to 2 minutes. In
this time the capacitors discharges until the power supply circuit, used on the VDR 4321 (MR8)
module switches defined. In normal operating of the VDR 4350 this time period is given during restart
or shutdown.
• version H103.003A and higher contains a web interface for configuration and status display
• a static IP-address can be set via this interface alternatively

2.7 Functionality of the FGR4 (Framegrabber)

Radar images are collected as VESA compatible analogue signals. The required image quality is
according to IEC 61996. The FGR4 has the following main features:
• the FGR4 collects signals from the video source, equipped with VESA compatible analogue output or
DVI output
• the resolution according to IEC 61996 is maximum 1600x1200 at 60Hz. A lower resolution is possible.
• if the saved configuration cannot capture an image, the FGR4 tries to generate a significant image
with a list of VESA compatible video configurations
• significant images are zipped and send to the VDR 4350 via network, according to the saved
connection parameters. This process uses the proprietary transmission protocol of the VDR 4350.
• for configuration a Windows web interface communicates with the FGR4 via network
• after restart of the FGR4 this web interface tries to access a connection
• after the connection is made, configure the FGR4 and tune the module to the image source. Save the
result to the flash memory of the FGR4. To document and to archive the configuration it is also
possible to save it local
• change the IP-address of the FGR4 via separate web interface

2.8 Functionality of the Replay and Realtime Monitor

This module is a softwaresolution for MS Windows 2000, Windows XP. To collect specific data from each
vessel, the system is sub-divided into a common part and specific part of the vessel, integrated as DLL.
The Replay and Realtime Monitor deposited at the Core module and can be downloaded from there. It
has the following main features:
• use of the ECDIS kernel
• possible use of central ECDIS server from the range of navigation for using the sea charts
• presentation of recorded data including captured radar pictures or voice in real time or accelerated
© SAM Electronics GmbH

For further details see Replay Online Manual.

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2.9 Functionality of the PLC Module

IO system 750, a product of WAGO Kontakttechnik GmbH, serves as PLC module. The IO system
captures analog and digital values and bases upon the Ethernet coupler 750-342.
The PLC module has the following main features:
• modular structured design, coupler can be enlarged by max. 63 input modules
• using different modules different properties can be realised
• all inputs are galvanically isolated to the system bus
• each input can be designed galvanically isolated to the other inputs
• capture of digital signals with a voltage of 24V
• digital inputs can be designed with a combined ground or combined voltage of 24V
• other signal voltages than 24V are possible by using alternative input modules
• captures analog signals as +/-10VDC
• captures analog signals as 4-20mA
• other analog signal types are possible

© SAM Electronics GmbH

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Operating Instructions

3 Operating Procedures

The purpose of the Voyage Data Recorder VDR 4350 is to maintain a store, in a secure and retrievable
form, of information concerning the position, movement, physical status, command and control of a vessel
for a period covering at least the most recent 12 hours of operation.
The recording takes place continuously according to the principle of a circle memory. It means all data
older then a defined period of time (depending on the different storage media) will be overwritten.
The VDR 4350 meets all requirements of the International Maritime Organisation (IMO) resolution
A.861(20.) and the International Electrotechnical Commission (IEC) 61996. In these documents the
amount of data to be recorded are specified detailed.
The VDR 4350 consists of the following main modules:
• Core
• Audio2net
• MicroVCA003
• NMEA2net
• VDR 4321 (MR8) as Final Recording Medium (FRM)
• Data Collection Unit (analogue and digital signals)
The following additional or alternative components are available:
• Remote Control Panel
• Longterm Recording
• ISDN Router
• Replay System with electronic chart system (ECS) and Realtime Monitor
In addition to the final recording medium two internal storage media are available, where the collected
data are stored in parallel:

Storage Medium Storage History

Final Recording Medium first radar, 4 microphone channels, first VHF channel 12 hours, NMEA
based data 48 hours
USB Flash Drive Recording first radar, 4 microphone channels, first VHF channel 12 hours, NMEA
Medium based data 48 hours
alternative
Longterm Recording up to 90 days, depends on capacity of the storage media
Internal Recording Medium all radars, all microphone channels, all VHF channels 24 hours, NMEA
based data 168 hours (7 days)

3.1 Starting up the VDR 4350

© SAM Electronics GmbH

CAUTION
The initial start up of the VDR 4350 should be carried out
only by authorised service personnel.

