Appendix A

Folder and File Naming

For Construction Projects

Date: 2022-08-01
Revision: R4
Revised by: Kimberly Medellin and Alejandro Hurtado

©2015 The LEGO Group

Appendix A_Lego_Folder and File Naming R4_2022_08_01

Drawings & Models files

NOTE: In case you need to add an abbreviation or other please contact the document owner.
Appendix A_Lego_Folder and File Naming R4_2022_08_01

General Project Files

2019-10-
LOM-EXT _ MoM _ Design _ PH2 001 _
20

Building / Project Name Use same building Number as in SAP or Project Name

MoM Communication Program PCO Permit

Report Estimation Dashboard CO

Type
Letter Budget 3WLA SUB (submittal)

Dossiers Matrix NCR RFI etc.

Procure (procure-
Design IT Operations
ment)
Area / Team Const (Construction) Legal Security EHS

Cost/Contract Permit (Legal) MD&I LEGO, PM, GC …. etc.

Description A Word that describes the content

Serial number / Revision Use consecutive number-

01-999 rev 01 - 999
(OPTION 1) ing :

Date
YYYY-MM-DD
(OPTION 2)

To Name general project files please align with LEGO CFAC Project Manager. Matrix No2 is a naming matrix that
could be optimize according to your project.

• Serial number/Revision and Date: are optional, but you must choose one of them to fil.
• Description: is not mandatory.

NOTE: In case you need to add an abbreviation or other please contact LEGO CFAC Project Manager in charge of the project.
Appendix A_Lego_Folder and File Naming R4_2022_08_01

RFI AND SUBMITTAL

RFI – COMPANY – BUILDING ABBREVIATION – KNOWLEDGE AREA – DISCIPLINE – CONSECUTIVE #

RFI – GP – FP1 – M – COOL – 138

SUB – COMPANY – BUILDING ABBREVIATION – KNOWLEDGE AREA – DISCIPLINE – CONSECUTIVE #

SUB – GP – FP1 – M – COOL – 138
Appendix A_Lego_Folder and File Naming R4_2022_08_01

SharePoint Main Folder structure

100_LEGO CFAC This Folder is visible and managed by LEGO CFAC Team and
General Folder Structure Level 1 - 5. selected LEGO teams

200_LEGO Operations This Folder is visible for LEGO teams and managed by LEGO CFAC Project Manager and Program
General Folder Structure Level 1 - 5. Operations-MD&I.
Lead will define the Folder privacy
setup by following and filling the Folder
matrix Appendix_E_LEGO_Folder
300_LEGO Procurement This Folder is visible for selected LEGO teams and managed by
Privacy
LEGO Procurement
General Folder Structure Level 1 - 5.

400_PM Agency This Folder is visible for selected LEGO teams and managed by
PM and LEGO CFAC CFAC Project Manager and Program
General Folder Structure Level 1 - 5. Lead will define the Teams setup by
following and filling the Teams matrix
500_Designer This Folder is visible for selected LEGO teams and managed by Appendix_F_LEGO_Teams Setup
Designer and LEGO CFAC
General Folder Structure Level 1 - 5.

600_Construction-Contractor This Folder is visible for selected LEGO teams and managed by
GC/Contractors and LEGO CFAC
General Folder Structure Level 1 - 5. visitors.

700_As-Built This Folder is visible for selected LEGO teams and managed by
GC/Contractors and LEGO CFAC
General Folder Structure Level 1 – 5.

