ETHIOPIAN ELECTRIC POWER CORPORATION

ADDIS ABABA, ETHIOPIA

TENDER DOCUMENT

Electric Access Rural Expansion Project

SUPPLY OF COMPACT FLOURESCENT LAMPS (CFL)
TENDER No. DSMP 00/2001

October, 2008
 Invitation for Bids (IFB)
The Federal Democratic Republic of Ethiopia
Electric Access Rural Expansion Project

Credit number: 4200

Project ID number: PO97271
IFB Title: procurement of Compact Fluorescent Lamps (CFL)
Tender identification number: DSMP 00/2001
1. This Invitation for Bids follows the General Procurement Notice for this Project that
appeared in Development Business, issue no. 679 of 16 May 2006.
2. The Federal Democratic Government of Ethiopia has applied for a credit from the World
Bank toward the cost of Demand side Management Program, and it intends to apply part of the
proceeds of this credit to payments under the Contract for procurement of Compact Fluorescent
Lamps tender no. DSMP 00/2001
3. The Ethiopian electric power corporation now invites sealed bids from eligible and
qualified bidders for the procurement of 2,802,000 11W, 1,672,000 15W, 38,000 20W Compact
fluorescent Lamps, in one lot. Details with ratings are provided in the bid document.
4. Bidding will be conducted through the International Competitive Bidding (ICB) procedures
specified in the World Bank‘s Guidelines: Procurement under IBRD Loans and IDA Credits, and
is open to all bidders from Eligible Source Countries as defined in the Guidelines.
5. Interested eligible bidders may obtain further information from and inspect the Bidding
Documents at the address below (address 1) from 8.00AM up to 5.00PM from Monday to Friday:
6. A margin of preference for eligible bidders supplying domestic manufactured goods shall
be applied. Additional details are provided in the Bidding Documents.
7. A complete set of Bidding Documents in English may be purchased by interested bidders
on the submission of a written Application to the address below (address 2) and upon payment of a
non refundable fee ETB 300 or in USD 30 from the Ethiopian electric power corporation,
Procurement Division, Head Office. The method of payment shall be in cash or cashier‘s cheque.
8. The bidding document may also be sent by airmail or carrier service for overseas bidders who
cover all carrier costs in addition to the above fee.
9. Bids must be delivered to the address below (address 2) at or before 15 December, 2008 14:00
hr LT. Electronic bidding will not be permitted. Late bids will be rejected. Bids will be opened in
the presence of the bidders‘ representatives who choose to attend in person. Bids will be opened at
Head Office employee club, Degualle square on 15 December, 2008 14:00 hr LT. All bids must
Instruction to bidders

be accompanied by a Bid Security not less than ETB 1,000,000 (ETB one million) or its
equivalent amount in a freely convertible currency.
10. The address referred to above is:
Address 1 Ethiopian electric power corporation
Program planning office

Head office, First floor

Tel. +251-11-1560254
Fax. + 251-11-1574071
Addis Ababa
Ethiopia
Electronic mail address: [email protected]

Address 2 Ethiopian Electric Power Corporation

Procurement Division
Head office, Ground floor
Degualle square
Addis Ababa, Ethiopia
P.O.Box 1233
Fax +251-11-155-08-22

Ethiopian Electric Power Corporation

Instruction to bidders

Section I. Instructions to Bidders

 Table of Clauses
A. Introduction ....................................................................................................................... 3
1. Scope of Bid ....................................................................................................................... 3
2. Source of Budget ............................................................................................................... 3
3. Fraud & Corruption ......................................................................................................... 3
4. Eligible Bidders ................................................................................................................. 5
5. Eligible Goods and Services ............................................................................................. 6
B. The Bidding Documents.................................................................................................... 7
6. Clarification of Bidding Documents ................................................................................ 8
7. Amendment of Bidding Documents ................................................................................ 8
8. Cost of Bidding .................................................................................................................. 8
9. Language of Bid ................................................................................................................ 8
10. Content of Bidding Documents ........................................................................................ 8
C. Preparation of Bids ........................................................................................................... 9
11. Bid Form ............................................................................................................................ 9
12. Alternative Bids ................................................................................................................ 9
13. Bid Prices & Discounts ..................................................................................................... 9
14. Bid Currencies................................................................................................................. 12
15. Documents Establishing Bidder’s Eligibility ................................................................ 12
16. Documents Establishing Goods’ Eligibility & Conformity to Bidding Documents .. 12
17. Documents Establishing Bidder’s Qualification .......................................................... 13
18. Period of Validity of Bids ............................................................................................... 13
19. Bid Security ..................................................................................................................... 14
20. Format and Signing of Bid ............................................................................................. 16
D. Submission of Bids .......................................................................................................... 16
21. Sealing and Marking of Bids.......................................................................................... 16
22. Deadline for Submission of Bids .................................................................................... 17
23. Late Bids .......................................................................................................................... 17
24. Modification and Withdrawal of Bids........................................................................... 17
E. Opening and Evaluation of Bids .................................................................................... 18
25. Opening of Bids by the Purchaser ................................................................................. 18
26. Confidentiality ................................................................................................................. 19
27. Clarification of Bids ........................................................................................................ 19
28. Responsiveness of Bids ................................................................................................... 19
29. Non Conformities, Errors & Omissions........................................................................ 20
30. Preliminary Examination ............................................................................................... 21
31. Examinations of Terms & Conditions........................................................................... 21
32. Conversion to Single Currency ...................................................................................... 21
33. Domestic Preference ....................................................................................................... 22
34. Evaluation of Bids ........................................................................................................... 22
35. Comparison of Bids........................................................................................................ 23
36. Post-qualification ............................................................................................................ 23
37. Purchaser’s Right to Accept Any Bid and to Reject Any or All Bids ........................ 24
F. Award of Contract ............................................................................................................ 24
38. Award Criteria ................................................................................................................ 24
39. Purchaser’s Right to Vary Quantities at Time of Award ........................................... 24
40. Notification of Award ..................................................................................................... 24
41. Signing of Contract ......................................................................................................... 25
42. Performance Security ..................................................................................................... 25
 Section I. Instructions to Bidders
General

