TLE 7_QUARTER 3 To select a cell:

To input or edit cell content, you'll first need

to select the cell.
Lesson 3: Cell Basics 1. Click a cell to select it.
Whenever you work with Excel, you'll enter information
2. A border will appear around
—or content—into cells. Cells are the basic building
the selected cell, and the column
blocks of a worksheet. You'll need to learn the basics
heading and row heading will be
of cells and cell content to calculate, analyze, and
highlighted. The cell will
organize data in Excel.
remain selected until you click another
cell in the worksheet.
Understanding cells
Every worksheet is made up of thousands of rectangles,
which are called cells. A cell is the intersection of
a row and a column. Columns are identified
by letters (A, B, C), while rows are identified
by numbers (1, 2, 3). You can also select cells using the arrow keys on your
keyboard.

To select a cell range:

Sometimes you may want to select a larger group of
cells, or a cell range.
1. Click, hold, and drag the mouse until all
of the adjoining cells you want to
Each cell has its own name—or cell address—based on
select are highlighted.
its column and row. In this example, the selected cell
2. Release the mouse to select the desired
intersects column C and row 5, so the cell address is C5.
cell range. The cells will
The cell address will also appear in the Name box. Note
remain selected until you click another
that a cell's column and row
cell in the worksheet.
headings are highlighted when the cell is selected.

You can also select multiple cells at the same time. A Cell content
group of cells is known as a cell range. Rather than a Any information you enter into a spreadsheet will be
single cell address, you will refer to a cell range using the stored in a cell. Each cell can contain different types
cell addresses of the first and last cells in the cell range, of content, including text, formatting, formulas,
separated by a colon. For example, a cell range that and functions.
included cells A1, A2, A3, A4, and A5 would be written  Text
as A1:A5. Cells can contain text, such as letters,
In the images below, two different cell ranges are numbers, and dates.
selected:
 Cell range A1:A8

 Formatting attributes
 Cell range A1:B8
Cells can contain formatting
attributes that change the way letters,
numbers, and dates are displayed. For
example, percentages can appear as
0.15 or 15%. You can even change a
cell's background color.
If the columns in your spreadsheet are labeled with
numbers instead of letters, you'll need to change the
default reference style for Excel. Review our Extra
on What are Reference Styles? to learn how.

 Formulas and functions

Cells can
 contain formulas and functions that
calculate cell values. In our example,
SUM(B2:B8) adds the value of each cell
in cell range B2:B8 and displays the
total in cell B9.

3. The cells below will shift up.

To insert content:
1. Click a cell to select it.
To copy and paste cell content:
Excel allows you to copy content that is already entered
into your spreadsheet and paste that content to other
cells, which can save you time and effort.
2. Type content into the selected cell,
1. Select the cell(s) you want to copy.
then press Enter on your keyboard. The
content will appear in the cell and
the formula bar. You can also input
and edit cell content in the formula bar.

2. Click the Copy command on
the Home tab, or press Ctrl+C on your
keyboard.

To delete cell content:

1. Select the cell with content you want to
delete.

3. Select the cell(s) where you want

to paste the content. The copied cells
will now have a dashed box around
2. Press the Delete or Backspace key on them.
your keyboard. The cell's contents will
be deleted.

4. Click the Paste command on
the Home tab, or press Ctrl+V on your
keyboard.
You can use the Delete key on your keyboard to delete
content from multiple cells at once. The Backspace key
will only delete one cell at a time.

To delete cells:
There is an important difference between deleting the
content of a cell and deleting the cell itself. If you 5. The content will be pasted into the
delete the entire cell, the cells below it will shift up and selected cells.
replace the deleted cells.
1. Select the cell(s) you want to delete.

To cut and paste cell content:

2. Select the Delete command from Unlike copying and pasting, which duplicates cell
the Home tab on the Ribbon. content, cutting allows you to move content between
cells.
1. Select the cell(s) you want to cut.
 2. Click the Cut command on
the Home tab, or press Ctrl+X on your
keyboard.
To drag and drop cells:
Rather than cutting, copying, and pasting, you can drag
and drop cells to move their contents.
1. Select the cell(s) you want to move.
2. Hover the mouse over the border of the
selected cell(s) until the cursor changes
3. Select the cells where you want from a white cross to a black cross
to paste the content. The cut cells will
now have a dashed box around them. with four arrows .

3. Click, hold, and drag the cells to

4. Click the Paste command on the desired location.
the Home tab, or press Ctrl+V on your
keyboard.

4. Release the mouse, and the cells will

be dropped in the selected location.

5. The cut content will be removed from

the original cells and pasted into the
selected cells.

To use the fill handle:

There may be times when you need to copy the content
of one cell to several other cells in your worksheet. You
could copy and paste the content into each cell, but this
method would be time consuming. Instead, you can use
To access more paste options: the fill handle to quickly copy and paste content
You can also access additional paste options, which are to adjacent cells in the same row or column.
especially convenient when working with cells that 1. Select the cell(s) containing the content
contain formulas or formatting. you want to use. The fill handle will
 To access more paste options, click appear as a small square in the bottom-
the drop-down arrow on right corner of the selected cell(s).
the Paste command.

