Sr.

Secondary Course
Learner’s Guide: Data Entry Operations (336)

1
BASICS OF COMPUTER

COMPUTER: Computer is an Input devices, output devices and

electronic device which takes raw data peripheral devices.
(input) from the user and processes INPUT DEVICES: Keyboard,
through set of instructions (called Mouse, Light Pen, Optical Mark
program) and gives the result (output). Reader, Optical Character reader,
Computer can process both Microphone, Track Ball.

numerical and non-numerical
(arithmetic and logical) calculations.
 Computer was invented by Charles
Babbage.
 The brain of computer is called
Central Processing Unit (CPU).
 Central Processing unit has 3 major
parts: Memory Unit, Control Unit
and Arithmetic Logic Unit.
OUTPUT DEVICES: Monitor
(CRT, LCD and LED), Printer (Laser
Control Unit printer, Ink-Jet Printer, Dot Matrix
and Line printer), Plotter (Flat Bed
and Drum) and Speakers.
Arithmetic Logic Unit

Memory Unit

MAJOR PARTS OF A
COMPUTER:CPU, Key Board, Mouse, ARITHMATIC LOGIC UNIT:
Monitor and Continuous power supply ALU performs all arithmetic
Unit. operation (addition, subtraction,
multiplication, division etc.) and
 The external devices for computers
are classified into 3 categories: Logical operation (comparison,
greater than, less than etc.).

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 Sr. Secondary Course
Learner’s Guide: Data Entry Operations (336)

CONTROL UNIT (CU): It is

referred as control unit. CU
COMPILER:It converts the high level
programs into machine code. It scans
performs all
the entire program at a time.
Major operations like input, output
and processing.
MEMORY: It is classified into 2 Programming languages like C,C++
categories. Primary memory and &Java uses compilers.
Secondary memory. INTERPRETER: Interpreter also
 Primary memory consists of RAM converts the high level program to
and ROM. Secondary memory machine level language. It interprets
includes devices like hard disk, CD, the program line by line. Interpreter
DVD, pen drive, Zip drive etc. takes less amount of time to analyse
SOFTWARE: It is referred as set the source code. Programming
of programs. Software can be languages like Python, JavaScript
broadly classified as: System uses interpreters.
software and Application software. ASSEMBLER:Assembler is quite
 System software is mainly of two similar to compiler. It converts
types: Operating systems and assembly language to machine code.
Utilities
 Application Softwareare General Difference
packages and customized packages High Level Low Level
 Programmer-  Machine-friendly
friendly language
LANGUAGES: The computer language  Non-portable
language is used to write programs  Portable  Difficult to
or any specific applications. Broadly  Easy to understand
the computer language can be understand  Difficult to
classified into 3 categories:assembly  Easy to debug debug
language, machine language and
high-level language. CHECK YOURSELF

 Machine language or machine code 1. Identify various parts and write the
consists of binary code. It is names in the blank boxes
directly understood by the
computer.
 Both machine and assembly
language are hardware specific.

 A high level language is a

programming language that uses
English & mathematical symbols
as instruction.

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 Sr. Secondary Course
Learner’s Guide: Data Entry Operations (336)

2. Identify the followings A. C++

B. MS-Word
C. Adobe
D. Paint
8. The Computer’s main circuit board
is called ______________
A. Motherboard
B. Hard Drive
C. Bluetooth
D. Monitor
9. The CPU and the primary memory
3. Which is not an output device?
are located on the __________
A. Key board
A. Output Device
B. Monitor
B. Storage Device
C. Printer
C. Motherboard
D. Plotter
D. Expansion board
10. A desktop computer is also
4. _________ is processed by the
known as _______
computer into information.
A. PC
A. Data
B. Laptop
B. Processor
C. Mainframe
C. Input
D. Palmtop
D. Numbers
5. CRT stands for
A. Cathode Ray Tube
B. Cosmos Ray Tube STRETCH YOURSELF
C. Crystal Ray Tube
D. None of these
1. Briefly explain about various parts of
6. What is a software? Choose the right computer.
option. 2. Write the difference between high
A. ANY part of the computer that level language and low level
has a physical structure language.
B. Clothing designed to be worn by 3. What is the different type of
computer users. software?
C. Flexible parts of a computer 4. Explain the role of control unit in
D. Instructions that tell the CPU.
hardware what to do 5. What is the use of assembler?

7. Which among the following uses

compiler?

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 Sr. Secondary Course
Learner’s Guide: Data Entry Operations (336)

ANSWERS
ACRONYMS

Check Yourself

3. A
CPU: Central Processing Unit
4. A
MOUSE: Manually Operated User
5. A
Selection Equipment
6. D
VDU: Visual Display Unit
7. A
LED: Light Emitting Diode
8. A
LCD: Liquid Crystal Display
9. C
CRT: Cathode Ray Tube
10. A
UPS: Uninterruptible Power
Stretch Yourself Supply

1. Write about Input and Output RAM: Random Access Memory

devices
ROM: Read Only Memory

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 NIOS/Acad./2020/336/01/E
National Institute of Open Schooling
Senior Secondary Course : Data Entry Operations
Lesson 1 : Basics of Computer
Worksheet - 1

1. Identify the input and output devices attached to your computer system. List them.
2. Check your computer and write down the details using the table below :

Parts of a computer system Description of configuration

1. CPU(make and Model)
2. Processor Speed
3. RAM (GB)
4. Storage capacity of
Hard disk drive (GB)

3. Fill up the appropriate software in the empty boxes of Figure 1 given below:-

Software

Application
software

Generalised
Utilities
Package

Figure. 1 Classification of Software

4. Raj wants to assemble a computer on his own and he wanted to purchase the hardware
parts required for assembling his computer. Suggest the basic components required
(any four) to assemble the computer. After assembling which will be the very first
software he needs for installation out of the list given below:-
a) Driver software
b) Operating system
c) Word processor
d) Antivirus software.
 NIOS/Acad./2020/336/01/E
National Institute of Open Schooling
Senior Secondary Course : Data Entry Operations
Lesson 1 : Basics of Computer
Worksheet - 1

5. Jyoti wants to design a software which will help her in creating the bill generation.
Can you name the type of the software Jyoti wants?
6. Shenoy is a photographer and for his photography work he wants to assemble a
computer system. On this computer he wants to store photographs, videos. He also
has to do a lot of editing, scanning, and printing work. Suggest him a computer
configuration for this purpose.
7. Banu was curious to know about how the computer understands her instructions
properly. Can you explain how the computer understands the instructions given by
the user?
8. Examine your computer system and list the software installed in it. Also classify
those software as system software and application software.
9. Identify High Level programming language other than C, C++ and BASIC.
10. If you want to install any printer to your computer, then which type of printer you will
prefer to use? Mention the reason for your choice.
 Sr. Secondary Course
Learner’s Guide: Data Entry Operations (336)

2
OPERATING SYSTEM
OPERATING SYSTEM: An RENAME OF A FOLDER:
operating system (OS) acts as a bridge
Click on Start My Documentsclick
between user and computer hardware.
on the File or Folder to rename
OS is a resource allocator and manages
all resources. (Windows 7 Onwards) Right click on
File/Folder Choose Rename option

Task- Task- Task- Task- DELETION OF A FOLDER:

1 2 3 n
 Start My DocumentsFile or
Computer Assembler Text Editor Database Folder to delete
 Under File  Delete option
System and Application Program
 (Windows 7 onwards) Right click on
Operating System File/Folder Delete
Hardware
TO MOVE A FILE: (Keeping a copy
 Windows is graphical operating of the file in the Source)
system developed by Microsoft.
 Select the file from the Source
 Examples of Windows OS- windows
folder. Then right click on the
7, windows 8, windows XP and
mouse and select Copy (Ctrl+C) and
windows 10 etc.
go to the destination folder (where to
 Icon is a small graphical keep).
representation of program or file.
 Then right click on the mouse,
 An icon (file/folder/application select Paste (Ctrl+V) option.
program) can be opened by double-
clicking or right click on icon and TO MOVE FILE: (Not keeping a copy
select open option. of the file)

CREATION OF FOLDER:  Select the file from the Source

folder. Then right click on the
 Click on Start My mouse and select Cut (Ctrl+X) and
DocumentsFileNew go to the destination folder (where to
 Then select Folder keep).
 (Windows 7 Onwards) Right click on  Then right click on the mouse,
desktop, one pop-up menu appears. select Paste (Ctrl+V) option.
 Select New Folder option.