General Folder Structure

 Appendix A_Lego_Folder and File Naming R4_2022_08_01

_01 Project & Team SetUp Documents whose _06 Specification Documents
_11 Time and Resources
content LEGO
Documents _01 Project Management plan standards and _01 LEGO Standards whose content _01 Project Program
whose content re- relates to time
lates to organiza- _02 Team SetUp R&R specifications ac-
cording to Stream
_02 Stream requirements and resource _02 WLA/Mitigation Plan
tion,human re- management.
sources, general _03 Communication Lines requirements pro- _03 Room book _03 Resources (organigrams-program)
vides guidance.
project manage-
ment plan, E2E _04 Project KPIs General specifica- _04 Nominated suplier Spec _04 Project Calendar
tions to comply
+LEGO Project
Model and gen-
_05 Stakeholders Management with norms and _05 Authorities requirements _05 Reports
regulations.
eral project setup. _06 AAR
_07 Design _12 Communications
Documents con-
_07 Training Material taining general
_08 Sharepoint SetUp _01 Processes, Procedures & Templates communication
across the org.-
_01 Communication Plan
Documents con- _02 Design Management teams. Official _02 Directory
communications
_02 Authority
taining Design,
Graphic and 3D _03 Drawings,Documents,3Dmodels & Manuals or decisions from _03 General News
meetings or con-
_01 Permit matrix model info. _04 Analysis and Value Engineering versations. _04 Major Contingency
Documents whose
content relates to _02 PreConstruction Permits Design, Analysis _05 Submittals & RFI _05 Transmittals
and Value
public authorities _03 Construction Permits Engineering _06 Audits & Reports _06 MoMs
and the approved
Permits. _04 Operations Permits
_05 Other Permits _08 Construction Project Progress
video, pictures
_13 Video-Pictures
Documents pro-
_01 Processes, Procedures & Templates and simulations _01 Videos
_03 PreConstruction vides detail infor-
mation to build
_02 Shop drawings & Documents _02 Simulations
Documents whose _01 Site Location SOW. Project’s lo- _03 3D models _03 Site Pictures
gistic strategy.
content relates to
the plot’s geotech-
_02 Site Survey _04 RFI & MockUps/Bulletines
nical and infra-
structure surveys
_03 Geothecnical Survey _05 Project's Logistics drawings/schemes Documents con- 14 Handover
taining Prehand-
etc. _04 General & Infrastructure Drawings _06 Reports over approval _01 Processes, Procedures & Templates
_05 Special Surveys process, Hando-
ver and As-built
_02 PRE-Handover
_09 Quality documentation. _03 Handover
_04 Risk Management _01 Processes, Procedures & Templates _04 Dossiers
_01 Processes, Procedures & Templates Documents whose _02 Quality Mngmt & Control _05 Operational Building Manual (OBM)
content relates to
Documents whose
content relates to _02 Risk Register quality specifica- _03 Waste Management
tion, management
Risk, Insurance
and AROP.
_03 Risk Analysis & Control or control. _04 Material/Equiment Warranty
_04 Insurance Plan _05 Certificates (e.i LEED)
_05 AROP _06 Reports
_06 Reports
_10 EHS
_05 Cost & Contract _01 Processes, Procedures & Templates
Documents
Documents whose _01 Cost Management whose content re- _02 Waste General Control
content relates to
contracts, cost _02 Contract Management lates to EHS. _03 Work Permits & Sanctions
and how expenses
are to be man-
_03 Change Mangagement _04 Safety Cross
aged. _04 Templates & Procedures _05 Social Safety net/card
_06 Reports
Appendix A_Lego_Folder and File Naming R4_2022_08_01

Folder structure L1 – L5 Level 1 Level 2 Level 3 Level 4 Level 5 Content Guidance

Documents whose content relates to organization,human resources, general

project management plan, E2E+LEGO Project Model and general project
_01 Project Scope & SetUp setup.

_01 Project Management plan

_01 Project Mgmt plan
_02 Team SetUp R&R
_01 Organisational chart
_02 R&R- RACI matrix
_03 Communication Lines
_01 Internal communication lines
_02 Internal-External communication lines
_04 Project KPIs
_01 KPIs matrix
_05 Stakeholders Mgnmt It is mandatory to follow this folder structure and dont change the
_01 Stakeholder matrix names/consecutive already assigned however you can create additional folders
_06 Project Model & AAR (on level 3 & 4) as more as appropriate to the specific project.
_01 LEGO Project Model
_02 Construction E2E process
_03 AAR
_07 Onboarding -Training Material
_01 LEGO trainings
_02 CFAC trainings
_08 General Templates & Procedures
_09 Sharepoint SetUp
_01 Folder Privacy matrix
_02 Teams Setup matrix
Documents whose content relates to public authorities and the approved
_02 Authority Permits.

_01 Permit matrix

_02 PreConstruction Permits It is mandatory to follow this folder structure and dont change the
_03 Construction Permits names/consecutive already assigned however you can create additional folders
_04 Operations Permits (on level 3 & 4) as more as appropriate to the specific project.
_05 Other Permits

Documents whose content relates to the plot or building preliminaly/current

_03 PreConstruction conditions such as geotechnical and infrastructure, asbuilt drawings etc.