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Operating Instructions

NOTICE
To start the VDR 4350 make sure that the main power supply is connected and switched on.
ATTENTION
In case of an electrical power outage of max. 2 hours, make sure that the VDR 4350 get
started up again.
Start the VDR 4350 by using the ON/OFF key switch. After the VDR 4350 is started up a microphone
test will be carried out.

Fig. 3-1 Key Switch

3.2 Shutdown the VDR 4350

Only in case of maintenance shutdown the VDR 4350 manually by using the same key switch as used
during the starting up procedure.
The VDR 4350 needs a shutdown time between 60 seconds and 150 seconds.

3.3 Normal Operation

In normal operation no activities by the operator are required and the VDR 4350 runs autonomously and
© SAM Electronics GmbH

continuously and no VDR 4350 errors occur respectively no alarms will be indicated by the assigned
alarm unit. Any fault preventing normal operating will be displayed.

NOTICE
A check of the recorded data should nevertheless be carried out on completeness in regular
distances, that means every month or more frequent.

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Operating Instructions

NOTICE
It also is recommended to make a data check after every service which was carried out at
equipment the VDR 4350 is connected to and receives data from (see chapter 3.9 on page
27).
Sometimes after such a service the interface to the VDR 4350 will be modified. In this case
maybe the VDR 4350 cannot get longer all required data.
This check can be carried out with the replay and realtime monitor software very comfortably.
An annual check of the VDR 4350 is required by the flag state authorities.

3.4 Emergency (Incident) Backup

ATTENTION
The USB flash drive is a component of type approval of the VDR 4350. According to the
guidelines of the Maritime Casualty Investigation Authorities the USB flash drive has to be
connected to the VDR 4350 at all times.
This USB flash drive is a specifically chosen device for industrial and automotive environ-
ment.
Replace this special USB flash drive by equivalent flash drive, delivered by SAM Electronics
GmbH only.
For comfortable use further USB flash drives can be ordered from SAM Electronics GmbH.

NOTICE
To secure faultless operation of the emergency backup function a regular backup-test is
recommended.
Therefore initiate an emergency backup. In case of no error messages the test was
successful.
NOTICE
Generally it is preferable to backup the data at the end of the emergency.
In case of incidents as nearly accidents not followed by a shutdown of the VDR 4350, the data can be
stored by the emergency backup. With this function the recorded data of the last 12 hours will be copied
as a separate file onto a USB flash drive for analysis at a later time. It is indicated in the assigned alarm
unit by a flashing lamp or as an insensitive menu.
The emergency backup runs in the background and has no influence to other operations of the VDR 4350
which continues to record as usual. The emergency backup can be started at any time. This backup
should then be archived (using the replay system) as soon as possible and before a new emergency
backup is started. This ensures the VDR 4350 from data loss. In case that the emergency lasts longer,
or a new emergency arises, save the emergency backup data before making another backup.
After activating an emergency backup the VDR 4350 blocks a new emergency backup for a delay of
12 hours. During this blocked time a new emergency backup call will be buffered and activated after the
© SAM Electronics GmbH

delay of 12 hours. Default setting is one emergency backup. For special system requirements this setting
can be modified during commissioning or service.

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Operating Instructions

There are 2 possibilities to start the emergency backup:

• pushing the EMCY BACKUP button at the Remote Alarm Panel (option), see chapter 3.4.1 on page
18.
• pushing the EMCY BACKUP button at the RADARPILOT, see chapter 3.4.2 on page 21.