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 Sr. Secondary Course
Learner’s Guide: Data Entry Operations (336)

TO RENAME FILE:Click on the CHECK YOURSELF

FileRight clickChoose Rename
option
1. If the displayed system time and
TO OPEN AN APPLICATION date are wrong, you can reset it
PROGRAM (MS-PAINT, MS- using
WORD, MS-EXCEL): A. Write

 Click on StartSelect Programs B. Calendar

Choose Accessories C. Write file
 Then Select Particular Program
 (Windows 7 onwards) Write program D. Control panel
name in Search button and press
2. Which is not application software?
Enter
A. Windows NT
TO LOCATE FILES/FOLDERS: B. Page Maker
C. WinWord XP
Click on Start button  Select Search D. Photoshop
option
3. Which of the following OS is not
CONTROL PANEL: It is a owned and licensed by any
component of Windows OS that company?
provides the ability to view and change A. Windows
system settings. Adding or removing B. Mac OS
hardware and software, controlling C. Linux
user accounts, changing accessibility D. Unix
and accessing network settings can be
done through control panel. 4. In Windows OS these are small
MY COMPUTER displays the contents pictures that represents file, folders,
of hard disk, floppy disk, CD-ROM, Pen Programs and other items. Each one
drive and network drives. is used to make the computer to do
something:
 Click on Start Select My Computer A. Icon
 It can be done by clicking on File B. Task Bar
Explorer seen on the Task bar. C. Side Bar
 You can add update from Windows D. None of these
OS through control panel. 5. Help menu is available at which
button?
Start Select Control panel Select A. Turn- off C. Start
Add or Remove Programs B. Restart D. End

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 Sr. Secondary Course
Learner’s Guide: Data Entry Operations (336)

STRETCH YOURSELF ANSWERS

1. Deepak wanted to rename a file as

“Assignment”. In hurry he renamed Check Yourself
as “Attention”. Then he deleted the
file. Write the steps to restore the 1. D
file and rename it.
2. A
2. Locate any two of the device drivers
installed on your PC. 3. A
3. When a computer turned ON, who
brings the OS into RAM. 4. A
4. Priya got a new system on her 5. A
birthday. Priya and her brother
Nikhil want to use the same system.
So she wants to create a new user
account for his brother Nikhil. Write
the steps followed and specify the
possible reasons why she created a
new user account for Nikhil.
5. What do you mean by Booting?
6. Write steps to remove a program.

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 NIOS/Acad./2020/336/02/E
National Institute of Open Schooling
Senior Secondary Course : Data Entry Operations
Lesson 2: Operating System
Worksheet - 2

1. Create a new folder named as “Worksheet” and create a new folder inside it.
2. Ritvik wants to copy one of the file from his computer to the newly created folder
named as “My folder”. Help him with the steps he has to follow for doing the task.
3. Jahnavi is organizing the files and assignments for her public examination. She was
trying to move the files in the folder named as Public Examination. Mention the
steps to be followed for moving the files to the particular folder.
4. Pranav is interested in using image editing software GIMP. He wants to install this
software in his personal computer. Help him to achieve this task.
5. How will you change system settings in Windows? Also mention a suitable example.
6. Write the steps to install a new software in Windows?
7. Shruti wants to know the Hierarchical list of Files, Folders and Storage devices of her
computer. Suggest her the steps to view the Files and Folders with details.
8. Renu installed one software on his computer, an extra software also got installed
automatically. Now she wants to remove the extra software. How can she remove the
software?
9. Raj was suppose to submit a file to her teacher. Before submission, he wants to
rename the file. Mention the steps he has to follow.
10. Varun has duplicate copy of some files. He wants to delete the duplicate files. How
can he do so?
 Sr. Secondary Course
Learner’s Guide: Data Entry Operations (336)

3
BASICS OF WORD PROCESSING

MS-WORD: It is an application Click Office button-> New option

component of MS-Office which is used
to do document, brochure, invitation Note:
and book preparation. It enables us to
prepare, modify, design and edit the
desired documents. This application in
MS-Office made our life easy in day to Office button appears on the left
day documentation work. most corner of the document
Or Press Ctrl+N
TO OPEN MS-WORD 2007:
OPENING AN EXISTING
 Look for Ms-Word 2007 icon on your
screen DOCUMENT:
 Double click on it. Click Office button Open option
 If your desktop does not have an
icon, you can open Ms-Word by Or Press Ctrl+O
clicking on Start
CLOSING THE DOCUMENT:
Start All programsMs-OfficeMs-
Word2007 Click Office button Close option.

A dialog box will be opened with “Yes”,

CURSOR: It is the line on your
“No” & “Cancel” button.
screen.
 To save document click” Yes”
 The cursor shows you where you
 To save document click” No”
will start typing in a Word
 To save document click” Cancel”
document.
 The cursor looks like this | and it SAVING A NEW/EXISTING
flashes.
DOCUMENT:
 When you are using the Tools in
Microsoft Word your cursor will Click Office button Save As (For New
change to an arrow. This is called a document) or Save (For Existing
POINTER. document) Or Press Ctrl+S

MAKING A NEW DOCUMENT: A

new document is like writing on a fresh
piece of paper.

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 Sr. Secondary Course
Learner’s Guide: Data Entry Operations (336)

TO INSERT PICTURES: CREATING TABLE AND TABLE

CONTENTS:
Click Insert Select picture From the
File choose picture  Click Insert To create a Table of Contents it is
required that each section of the
TO RESIZE PICTURE: document has a title
formatted with a heading style.
Option 1:
Select References from main
 Double click on the picture
menuSelect table of contents
 Go to the Size section of the Format
menu. From drop down menu, click on any
 Adjust the size of the picture in the predefined styles to insert a
document. TableInsert table of contents

Option 2:  A new window will appear.

 Select options for Page Numbers.
 Double click on the picture
 Select the style for the Tab leaders.
 “Circles” will appear in the corners
 Select the format for the Table of
and “Squares” in the middle points
Contents
of the picture
 Select how many levels to show
 Place the cursor over one corner of
 SELECT WHAT ITEMS TO DISPLAY
“Circles”
 The cursor will turn into a 2-way ADDING COMMENTS TO A
arrow shape. DOCUMENT:
 Move the cursor to the centre to
decrease the size of the picture. (Do  Select Review from the Main
opposite to increase the size of the menuSelect New Comment
picture)  A red balloon will appear on a side
 Adjust the picture as desired menu
 Type the new comment
TO INSERT TABLE:
WORKING WITH DIFFERENT
Click on Insert Select Table (You can
draw table by providing number of
HEADERS:
rows and columns). To use these features, you should
already know how to insert headers in
a document.
WORKING WITH QUICK
STYLES: Select Text Select Home
tab from Main menu Choose Change
styles

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 Sr. Secondary Course
Learner’s Guide: Data Entry Operations (336)

DIFFERENT HEADER IN ODD Restrict Formatting and Editing

AND EVEN PAGE: A new side menu will appear. In
Editing restrictions, select “Allow only
Double click on the existing header A
this type of editing in the document:”
new “Design” menu will appear Select
the option “Different Odd & Even In the drop down menu select No
Pages”  Type or create the new Changes (Read Only)Click on “Yes,
Header Click on Close Header and Start Enforcing Protection.” A new
Footer window will openType the new
Password click Ok
COMPARING DOCUMENTS:
TO FIND A DOCUMENT:
Select Review from Main menuClick
on Compare Click Office button Select Open
option (Open dialog box will be opened)
A new window will open
Type the file name in Look in box
In the Compare document window,
locate Original and revised TO PRINT DOCUMENT:
documentInsert a label to mark
differencesSelect elements to Click on Office button Select Print
compareSelect where changes should option Or Ctrl+ P
be displayed.
SHORT-CUT KEYS
PROTECTING DOCUMENT:
Shortcut Description
Option1:
Ctrl+A Select all contents of the page.
When the file is opened, Select Office Ctrl+B Bold highlighted selection.
Ctrl+C Copy selected text.
buttonClick Save As Ctrl+D Open the font preferences
window.
Save As dialog box will be Ctrl+E Aligns the line or selected text
openedClick on Tools Click General to the centre of the screen.
Options Ctrl+F Open find box.
Ctrl+I Italic highlighted selection.
You will see 2 boxes as Password to Ctrl+J Aligns the selected text or line
open & Password to modify. to justify the screen.
Ctrl+K Insert a hyperlink.
Provide password as per requirement. Ctrl+L Aligns the line or selected text
to the left of the screen.
Option 2: Ctrl+M Indent the paragraph.
Ctrl+N Opens new, blank document
Select Review from Main menuSelect window.
Protect document Ctrl+O Opens the dialog box or page
for selecting a file to open.
From the drop down menu select Ctrl+P Open the print window.

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 Sr. Secondary Course
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Shortcut Description
4. Write short key for print, Undo
Ctrl+R Aligns the line or selected text to and Cut.
the right of the screen. 5. Insert picture of your choice and
write about the picture.
Ctrl+S Save the open document. Like 6. Write Short key for Copy and
Shift+F12. Paste
Alt+F, A Save the document under a
different file name.

