PROPOSAL FOR DATA / VOICE NETWORK DESIGN & INSTALLATION FOR

James Finlay Ndege Chai SACCO

Suite #6. Josem Trust Place. Bunyala Road. Upper Hill. P O Box 30839 Nairobi. Tel: (254-2) 711550, 713445/6. Fax: (254-2) 711631. Email: [email protected]

23rd January 2003 James Finlay Ndege Chai SACCO C/o James Finlay (K) Ltd Kericho Dear Sir/Madam, RE: UTP Data Cable Infrastructure

Thank you for the opportunity to work with you again. Further to your request for a proposal, we are pleased to submit our quotation based on your specifications and related information gathered during our site visit. We have specified a network structure that ensures flexibility, reliability and expandibility. Houston Technologies designs and builds networks based on the most stringent international standards. This ensures compatibility with the widest range of terminal equipment and protection of your investments. The features of the proposed network will be:1. 2. 3. 4. 5. 6. The cabling structure will conform to the EIA/TIA-568B Commercial Building Telecommunications Cabling Standards. The termination points in every office will be located in areas specified in your sketch floor plan. We shall use UTP CAT 5e 24 AWG (100ohm) 4 pair cable. Cat 5 Krone face plates and modules would be used and that they conform to the EIA/TIA-568B Standards. On completion of the cabling process, Houston Technologies will provide you with detailed documentation of the cable infrastructure. A 15 Year Certificate of Warranty will be issued to certify compliance with EIA/TIA 568B Standards

Due to the nature of the material required and the urgency of the project, at least two (2) days would be required between the acceptance date and the commencement of the project. We look forward to hearing from you. Sincerely,

Hudson Arcoustav Aluvanze

Chief Executive Officer

Suite #6. Josem Trust Place. Bunyala Road. Upper Hill. P O Box 30839 Nairobi. Tel: (254-2) 711550, 713445/6. Fax: (254-2) 711631. Email: [email protected]

TABLE OF CONTENTS SECTION 1. (a) (b) (c) CABLE PLANT DESIGN GUIDELINES ...........................2 Background ...........................2 Scope of work ............................................................................................2 Cabling Standards ....................2

SECTION 2. (a) SECTION 3. (a) (b) (c) (d) (e) (f) SECTION 4. SECTION 5. SECTION 6.

NETWORK CONFIGURATION...4 Proposed Fibre Optic, UTP Links..........................................................5 NETWORK COMPONENTS..6 Hubs ............................6 PATCH PANELS, DATA MODULES AND TELEPHONE TERMINATION BLOCKS ..............6 TELECOMMUNICATION OUTLETS (DATA POINTS) ...7 PATCH CORDS AND HORIZONTAL CABLES .....7 CORD ORGANIZERS .7 TELECOMMUNICATION CLOSETS (ADMINISTRATION CABINETS) .......7 TESTING AND CERTIFICATION .8 BILL OF MATERIALS & COSTINGS ..9 TERMS AND CONDITIONS .10

Suite #6. Josem Trust Place. Bunyala Road. Upper Hill. P O Box 30839 Nairobi. Tel: (254-2) 711550, 713445/6. Fax: (254-2) 711631. Email: [email protected]

SECTION 1. CABLE PLANT DESIGN GUIDELINES

BACKGROUND
The following proposal is based on the need to put up a data cabling system for data at the proposed offices in Kericho within James Finlay (K) Ltd complex. Houston Technologies understands this to be a critical component of the office complex, which requires the highest standards in design, product quality and implementation. The proposed network should be flexible enough to allow for future expansion to incorporate new work areas without any disruption of communication services. HOUSTON TECHNOLOGIES LTD understands, designs and builds future-proof networks based on the most stringent international standards to meet the above objectives.