3.4.1 Incident Backup at Remote Control Panel

Fig. 3-2 Remote Control Panel with EMCY BACKUP Button

To start the emergency backup follow the steps below:

Step Action Remarks

1 Push one of the buttons at least The procedure is the same for all of the possibilities.
2 seconds and less than 5 seconds
2 The lighting indicator starts to blink.
The indicator blinks as long as the
backup process is active.
3 The indicator goes off A new emergency backup is blocked for 12 hours.
Result Emergency backup is finished.

The VDR 4350 stores the mandatory data on different storage volumes. One of these storage volumes
is the USB flash drive. It is placed on Core module, refer to Figure 3-3 on page 21.
The VDR 4350 stores the actual data on this storage volume. If an emergency backup was initiated, this
volume also contains the last emergency backup set. This storage volume is the standard authority data
source.
If it is necessary to download the VDR 4350 data, this USB flash drive has to be dismounted and
removed from Core module. Then it can be at least copied to a PC with USB Port.
© SAM Electronics GmbH

The emergency backup data can be retrieved from the USB flash drive directly. Using the USB flash
drive, download of emergency backup works more quickly as retrieving the data with a replay computer.
After retrieving the emergency backup from USB flash drive, put the stick on the VDR 4350 again.

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Operating Instructions

To get the data from USB flash drive follow the steps below:

Step Action Remarks

1 Push the Stop USB Recording After 5 seconds the store of actual data will
button on Core module (see be interrupted and the USB flash drive will
Figure 3-3) at least 5 seconds be dismounted. If the process is finished,
until the indicator light goes off the indicator light will be switched off.
2 Remove the USB flash drive from The VDR 4350 will initiate an alarm,
USB port of Core module. because a required storage device is not
available
3 Insert the USB flash drive in PC The USB flash drive contains a FAT32 parti-
tion (type 11)
4 Select the wanted data set Subdirectory ../data contains the actual
data set

Subdirectory ../embackup000 contains the

last emergency backup set
5 Copy or transfer data from USB Copy data, if the transfer/conversion shall
flash drive to PC or other storage be done from a PC location later.
volume Transfer data, if the transfer tool is installed
and the data should be displayed on board.
Have a look to the status line on transfer
tool . The local directory of replay system is
shown there. The converted data files can
be found in this directory.
6 Insert the USB flash drive in Core The VDR 4350 will auto detect the USB
module again. flash drive and will initiate a restart.
Result The needed data has been down-
loaded from VDR 4350

To transfer the data to replay format you have to install and use the Interschalt replay system.
© SAM Electronics GmbH

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Operating Instructions

To transfer or convert the VDR 4350 data to a PC please follow the steps below:

Step Action Remarks

1 Install the Interschalt Replay system
from Authority CD at your PC
2 Insert the USB flash drive in PC
3 Start the application VDR Archive VDR Archive

4 Select the option File -> New... The application VDR Transfer starts with a popup
menu where a list of available sources are shown.

5 Select the lowest item A directory/file select menu is shown.

<Removable Volume>
and press the OK button.
6 Select the path to the USB flash drive Subdirectory ../data
and the path with the wanted data set. contains the actual data set.
Subdirectory ../embackup000
contains the last emergency backup set.
7 Choose the download range using the
sliders and press the button Transfer.

8 Exit VDR Transfer and archive local To protect a dataset from being overwritten, it can
data set be archived.

9 Remove the USB flash drive from PC

10 Insert the USB flash drive in Core The VDR 4350 will autodetect the USB flash drive
module again. and will initiate a restart.
Result The needed data has been downloa-
ded from VDR 4350
© SAM Electronics GmbH