Alt+X Show the Unicode code of a

highlighted character.
STRETCH YOURSELF
Ctrl+T Create a hanging indent.
Ctrl+U Underline the selected text.
Ctrl+V Paste. 1. Write names of 5 sense organs
Ctrl+W Close the currently open
and save the file as “Organ”.
document.
Ctrl+X Cut selected text.
2. Rename the file as Sense organ
and save it on Desktop.
Ctrl+Y Redo the last action performed.
Ctrl+Z Undo last action. 3. Create a folder named “Student”
and inside the folder make a file named
“Secondary”
CHECK YOURSELF

1. Create a table with 10 columns and 12

rows ANSWERS
2. Which of the following is not an Check Yourself:
essential function of a word
1: Create table by clicking on insert
processing software package? option
(A) Indexing (B) Saving 2. A
(C) Editing (D) Formatting
4. CTRL+P, CTRL+Z, CTRL+X
3. Create a document and make it
6. CTRL+C, CTRL+V
password protected.

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 NIOS/Acad./2020/336/03/E
National Institute of Open Schooling
Senior Secondary Course : Data Entry Operations
Lesson 3 : Basics of Word Processing
Worksheet - 3

1. Sita needs to open an existing document which is in her system. Mention the steps to
be followed for opening an existing document.
2. Ritvik wishes to save the document with another name. Suggest the steps to be
followed for achieving the task.
3. Tarun wants to customize the Quick access toolbar and want to add the options New
and Open to it. Mention the steps to be used for customizing the Quick access tool
bar.
4. Kavita prepared a document titled ‘My Aim’. Her friend requested her to share the
document. But, she does not want her friend to modify the content. How can she
achieve this?
5. Ayaan has completed his assignment and submitted to his teacher. His teacher
reviewed his assignment and gave her comments in the document. What is the name
of the feature his teacher might have used? How she might have added her
comments?
6. Akshita has created a file in MS Word. To protect the document from unauthorised
access she used passwords to save and modify the file. Now she thinks that someone
has access to these passwords. Write the steps which Akshita should follow to change
the passwords.
7. Write the steps to print first four pages of a Microsoft Word document file using Back
to Back printing.
8. Adi wants to write an article on MS Word. Write down the steps for the following
tasks:
i) He wants to use new words to make it more impressive. Help him in replacing
the words with the suitable synonyms.
ii) He wants to save the file in drive D.
9. Vikram is writing an article on ‘Save Trees’. Help him to do the following using
shortcut keys:
i) Align text to ‘Justify’.
ii) Make the heading BOLD and UNDERLINED.
iii) Replace any word in your document with another word.
iv) Save the file.
 NIOS/Acad./2020/336/03/E
National Institute of Open Schooling
Senior Secondary Course : Data Entry Operations
Lesson 3 : Basics of Word Processing
Worksheet - 3

10. Write down the steps for printing a document’s multiple pages in a single sheet of
paper?
 Sr. Secondary Course
Learner’s Guide: Data Entry Operations (336)

FORMATTING DOCUMENTS

FORMATTING: It refers to the  Multiple

arrangement of the content in an words/lines/paragraphs: Select
organized way. the text by left clicking using
mouse
 It addresses things like font Or
selection, font size and presentation. Hold Shift key along with the
 Presentation of a document includes Arrow Keys (Top, Bottom, Left
formatting like spacing, margins, and Right)
font style, indentation and creation  ENTIRE DOCUMENT:
of lists. EditSelect All
 You can type text in text area. To Or Press Ctrl+A
change to separate paragraph press  DELETE TEXT: You can use
Enter. Backspace and Delete keys on the
 You can enter text in existing keyboard.
document also. Using arrows  To replace words, select
present in keyboard or with the help textClick Replace from the
of mouse you can place cursor as toolbar
per your requirement.  Find and Replace box will be
 BEGINNING OF DOCUMENT: opened.
Press Home (present on the  Find What: Type the word you
keyboard) want to change
 END OF DOCUMENT: Press  Replace with: Type the new
End (present on the keyboard) word
 TOP OF DOCUMENT: press  FORMATTING TEXT:
Ctrl+Home  Font Face: It is the basic
 END OF DOCUMENT: Press typeface of the text.
Ctrl+End
Select the type of font (from the drop
 Using spacebar, you can give space down) of text you want to see like
between two words.
Arial, Times New Roman, Calibri etc.
 TO HIGHLIGHT TEXT:
 Whole word: Double click within  Font Size: It determines how
the word large each letter will appear
 Whole Paragraph: Triple click
Select size from the drop down
within the paragraph
(Value ranges from 8-72)

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 Sr. Secondary Course
Learner’s Guide: Data Entry Operations (336)

alignment icon appears on tool

bar (Ctrl+L)
 Font Style: It determines the  Right Alignment- Select
emphasis or weight of the letters.
TextClick on Right alignment
It can be Bold, Italicize or
icon appears on the tool bar
Underline.
(Ctrl+R)
 To make text bold- Select
 Centre-Select TextClick on
TextClick on B appears on tool
Centre alignment icon appears
bar Or Select text Ctrl+B
on the tool bar (Ctrl+E)
 To make text Italicize- Select
 Justify-Align text to both left
TextClick on I appears on tool
and right margins, adding extra
bar Or Select text Ctrl+I
space if necessary.
 To make text underline- Select
 By default Tab Stops are set to 0.5-
textclick on U appears on the
inch.
tool bar Or Select Text Ctrl+U
 BULLETED NUMBERED LIST:
Click on Bulleted or Numbered list
 FORMAT PAINTER: It is a
from the formatted tool bar.
handy feature present in Home tab.
 You can create nested list too.
If you want to do paragraph
 When you copy or cut the text it is
formatting which is done in another
stored in an area of memory called
earlier paragraph, Format Painter
Clipboard.
can be used.
 To use Spelling and Grammar Press
 Formatting paragraphs allows
F7.
you to change the look of the
overall document.  PAGE FORMATTING: It can be
 Click on Home tabClick on done using Page Layout tab
Paragraph sub section. You can  Page margins can be done
do alignment, line spacing and through Ruler bar and Page Set-
indentation as appears on the tool up dialog box.
bar of the Home tab.  Move the mouse over white ruler
 Or to change into grey.
 Click on Home tabclick on  PAGE SIZE AND
small arrow icon appears on ORIENTATION: Click Page
Paragraph sub- Layout tabSize (Different page
sectionParagraph Dialog box size can be opted as per
appears requirement)
 It contains Indents and Spacing  Page LayoutOrientation (Portrait
and Line and page breaks. or Landscape)
 Under Page Layout tab you can
 ALIGNMENT OF TEXT: change margins, page set up, page
 Left Alignment- By default text is background and paragraph settings
left aligned. To make text left
align, Select TextClick on Left
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 Sr. Secondary Course
Learner’s Guide: Data Entry Operations (336)

 HEADER: It is a text that is added

to the top margin in every page.
4. Text-styling feature of MS word is
Click InsertSelect Header
A. WordColor C. WordMap
 FOOTER: It is a text that is added B.WordArt D. WordFill
to the bottom margin in every page.
Click InsertPage break 5. We can insert a page number at
 Using Page break option, you A. Footer
can end the page as per your
B. Header
requirement, before the
automatic page break C. Both A & B
 Position the insertion point at
D. None
the end the line
Or Press Ctrl+Enter
CHECK YOURSELF STRETCH YOURSELF

1. In which option Header and Footer 1. Write down the steps to do

appears landscape orientation for a
document?
1. Write down the steps to do
A. Insert C. Review
2. landscape
Create a document and add
orientation for a
B. Home D. Page Layout Header
document? & Footer to it. Mention
title, date
2. How can inyouHeader and page to
put watermark
2. To apply centre alignment to a number
an in footer.
existing document?
paragraph we can press 3. Create a document
3. Create a document of and makewith
1 page it
in doublealignment
portrait column format
and andchange
A. Ctrl + S C. Ctrl + A give background colour to
theme to civic style.
B. Ctrl + S+A D. Ctrl + E green. a document and make the
4. Create
page size as A3.
3. Bullets and Numbering option is
available under ___ ANSWERS

(A) File Check Yourself

(B) Edit 1. A
2. D
(C) Format 3. C
4. B
(D) View 5. C
View Answer
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 National Institute of Open Schooling
Senior Secondary Course: Data Entry Operations (336)
Lesson 4 : Formatting Docume nts
Worksheet - 4

1. Alka has prepared a manual in MS-WORD for her school. She wants to update Date and
Page number in the manual. Write down the steps to do it.

2. Collect information of your locality (like area, house no, police station, post office, RWA
etc.) and prepare a minimum of 2 page document. The document should contain at least 4
related images/pictures.

3. Anu has prepared a paragraph on the meeting organised by her centre and she knows her
Boss doesn’t have the time to read it. She decided to arrange the paragraph using Bullets
and Numbers. Write down the steps on how to do text formatting.

4. Saranya wants to make a draft in MS-WORD. Write down steps for the followings:
I. She wants to use new words to make it effective. Help her to change the words with
appropriate synonyms.
II. She found some red and green lines for few words in the draft. What is this issue and
how to resolve it?

