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Smart Event Management System

Article · March 2020

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Khalil Pinjari
Theem College of Engeneering
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International Journal of Computer Science Trends and Technology ( IJCST) – Volume 4 Issue 2, Mar - Apr 2016

RESEARCH ARTICLE OPEN ACCESS

Smart Event Management System

Assist. Prof. Khalil Pinjari, Khan Nur
Department of Information Technology
Theem College of Engineering
Mumbai University, India.

ABSTRACT
Now a day’s, the events such as festivals, wedding etc. have become a core part of life which has resulted in event planning and
Management Company to rise. With the customers and events increasing at larger rate, it is difficult to manage using traditio nal
system using spreadsheets, traditional database and more. In order to overcome the drawbacks of traditional Event Managing
System, a new Smart Event Management System has been introduced which uses the modern technology of .Net Framework for
managing various tasks and planning for employees, customer, location, transport and more. With the help of this technology, the
distance between customer and management team has reduced with the Smart Web access.
Keywords:-Events, Visual Studio,.Net Framework, SQL Server.

I. INTRODUCTION II.EXISTING SYSTEM

This project, named “EVENT MANAGEMENT In the present scenario, existing system has many
SYSTEM” basically deals with implementing and drawbacks which make it inefficient to carry on with it.
managing the events through various software technologies The present working system of the referred company is
available. It consists of various modules dealing with manual. It is difficult to maintain all details of events,
managing customer and employee information, managing customers and the services. The execution of the event
events information, managing services, e-card creation and sometimes delays due to unmanaged planning. As far as
Event management website for status check. The first quality is concerned it is ok but not as good when handled
module of the project, Customer information deals with using computerized system. Now the inefficiency of the
handling all the information regarding a customer and existing system can be stated in terms as follows:
Employee information deals with handling all the
information regarding an employee. The second module is o The manually handled system is time consuming
concerned about managing events information. Third o Data security is not assured.
module manages the services associated with the events o It is difficult to maintain records in long run.
.Fourth module is e-card creation and the fifth one is o Large number of manpower is required.
customer check status through Event Management website.
o It is hectic to handle huge transact ion.
This project has been implemented using two languages –
Microsoft SQL Server 2005 as backend with Microsoft
Visual Studio 2005 as front end. The database of customer III. PROPOSED SYSTEM
The proposed system is computerized and has been
information consists of information regarding a customer
developed using advance language therefore it gives more
which includes personal information, and date of entering
facilities than present system. It provides quick access to
information. The database of employee information
any data. In this system user have to enter the data only
consists of information regarding an employee which
once and then it get linked with all files. This reduces the
includes personal information and its skills. The database
workload of user and it is also a time saving process. The
of event information deals with information regard ing
information about any event can be easily retrieved. The
event such as type of events, the type of package selected
system maintains all records easy. The proposed system
and the employee and customer associated with that event.
consists of packages such as Silver, Golden and Platinum,
Database covers large area of information related to event
e-card distribution, DJ service etc and updating the
details. Customer check status website retrieves all
records at regular interval.
database related to events from event details database.

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International Journal of Computer Science Trends and Technology ( IJCST) – Volume 4 Issue 2, Mar - Apr 2016

IV.WORKING OF THE SYSTEM o Provide an automated search option bas ed on

different criteria like customer id.
The system is implemented as a user friendly GUI with o Provide shortcut facilities for the experience users

front end as Microsoft Visual Studio 2005. The system can so as to minimize wastage of time.
be logged on administrator mode. In the administrator
mode all the options of the system will be activated. VIII. SNAPSHOT
Inserting, Updating and deletion of details will be done in
this mode.The system provides various options like
viewing, adding, updating, deleting and report generation
for customer and employee details. After the administrator
login, administrator can enter customer and employee
details. He can manage events information and manage
events services. The administrator enters all service
information such as location, transport, decoration, catering
and dj.The system then provides e-card creation where we
design cards and mail to the contacts for invitations though
web browser. The customer then uses event id and
customer id for checking status of events on event Fig 1: Login form
management website. The data is fetched from event
information and event detail database of event
management.

V. MERITS
o 1.This is an automated application where system
automatically fetches the desired result from the
database without any interaction from the
administrator.
o 2.it has a simple interface, it has predefined format
Fig 2: Home Screen GUI
for searching, if user types the searching
information in a wrong format for better
understanding.
o It also provides high level security through SQL
using secure authentication.
o Cost transaction can be easily maintained.
VI. DE-MERITS
o It is not suitable for mobile and any other
handheld device.
o It has limited number of module.
VII. APPLICATION
The system designed has the following applications:

o Provides user friendly software.

o Provides an efficient system for extracting
customer information through the GUI being
developed.
o The GUI being developed provides facilities
Fig 3: Adding customer details
for various types of report generation for each
of the separate modules.

ISSN: 2347-8578 www.ijcstjournal.org Page 162

International Journal of Computer Science Trends and Technology ( IJCST) – Volume 4 Issue 2, Mar - Apr 2016

IX. CONCLUSION
This project will help the respective events to manage the
and automate to the entire database in the network. The
project will definitely reduce the human effort and make
the task of user, customer and administrator easier. It is
efficient to use and easy to work on it.Thus keeping in
mind the advantages and applications; we are developing
an Event management software which has total
management control of customer and employee and
respective service of different events.

ACKNOWLEDGEMENT
Fig 4: Adding Location Details We would like to acknowledge the contribution of all the
people who have helped in reviewing this paper. We would
like to give sincere thanks to Mr.Khalil Pinjari for her
guidance and support throughout this paper. We would also
like to thank our families and friends who supported us in
the course of writing this paper.

Fig 5: Designing E-Card

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International Journal of Computer Science Trends and Technology ( IJCST) – Volume 4 Issue 2, Mar - Apr 2016
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ISSN: 2347-8578 www.ijcstjournal.org Page 164

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