2. Click, hold, and drag the fill

handle until all of the cells you want to
fill are selected.
Rather than choose commands from the Ribbon, you can
access commands quickly by right-clicking. Simply
select the cell(s) you want to format, then right-click the
mouse. A drop-down menu will appear, where you'll
find several commands that are also located on the
Ribbon.
 3. Release the mouse to fill the selected
cells.

3. Release the mouse. The column

width will be changed.

To continue a series with the fill handle:

The fill handle can also be used to continue a series.
Whenever the content of a row or column follows a
If you see pound signs (#######) in a cell, it means the
sequential order, like numbers (1, 2,
column is not wide enough to display the cell content.
3) or days (Monday, Tuesday, Wednesday), the fill
Simply increase the column width to show the cell
handle can guess what should come next in the series. In
content.
many cases, you may need to select multiple
cells before using the fill handle to help Excel determine
To AutoFit column width:
the series order. In our example below, the fill handle is
The AutoFit feature will allow you to set a column's
used to extend a series of dates in a column.
width to fit its content automatically.
1. Position the mouse over the column
line in the column heading so
the white cross becomes a double
arrow .

You can also double-click the fill handle instead of

clicking and dragging. This can be useful with larger 2. Double-click the mouse. The column
spreadsheets, where clicking and dragging may be width will be changed automatically to
awkward. fit the content.

Lesson 5: Modifying Columns, Rows, and Cells

By default, every row and column of a new workbook is
set to the same height and width. Excel allows you to
modify column width and row height in different ways,
including wrapping text and merging cells.
You can also AutoFit the width for several columns at the
To modify column width: same time. Simply select the columns you want to
In our example below, some of the content in column A AutoFit, then select the AutoFit Column
cannot be displayed. We can make all of this content Width command from the Format drop-down menu on
visible by changing the width of column A. the Home tab. This method can also be used for row
1. Position the mouse over the column height.
line in the column heading so
the white cross becomes a double
arrow .

To modify row height:

2. Click, hold, and drag the mouse 1. Position the cursor over the row line so
to increase or decrease the column the white cross becomes a double
width. arrow .
 rows, delete certain rows or columns, move them to a
different location in the worksheet, or even hide them.

To insert rows:
1. Select the row heading below where
2. Click, hold, and drag the mouse
you want the new row to appear. For
to increase or decrease the row height.
example, if you want to insert a row
between rows 7 and 8, select row 8.

3. Release the mouse. The height of the

2. Click the Insert command on
selected row will be changed.
the Home tab.

To modify all rows or columns:

Rather than resizing rows and columns individually, you
can modify the height and width of every row and
column at the same time. This method allows you to set 3. The new row will appear above the
a uniform size for every row and column in your selected row.
worksheet. In our example, we will set a uniform row
height.
1. Locate and click the Select All button

just below the formula bar to

select every cell in the worksheet.
When inserting new rows, columns, or cells, you will see
the Insert Options button next to the inserted cells.
This button allows you to choose how Excel formats
these cells. By default, Excel formats inserted rows with
the same formatting as the cells in the row above. To
access more options, hover your mouse over the Insert
Options button, then click the drop-down arrow.

2. Position the mouse over a row line so

the white cross becomes a double
arrow .
3. Click, hold, and drag the mouse
to increase or decrease the row height.
To insert columns:
1. Select the column heading to the right
of where you want the new column to
appear. For example, if you want to
insert a column between columns D
and E, select column E.
4. Release the mouse when you are
satisfied with the new row height for
the worksheet.

2. Click the Insert command on
Inserting, deleting, moving, and hiding rows and columns the Home tab.
After you've been working with a workbook for a while,
you may find that you want to insert new columns or
 3. The new column will appear to the 3. The selected columns(s) will be
left of the selected column. deleted, and the columns to the right
will shift left. In our example, Column
F is now Column E.

When inserting rows and columns, make sure you select

the entire row or column by clicking the heading. If you
select only a cell in the row or column,
the Insert command will only insert a new cell.
It's important to understand the difference
To delete rows: between deleting a row or column and
It's easy to delete any row that you no longer need in simply clearing its contents. If you want to remove
your workbook. the content of a row or column without causing others
1. Select the row(s) you want to delete. In to shift, right-click a heading, then select Clear
our example, we'll select rows 6-8. Contents from the drop-down menu.

2. Click the Delete command on
the Home tab.

To move a row or column:

Sometimes you may want to move a column or row to
3. The selected row(s) will be deleted, rearrange the content of your worksheet. In our example
and the rows below will shift up. In our we'll move a column, but you can move a row in the
example, rows 9-11 are now rows 6-8. same way.
1. Select the desired column heading for
the column you want to move, then
click the Cut command on
the Home tab or press Ctrl+X on your
keyboard.
To delete columns:
1. Select the columns(s) you want to
delete. In our example, we'll
select column E.

2. Select the column heading to the right

of where you want to move the column.
For example, if you want to move a
column between columns B and C,
select column C.