5. ABC Educational Institute is planning to organise a competition on the occasion of “Earth

Day” on the topic “Global Warming”. Prepare a draft using MS-WORD. To make it more
attractive make use of Clipart and Word art.
I. Save the draft on the Desktop in the name of “Global.Doc”
II. Use Spell and Grammar check
III. Make the line spacing to 1.5
IV. Insert a Header to your draft and write the subject code.
V. Make top margin to 3 cm. save the document and take print.

6. Divya is preparing a draft on Social Media. She wants to replace the word “People” by
“Public”. Which option of MS-WORD can be used to do this?

7. Ritu has prepared her assignment using MS-WORD. Suggest the short-cut keys to select
for the followings:
I. One word
II. One Paragraph
III. Few words or Lines
IV. Complete document

8. Siva has the marks of his classmates. His teacher instructed to keep the details in word
document. Suggest him the way to prepare a list with details.

9. Vani has to present the document in her class. Her teacher instructed to make the document
in full screen. Write down the steps how to perform the task.

10. Ganesh has to present a document to his Boss. Boss has instructed to use proper
formatting. The cover page should contain page border and the list of content page should
be in colours. He also instructed to use Bullets wherever required. Write down the steps to
complete the task.
 Sr. Secondary Course
Learner’s Guide: Data Entry Operations (336)

5
MAIL MERGE

 Select MailingsStart Mail Merge

MAIL MERGE: It can be used to
Select document type from Mail
create personalized messages
merge wizard
automatically for documents such as:
 Document type can be letters, email,
 Marketing emails addresses, directory and labels...
 Envelopes  If the letter is open,
 Mailing labels Mailings Start Mail
 Newsletters Merge Step-by-Step Mail Merge
 Custom catalogues Wizard.
 Form letters and more!
 A new pane will appear on the
right-hand side of your screen.
Under the first section that
says Select document
typechoose Letters.
 You can choose E-mail
messages if you want to send
your letter via an email.

MAIN DOCUMENT: The

Then click on Next: Starting
personalized document (standard
document at the bottom to
letter, envelope or mailing label) is
continue.
known as main document.
 Use the current document option
to use your current letter for the
DATA SOURCE: It is the file that
task.
contains the names and addresses or
 If your letter is in another Word
any other information.
file, click the Start from existing
document to open that file.
MERGE DOCUMENT: When you
Then click on Next: Select
merge the main document with data
recipients at the bottom.
source a third document is known as
 Select recipients  select Use an
merge document.
existing list. You can select the Type
a new list option if you don’t have
your recipients’ data gathered.

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 Sr. Secondary Course
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 Then click Browse to import your  Within the Field Properties section,
Excel spreadsheet. enter a Mail Merge field in the Field
name box.
 Select the recipients you want to  Click Ok
use for mail merge.
 Sorting lets you sort your records DATA SOURCE: If existing
in ascending and descending database information is not present,
orders. Filtering lets you compare then you have to create Data
the fields and filter out the ones Source.
you don’t need.
Finally, click Ok at the bottom.  Data source using Mail Merge
 Click NextWrite your letter at Helper: Mail merge
the bottom. wizardSelect recipientsType a
new listSelect Create option
 Choose the data field you want to
add and click Insert at the  A dialog box appears to create
bottom. list with new set of data (Title,
 Click NextPreview your letters First Name etc...as Addresses)
 Click the left and right arrow  Fill required data fields. Click Ok
icons to view letters for each of  Save As box will appear. Locate
your recipients. the folder and save the file name.

Then click NextComplete the MERGING DOCUMENTS: Once

merge. main document and Data Source
 Click Print to print these created, you have to merge the
personalized letters or select Edit document.
individual letters to edit these
letters.  Click on the location of your
 Mail Merge from existing letter where to insert the
Template Addresses
 Open MS-Word and choose a new  Select Address Book from Mail
document or an existing document Merge wizardInsert Address
that you would like to use as a Mail Block
Merge template.  Using Address Block, you can
 Click Insert tab  Select Quick select the individual address
Parts Field. field.
 Click Office buttonSave As
 Choose Mail Merge from the
Categories list.
 Select Field namesSelect Merge
Field

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 Sr. Secondary Course
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STRETCH YOURSELF
CHECK YOURSELF
1. Create the Main document.
<<Date>>
<<Title>> <<First Name>> <<Last
Name>>
1. In the first step of the Mail Merge <<Position>>
Wizard, you need to select the
<<Company>> <<Address>>
..........
Thank you for enrolling in our class.
A. recipients' list All classes begin at 9 a.m. and 4
B. starting document p.m. we look forward to see you in
C. document type our class.
D. none
2. Use the following data to determine
2. In Mail Merge, multiple copies of the fields needed for Data source
the merged document can't be and enter the records. Save the data
printed. (True/False) source as Class Info.
3. You can start 'Mail Merge' by 3. Dear <<First Name>>
clicking on the .......... option in the
Ribbon. Field Record Record 2 Record
A. Insert Names 1 3
B. Mailings Title Ms. Mr. Mr.
C. Review
First Name Swati Sourav Chetan
D. None Last Name Singh Agarwal Mohanty
4. In Mail Merge, the document Position Presiden Manager Account
containing the common text is t ant
called……… Company Infosys Wipro TCS
Address New Pune Mumbai
A. Merge Doc Delhi
B. Data Source
C. Main Document 4. Create the main document and save
D. Additional Source it as Class Act.
5. Mail Merge saves time and efforts. 5. Save the merged document as Merge
The statement is True or False (T/F) Class Act.

ANSWERS
Check Yourself:

1. B
2. False
3. Mailings
4. C
5. True

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 National Institute of Open Schooling
Senior Secondary Course: Data Entry Operations (336)
Lesson 5 : Mail Merge
Worksheet – 5

1. Soham listed out the steps for mail merge. But he committed few mistakes. Rectify
mistakes in following sentences.

I. Data source contain the main part of the letter

The text and graphics in the main document varies for each mail merged document.
Rose valley school is organising annual meet in 2nd week of December 2015. The
principal of the school wants to send invitations to all the parents. She wants to insert
logo and image of school building as a watermark.
I. Suggest ways on how to create images as watermark
II. Write down the steps to use mail merge feature of MS-WORD and specify the
required documents
III. Prepare 4 envelopes by merging the addresses.

2. Using mail merge, prepare a document and create Data source for the students Report
sheet. Each Report sheet must be in the following format.

4. Raj works for a Bank. He wants to relocate from Delhi to his home town Patna. The
Head of Delhi branch told him to write an official letter to the Head Quarter, Delhi
Branch, Patna Branch and Administrative Office. Which feature should Raj use to
write the request letter. Write down the steps to make an envelope which includes
Raj’s address and then take print out.

1
5. A cultural programme is going to be held on 15th August , 2020 in Ayushi’s
apartment. She got the responsibility to send personal invitations to the families.
Prepare the data source with following information.
I. Name of the person
II. Address 1
III. Address2
IV. Phone No
V. Place
VI. Time & Date

6. Reena has prepared a Data source, She wants to edit it. Suggest the steps to edit the
Data Source.

7. ABC Public school is going to organise Scholar’s Day. They want to invite all the
parents of the scholars. Write down the steps to print the addresses of Parents with the
label.

8. Vanshika’s teacher instructed her to invite all the students in her class and she was
told to write <Student Name> in main document of invitation. Suggest the steps
followed by Vanshika to complete the task.

9. Sourav has prepared a document using mail merge. He wants to preview each letter
before printing. Write down the steps required to preview each letter.

10. Sahil used mail merge wizard step-by-step. He filled name, address, pin code, mobile
no. and e- mail id. Before finishing the last step, he wants to delete the mail id. Write
down the steps on how to delete the e- mail ids.

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 Senior Secondary Course
Learner’s Guide: Data Entry Operations (336)

BASICS OF SPREADSHEET

 To open MS-Excel : Click on

Start ->All Programs -> MS-Office
 To select Cells & Ranges:
-> MS- Office Excel 2007
 Go to Name box Select range by
Or Type in search typing (e.g. A1:C10)
 Spreadsheet is also known as
Worksheet.  Press Enter
 When you open MS-Excel, you are  To edit data:
opening a workbook.
 Select the cell to edit or
 A workbook contains number of
worksheets.  Press F2
 Examples of Spreadsheet: MS-  Find and replace data:
Excel, Lotus 1-2-3 (discontinued),  Click on Home tab -> Find.
Google Sheet, Lotus symphony
etc.  If the data to be replaced Home
Tab -> Find -> Replace
 To insert new worksheet:
Select Home tab -> at the bottom
part of the sheet there is Insert  To Insert Cell:
button -> Select Insert  Select Home tab -> Select
 To create a new Workbook: Cells group (where to insert)
Click on Office -> Select New option -> Click Insert Cells
 To open an existing
 Select Cells ->Right click ->
Workbook: Click on Office - Insert
>Select Open option
 To save Workbook: Click Office -
Select Save As option  To delete cells:
 Ribbon: It is designed to help you  Select Cells on the sheet
quickly find the commands to  Home tab -> Select Delete
complete a task.
 Formula bar: It is a place  To delete selected rows:
where you can enter or view  Select Home tab -> Click Delete
formulas or text. option
 Rows are labeled using numbers
(e.g. 1 to 10,48,576)  To resize Rows and Columns:
 All columns are labeled with Select Rows or Columns
Click Home tab -> Click on Cell
letters from A to Z. Then after z the
group -> Format
next column is AA, AB, AC .....