_01 Site Location

_02 Site Survey It is mandatory to follow this folder structure and dont change the
_03 Geothecnical Survey names/consecutive already assigned however you can create additional folders
_04 General & Infrastructure Drawings (on level 3 & 4) as more as appropriate to the specific project.
_05 Special Surveys
Appendix A_Lego_Folder and File Naming R4_2022_08_01

Folder structure L1 – L5 Level 1 Level 2 Level 3 Level 4 Level 5 Content Guidance

_04 Risk Management Documents whose content relates to Risk, Insurance and AROP.

_01 Processes, Procedures & Templates

_02 Risk Register
It is mandatory to follow this folder structure and dont change the
_03 Risk Analysis & Control
names/consecutive already assigned however you can create additional folders
_04 Insurance Plan
(on level 3 & 4) as more as appropriate to the specific project.
_05 AROP
_06 Reports
Documents whose content relates to contracts, cost and how expenses are to
_05 Cost & Contract be managed.
_01 Cost Management
_01 Business case
_02 Budget
_03 Cost Report
_04 Finance report
_05 Purchase Orders
_01 P.O Control
_02 Purchase orders
_02 Contract Management
_01 "Contract Name 001"
_01 Contract
_02 Bonds and Insurance
_03 Payments In this particular Cost & Contract folder it is mandatory to follow the structure as
_04 Changes orders shown and dont change the names/consecutive already assigned, including
_05 Union Contract Contract's subfolders in level 4.
_06 FIDIC letters
_07 Closure However you can create additional folders (on level 3 & 4) as more as
_02 "Contract Name 002" …etc appropriate to the specific project.

_01-07 Repeat the seven folders within "Contract Name 01" (see example
above)
_03 Change Management
_01 Change Control
_01 Change control LOG
_02 Potential Change Orders
_02 Change Orders
_02 MoMs
_04 Lessons Learned
_04 Templates & Procedures
_01 Templates
_02 Procedures
_05 Handover
Documents whose content LEGO standards and specifica-tions according to
_06 Specification Stream re-quirements provides guid-ance. General specifications to comply
with authority norms and regulations.

_01 LEGO Standards

_02 Stream requirements It is mandatory to follow this folder structure and dont change the
_03 Room book names/consecutive already assigned however you can create additional folders
_04 Nominated suplier Spec (on level 3 & 4) as more as appropriate to the specific project.
_05 Authorities requirements
Appendix A_Lego_Folder and File Naming R4_2022_08_01

Folder structure L1 – L5 Level 1 Level 2 Level 3 Level 4 Level 5 Content Guidance

Documents whose content LEGO standards and specifica-tions according to

_06 Specification Stream re-quirements provides guid-ance. General specifications to comply
with authority norms and regulations.

_01 LEGO Standards

_02 Stream requirements It is mandatory to follow this folder structure and dont change the
_03 Room book names/consecutive already assigned however you can create additional folders
_04 Nominated suplier Spec (on level 3 & 4) as more as appropriate to the specific project.
_05 Authorities requirements

Documents containing De-sign, Graphic and 3D model info. Design and Value
_07 Design Engineering approval processes

_01 Processes, Procedures & Templates

_02 Design Management
_01 Design Progress Control
_02 Design review
_03 Drawings, Documents, 3D Models & Manuals
_01 Drawings & Documents
_01 Schematic Design
_02 Design Proposal
In this particular Design folder it is mandatory to follow the structure as shown
_03 Preliminary Design and dont change the names/consecutive already assigned, including
_04 Execution Design Drawings,Documents & 3D Models' subfolders in level 4.
_02 3D Models (BIM Mgmt)
_01 Models Progress control However you can create additional folders (on level 3 & 4) as more as
_02 Revit Models & IFC appropriate to the specific project.
_03 Navisworks/Solibri
_04 Clash & Constructability
_03 Operation Building Manual
_04 Analysis and Value Engineering
_05 Submittals & RFI
_01 Submittals
_02 RFI
_06 Audits & Reports
Documents provides detail information to build SOW. Pro-ject’s logistic
_08 Construction strategy.
_01 Processes, Procedures & Templates
_02 Shop drawings & Documents
_01 Execution Design
_02 Operation Building Manual
_03 3D models It is mandatory to follow this folder structure and dont change the
_04 RFI & MockUps/Bulletines names/consecutive already assigned however you can create additional folders
_01 RFI (on level 3 & 4) as more as appropriate to the specific project.
_02 Bulletines
_03 Mockups
_05 Project's Logistics drawings/schemes
_06 Reports
Appendix A_Lego_Folder and File Naming R4_2022_08_01