1. Scope of Bid 1.1 The Purchaser indicated in the Bidding Data Sheet (BDS),
issues these Bidding Documents for the supply of Goods and
Related Services incidental thereto as specified in Section VI,
Schedule of Requirements. The name and identification number
of this International Competitive Bidding (ICB) procurement are
specified in the BDS. The name, identification, and number of
lots of are provided in the BDS.
1.2 Throughout these Bidding Documents:

(a) the term “in writing” means communicated in

written form (e.g. by mail, e-mail, fax, telex)
with proof of receipt;
(b) if the context so requires, “singular” means
“plural” and vice versa; and
(c) “day” means calendar day.
2. Source of Funds 2.1 The Borrower or Recipient (hereinafter called ―Borrower‖)
specified in the BDS has applied for or received financing
(hereinafter called ―funds‖) from the International Bank for
Reconstruction and Development or the International
Development Association (hereinafter called ―the Bank‖) toward
the cost of the project named in the BDS. The Borrower intends
to apply a portion of the funds to eligible payments under the
contract for which these Bidding Documents are issued.
2.2 Payments by the Bank will be made only at the request of the
Borrower and upon approval by the Bank in accordance with the
terms and conditions of the financing agreement between the
Borrower and the Bank (hereinafter called the Loan Agreement),
and will be subject in all respects to the terms and conditions of
that Loan Agreement. The Loan Agreement prohibits a
withdrawal from the loan account for the purpose of any
payment to persons or entities, or for any import of goods, if
such payment or import, to the knowledge of the Bank, is
prohibited by decision of the United Nations Security Council
taken under Chapter VII of the Charter of the United Nations. No
party other than the Borrower shall derive any rights from the
Loan Agreement or have any claim to the funds.
3. Fraud and 3.1 It is the Bank‘s policy to require that Borrowers (including
Corruption beneficiaries of Bank loans), as well as bidders, suppliers, and
contractors and their subcontractors under Bank-financed
contracts, observe the highest standard of ethics during the
Bid data sheet 27

procurement and execution of such contracts.1 In pursuance of

this policy, the Bank:
(a) defines, for the purposes of this provision, the terms set
forth below as follows:
(i) ―corrupt practice‖2 is the offering, giving, receiving or
soliciting, directly or indirectly, of anything of value
to influence improperly the actions of another party;
(ii) ―fraudulent practice‖3 is any act or omission,
including a misrepresentation, that knowingly or
recklessly misleads, or attempts to mislead, a party to
obtain a financial or other benefit or to avoid an
obligation;
(iii) ―collusive practice‖4 is an arrangement between two
or more parties designed to achieve an improper
purpose, including to influence improperly the actions
of another party;
(iv) ―coercive practice‖5 is impairing or harming, or
threatening to impair or harm, directly or indirectly,
any party or the property of the party to influence
improperly the actions of a party;
(v) ―obstructive practice‖ is
(aa) deliberately destroying, falsifying, altering or
concealing of evidence material to the
investigation or making false statements to
investigators in order to materially impede a
Bank investigation into allegations of a corrupt,
fraudulent, coercive or collusive practice; and/or
threatening, harassing or intimidating any party
to prevent it from disclosing its knowledge of
matters relevant to the investigation or from
pursuing the investigation; or
(bb) acts intended to materially impede the exercise
of the Bank‘s inspection and audit rights
provided for under sub-clause 3.1 (e) below.

1
In this context, any action taken by a bidder, supplier, contractor, or a sub-contractor to influence the
procurement process or contract execution for undue advantage is improper.
2
“another party” refers to a public official acting in relation to the procurement process or contract
execution]. In this context, “public official” includes World Bank staff and employees of other organizations
taking or reviewing procurement decisions.
3
a “party” refers to a public official; the terms “benefit” and “obligation” relate to the procurement
process or contract execution; and the “act or omission” is intended to influence the procurement process or
contract execution.
4
“parties” refers to participants in the procurement process (including public officials) attempting to
establish bid prices at artificial, non competitive levels.
5
a “party” refers to a participant in the procurement process or contract execution.
 Bid data sheet 28

(b) will reject a proposal for award if it determines that the

bidder recommended for award has, directly or through an
agent, engaged in corrupt, fraudulent, collusive, coercive or
obstructive practices in competing for the contract in
question;
(c) will cancel the portion of the loan allocated to a contract if it
determines at any time that representatives of the Borrower
or of a beneficiary of the loan engaged in corrupt,
fraudulent, collusive, or coercive practices during the
procurement or the execution of that contract, without the
Borrower having taken timely and appropriate action
satisfactory to the Bank to address such practices when they
occur;
(d) will sanction a firm or individual, including declaring
ineligible, either indefinitely or for a stated period of time,
to be awarded a Bank-financed contract if it at any time
determines that the firm has, directly or through an agent,
engaged in corrupt, fraudulent, collusive, coercive or
obstructive practices in competing for, or in executing, a
Bank-financed contract; and

(e) will have the right to require that a provision be

included in bidding documents and in contracts
financed by a Bank loan, requiring bidders,
suppliers, and contractors and their sub-
contractors to permit the Bank to inspect their
accounts and records and other documents
relating to the bid submission and contract
performance and to have them audited by
auditors appointed by the Bank.
3.2 Furthermore, Bidders shall be aware of the provision stated in
Sub-Clause 34.1 (a) (iii) of the General Conditions of Contract.
4. Eligible Bidders 4.1 A Bidder, and all parties constituting the Bidder, may have the
nationality of any country, subject to the restrictions specified in
Section V, Eligible Countries. A Bidder shall be deemed to have
the nationality of a country if the Bidder is a citizen or is
constituted, incorporated, or registered and operates in
conformity with the provisions of the laws of that country. This
criterion shall also apply to the determination of the nationality
of proposed subcontractors or suppliers for any part of the
Contract including Related Services.