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 Senior Secondary Course
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 Move or Copy entire cells: select

the cells -> Click on Home tab ->
3. The files that are created with
Select on Clipboard section
Spreadsheet software are called

 To enter Text/Labels: Click (A) Package

in the Cell -> Type the text -> Enter (B) Program
 Auto fill: Auto fill is tool provided
(C) Worksheet
by MS-Excel to simplify entering
repetitive or sequential lists of (D) Spreadsheet
information.
4. The cells are addressed in terms of
 To Create a Formula: Click in a
cell  Press the = key Type the (A) Row and column labels
formula  Press Enter (B) Row labels
 Freeze Panes: If you have a large
(C) Rows
worksheet with column and row
headings will disappear as the (D) Columns
worksheet is scrolled.
5. Which of the following data can be
 Click on the labels Select View tab
typed into a Spreadsheet cell?
Go to Window group Freeze
panes/Unfreeze Panes (A) Formulae
 Page break: Page LayoutSelect (B) Text
Set up Group Breaks Insert Page
break. (C) Numbers
(D) All of these
CHECK YOURSELF

STRETCH YOURSELF
1. In a spreadsheet, letters are used
to represent _____________
A) Cells 1. Differentiate between a workbook
B) Rows and a worksheet?
C) Columns 2. What is the extension for Excel file?
D) Blocks 3. Does each cell have a unique
2. Cells are identified by a address?
combination of letters and 4. Create a spreadsheet. Fill the
numbers. spreadsheet with student name and
A) True their marks of all the subjects of
B) False your class. Save the Sheet.

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 Senior Secondary Course
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5. Rename the sheet created in Question 5.

6. How to edit cells?
7. How to insert a new sheet, write down the steps?
8. How to merge cells?

ANSWERS

Check Yourself:

1. C. 2. A 3. C, 4. A 5. D

3
 National Institute of Open Schooling
Senior Secondary Course: Data Entry Operations (336)
Lesson 6 : Basics of Spreads heet
Worksheet - 6

1. HR Manager Radhika of Rich Recruitment Company has collected Bio-data and

saved in a spreadsheet. There are 15 applicants for the post of Junior Engineer.
They conducted 4 round of interviews. The manager wants to collate the
confidential information of all the rounds. Suggest various ways to protect the
worksheet.

2. Renu’s mother prepared a worksheet for her friends and told to make border for
header cells.
For girls, fill the cells in pink colour and for boys fill the cells in blue colour. Use
different format for Dates.
Student’s Date
Name

Anita April, 1999

Rahul February, 2001

Sachin October, 2001
Geeta January, 2000

Shagun October, 1999

John May, 2000

3. Gauri is preparing a worksheet with details for her 4 friends. She prepares
different columns for each and wrote about them. She used Autofit and wrap text
feature. Write down the steps to do autofit feature.

4. Prepare time-table for any class in Excel.

Give border for periods and Days
Fill different colours for Saturday and Sunday
5. Reena was preparing worksheet for various classes. She prepares separate sheets
with the name of different classes. Write down the steps to add new worksheets
and how to rename the worksheets.

6. Prasad prepared a worksheet for sales details of the company. He forgot to add
some more details for the month of Feb.2020. He has to insert few details in the
15th row. How to insert data in the filled worksheet? Write down the steps to insert
row.

7. Suppose you have a worksheet with rows and column heading. Whenever you
scroll the worksheet the heading disappears. Write down the steps to make the
row and column heading visible all the time.

8. Write down the steps to change the name of the worksheet.

9. DDD Public School prepared a worksheet to record the student details. They want
to give the student details to the Principal. When they want to take print of the
worksheet, few of the columns are not fitting to one page. Write down the steps to
make it fit in one page and then take a print out.

10. Shyam wants to make a copy of the worksheet in which he is working. Write
down the steps to make a copy of the worksheet.
 Senior Secondary Course
Learner’s Guide: Data Entry Operations(336)

FORMATTING WORKSHEETS

 Alignment Tab: These options

 Formatting tools allow you to change the position and
 In the Home tab alignment of the data in the cell.
 In the mini toolbar (It appears when
 Font Tab: All Font attributes
you right click on a cell)
present here.
 In the Format cell dialog box
 Border & Fill Tab: You can
 Home Tab: Select Home tab, here
provide border to the sheet and fill
you can do formatting of text, cells or
different colours in background.
worksheet.
 Protect Tab: You can provide
 Mini Toolbar: Using mini toolbar you
password to protect your worksheet.
can do common formatting as
 Font Type  To clear a cell format:
 Font Size  Click in the Cell that contains
 Accounting Number Format formatting
 Comma Format  Select the Arrow on the Clear
 Font Colour button on the Home Ribbon
 Format Painter  Select Clear Formats
 Borders  To Apply the Currency
 Fill Colours & many more Format:
 Format cell dialog box:  Highlight Cells
Press Ctrl+1. Format Cell dialog  Click on Currency Style on the
box appears. Home Ribbon
Or
Select Home tabSelect Number  To Apply the Comma Format:
section to open Format Cell  Highlight Cells
dialog box  Click on Comma Style on the Home
Ribbon
 There are 6 tabs in Format Cell dialog  If necessary, click on the Increase
box: Number, Alignment, Font, or Decrease Decimal button
Border, Fill and Protection
 Format Painter:
 Number Tab: The data type can be Highlight Cells
selected from the options.  Format the cells to the desired
 General: If the cell contains text format
and number. It does not have  Select the formatted cells
any specific value.

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 Senior Secondary Course
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 Click Format Painter from the

Clipboard Section CHECK YOURSELF
 Highlight the cells you wish to
format 1. Which of the following methods cannot
 To AutoFit Columns: be used to enter data in a cell?
 Click on Column Header or any
other cell in the Column to change A. Pressing an arrow key
width
 Go to Home tab Select Format B. Pressing the Tab key
from the Cells Group  Select
AutoFit Column width C. Pressing the Esc key

 To AutoFit Rows: D. Clicking on the formula bar

 Click on Row Header or any other
cell in the Row to change height 2. To change the font of your entire
 Go to Home tab Select Format spreadsheet, to make it bold, italic or
from the Cells Group on the underline it, you must first:
Ribbon  Select AutoFit Row
Height A. Select the font you wish to use

 Columns and Rows in best fit: B. Go to Insert and select “Insert Font
options”
 Place your pointer on or near the right
edge of a column header of the C. Select all the cells to which you wish
column you wish to adjust. to apply the formatting changes
 The pointer changes to a double-
headed arrow D. Click the bold, underline or italic
buttons in the home tab.
 Double-Click your pointer

3. You can activate a cell by

 To Hide/Unhide Columns &
Rows: a. Pressing the Tab key
 Select Columns/RowsRight
ClickHide/Unhide options b. Clicking the cell

 AutoFormat: Select CellsHome c. Pressing an arrow key

TabStyle GroupFormat as Table
d. All of the above
 Hide/Unhide Worksheet: Select
sheet  Right Click select
Hide/Unhide option

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 Senior Secondary Course
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4. How can you remove borders
applied in cells?
I. Create a new workbook as shown
A. Choose None on Border tab of below and save the file with the name
Format cell
“Payroll”.
B. Open the list on the Border tool
C. Both of the above II. Enter the labels and values in the
D. None of the above exact cells locations as desired.

5. The Software which contains rows III. Use AutoFill to put the Employee
and columns is called ______ Numbers into cells A6:A8.