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Operating Instructions

Fig. 3-3 USB Stop Recording Button on Core Module

3.4.2 Incident Backup at RADARPILOT

In case of incidents as nearly accidents not followed by a shutdown of the VDR, the data can be stored
by the Incident Backup. With this function the recorded data of the last 24 hours will be copied as a sepa-
rate file onto an internal hard disk for analysis at a later time. This operation depending on the amount
of data between 30 and 60 minutes while not using a VDR firmware version V4.05a or higher. It is indi-
cated in the assigned Alarm Unit by a flashing lamp or as an insensitive Menu.
Since the implementation of firmware version V4.05a it takes a shorter time (1 minute to 15 minutes).
This firmware version was introduced in Summer 2006. During the annual check also the existing VDR
systems are updated to the firmware version V4.05a or higher.
The Incident Backup runs in the background and does not affect the other operations of the VDR which
continues to record as usual. The Incident Backup can be started at any time; it is generally preferable
to backup the data at the end of the incident. This backup should then be archived (using the Replay
System) as soon as possible and before a new Incident Backup is started. This is to ensure that should
the incident last longer, or should a new incident arise, another backup can be made without loss of the
earlier data.
Since firmware version V4.05a up to 10 incident Backups are possible. After the activation of an incident
backup the VDR blocks the activation of a new incident backup for a delay of 12 hours. During this
blocked time a new incident Backup call will be buffered and activated after the delay of 12 hours. 10
incidet backups is the default value. For special system requirements this value can be modified during
© SAM Electronics GmbH

commissioning or service.
ATTENTION
To secure faultless operation of the Incident Backup function a regular backup-test is recom-
mended. Therefore iniciate an Incident Backup. In case of no errormessages the test was
successful.

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Operating Instructions

3.4.2.1 Operating at the Radar Indicator

It is possible to operate with the

VDR at the Radar Indicator. This is
done in the VDR menu: Open the
VDR menu by clicking on the
MENU button and then the VDR
button.
This procedure is independent of
the VDR 4350 version.

Menu Button

Fig. 3-4 Radar Indicator

With the function Incident Backup, a copy of the data stored on the hard disk drive for the last 24 hours
can be saved there permanently.
Initiating an Incident Backup:
Press the INCIDENT BACKUP button and give the appro-
priate answer to the safeguard question which then
appears.
After a short while, the alarm VDR BACKUP IS RUNNING Fig. 3-5 Incident Backup Button
indicates that the backup is being made. During this time,
the INCIDENT BACKUP button is insensitive to operation.
Both actions also occur when the backup is initiated by the
corresponding key of the Data Concentrator. The data
saved through the Incident Backup are only overwritten
when another backup is performed.

3.5 Automatic Restart

© SAM Electronics GmbH

An automatic restart will be activated by the integrated hardware watchdog within 13 seconds of an
uncontrolled function caused by a malfunction.
If the VDR 4350 automatically shut down after 2 hours of operation following a power failure an automatic
restart will be carried out once power is resupplied.

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Operating Instructions

In addition, the VDR 4350 carries out a weekly automatic restart every Sunday at 00.30 UTC. This restart
is in order to ensure a stable normal operating condition and to help prevent undefined system conditions
occurring during months of autonomous operation.
ATTENTION
In case of an electrical power loss of more than 2 hours, make sure that the VDR 4350 get
started up again.
NOTICE
If the VDR 4350 was shutdown manually (e.g. using the key switch), restart the device
manually.

3.6 Retrieving Data from FRM

This part describes retrieving of data from the final recording medium (FRM) or a longterm recording
medium.
Following a total loss of the ship, the final recording medium - i.e. the submersible capsule – remains
attached to the ship and should be salvaged by specialists. The salvage should take place within 30 days
of submergence. Over longer periods the underwater sustainability of the capsule is not guaranteed. After
salvage the diving capsule must be sent to the authorities in order to recover the data stored on the FRM.
If the storage device has been damaged in any way, return the device to the FRM manufacturer for
recovery of the data.

3.7 Retrieving Data with a Replay Computer

This part describes retrieving of data with a replay computer.