Level 1 Level 2 Level 3 Level 4 Level 5 Content Guidance

Folder structure L1 – L5
Documents whose content relates to quality specification, management or
_09 Quality control.
_01 Processes, Procedures & Templates
_02 Quality Mngmt & Control
_01
Quality plan
_02
Quality Control
_03
LAB & Analysis
It is mandatory to follow this folder structure and dont change the
_04
NCR
names/consecutive already assigned however you can create additional folders
_03 Waste Management
(on level 3 & 4) as more as appropriate to the specific project.
_01 Waste management plan
_02 Waste control
_04 Material/Equiment Warranty
_05 Certificates (e.i LEED)
_06 Reports

_10 EHS Documents whose content relates to EHS.

_01 Processes, Procedures & Templates

_02 Waste General Control
It is mandatory to follow this folder structure and dont change the
_03 Work Permits & Sanctions
names/consecutive already assigned however you can create additional folders
_04 Safety Cross (on level 3 & 4) as more as appropriate to the specific project.
_05 Social Security net/card
_06 Reports

_11 Time and Resources Documents whose content relates to time and resource management.

_01 Project Program

_02 WLA/Mitigation Plan It is mandatory to follow this folder structure and dont change the
_03 Resources (organigrams-program) names/consecutive already assigned however you can create additional folders
_04 Project Calendar (on level 3 & 4) as more as appropriate to the specific project.
_05 Reports

Documents containing gen-eral communica-tion across the org.-teams.

_12 Communications Official commu-nications or decisions from meetings or conversations.

_01 Communication Plan

_02 Directory
_03 General News It is mandatory to follow this folder structure and dont change the
names/consecutive already assigned however you can create additional folders
_04 Major Contingency (on level 3 & 4) as more as appropriate to the specific project.
_05 Transmittals
_06 MoMs

_13 Video-Pictures Project Progress video, pictures, si mulations and Dron.

_01 Videos It is mandatory to follow this folder structure and dont change the
_02 Simulations names/consecutive already assigned however you can create additional folders
_03 Pictures (on level 3 & 4) as more as appropriate to the specific project.
Appendix A_Lego_Folder and File Naming R4_2022_08_01

Level 1 Level 2 Level 3

Folder structure L1 – L5 Level 4 Level 5 Content Guidance

_13 Video-Pictures Project Progress video, pictures, si mulations and Dron.

_01 Videos It is mandatory to follow this folder structure and dont change the
_02 Simulations names/consecutive already assigned however you can create additional folders
_03 Pictures (on level 3 & 4) as more as appropriate to the specific project.

Documents containing PreHandover approval pro-cess and Handover Asbuilt

_14 Handover docu-mentation.

_01 Processes, Procedures & Templates

_02 PRE-Handover
_01 Pre & final Handover plans
_02 Pre-Handover Matrix control
_03 Preliminary Protocols
_04 Punchlist
_05 Test Scripts
_06 Pre-Commissioning
_07 Training Program
_03 Handover
_01 Handover Matrix
_02 Final Protocols
_03 Closed Punchlist
_04 Final Commissioning & Start-up
_05 Warranty certificates
_06 Trainings
_04 Dossiers
_01 Procurement Dossier
_01 Dossier "NAME 001"
_00 Index In this particular Handover folder it is mandatory to follow the structure as shown
and dont change the names/consecutive already assigned,including Dossier´s
_01 Warranty matrix subfolders in level 5.
_02 Item warranty certificates/letters & General Drawing
_02 Project Dossier However you can create additional folders (on level 3 & 4) as more as
_03 Dossier "NAME 001" appropriate to the specific project.

_00 Index
_01 Scope & Specifications
_02 As Built Drawings
_03 Calculations & technical documentation
_04 Inspection Plans
_05 Process & Procedures
_06 Inspection Checklist
_07 Calibration Reports
_08 Quality Certificates
_09 Equipment/device Manuals
_10 Commissionings
_02 Dossier "NAME 002"…etc
_00-10 Repeat the eleven folders within "Dossier Name 001" (see example above)
| Operational Building Manual
_01 Operational Building/area manual
_00 Project Description
_01 Project Asbuilt Documentation
_02 Warranties
_03 Directory