2. Click the Delete command on
the Home tab.
 3. Click the Insert command on
3. To unhide the columns, select the
the Home tab, then select Insert Cut
columns to the left and right of the
Cells from the drop-down menu.
hidden columns (in other words, the
columns on both sides of the hidden
columns). In our example, we'll select
columns B and E.
4. Right-click the mouse, then
select Unhide from
4. The column will be moved to the
the formatting menu. The hidden
selected location, and the columns to
columns will reappear.
the right will shift right.

You can also access the Cut and Insert commands by

right-clicking the mouse and then selecting Wrapping text and merging cells
the desired commands from the drop-down menu. Whenever you have too much cell content to be
displayed in a single cell, you may decide to wrap the
text or merge the cell rather than resize a column.
Wrapping the text will automatically modify a cell's row
height, allowing cell contents to be displayed on
multiple lines. Merging allows you to combine a cell
with adjacent empty cells to create one large cell.
To wrap text in cells:
In our example below, we'll wrap the text of the cells in
column D so the entire address can be displayed.
1. Select the cells you want to wrap. In this
To hide and unhide a row or column:
example, we'll select the cells in column
At times, you may want to compare certain rows or
D.
columns without changing the organization of your
worksheet. Excel allows you to hide rows and columns as
needed. In our example, we'll hide columns C and D to
make it easier to compare columns A, B, and E.
1. Select the column(s) you want to hide,
right-click the mouse, then
select Hide from the formatting menu. 2. Select the Wrap Text command on
the Home tab.

3. The text in the selected cells will

2. The columns will be hidden. The green be wrapped.
column line indicates the location of
the hidden columns.

Click the Wrap Text command again to unwrap the

text.
To merge cells using the Merge & Center 2. The Find and Replace dialog box will
command: appear. Enter the content you want to find.
In our example below, we'll merge cell A1 with cells In our example, we'll type the employee's
B1:E1 to create a title heading for our worksheet. name.
1. Select the cell range you want to 3. Click Find Next. If the content is found, the cell
merge. containing that content will be selected.
4. Click Find Next to find further instances or Find
All to see every instance of the search term.
5. When you are finished, click Close to exit the Find
and Replace dialog box.
You can also access the Find command by
2. Select the Merge & Center command pressing Ctrl+F on your keyboard.
on the Home tab.
Click Options to see advanced search criteria in the Find
and Replace dialog box.

To replace cell content:

3. The selected cells will be merged, and At times, you may discover that you've repeatedly made
the text will be centered. a mistake throughout your workbook (such as
misspelling someone's name), or that you need to
exchange a particular word or phrase for another. You
can use Excel's Find and Replace feature to make quick
revisions. In our example, we'll use Find and Replace to
correct a list of email addresses.
1. From the Home tab, click the Find and
To access more merge options:
Select command, then select Replace... from
Click the drop-down arrow next to the Merge &
the drop-down menu.
Center command on the Home tab. The Merge drop-
2. The Find and Replace dialog box will appear.
down menu will appear. From here, you can choose to:
Type the text you want to find in the Find
 Merge & Center: Merges the selected
what: field.
cells into one cell and centers the text
3. Type the text you want to replace it with in
 Merge Across: Merges the selected
the Replace with: field, then click Find Next.
cells into larger cells while keeping
4. If the content is found, the cell containing that
each row separate
content will be selected.
 Merge Cells: Merges the selected cells
5. Review the text to make sure you want to
into one cell but does not center the
replace it.
text
6. If you want to replace it, select one of
 Unmerge Cells: Unmerges selected
the replace options:
cells
o Replace will replace individual instances.
o Replace All will replace every instance of
the text throughout the workbook. In our
example, we'll choose this option to save
time.
7. A dialog box will appear, confirming the number
of replacements made. Click OK to continue.
8. The selected cell content will be replaced.
Although merging cells can be useful, it can also cause
9. When you are finished, click Close to exit the
problems with some spreadsheets. Watch the video
Find and Replace dialog box.
below to learn about some of the problems with
merging cells.

Find and Replace

When working with a lot of data in Excel, it can be
difficult and time consuming to locate specific
information. You can easily search your workbook using
the Find feature, which also allows you to modify
content using the Replace feature.
To find content:
In our example, we'll use the Find command to locate a
specific name in a long list of employees.
1. From the Home tab, click the Find and
Select command, then select Find... from the
drop-down menu.
 Name: ______________________________________________

Activity 2. Essay Response. Answer the question

comprehensively. Write your answer in the space
provided below the question. (20 points)

Why it is important to learn and understand the Cell

basics of the MS Excel? Where can you apply your
learning’s in Cell Basic of MS Excel.
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RUBRICS:
Exemplary Accomplished Developing Beginner
(10 POINTS) (8 POINTS) (6 POINTS) (2 points)
Topic The answer The answer is The answer The answer is
and is directly fairly related to is remotely not related to
Quality of related to the the topic. related to the the topic.
Informatio topic. Some details topic. Most details
n Most details support the Most details do not support
do not discussion do not the
support the support the discussion.
discussion. discussion.
Organizat The points in The points in The points in The points in
ion the answer the answer are the answer the answer
are logically somewhat are not are not in
ordered. logically logically ordered
ordered. ordered.

TOTAL