3.7.1 Ship-based Download

Essential for ship-based download is:

• a computer with an operating system Windows 2000 or Windows XP
• the application VDR 4350 Data Transfer and the application VDR 4350 Data Replay
• network connection between computer and VDR 4350
© SAM Electronics GmbH

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 VDR 4350
Operating Instructions

Start the VDR 4350 data transfer by double-clicking on the according shortcut on the desktop. The
following appears on the screen.

Fig. 3-6 Selection of Data Source

3.7.2 Selection of Data Source

After starting the program, there are four options for downloading the data:
• download the data from the VDR 4350 local storage medium (harddisk)
• download the data from the emergency backup directly
• download the data from the final recording medium
• download the data from the USB flash drive, if this option is installed
NOTICE
Do not use the last feature when there is a direct network connection between VDR 4350
and the replay computer because the removable flash disk has to be removed from the
VDR 4350 and inserted in the local computer.
The removable flash disk is a possibility to save the actual data very quickly during an emer-
gency situation, if not enough time for a standard download procedure is available.
The downloaded data are stored in the folder ....\Replayer\adir#.
The amount of data to be transfered from the VDR 4350 can be restricted using the controls in the next
figure. If no changes are made, all available data in the dataset will be downloaded. Communication,
radar and ISM log data can be turned on or off using the available check boxes.
The replay period for each type of data may be defined using the sliding bar. The top bar identifies the
start point of the replay period; the bottom bar the end point. The actual times selected are shown on the
© SAM Electronics GmbH

right side of the sliding scale.

To start the download click on Transfer and confirm with OK.

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Operating Instructions

Depending on the size of the selected data, the download may take sometime. The progress of the down-
load is shown in the indicator at the bottom of the window. Once the download has been completed the
program issues a corresponding message and will be closed after confirmation of the message. More
detailed information to the download utility VDR data transfer can be found in the replay and realtime
monitor manual.

Fig. 3-7 VDR 4350 Data Transfer

3.7.3 Land-based Download

It is required for a land-based download to set a TCP/IP data connection between the shore office and
the vessel (e.g. via radio or an INMARSAT connection) and the VDR 4350 shall be integrated in the ship's
network, then the currently recorded data may be retrieved directly by the office using the VDR Data
Transfer tool.
Because of the potentially very large volume of data to be transferred, the user should be careful in the
selection of the data to be transferred. Especially the transfer of radar images and audio should be
avoided wherever possible.
If a removable storage medium from the vessel e.g. with emergency backup data is available in the shore
office, this volume can be inserted in the replay computer and then used as data source for a download.

3.8 Handling of Recorded Data

General
The following data can be acquired by VDR 4350:
© SAM Electronics GmbH

Data Types Notes

date and time obligatory
radar data obligatory
(max. 1600x1200 pixel at 60 Hz)

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Operating Instructions

ship's position mandatory

speed mandatory
heading mandatory
water depth (echo sounder) mandatory
wind speed and direction mandatory
ship's motion behaviour, heave pitch and roll optional
motion of the sea optional
engine orders and responses mandatory
rudder orders and responses mandatory
propeller and thrusters rpm and pitch mandatory
additional machine information optional
status of:
- hull opening/doors mandatoryIMO
- watertight and splash watering doors mandatory
- fire doors and fire security systems mandatory
- main alarms mandatory
- other status information as required optional
bridge audio mandatory, max. 8 microphones on
4 channel
communications audio mandatory, VDR output 0dBm at unit
The VDR 4350 includes a general data file i<IMO-No.>.cfg, containing compulsory data according to
IEC 61996. This file is stored on all available storage mediums, including the FRM. Whenever data is
downloaded, this file is included and is then available in the local archive.

3.8.1 Merlog File

The VDR 4350 maintains a log file named Merlog. This file records all information pertaining to the
system start, as well as all events, warnings and error messages occurring during operation. For further
information see Technical Manual (Order-No.:390.007.846).
Once the file has reached a size of 500kB it will be saved as Merlog.bak and a new file will be started.
The Merlog file is copied every hour onto all installed and removable data storage devices and onto the
FRM. When downloading data, the Merlog file may optionally be included in the download and is then
available in the local archive.