4.2 A Bidder shall not have a conflict of interest. All bidders found
to have conflict of interest shall be disqualified. Bidders may be
considered to have a conflict of interest with one or more parties
 Bid data sheet 29

in this bidding process, if they:

(a) are or have been associated in the past, with a

firm or any of its affiliates which have been
engaged by the Purchaser to provide consulting
services for the preparation of the design,
specifications, and other documents to be used
for the procurement of the goods to be
purchased under these Bidding Documents ; or

(b) submit more than one bid in this bidding

process, except for alternative offers permitted
under ITB Clause 13. However, this does not
limit the participation of subcontractors in
more than one bid;
4.3 A Bidder that is under a declaration of ineligibility by the Bank
in accordance with ITB Clause 3, at the date of contract award,
shall be disqualified. The list of debarred firms is available at
the electronic address specified in the BDS.

4.4 A firm that has been determined to be ineligible by the Bank in

relation to the Bank Guidelines On Preventing and Combating
Fraud and Corruption in Projects Financed by IBRD Loans and
IDA Credits and Grants shall be not be eligible to be awarded a
contract.
4.5 Government-owned enterprises in the Borrower‘s Country shall
be eligible only if they can establish that they (i) are legally and
financially autonomous, (ii) operate under commercial law, and
(iii) are not a dependent agency of the Purchaser.

4.6 Bidders shall provide such evidence of their continued

eligibility satisfactory to the Purchaser, as the Purchaser shall
reasonably request.
5. Eligible Goods 5.1 All the Goods and Related Services to be supplied under the
and Related Contract and financed by the Bank may have their origin in any
Services country in accordance with Section V, Eligible Countries.
5.2 For purposes of this Clause, the term ―goods‖ includes
commodities, raw material, machinery, equipment, and industrial
plants; and ―related services‖ includes services such as
insurance, installation, training, and initial maintenance.
5.3 The term ―origin‖ means the country where the goods have been
mined, grown, cultivated, produced, manufactured or processed;
or, through manufacture, processing, or assembly, another
commercially recognized article results that differs substantially
 Bid data sheet 30

in its basic characteristics from its components.

Contents of Bidding Documents
6. Sections of 6.1 The Bidding Documents consist of Parts 1, 2, and 3, which
Bidding include all the Sections indicated below, and should be read in
Documents conjunction with any Addendum issued in accordance with ITB
Clause 8.

PART 1 Bidding Procedures

 Section I. Instructions to Bidders (ITB)

 Section II. Bidding Data Sheet (BDS)

 Section III. Evaluation and Qualification Criteria

 Section IV. Bidding Forms

 Section V. Eligible Countries

PART 2 Supply Requirements

 Section VI. Schedule of Requirements

PART 3 Contract

 Section VII. General Conditions of Contract (GCC)

 Section VIII. Special Conditions of Contract (SCC)

 Section IX. Contract Forms

6.2 The Invitation for Bids issued by the Purchaser is not part of the
Bidding Documents.
6.3 The Purchaser is not responsible for the completeness of the
Bidding Documents and their addendum, if they were not
obtained directly from the Purchaser.
6.4 The Bidder is expected to examine all instructions, forms, terms,
and specifications in the Bidding Documents. Failure to furnish
all information or documentation required by the Bidding
Documents may result in the rejection of the bid.

7. Clarification of 7.1 A prospective Bidder requiring any clarification of the Bidding

Bidding Documents shall contact the Purchaser in writing at the
Documents Purchaser‘s address specified in the BDS. The Purchaser will
respond in writing to any request for clarification, provided that
such request is received no later than twenty-one (21) days prior
to the deadline for submission of bids. The Purchaser shall
forward copies of its response to all those who have acquired the
Bidding Documents directly from it, including a description of
 Bid data sheet 31

the inquiry but without identifying its source. Should the

Purchaser deem it necessary to amend the Bidding Documents as
a result of a clarification, it shall do so following the procedure
under ITB Clause 8 and ITB Sub-Clause 24.2.
8. Amendment of 8.1 At any time prior to the deadline for submission of bids, the
Bidding Purchaser may amend the Bidding Documents by issuing
Documents addendum.
8.2 Any addendum issued shall be part of the Bidding Documents
and shall be communicated in writing to all who have obtained
the Bidding Documents directly from the Purchaser.
8.3 To give prospective Bidders reasonable time in which to take an
addendum into account in preparing their bids, the Purchaser
may, at its discretion, extend the deadline for the submission of
bids, pursuant to ITB Sub-Clause 24.2
Preparation of Bids

9. Cost of Bidding 9.1 The Bidder shall bear all costs associated with the preparation
and submission of its bid, and the Purchaser shall not be
responsible or liable for those costs, regardless of the conduct or
outcome of the bidding process.