A. Database B. Drawing IV. Set the columns width and rows

C. Spreadsheet D. Word processing
height appropriately.

V. Set labels alignment appropriately.

STRETCH YOURSELF
VI. Format cell B2 to Short Date
format.
1. What is Format Painter? When do
you think format painter is useful VII. Format cells E4:G8 to include Rs
in MS-Excel? sign with two decimal places.
2. Write down the steps to hide
column and row. IX. Save your work
3. How to copy styles from an open
workbook to another?
4. How to insert new sheet and
rename it? ANSWERS
5. How to do auto fit for rows and
columns? Check Yourself:
6.
1. C
2. C
3. D
4. C
5. C

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 NIOS/ACAD./2020/336/7/E

NATIONAL INSTITUTE OF OPEN SCHOOLING

SENIOR SECONDARY COURSE

Lesson 7: Formatting Worksheets

Worksheet 7

1. Student’s mark sheet details were entered in a spreadsheet. After calculating the
average marks for each student, the values should be displayed with two decimal
places. Mention the steps to be followed for displaying the values with two decimal
places.
2. XYZ company has entered their sales details for the year 2018, 2019 and 2020 in the
worksheet. Write the steps for hiding the 2019 data in the worksheet.
3. Geeta has collected her company’s savings details and entered the information in the
worksheet. She wishes to apply styles to the worksheet for giving professional look
to it. Suggest the steps to be used for applying styles to the worksheet.
4. Mention the steps to be followed for hiding the worksheets.
5. The sales report of the company details were entered in the worksheet. To protect the
worksheet mention the steps to be used.
6. What the different features available are in: (a) Number tab, (b) Border tab and (c)
Patterns tab in Excel’s Format Cells dialog box?
7. Aarav is working in a worksheet. He added heading in the worksheet. The heading
was entered in the A1 cell. He wants to merge other cells and display the heading in
the middle of the worksheet. Mention the steps for completing this task.
8. Write the steps for filling the color to the cells.
9. If you have to display the value of the cell with thousands separator (Example: 1,500)
then what style will you prefer to use in the spreadsheet?
10. Employee’s details of “ABC Company” were entered in the worksheet. They have
entered the details of Employee’s name, Father’s name, Mother’s name, date of birth,
date of joining, date of retirement, basic pay, gross pay and net pay etc. The date of
birth, date of joining, and date of retirement columns need to be formatted like 01-
May-1991. Write the steps for displaying the date in the above mentioned format.
 Senior Secondary Course
Learner’s Guide: Data Entry Operations (336)

FORMULAS, FUNCTIONS AND CHART

 Formula: It is a mathematical  The function needs what

calculation on a set of cells. argument in order to carry its
assignment

Function Defined
=Sum() Returns the Sum of the
selected cells
=Average() Returns the Average of
the selected cells
=Max() Returns the Highest
value of the selected cells
 The formula is shown only when the =Min() Returns the Lowest value
cell is selected by “clicking”. of the selected cells
 BEDMAS rule to be followed for =Count() Returns the number of
calculations. values of the selected
 A spreadsheet without any formulas cells
is a collection of data which are
arranged in rows and columns (a  Auto Sum: The sum of cells can also
database) like a calendar, timetable or be done using Auto Sum feature.
simple list, etc.  Click on cell for which sum has
to be done
 Select the Formula tabClick
AutoSum from the function
library groupSelect
SumPress Enter

 Date and Time Function:

 Functions: Functions are  TODAY () – It is the function for
more complex formulas that are today’s date in the blank
executed by using the name of a worksheet. It returns the serial
function and stating whatever number of the current date.
parameters the function requires  NOW () - It is similar function
 A function involves 4 main issues. but it includes the current time
 Name of the function also.
 The purpose of the function
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 DAY (serial_number) - This Ex: There are sum Asset Values

function returns the day of a (D2:D5) and related to each asset
date as an integer values there
 MONTH (serial_number) – It are deprecation values (E2:E5). Using
returns month of a date as an SUMIF function we have to calculate
integer ranging from 1 the
(January) to 12(December). sum of depreciation for those Asset
 YEAR (serial_number) - Returns Values which are more than 1,
the year corresponding to a date 70,000/-.
as an integer ranging from 1900 The function is written in the cell E7
– 9999. like =SUMIF (D2:E5,”>150000,
 Mathematical Function: E2:E5) which gives result 63,000/-
 SUMIF() – It is the function
which adds the cells as per Charts: Charts allows you to present
given specified criteria. The data entered into the worksheet in a
syntax visual format using variety of graph
 SUMIF(range,criteria,sum_rang types.
e)- Where
 Range it is the range of cells to  Chart consists of chart title, x- axis
evaluate. title, y-axis title, x-axis category, y-
 Criteria it is the criteria in the axis value, data labels, legends, tick
form of a mark and grid lines.
number, expression, or text that  Chart Title: A title given to the
defines which cells will be whole chart.
 X-axis Title: A title given to the
added.
X-axis data range.
 Y-axis Title: A title given to the
Y-axis data range.
 X-axis Category: These are the
categories of the data which
have been plotted. These are
taken from the first row or the
first column.
 Y-axis Value: This is the data
range marked to plot the data
series.
 Data Labels: The vales of the
e.g. criteria can be
data series plotted.
expressed 1500, “1500”, “>1500” or
 Legends: Specifies the colour,
“Books”.
symbol or pattern used to mark
Sum_range are the actual cells to
data series.
sum.

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 Senior Secondary Course
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2. In Excel, formula begins with which
symbol
 Tick Mark: These marks are used
to show the scaling of X-axis & Y-
A. + B. @ C. ( D. %
axis.
 Grid Lines: It displays lines at the
3. What would be a correct formula for
major intervals on the category.
SUM () in Excel?
 How to draw Chart?
 Enter data to the worksheet
A. = SUM(B3:B9) B. SUM=B3+B9
 Select data range using mouse or
through keyboard
C. SUM(B3:B9) D. =ADD(B3:B9)
 Click Insert Tab & select a chart
type
4. Which formula gets the biggest value
 Select the sub-type of chart
of a range of cells?
 Select title of the chart
 Provide a name to X-axis. Click on
A. MIN () B.COUNT () C.MAX () D.SUM()
Layout Tab

5. What does COUNTA () function do?

 Graphics: Auto shapes & Smart Art
 Click on Insert Tab From the A. Counts cells having alphabets
Illustrations GroupClick on B. Counts empty cells
shapes C. Counts cells having number
 Different categories of Auto shapes D. Counts non-empty cells
are available such as Lines,
Connectors, Basic shapes, Block 6. In the formula, which symbol specifies
arrows, Flow chart, Stars & the fixed columns or rows?
Banners and Call Outs. A. $ B. * C. % D. ;
 Adding Clip Art: Click on Insert
Tab Select Clip art from
7. Which tab is used to include pivot
Illustrations Group Choose a
table, charts and hyperlink in Excel?
clip

A. Insert B. Page layout

CHECK YOURSELF
C. Data D. Review

1. Which field in the Excel window allows 8. How do you display current date only
and formulas to be entered? in MS Excel?
A. Date ()
A. Formula bar B. Title bar
B. Today ()
C. Menu bar C. Now ()
D. Time ()
D. Standard tool bar

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9. A_______ conveys visual representation

of data.
5. A sports teacher has measured
A. Chart B. Picture the heights of the students in a
C. Text box D. Column
class. Satish has been given the
10. Which function can display a value assignment to find the maximum
depending on a condition? and minimum height from the
A. COUNT B. IF collected data. Suggest the
C. SUM D. AVG functions, which he should use to
accomplish the task.

STRETCH YOURSELF

ANSWERS

Check Yourself:

1. A 2. C 3. A 4.C 5. D

6. A 7.A 8. B 9. A 10. B
1. From the above figure do the addition,
subtraction, multiplication and Stretch Yourself:
division and write the result in
subsequent cells. 1. Hint: Take cell values where
figures has given
2. Create a worksheet and fill it with 2. Create a worksheet. Enter roll
students Name, Roll no and Mark in no, name and mark. Use Count()
Math. & Auto Sum feature.
Save the Worksheet and get the total
number of student present in your
class.
Do sum of Marks of students.

3. Insert a clip art to your sheet.

4. How a column chart different from a

Bar chart?

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NATIONAL INSTITUTE OF OPEN SCHOOLING

SENIOR SECONDARY COURSE

Lesson 8: Formulas, Functions and Charts

Worksheet 8

1. Sales made by the “ Electronics Pvt Ltd” for the month of June 2020 is shown in Figure 1
given below:-

Sales-Report Electronics Pvt Ltd ( June 2020)

S.No Product Name Date Price Units Sold Amount
1 Washing Machine 20th June Rs 45,000 5
th
2 Micro Ware 25 June Rs 15,000 3
3 Air Conditioned 12th June Rs 25,000 8
4 Lap Tops 4th June Rs 40,000 2
th
5 Television 30 June Rs 22,000 10
Total Sales
Fig 1.Sales-Report Electronics Pvt Ltd

Enter the above data in a spreadsheet. Save it in “Sales.xls”. Use formula’s to find out the following:-
a) Product wise Sales
b) Total Sales in the month of June
Also draw a suitable chart that displays the contribution of each value to the total (use tools of Ms-
Excel)

2. The Travel Agency “ World Tours & Travels” stores packages sold for various destinations in
a spread sheet as given in Figure 2

World Tours & Travels

Destination No of Packages Sold
Jan Feb Mar Apr May June
Sri Lanka 1000 2000 3500 3456 1200 5000
Australia 500 678 123 234 456 123
Mauritius 2000 2345 456 567 891 234
Singapore 200 300 450 678 250 100
Tokyo 150 234 235 300 450 678

Fig 2. Tour Packages Sold

Answer the following:-

a. Create a worksheet given in Figure 2 and store it as “Tour.xls”

b. Create the Graph for the given data
c. What is a Chart Title?
d. A Legend has been placed in the chart. Identify its Position
e. Has the data table been displayed in the chart?