3.8.2 Captured Radar Images (Periodic Data)

A screen shot of the main radar is grabbed every 15 seconds and stored in the final recording medium
for a period of at least 12 hours. The screen shot is stored as a colour image in the original resolution
(up to a maximum of 1600x 1200 pixels at 60 Hz).
Optionally it is also possible to acquire radar pictures and images from up to 2 additional sources. This
requires the use of an additional external Framegrabber or external network based video sources
controlled by the VDR 4350. The sources may have different resolutions and properties, however they
should also supply VESA-compatible RGB signals.
© SAM Electronics GmbH

NOTICE
Additional external video sources must be configured
at Core module. Otherwise these external devices will be disclaimed.

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Operating Instructions

Any additional images will not be recorded on the FRM but are stored on internal storage medium or long-
term recording medium. The capture of additional images therefore requires that an internal storage
medium or longterm recording medium is also installed.
Additional images will be acquired every 15 seconds, in alternating sequence with the acquisition of the
main radar picture. As an example, when recording images from 3 different radar displays the following
sequence will be used:
• mandatory source: every 15 seconds
• additional video sources every 15 seconds or also larger intervals, according to agreement

3.8.3 Details about Audio Informations (Continuous Data)

All bridge communication and one VHF radio communication channel will be recorded by the VDR 4350
in accordance with IEC 61996. Microphones are placed in the ceiling at the main console and other
working areas in order to record the communication on the bridge. The maximum number of microphones
is 8, mixed and stored using 4 channels. 2 microphones are combined into one channel. One VHF radio
communication channel is also stored digitally. All audio data is stored in the final recording medium for
at least 12 hours in accordance with IEC 61996. When additional data storage mediums such as internal
storage medium or longterm recording medium have been installed, the audio signals will also be
recorded on these devices.
There is also a possibility to record an additional radio channel. This data will not be stored in the FRM
but on internal storage medium or external longterm recording medium.

3.8.4 Non Standard Information (Optional)

If desired and as required by a contract, additional data may be acquired additionally to these required
by IEC 61996. In principle any data telegram may be acquired, including those in manufacturer-specific
or proprietary formats. Data may also be acquired as analogue or digital values. These are converted into
data telegrams and forwarded to the VDR 4350. Other interfaces not complying to the requirements of
IEC 61996 can also be integrated in a similar manner. All optional data telegrams acquired by the VDR
4350 are also stored in the FRM for at least 12 hours.

3.9 Data Check after Service

Sometimes after service inspection it can happen, that the VDR 4350 does not save all necessary data,
transmitted from one of the systems on board a vessel. Service inspections are the reason therefor.
For this case SAM Electronics GmbH together with the Maritime Casualty Investigation Authorities recom-
mend to check, if all necessary data from the connected systems are recorded by the VDR 4350
correctly.
Check the data before completing the service inspection, to complain the missing data if necessary. In
case it is not possible to do this, check the data as soon as possible after finishing service inspection.
© SAM Electronics GmbH

Check the data of following systems:

• radar equipment, integrated bridge systems
• AIS
• gyroscope, GPS, bathometer (echosounder), Speedlog
• wind speed and direction