10. Language of 10.1 The Bid, as well as all correspondence and documents relating to
Bid the bid exchanged by the Bidder and the Purchaser, shall be
written in the language specified in the BDS. Supporting
documents and printed literature that are part of the Bid may be
in another language provided they are accompanied by an
accurate translation of the relevant passages into the language
specified in the BDS, in which case, for purposes of
interpretation of the Bid, such translation shall govern.
11. Documents 11.1 The Bid shall comprise the following:
Comprising the
Bid (a) Bid Submission Form and the applicable Price
Schedules, in accordance with ITB Clauses 12,
14, and 15;
(b) Bid Security or Bid-Securing Declaration, in
accordance with ITB Clause 21, if required;
(c) written confirmation authorizing the signatory
of the Bid to commit the Bidder, in accordance
with ITB Clause 22;
(d) documentary evidence in accordance with ITB
Clause 16 establishing the Bidder’s eligibility to
 Bid data sheet 32

bid;
(e) documentary evidence in accordance with ITB
Clause 17, that the Goods and Related Services
to be supplied by the Bidder are of eligible
origin;
(f) documentary evidence in accordance with ITB
Clauses 18 and 30, that the Goods and Related
Services conform to the Bidding Documents;
(g) documentary evidence in accordance with ITB
Clause 19 establishing the Bidder’s
qualifications to perform the contract if its bid
is accepted; and
(h) any other document required in the BDS.
12. Bid Submission 12.1 The Bidder shall submit the Bid Submission Form using the form
Form and Price furnished in Section IV, Bidding Forms. This form must be
Schedules completed without any alterations to its format, and no
substitutes shall be accepted. All blank spaces shall be filled in
with the information requested.
12.2 The Bidder shall submit the Price Schedules for Goods and
Related Services, according to their origin as appropriate, using
the forms furnished in Section IV, Bidding Forms

13. Alternative Bids 13.1 Unless otherwise specified in the BDS, alternative bids shall not
be considered.

14. Bid Prices and 14.1 The prices and discounts quoted by the Bidder in the Bid
Discounts Submission Form and in the Price Schedules shall conform to the
requirements specified below.
14.2 All lots and items must be listed and priced separately in the
Price Schedules.
14.3 The price to be quoted in the Bid Submission Form shall be the
total price of the bid, excluding any discounts offered.
14.4 The Bidder shall quote any unconditional discounts and indicate
the method for their application in the Bid Submission Form.
14.5 The terms EXW, CIP, and other similar terms shall be governed
by the rules prescribed in the current edition of Incoterms,
published by The International Chamber of Commerce, as
specified in the BDS.
14.6 Prices shall be quoted as specified in each Price Schedule
included in Section IV, Bidding Forms. The dis-aggregation of
Bid data sheet 33

price components is required solely for the purpose of facilitating

the comparison of bids by the Purchaser. This shall not in any
way limit the Purchaser‘s right to contract on any of the terms
offered. In quoting prices, the Bidder shall be free to use
transportation through carriers registered in any eligible country,
in accordance with Section V Eligible Countries. Similarly, the
Bidder may obtain insurance services from any eligible country
in accordance with Section V Eligible Countries. Prices shall be
entered in the following manner:

(a) For Goods manufactured in the Purchaser’s

Country:
(i) the price of the Goods quoted EXW (ex works, ex factory, ex warehouse, ex showroom, or off-the-
shelf, as applicable), including all customs duties and sales and other taxes already paid or payable on
the components and raw material used in the manufacture or assembly of the Goods;

(ii) any Purchaser‘s Country sales tax and other taxes

which will be payable on the Goods if the contract is
awarded to the Bidder; and
(iii) the price for inland transportation, insurance, and other
local services required to convey the Goods to their
final destination (Project Site) specified in the BDS.
(b) For Goods manufactured outside the Purchaser‘s
Country, to be imported:
(i) the price of the Goods, quoted CIP named place of
destination, in the Purchaser‘s Country, or CIF
named port of destination, as specified in the BDS;
(ii) the price for inland transportation, insurance, and
other local services required to convey the Goods
from the named place of destination to their final
destination (Project Site) specified in the BDS;
(iii) in addition to the CIP prices specified in (b)(i)
above, the price of the Goods to be imported may
be quoted FCA (named place of destination) or
CPT (named place of destination), if so specified
in the BDS;
(c) For Goods manufactured outside the Purchaser‘s Country, already imported:

[For previously imported Goods, the quoted price shall be distinguishable from the original
import value of these Goods declared to customs and shall include any rebate or mark-up of the
local agent or representative and all local costs except import duties and taxes, which have
been and/or have to be paid by the Purchaser. For clarity the bidders are asked to quote the
price including import duties, and additionally to provide the import duties and the price net of
import duties which is the difference of those values.]

(i) the price of the Goods, including the original

import value of the Goods; plus any mark-up (or
rebate); plus any other related local cost, and
 Bid data sheet 34

custom duties and other import taxes already paid

or to be paid on the Goods already imported.
(ii) the custom duties and other import taxes already
paid (need to be supported with documentary
evidence) or to be paid on the Goods already
imported;
(iii) the price of the Goods, obtained as the difference
between (i) and (ii) above;
(iv) any Purchaser‘s Country sales and other taxes
which will be payable on the Goods if the contract
is awarded to the Bidder; and
(v) the price for inland transportation, insurance, and
other local services required to convey the Goods
from the named place of destination to their final
destination (Project Site) specified in the BDS.
(d) for Related Services, other than inland transportation and other services required to
convey the Goods to their final destination, whenever such Related Services are
specified in the Schedule of Requirements:

(i) the price of each item comprising the Related

Services (inclusive of any applicable taxes).
14.7 Prices quoted by the Bidder shall be fixed during the Bidder‘s
performance of the Contract and not subject to variation on any
account, unless otherwise specified in the BDS. A Bid submitted
with an adjustable price quotation shall be treated as non
responsive and shall be rejected, pursuant to ITB Clause 30.
However, if in accordance with the BDS, prices quoted by the
Bidder shall be subject to adjustment during the performance of
the Contract, a bid submitted with a fixed price quotation shall
not be rejected, but the price adjustment shall be treated as zero.
14.8 If so indicated in ITB Sub-Clause 1.1, bids are being invited for
individual contracts (lots) or for any combination of contracts
(packages). Unless otherwise indicated in the BDS, prices
quoted shall correspond to 100 % of the items specified for each
lot and to 100% of the quantities specified for each item of a lot.
Bidders wishing to offer any price reduction (discount) for the
award of more than one Contract shall specify the applicable
price reduction in accordance with ITB Sub-Clause 14.4
provided the bids for all lots are submitted and opened at the
same time.
15. Currencies of 15.1 The Bidder shall quote in the currency of the Purchaser‘s
Bid Country the portion of the bid price that corresponds to
expenditures incurred in the currency of the Purchaser‘s country,
 Bid data sheet 35

unless otherwise specified in the BDS.

15.2 The Bidder may express the bid price in the currency of any
country in accordance with Section V, Eligible countries. If the
Bidder wishes to be paid in a combination of amounts in
different currencies, it may quote its price accordingly but shall
use no more than three currencies in addition to the currency of
the Purchaser‘s Country.
16. Documents 16.1 To establish their eligibility in accordance with ITB Clause 4,
Establishing the Bidders shall complete the Bid Submission Form, included in
Eligibility of the Section IV, Bidding Forms.
Bidder
17. Documents 17.1 To establish the eligibility of the Goods and Related Services in
Establishing the accordance with ITB Clause 5, Bidders shall complete the
Eligibility of the country of origin declarations in the Price Schedule Forms,
Goods and included in Section IV, Bidding Forms.
Related
Services
18. Documents 18.1 To establish the conformity of the Goods and Related Services to
Establishing the the Bidding Documents, the Bidder shall furnish as part of its
Conformity of Bid the documentary evidence that the Goods conform to the
the Goods and technical specifications and standards specified in Section VI,
Related Schedule of Requirements.
Services
18.2 The documentary evidence may be in the form of literature,
drawings or data, and shall consist of a detailed item by item
description of the essential technical and performance
characteristics of the Goods and Related Services, demonstrating
substantial responsiveness of the Goods and Related Services to
the technical specification, and if applicable, a statement of
deviations and exceptions to the provisions of the Schedule of
Requirements.
18.3 The Bidder shall also furnish a list giving full particulars,
including available sources and current prices of spare parts,
special tools, etc., necessary for the proper and continuing
functioning of the Goods during the period specified in the BDS
following commencement of the use of the goods by the
Purchaser.
18.4 Standards for workmanship, process, material, and equipment, as
well as references to brand names or catalogue numbers
specified by the Purchaser in the Schedule of Requirements, are
intended to be descriptive only and not restrictive. The Bidder
may offer other standards of quality, brand names, and/or
catalogue numbers, provided that it demonstrates, to the
Purchaser‘s satisfaction, that the substitutions ensure substantial
equivalence or are superior to those specified in the Schedule of
 Bid data sheet 36

Requirements.
19. Documents 19.1 The documentary evidence of the Bidder‘s qualifications to
Establishing the perform the contract if its bid is accepted shall establish to the
Qualifications Purchaser‘s satisfaction:
of the Bidder
(a) that, if required in the BDS, a Bidder that does not
manufacture or produce the Goods it offers to supply shall
submit the Manufacturer‘s Authorization using the form
included in Section IV, Bidding Forms to demonstrate that it
has been duly authorized by the manufacturer or producer of
the Goods to supply these Goods in the Purchaser‘s Country;

(b) that, if required in the BDS, in case of a Bidder not doing

business within the Purchaser‘s Country, the Bidder is or
will be (if awarded the contract) represented by an Agent
in the country equipped and able to carry out the Supplier‘s
maintenance, repair and spare parts-stocking obligations
prescribed in the Conditions of Contract and/or Technical
Specifications; and

(c) that the Bidder meets each of the qualification criterion

specified in Section III, Evaluation and Qualification
Criteria.

20. Period of 20.1 Bids shall remain valid for the period specified in the BDS after
Validity of Bids the bid submission deadline date prescribed by the Purchaser. A
bid valid for a shorter period shall be rejected by the Purchaser
as non responsive.

20.2 In exceptional circumstances, prior to the expiration of the bid

validity period, the Purchaser may request bidders to extend the
period of validity of their bids. The request and the responses
shall be made in writing. If a Bid Security is requested in
accordance with ITB Clause 21, it shall also be extended for a
corresponding period. A Bidder may refuse the request without
forfeiting its Bid Security. A Bidder granting the request shall
not be required or permitted to modify its bid, except as provided
in ITB Sub-Clause 20.3.

20.3 In the case of fixed price contracts, if the award is delayed by a

period exceeding fifty-six (56) days beyond the expiry of the
initial bid validity, the Contract price shall be adjusted as
specified in the request for extension. Bid evaluation shall be
based on the Bid Price without taking into consideration the
above correction.

21. Bid Security 21.1 The Bidder shall furnish as part of its bid, a Bid Security or a
Bid-Securing Declaration, if required, as specified in the BDS.
Bid data sheet 37

21.2 The Bid Security shall be in the amount specified in the BDS and
denominated in the currency of the Purchaser‘s Country or a
freely convertible currency, and shall:

(a) at the bidder’s option, be in the form of either a

letter of credit, or a bank guarantee from a
banking institution, or a bond issued by a
surety;

(b) be issued by a reputable institution selected by

the bidder and located in any eligible country. If
the institution issuing the bond is located
outside the Purchaser’s Country, it shall have a
correspondent financial institution located in
the Purchaser’s Country to make it enforceable.