SCOPE OF THE WORK

Under the terms of the following proposal Houston Technologies Ltd. Shall undertake the following tasks; (i) Supply all the materials specified in the Bill of quantities (ii) Implement the cabling system (iii) Document the installation (iv) Test and commission the network (v) Warranty support and maintenance of the network components subject to the terms of supply and installation

CABLING STANDARDS
All materials and installation practice for the cable plant shall conform to the following international standards guidelines; (i) ISO/IEC 11801 or EIA/TIA 568B or EN50173 regarding cabling (ii) EIA/TIA 569 pertaining to pathways and trunking (iii) EIA/TIA 606 with labelling and documentation standards (iv) EIA/TIA 607 about grounding (v) ANSI/TIA/EIA TSB67 (Transmission Performance Specifications for field testing of UTP Cabling Systems). (vi) EIA/TIA TSB 36 about cables (v) TIA/EIA TSB40-A regarding connectors performance

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Our Implementation shall be based on the following Structure of a generic system:

Fig. 1. Generic Cabling SYstem

CD EQP

BD EQP F

FD EQP E

TP

TO Terminal Equipment A

(Optional)

1500M D C

500M B Building Backbone cabling system

90M

Campus Backbone cabling system

Horinzontal cable system

A+B+E=<10m Combined Length of Work Area, Equipment, Cable and Patch cord C & D =<20m Patch Cord in BD or CD F & G =<30m Equipment cables in BD or CD EQP = Application Specific Equipment

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Work area cabling

SECTION 2. NETWORK CONFIGURATION

The following figure shows a typical network configuration for the horizontal cabling and the backbone for the proposed structured cabling system.

TEL LINES

3M Patch cables PABX

T1 D1

CAT 5 DUAL RJ45 OUTLET

Extensions

DF

CAT 5 UTP Cable

TEL CABLE Hub

Data Patch Point

Tel Patch Point W IRING CABINET

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Proposed Data Nodes for James Finlay Ndege Chai SACCO

Trunking Data Nodes

Hub

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SECTION 3 NETWORK COMPONENTS

In the following section, we describe the function and specifications for all materials and components that we intend to use for the network implementation. The structured network shall be built around Category 5e compliant network products. Houston Technologies Ltd is certified to install for Alcatel, BrandRex, Krone and Siemon Cabling Systems. In this proposal, cabling components from Alcatel, Krone and Siemon shall be used. Switches Switches are the active parts of the proposed network. In this installation, we propose use of a Cisco switch for optimal performance. We propose to deploy a Cisco 2950C switch for fibre connectivity which shall be rack-mountable. Patch Panels, Data Modules and Telephone Termination Blocks Data Modules These will be used within the Floor Distribution area to provide fields for the interconnection of the media running between these areas. They are at the heart of the structured cabling system, allowing easy and quick re-configuration of the physical wiring network. They will be used to interconnect the switch and the Telecommunication Outlets in the work areas. Houston Technologies shall use Siemon Modules to provide patch fields for all horizontal cables, the hub and the telephone system. These modules are certified to operate above 350mhz which is far above the performance specifications of a Category 5 link. Krone 10-pair telephone modules shall be used to provide jumper fields for all telephone services links (from the PABX and Telcom). Together with the Highband Patch fields, the Krone 10-pair modules shall form the Main Distribution Frame (MDF). Telephone Services Sub-System Houston Technologies shall install a telephone services sub-system to facilitate (i) Entry point for Telcom Kenya telephone lines and the link to the MDF. (ii) Provision of a Telecommunications Earth for the network installation.

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Telecommunication Outlets (Data points) Houston Technologies will use Krone dual-outlet. Telecommunication Outlets comprising RJ-45 jacks with silver-plated IDC contacts and gold plated RJ-45 contacts, UK style white face plate with transparent label window mounted on a standard back box. The lead frame technology of these products exceeds Cat.5e electrical transmission performance requirements of ANSI/TIA/EIA 568B, ISO/IEC 11801, and EN50173 standards. 11801

Face Plate

Label Window RJ-45 Jack with IDC Contacts

RJ-45 Outlet with shutter

Patch Cords and Horizontal Cables

Patch cords provide easily changeable cross-connections between patch panels and other equipment in the wiring closet and between telecommunication outlets and terminal equipment in the work area. Use of patch cords allow for quick and convenient network reconfiguration with minimal downtime and no special tools without disturbing building wiring or closet equipment. Factory-prepared Category 5e compliant patch cords shall be used for cross connection of copper segments. 1.5m patch cords will be used at the MDF. 3m patch cords shall be supplied for the work areas. We shall also supply several Highband-RJ45 patch cords for the system administrator's use during system maintenance and to facilitate relocations. All horizontal cables must be certified to meet UTP Category 5e performance specifications of ISO/TIA 11801 international standard. The cable shall be colour-coded, 100 Ohm impedance and of solid 24 wire gauge.