3. Kumar’s mother creates grocery list every month. Kumar asked his mother to give him the list of
grocery items she buys for a month. He used worksheets in Excel with items in one column and
quantity in another column and their prices in the next column. Now he can very easily calculate the
amount spent on each item and the total monthly bill.

Ask your mother for grocery list of the month and help her by creating and printing the
worksheet in Excel.
4. Consider the following worksheet that shows the number of students in different courses in
different years.

What will be the result of the following formulas?

=SUM(B4:B8)

=MIN(C4:D7)

=AVERAGE(C6:C8)

=MAX(B7:B8)

5. On the occasion of Independence Day celebrations the RWA of a locality organized some events.
On this organization Rs. 3000 were spent on Talent Rewards Program, Rs. 2500 on social work
awards for children, Rs. 4000 on cultural programs, Rs. 1500 on gifts for sweepers and watchmen
of the society, and Rs. 2400 on refreshments. Enter this information in an Excel sheet and insert
an appropriate chart to represent this data.

6. Write the steps for moving the chart to a separate worksheet. Also rename the worksheet as New
Chart.

7. Laxmi has entered the data in the worksheet. She has to calculate factorial of some numbers.
Suggest the steps for finding the factorial of a given number.
8. You are asked to prepare a flowchart. What kind of Autoshapes you would like to use?

9. Write the steps for creating a SmartArt Graphic in the worksheet.

10. Roshan has inserted a chart in the worksheet. He wants to change the legend position, data labels
of the chart. What steps he has to follow to change the legend position and data labels of the
chart.
 Senior Secondary Course
Learner’s Guide: Data Entry Operations (336)

9
CREATING PRESENTATION

 To open MS-PowerPoint: Click  Groups Categories: A Group of

on Start ->All programs ->Select buttons on a tab those are exposed
Microsoft Office -> Select Microsoft and easily accessible.
Office PowerPoint 2007
 In PowerPoint 2007 the  The Home tab is organized in 7
commands are displayed on groups mainly related to slide
the Ribbon for easy access. layout and formatting:
 Tabs are designed to be task- Clipboard, Slides, Font,
oriented. Paragraph, Drawing, and
 Groups within each tab break Editing.
a task into subtasks.  The Insert tab is organized in 5
groups: Tables, Illustrations,
 Ribbon: An area across the top of
Links, Text, and Media Clips,
the screen that makes almost all the
diagrams, charts, text boxes,
capabilities of PowerPoint available
sounds, hyperlinks, headers
in a single area.
and footers.
 Design tab: It is organized in 3
 Tab: An area on the Ribbon that groups.
contains buttons organized in
 Page Set up
groups. The default tabs are Home,
 Themes
Insert, Design, Animations, Slide
 Background
Show, Review and View.

 Animations tab: It is organized

 Quick Access Tool Bar: A in 3 groups.
customizable tool bar at the top of
 Preview
an active document. By default the
 Animations
Quick Access Tool Bar displays the
Save, Undo and Repeat buttons and  Transition
is used for easy access to frequently
used commands. Using the above options you can
give the animating effects to your
 Title Bar: A horizontal bar at the
presentations and slide transitions.
top of an active document. This bar
displays the name of the
presentation and application. At the
right end of the Title Bar Minimize,
Restore and Close button appears.

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 Slide show tab: This is

organized in 3 groups.  Deletion of slide: Right-click
 Start slide show the slide that you want to delete -
 Setup > Click Delete Slide.
 Monitor  Text formatting:
 To enter text in a title field,
 Review tab: It is organized in 3 click inside the field and type
groups: the text.
 Proofing  To change the appearance or
 Comments colour of any text, select the
 Protect. text -> use the tools in the
 View tab: It is organized into 6 Font and Paragraph groups on
groups. the Home tab.
 Presentation Views  To add an additional text area
 Show/Hide to your document, click the
 Zoom Insert tab, then from the
 Colour/Gray Scale Text group -> click the Text
 Window Box button. Drag a box onto
 Macros. the slide using the mouse.
 To open an existing  To reposition text on your
slide click the border of the
presentation: Click the Office
text area, then drag it to its
Button ->Click Open -> From the
new position.
Open dialogue box, navigate to the
folder.  To remove a text area from
your slide, click the border of
 Creation of new slide: Click on the text area, then press the
Home tab -> New Slide -> Right-click Delete key.
on the slide from the slides tab -  Theme selection for
>Select New Slide on the pop-up
Presentation: Click on the
menu -> Click on a slide from the
Design tab, in the Themes group
slides tab -> Press Enter
-> click document theme that
you want or click more to see all
available document themes.

 Inserting Objects to the

Presentation:
 Inserting Pictures: Click on Insert
tab, in Illustrations Group -> Click
Picture -> Double-Click on folder
where picture is stored -> Double-
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 Click office button -> select print

 Click on picture you want to insert preview option

 Inserting Clip: Click on Insert tab, in  Page set-up group -> click on print
Illustrations Group -> Click Clip Art what box -> Click Notes pages to
print and select Handouts to print
** Note - Once Picture or Clip Art is  To specify page orientation -> click
inserted, if you want to resize it or give on orientation -> Portrait or
it special effects. Click on the image Landscape
and the Picture Tools appear on the
Ribbon. Click the Format tab, and use **Note – You can print only one slide
Thumbnail with notes per page when
buttons and options there to work with
printing notes
the picture.
 Inserting a Chart: Select the CHECK YOURSELF
slide where chart to be inserted ->
On the Insert tab, in the 1. ________ is a presentation program.
Illustrations group -> click Chart ->
From the Insert Chart dialog box, A. U-torrent
click chart -> click ok. B. Mozilla Firefox
 Inserting Smart Art: Click on C. MS-PowerPoint
Insert tab, in the Illustrations group D. Slide Panel
-> Click Smart art - > Choose a
Smart art -> Click the type and 2. In PowerPoint, the header and
layout. footer button can be found on the
 Transitions Between Slides: insert tab in what group?
To choose an effect, click on the
Animations tab A. Tables group

B. Text group
 To view presentation:
 Click on slide show tab, to start C. Object group
from the first slide -> click from
beginning option or choose from D. Illustrations group
the current slide
 The presentation opens in Slide 3. What are the 3 options available
Show view in Insert -> picture?
 Click to advance to the next slide
 Creating a Show: Click on office A. Clip art, Pictures, Shapes
-> choose power-point show option
B. Clip art, from file, Shapes
 Printing Handouts and Notes C. Clip art, from file, Auto shapes
Pages:
 D. Clip art, Pictures, Auto shapes

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4. The slide that is used to introduce 8. To place something in the same
a topic and set the tone for the position on every slide of
presentation is called the Presentation automatically, insert
into
(A) Title slide
A. Slide master
(B) Bullet slide
B. Notes master
(C) Table slide
C. Handout master
(D) Graph slide
D. None of the above
5. In which bar we can see the
current position of the slide? 9. Which of the following is not one of
Power-point view?
(A) Ribbon
A. Slide show
(B) Title bar B. Presentation view
(C) Status bar C. Slide view

(D) View option bar D. Outline view

10. Which key do you press to check
6. Which term is related with
spelling?
increasing or decreasing the space
A. F5 B.F3
between characters?
C. F7
(A) Page number
D. F9
(B) Spacing
STRETCH YOURSELF
(C) Header

(D) Footer 1. Create a presentation on your

village/city in 5 slides.
7. What is the short-cut key to play 2. How to give sound effect to your
the slide from the beginning? presentation?
3. Make a presentation and save it as
A. ctrl+F7
a show
B. F5

C.ctrl+F5
ANSWERS
D. Alt+F5 F

Check Yourself:

1. C 2. B 3. C 4. A 5.
C 6. B 7. B

8.4 A 9. A 10. C
 NIOS/ACAD./2021/336/09/E

NATIONAL INSTITUTE OF OPEN SCHOOLING

SENIOR SECONDARY COURSE

Lesson 9: Creating Presentation

Worksheet 9

1. What are the different views available in the presentation software? Explain them.

2. Mohan is designing a presentation on the topic “The Pandemic”. He wants to add one
slide which shows the comparison list. Suggest the steps to do add a slide with comparison
list.

3. The Cultural team of “XXX School “ wanted to conduct a health awareness program for
the students of their School on the topic “ Health is Wealth. Yoga Shows the Way”. Mr.
Suresh, Cultural Head wants to create a Power point Presentation for it. Help Suresh to
prepare a presentation with the specifications given below:-

a. Create slides to insert the content of various Asanas & their benefits. The slide
should be depicted along with an appropriate posture of the Asanas.
b. Use Animations to make it more interesting and effective.
c. Set Sound, Speed and time for each slide.
d. Current date should appear at the bottom of each slide.
e. Add notes to the slides.
f. Help Suresh to save the presentation as a Web Page too.
4. Create a PowerPoint presentation on Solar Energy. It must include the following (one
slide each):
(i) What is Solar Energy?
(ii) Why should we opt for solar energy?
(iii) Home appliances which can run on solar energy
(iv) Cost of different home appliances that can run on solar energy

5. Utkarsh created a PowerPoint presentation to conduct a quiz on States of India and their
Capitals. All his slides contain multiple choice questions in text form. Now he wants to make
some improvements in the presentation. You have to help him by writing the steps to do the
following:

(i) Insert maps of states in some slides.