(c) be substantially in accordance with one of the

forms of Bid Security included in Section IV,
Bidding Forms, or other form approved by the
Purchaser prior to bid submission;

(d) be payable promptly upon written demand by

the Purchaser in case the conditions listed in
ITB Clause 21.5 are invoked;

(e) be submitted in its original form; copies will not

be accepted;

(f) remain valid for a period of 28 days beyond the

validity period of the bids, as extended, if
applicable, in accordance with ITB Clause 20.2;
21.3 If a Bid Security or a Bid- Securing Declaration is required in
accordance with ITB Sub-Clause 21.1, any bid not accompanied
by a substantially responsive Bid Security or Bid Securing
Declaration in accordance with ITB Sub-Clause 21.1, shall be
rejected by the Purchaser as non-responsive.

21.4 The Bid Security of unsuccessful Bidders shall be returned as

promptly as possible upon the successful Bidder‘s furnishing of
the Performance Security pursuant to ITB Clause 44.

21.5 The Bid Security may be forfeited or the Bid Securing

Declaration executed:

(a) if a Bidder withdraws its bid during the period

of bid validity specified by the Bidder on the Bid
Submission Form, except as provided in ITB
 Bid data sheet 38

Sub-Clause 20.2; or

(b) if the successful Bidder fails to:

(i) sign the Contract in accordance with ITB

Clause 43;

(ii) furnish a Performance Security in

accordance with ITB Clause 44.
21.6 The Bid Security or Bid- Securing Declaration of a JV must be in
the name of the JV that submits the bid. If the JV has not been
legally constituted at the time of bidding, the Bid Security or
Bid-Securing Declaration shall be in the names of all future
partners as named in the letter of intent mentioned in Section IV
―Bidding Forms,‖ Bidder Information Form Item 7.
21.7 If a bid security is not required in the BDS, and
(a) if a Bidder withdraws its bid during the period of bid
validity specified by the Bidder on the Letter of Bid Form,
except as provided in ITB 20.2, or
(b) if the successful Bidder fails to: sign the Contract in
accordance with ITB 43; or furnish a performance security
in accordance with ITB 44;
the Borrower may, if provided for in the BDS, declare the
Bidder disqualified to be awarded a contract by the Purchaser for
a period of time as stated in the BDS.
22. Format and 22.1 The Bidder shall prepare one original of the documents
Signing of Bid comprising the bid as described in ITB Clause 11 and clearly
mark it ―ORIGINAL.‖ In addition, the Bidder shall submit copies
of the bid, in the number specified in the BDS and clearly mark
them ―COPY.‖ In the event of any discrepancy between the
original and the copies, the original shall prevail.
22.2 The original and all copies of the bid shall be typed or written in
indelible ink and shall be signed by a person duly authorized to
sign on behalf of the Bidder.
22.3 Any interlineation, erasures, or overwriting shall be valid only if
they are signed or initialed by the person signing the Bid.
Submission and Opening of Bids
23. Submission, 23.1 Bidders may always submit their bids by mail or by hand. When
Sealing and so specified in the BDS, bidders shall have the option of
Marking of submitting their bids electronically.
 Bid data sheet 39

Bids (a) Bidders submitting bids by mail or by hand,

shall enclose the original and each copy of the
Bid, including alternative bids, if permitted in
accordance with ITB Clause 13, in separate
sealed envelopes, duly marking the envelopes
as “ORIGINAL” and “COPY.” These envelopes
containing the original and the copies shall then
be enclosed in one single envelope. The rest of
the procedure shall be in accordance with ITB
sub-Clauses 23.2 and 23.3.
(b) Bidders submitting bids electronically shall
follow the electronic bid submission
procedures specified in the BDS.
23.2 The inner and outer envelopes shall:

(a) Bear the name and address of the Bidder;

(b) be addressed to the Purchaser in accordance
with ITB Sub-Clause 24.1;
(c) bear the specific identification of this bidding
process indicated in ITB 1.1 and any additional
identification marks as specified in the BDS; and
(d) bear a warning not to open before the time and
date for bid opening, in accordance with ITB
Sub-Clause 27.1.
23.3 If all envelopes are not sealed and marked as required, the
Purchaser will assume no responsibility for the misplacement or
premature opening of the bid.
24. Deadline for 24.1 Bids must be received by the Purchaser at the address and no
Submission of later than the date and time specified in the BDS.
Bids
24.2 The Purchaser may, at its discretion, extend the deadline for the
submission of bids by amending the Bidding Documents in
accordance with ITB Clause 8, in which case all rights and
obligations of the Purchaser and Bidders previously subject to
the deadline shall thereafter be subject to the deadline as
extended.