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Operating Instructions

• steering system
• bridge alarm system
• engine automation
• fire doors, fire detection system
• hull openings, watertight doors
• hull stress system. if installed
• radio transceivers
Check the data according to following two criteria:
• data was transmitted and stored on the VDR G4
• the transmitted data is plausible
Use the Replay System to check the data. The Replay System is a part of the standard scope of delivery
of the VDR 4350 and will be delivered on a Authority CD, allocated at the VDR 4350 for the Maritime
Casualty Investigation Authorities. Use the Authority CD to install the Replay System and deposit the
Autority CD at the VDR 4350 again.
Following requirements are necessary for installation and operation of the Replay System:
• a computer with an operating system Windows 2000 or Windows XP, able to multimedia and with
voice output
• permanent or temporarily connection of this computer to the VDR 4350 network or to the USB port for
use of USB flash drive of the VDR 4350
Install the Replay System on this computer. Find the appropriate manual on Authority CD. The actual
stored data can be downloaded via VDR 4350 network from the VDR 4350 directly (see chapter 3.7 on
page 23). Alternatively use the USB flash drive to download the actual data (see chapter 3.4 on page
17). In case of interrupts during the download to USB flash drive find the actual data in subdirectory
.../data.
ATTENTION
Connect the USB flash drive back to the VDR 4350.
In a reminder the VDR 4350 gives an alarm.
After a service inspection on a system, which transmits data to the VDR 4350 check the appropriate
following 3 types of data:
• video data, coming from radar equipment. Check this data visually by displaying it in the Replay
System. Observe the following items:
• images are coming from all radar devices
• colour attribution is correct
• no colour is missing
• the image quality is good.
Do you have to adjust the quality because of transmitter changes (output changes of images)?
© SAM Electronics GmbH

- the image is shown completely

- there are no black bars on one or more sites
- the image is sharp and not blurred
• voice data, coming from radio transceivers and from microphones. Check this data by audio test.
Observe the following items:

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Operating Instructions

• voice data are coming from all connected radio transceivers

• communication is good. Microphones are not serviced by external service personnel. It is recom-
mended to perform an audio test from time to time.
• status data of all systems, recorded and stored as NMEA data. Only standardised NMEA data is
decoded and displayed in the Replay System. It is easy to detect, idata is transmitted and is plausible.
Some data is recorded only. Activate the NMEA monitor in the Replay System and use it, to check
the recorded data. This data is listed in a box. The plausibility check is difficult in this case.
The data recorded by the VDR 4350 is listed in the configuration file of the VDR 4350. Download this
configuration file from the VDR 4350 generally after installing the Replay System. Use the web interface
of the VDR 4350 or utility VDR Transfer when making a first connection.
It is also possible to purchase a convenient version of the Replay System optionally. In this case not only
standardised NMEA data will be decoded and displayed comfortable. Furthermore the ship and other
objects like TTM targets and AIS targets can be displayed in an electronic sea chart (ECS) comfortable.
NOTICE
It is recommended to carry out an emergency backup and evaluation during the simulated
emergency procedures on board the vessel (e.g. fire fighting).
Frequently checks of the VDR 4350 data ensures that the associated mechanisms get into
routine. In this way in case of dangerous situations the risk to make mistakes is rather low.
© SAM Electronics GmbH

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Operating Instructions

© SAM Electronics GmbH

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Operating Instructions

4 Disposal

Dispose of components and its packaging in accordance with local, state and federal regulations.
© SAM Electronics GmbH

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Operating Instructions

© SAM Electronics GmbH

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Operating Instructions

5 Appendix

5.1 Certification

Description Page
EC Type Examination (Module B) Certificate 1/4 34
EC Type Examination (Module B) Certificate 2/4 35
EC Type Examination (Module B) Certificate 3/4 36
EC Type Examination (Module B) Certificate 4/4 37
© SAM Electronics GmbH

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Operating Instructions

© SAM Electronics GmbH

Fig. 5-1 EC Type Examination (Module B) Certificate 1/4

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Operating Instructions
© SAM Electronics GmbH

Fig. 5-2 EC Type Examination (Module B) Certificate 2/4

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Operating Instructions

© SAM Electronics GmbH

Fig. 5-3 EC Type Examination (Module B) Certificate 3/4

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Operating Instructions
© SAM Electronics GmbH

EC Type Examination (Module B) Certificate 4/4

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Operating Instructions

© SAM Electronics GmbH

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