(ii) Set timings for certain slides so that a question appears only for a limited time.
(iii) During the slide show slides appear with some animation.
(iv) Current date appears at the bottom of each slide.
6. Sumedha created a PowerPoint presentation on how citizens can mend their behavior for
the betterment of the society. She included the concepts like using dustbins and not littering
the roads, obeying traffic signals, not indulging into road rage etc. All these slides contain
images and text. Now she wants to make some changes in the presentation. You have to help
her by writing the steps to do the following:

(i) Insert videos in certain slides.

(ii) Set timings for slides so that slide show continues automatically.

(iii) Apply a theme to the presentation.

(iv) Print the slides (4 slides per page).
7. Lakshay wants to show his organization structure in a presentation. What feature of
PowerPoint presentation software he has to use now? How can he add the organization
structure in his slides?

8. While presenting the PowerPoint presentation, Rahul wants to show the website of his
institution. He wants to link the website of his institution in the presentation itself. Write the
steps for achieving the task.

9. Vanitha has to present her project work in her school. She wishes to use animation in her
slides to attract the audience. Mention the steps to be used for adding animation effects in the
slides.

10. Karan created a presentation on the topic “Festivals of India”. Before presenting, he felt
two of his slides are unnecessary to the audience to whom he is going to present today. But
for tomorrow he needs those two slides. Suggest the steps he has to follow to achieve this
task (without deleting the two slides).
 Senior Secondary Course
Learner’s Guide: Data Entry Operations (336)

10

INTRODUCTION TO INTERNET

 Broadband
 Wi-Fi
 Internet: It is an inter-connection
of large and small networks around
 Dial-up Connection:
the globe.
 In dial-up connection, user gets a
number for connection.
 Applications of Internet:  It is useful for single PC or for
 Exchanges of messages using e- small group of computers.
mail (Electronic mail)
 Transfer of files as well as
 Leased Lines:
 It is a dedicated network.
software
 Search on any topic on web  It provides high speed network.
(Browsing)  Broadband:
 Communication with other  It provides a high bandwidth
networks internet connection.
 Search details of Government,
 It is useful for large group of
individuals and organizations
computers.
 Read news available from
leading news groups
 Wi-Fi: The computer system
should have Wi-Fi card to get this
 Send or receive animation and
connection.
picture files from distant places
 Reading different study materials  How to set up Internet?
 Shopping  Connect to Modem
 Creation of website that provides  Connect Router to the Internet
details about your company’s  Test Internet Connection
products and services.  Set up Modem and Network

 How to get connected? To get  Types of Internet connection:

connected to Internet you need  Dial-up
 ISDN (Integrated Services Digital
internet connection and a service
Network)
provider known as Internet Service  Leased line connection (Direct
Provider (ISP). Internet Access)
 There are many ways to get  DSL (Digital Subscriber Line or
connected to the Internet. They are Dedicated Service Line)
as follows: /broadband
 Dial-up Connection
 Leased Lines

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 Senior Secondary Course
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 Dial-up Connection:  A header is added to each packet
 This is the most basic type of that provides information where
connection available from ISPs. the data came from.
 In Dial-up connection, you have  Each packet is sent from one
to dial a phone number. source computer to other
 It provides low speed of internet destination computer.
connection.
 All the time packets may not take
 ISDN (Integrated Services
the same route to transfer data.
Digital Network):
 ISDN is a telecommunication  At the destination, the packets are
technology that enables the examined.
transmission of digital data over  If any packet missing or damaged,
standard phone lines. a message is sent to sender to
 It provides high speed of internet resend the packet.
connection.  Then the packets are reassembled
 Leased Line Connection / into their original form.
Direct Internet Access:  Each computer connected to the
 It is an internet connection that Internet has software called
is totally dedicated to a specific TCP/IP (Transmission Control
location or business. Protocol/Internet Protocol), which
 It is fully dedicated bandwidth is responsible for receiving,
that is not shared and the speed sending and checking packets.
does not vary. TCP/ IP are the ‘glue’ of the
Internet.
 DSL (Digital Subscriber Line
or Dedicated Service Line)/  World Wide Web:
Broadband Connection:  It is commonly referred as WWW
 DSL transmits digital data over or W3.
telephone lines.  It is an interconnected system
 It is the most commonly used consists of electronic documents
technology. known as Web Page.
 The difference between DSL and  The Web is not same as the
dialup / ISDN is that a DSL Internet. It is one of the
Internet connection uses a high- applications built on top of the
speed dedicated circuit filtering Internet.
out standard phone calls and
Internet signals.

 How Internet Works?

 When data is transferred over the
Internet, it is broken into a lot of
same-sized pieces called ‘packets’.

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 Senior Secondary Course
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 Web Server:  Web pages can contain text,
 A Web Server is a computer graphics, video, animation, sound.
 Web page can contain interactive
that stores web pages.
feature like data entry forms.
 Web server is responsible to  Each page has a unique address
accept request(s) from the users known as URL (Uniform Resource
and serves the response. Locator) that identifies its location
 Examples of Web server- on the server.
IIS (Internet Information
Server) and Apache.  Website:
 A website (often shortened as site) is
one or more web pages.
 Hyperlink: Ex: It may belong to a particular
 A hyperlink is a word, phrase, or company, institute, Govt.
image that you can click on to organization or an individual.
jump to a new document or tto  The first page is called the Home
new section within the current page, which acts like an index,
document. indicating the content on site.
 Hyperlinks are found in nearly all
Web pages, allowing users to  URL (Uniform Resource
click their way from page to page. Locator):
 Hyperlinks usually appear as  Every page on the web has a
unique address, known as uniform
underlined text and in a different
resource locator.
colour, but they may also appear
as graphics, buttons etc.  A URL indicates where the web
 Hyperlinks may be used to link page is stored on the Internet.
another place in the same page,
or in different page. To play an
audio or video file, to download a
file, to set up a message to an e-
mail address and to link to other
Internet resources hyperlink can
be used.
 HTML (Hypertext Mark-up
Language): CHECK YOURSELF

 It is a language that consists of

certain key words called ‘Tags’, 1. The first page of a website is
used for writing the documents on known as _________.
the web. 2. _________ is a collection of web
pages, images and videos hosted
 Web Page: on a web server.
 A web page is an electronic
3. The __________ is a global network
document written in HTML
(Hypertext Mark-up Language). of networks.

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 Senior Secondary Course
Learner’s Guide: Data Entry Operations (336)
10 The process of connecting to the
4. The ___________ is a internet account is
communication protocol used on
the web to transfer all kinds of A. Enter in
information. B. Sing out
5. Which of the following is not a
browser? C. Login
A. Mozilla Firefox D. Logout
B. Internet Explorer
C. MS-Word
D. Google Chrome STRETCH YOURSELF
6. Each web page has a unique
address known as 1. How does Internet work?
A. URL 2. The Internet is an
B. Website interconnection between
C. HTTP several computers of same
D. None of these kind. (T/F)
3. What is a header?
7. A program that is used to view 4. All the computers have
websites is called a direct connections to
A. Browser the Internet (T/F)
5. Web pages on a site are
B. Web viewer linked together through
C. Spreadsheet hyperlinks (T/F)
6. Explain web server.
D. Word processor
8. TCP/IP is a _______ ANSWERS
A. Network Hardware
Check Yourself:
B. Network Software
1. Home Page
C. Protocol 2. Website
D. None of these 3. Internet
9. TCP/IP is mainly used for 4. TCP/IP

_________ 5. C
6. A
A. File Transfer
7. A
B. Remote login
8. C
C. E-mail
9. D
D. All of these 10.C

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 NIOS/ACAD./2021/336/10/E

Data Entry Operations

Secondary course

Lesson 10 – Introduction to Internet

1. Identify IP address of your computer. Write down the steps you have used for finding
the IP address.
2. Explain the different types of connections available to get connect to Internet.
Mention the types of connections available to get connect to Internet in your area.
3. Describe any four frequently used internet terms.
4. Write the steps for creating an email account. Also mention the components of an e-
mail address.
5. Geeta has received an email from her teacher. The teacher instructed her to forward
the email to others in the class. Write down the steps for forwarding an email to
others.
6. Mention any three search engines available on the Internet. What are the basic tips
you will suggest to get the best results while searching?
7. How does the data moves from one side of the world to the other?
8. What do you mean by DNS? Write the purpose of DNS.
9. You have been actively researching on measures to save water. You plan to convey
and share this information with people worldwide using Internet. How will you do it?
10. Name any two social networking platforms that is being widely used. Write the
purpose of social networking website.