Cord Organizers
Cord organizers shall be used in the Telecommunication Closets to provide an orderly routing and arrangement of patch/equipment cables for ease of management and administration.

Telecommunication Closets (Administration Cabinets)

These shall consist of standard 19-inch equipment racks enclosed in ventilated cabinets. Appropriate cabinets shall be used to house active components of the network.
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SECTION 4.

TESTING AND CERTIFICATION

Houston Technologies will carry out the following tests on the cable plant for purposes of certification. Tests shall be carried out on each and every link within the cable plant. The installation shall be done according to the ISO/IEC 11801 and TIA/EIA 568B specifications. Each link shall be tested using a Mocrotest Pentascanner Plus tester and a certification report generated. Tests shall be in accordance with the following link specification model. L1 = Patch Cable to Workstation
Horizontal Subsystem Model

90m Horizontal UTP Cable L1 L2 L3

Wall Plate Outlet

Connection

Termination

Point

Telecommunication cross section

Fig. 5- EIA/TIA Annex E (EIA/TIA 568) Category 5 Link Definition

L2 = Cross Section patch cable in wiring closet L3 = Patch cable in closet to hub L1 + L2 + L3 = 10 Metres The tests shall be carried out at frequencies ranging from 0.7 MHz to 100 MHz assuring performances with networks with data through puts of up to 100 Mbps and including Asynchronous Transfer mode which has a minimum throughput of 155 Mbps. All tests should conform to the EIA/TIA 568 B standard and meet the stipulated thresholds.

S S S S S

Near End Crosstalk (NEXT) Attenuation Attenuation to crosstalk Ration (ACR)Loop Resistance Wire Map Impedance

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SECTION 5. BILL OF MATERIALS & COSTINGS

Description Cabinet: (Wall mounted. 12U) Cat 5e UTP Cable 3COM, 24 Port Hub 10/100 Patch Cords: 1m, Panel to Hub Patch Cords: 3m, Node to PC Patch Panel: 36 Port Dual RJ45 Face Plates & Modules Metal Face Plates Trunking Material (100x50) Trunking Material (50x50) PVC Heavy Duty Conduits Installation equipment Labour charges Qty 1 2 15 15 1 15 30 60m 26m 20 1 1 Cost 23,000.00 20,000.00 11,250.00 7,500.00 18,000.00 14,500.00 13,500.00 45,000.00 14,300.00 5,000.00 10,000.00 50,000.00 ------------------232,050.00 ------------------41,769.00 ======== 273,819.00 ===========

Add: 18% VAT TOTAL

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SECTION 6. TERMS AND CONDITIONS

1. 2 Price Validity: Validity Payment: 30 days 100% payment (Less Labour charges) shall be due and payable in advance. Charges for labour shall be due and payable on commissioning of the cable plant. We reserve the right to replace any model of the quoted equipment with a current model in case it becomes obsolete between the date of the quotation and delivery. Houston Technologies installation crews shall commence work within two days on receipt of a written order. All cabling work shall be completed within 21 working days from the date of receiving official order. The entire cable plant shall carry a 15-year warranty. warranty The warranty covers component performance and workmanship. All active equipment carries the manufacturers' normal warranty as specified in their respective documentation at the time of delivery. Houston Technologies installation crew shall have full and free access to all installation areas during normal working hours from 8am to 5pm.

3.

Obsolete items:

4.

Project Implementation: Implementation

5.

Warranty: Warranty

6.

Access:

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