25. Late Bids 25.1 The Purchaser shall not consider any bid that arrives after the
deadline for submission of bids, in accordance with ITB Clause
24. Any bid received by the Purchaser after the deadline for
submission of bids shall be declared late, rejected, and returned
unopened to the Bidder.
 Bid data sheet 40

26. Withdrawal, 26.1 A Bidder may withdraw, substitute, or modify its Bid after it has
Substitution, been submitted by sending a written notice in accordance with
and ITB Clause 23, duly signed by an authorized representative, and
Modification of shall include a copy of the authorization (the power of attorney)
Bids in accordance with ITB Sub-Clause 22.2, (except that no copies
of the withdrawal notice are required). The corresponding
substitution or modification of the bid must accompany the
respective written notice. All notices must be:
(a) submitted in accordance with ITB Clauses 22 and 23
(except that withdrawal notices do not require copies), and
in addition, the respective envelopes shall be clearly
marked ―WITHDRAWAL,‖ ―SUBSTITUTION,‖ or
―MODIFICATION;‖ and
(b) received by the Purchaser prior to the deadline prescribed
for submission of bids, in accordance with ITB Clause 24.
26.2 Bids requested to be withdrawn in accordance with ITB Sub-
Clause 26.1 shall be returned unopened to the Bidders.
26.3 No bid may be withdrawn, substituted, or modified in the
interval between the deadline for submission of bids and the
expiration of the period of bid validity specified by the Bidder on
the Bid Submission Form or any extension thereof.

27. Bid Opening 27.1 The Purchaser shall conduct the bid opening in public at the
address, date and time specified in the BDS. Any specific
electronic bid opening procedures required if electronic bidding
is permitted in accordance with ITB Sub-Clause 23.1, shall be as
specified in the BDS.
27.2 First, envelopes marked ―WITHDRAWAL‖ shall be opened and
read out and the envelope with the corresponding bid shall not be
opened, but returned to the Bidder. If the withdrawal envelope
does not contain a copy of the ―power of attorney‖ confirming
the signature as a person duly authorized to sign on behalf of the
Bidder, the corresponding bid will be opened. No bid
withdrawal shall be permitted unless the corresponding
withdrawal notice contains a valid authorization to request the
withdrawal and is read out at bid opening. Next, envelopes
marked ―SUBSTITUTION‖ shall be opened and read out and
exchanged with the corresponding Bid being substituted, and the
substituted Bid shall not be opened, but returned to the Bidder.
No Bid substitution shall be permitted unless the corresponding
substitution notice contains a valid authorization to request the
substitution and is read out at bid opening. Envelopes marked
―MODIFICATION‖ shall be opened and read out with the
corresponding Bid. No Bid modification shall be permitted
unless the corresponding modification notice contains a valid
 Bid data sheet 41

authorization to request the modification and is read out at Bid

opening. Only envelopes that are opened and read out at Bid
opening shall be considered further.
27.3 All other envelopes shall be opened one at a time, reading out:
the name of the Bidder and whether there is a modification; the
Bid Prices, including any discounts and alternative offers; the
presence of a Bid Security or Bid-Securing Declaration, if
required; and any other details as the Purchaser may consider
appropriate. Only discounts and alternative offers read out at
Bid opening shall be considered for evaluation. No Bid shall be
rejected at Bid opening except for late bids, in accordance with
ITB Sub-Clause 25.1.
27.4 The Purchaser shall prepare a record of the Bid opening that
shall include, as a minimum: the name of the Bidder and whether
there is a withdrawal, substitution, or modification; the Bid Price,
per lot if applicable, including any discounts, and alternative
offers if they were permitted; and the presence or absence of a
Bid Security or Bid-Securing Declaration, if one was required.
The Bidders‘ representatives who are present shall be requested
to sign the attendance sheet. A copy of the record shall be
distributed to all Bidders who submitted bids in time, and posted
online when electronic bidding is permitted.
Evaluation and Comparison of Bids

28. Confidentiality 28.1 Information relating to the examination, evaluation, comparison,

and postqualification of bids, and recommendation of contract
award, shall not be disclosed to bidders or any other persons not
officially concerned with such process until publication of the
Contract Award.
28.2 Any effort by a Bidder to influence the Purchaser in the
examination, evaluation, comparison, and postqualification of
the bids or contract award decisions may result in the rejection of
its Bid.
28.3 Notwithstanding ITB Sub-Clause 28.2, from the time of bid
opening to the time of Contract Award, if any Bidder wishes to
contact the Purchaser on any matter related to the bidding
process, it should do so in writing.
29. Clarification of 29.1 To assist in the examination, evaluation, comparison and post-
Bids qualification of the bids, the Purchaser may, at its discretion, ask
any Bidder for a clarification of its Bid. Any clarification
submitted by a Bidder in respect to its Bid and that is not in
response to a request by the Purchaser shall not be considered.
The Purchaser‘s request for clarification and the response shall
be in writing. No change in the prices or substance of the Bid
 Bid data sheet 42

shall be sought, offered, or permitted, except to confirm the

correction of arithmetic errors discovered by the Purchaser in the
Evaluation of the bids, in accordance with ITB Clause 31.
30. Responsiveness 30.1 The Purchaser‘s determination of a bid‘s responsiveness is to be
of Bids based on the contents of the bid itself.
30.2 A substantially responsive Bid is one that conforms to all the
terms, conditions, and specifications of the Bidding Documents
without material deviation, reservation, or omission. A material
deviation, reservation, or omission is one that:

(a) affects in any substantial way the scope, quality,

or performance of the Goods and Related
Services specified in the Contract; or
(b) limits in any substantial way, inconsistent with
the Bidding Documents, the Purchaser’s rights
or the Bidder’s obligations under the Contract;
or
(c) if rectified would unfairly affect the competitive
position of other bidders presenting
substantially responsive bids.
30.3 If a bid is not substantially responsive to the Bidding Documents,
it shall be rejected by the Purchaser and may not subsequently be
made responsive by the Bidder by correction of the material
deviation, reservation, or omission.
31. Nonconformi- 31.1 Provided that a Bid is substantially responsive, the Purchaser
ties, Errors, and may waive any non-conformities or omissions in the Bid that do
Omissions not constitute a material deviation.
31.2 Provided that a bid is substantially responsive, the Purchaser may
request that the Bidder submit the necessary information or
documentation, within a reasonable period of time, to rectify
nonmaterial nonconformities or omissions in the bid related to
documentation requirements. Such omission shall not be related
to any aspect of the price of the Bid. Failure of the Bidder to
comply with the request may result in the rejection of its Bid.
31.3 Provided that the Bid is substantially responsive, the Purchaser
shall correct arithmetical errors on the following basis:

(a) if there is a discrepancy between the unit price

and the line item total that is obtained by
multiplying the unit price by the quantity, the
unit price shall prevail and the line item total
shall be corrected, unless in the opinion of the
 Bid data sheet 43

Purchaser there is an obvious misplacement of

the decimal point in the unit price, in which
case the line item total as quoted shall govern
and the unit price shall be corrected;
(b) if there is an error in a total corresponding to
the addition or subtraction of subtotals, the
subtotals shall prevail and the total shall be
corrected; and
(c) if there is a discrepancy between words and
figures, the amount in words shall prevail,
unless the amount expressed in words is
related to an arithmetic error, in which case the
amount in figures shall prevail subject to (a)
and (b) above.
31.4 If the Bidder that submitted the lowest evaluated Bid does not
accept the correction of errors, its Bid shall be rejected.

32. Preliminary 32.1 The Purchaser shall examine the bids to confirm that all
Examination of documents and technical documentation requested in ITB Clause
Bids 11 have been provided, and to determine the completeness of
each document submitted.
32.2 The Purchaser shall confirm that the following documents and
information have been provided in the Bid. If any of these
documents or information is missing, the offer shall be rejected.

(a) Bid Submission Form, in accordance with ITB

Sub-Clause 12.1;
(b) Price Schedules, in accordance with ITB Sub-
Clause 12.2;
(c) Bid Security or Bid Securing Declaration, in
accordance with ITB Clause 21, if applicable.
33. Examination of 33.1 The Purchaser shall examine the Bid to confirm that all terms
Terms and and conditions specified in the GCC and the SCC have been
Conditions; accepted by the Bidder without any material deviation or
Technical reservation.
Evaluation
33.2 The Purchaser shall evaluate the technical aspects of the Bid
submitted in accordance with ITB Clause 18, to confirm that all
requirements specified in Section VI, Schedule of Requirements
of the Bidding Documents have been met without any material
deviation or reservation.
 Bid data sheet 44

33.3 If, after the examination of the terms and conditions and the
technical evaluation, the Purchaser determines that the Bid is not
substantially responsive in accordance with ITB Clause 30, it
shall reject the Bid.

34. Conversion to 34.1 For evaluation and comparison purposes, the Purchaser shall
Single Currency convert all bid prices expressed in amounts in various currencies
into an amount in a single currency specified in the BDS, using
the selling exchange rates established by the source (National
Bank of Ethiopia) and on the date specified in the BDS.

35. Domestic 35.1 Domestic preference shall not be a factor in bid evaluation,
Preference unless otherwise specified in the BDS.

36. Evaluation of 36.1 The Purchaser shall evaluate each bid that has been determined,
Bids up to this stage of the evaluation, to be substantially responsive.
36.2 To evaluate a Bid, the Purchaser shall only use all the factors,
methodologies and criteria defined in ITB Clause 36. No other
criteria or methodology shall be permitted.
36.3 To evaluate a Bid, the Purchaser shall consider the following:

(a) evaluation will be done for Items or Lots, as

specified in the BDS; and the Bid Price as quoted
in accordance with clause 14;
(b) price adjustment for correction of arithmetic
errors in accordance with ITB Sub-Clause 31.3;
(c) price adjustment due to discounts offered in
accordance with ITB Sub-Clause 14.4;
(d) adjustments due to the application of the
evaluation criteria specified in the BDS from
amongst those set out in Section III, Evaluation
and Qualification Criteria;
(e) adjustments due to the application of a margin
of preference, in accordance with ITB Clause 35
if applicable.
36.4 The Purchaser‘s evaluation of a bid will exclude and not take
into account:

(a) In the case of Goods manufactured in the

Purchaser’s Country, sales and other similar
taxes, which will be payable on the goods if a
contract is awarded to the Bidder;
 Bid data sheet 45

(b) in the case of Goods manufactured outside the

Purchaser’s Country, already imported or to be
imported, customs duties and other import
taxes levied on the imported Good, sales and
other similar taxes, which will be payable on
the Goods if the contract is awarded to the
Bidder;
(c) any allowance for price adjustment during the
period of execution of the contract, if provided
in the bid.
36.5 The Purchaser‘s evaluation of a bid may require the
consideration of other factors, in addition to the Bid Price quoted
in accordance with ITB Clause 14. These factors may be related
to the characteristics, performance, and terms and conditions of
purchase of the Goods and Related Services. The effect of the
factors selected, if any, shall be expressed in monetary terms to
facilitate comparison of bids, unless otherwise specified in
Section III, Evaluation and Qualification Criteria. The factors,
methodologies and criteria to be used shall be as specified in ITB
36.3 (d).
36.6 If so specified in the BDS, these Bidding Documents shall allow
Bidders to quote separate prices for one or more lots, and shall
allow the Purchaser to award one or multiple lots to more than
one Bidder. The methodology of evaluation to determine the
lowest-evaluated lot combinations, is specified in Section III,
Evaluation and Qualification Criteria.
37. Comparison of 37.1 The Purchaser shall compare all substantially responsive bids to
Bids determine the lowest-evaluated bid, in accordance with ITB
Clause 36.

38. Postqualifica- 38.1 The Purchaser shall determine to its satisfaction whether the
tion of the Bidder that is selected as having submitted the lowest evaluated
Bidder and substantially responsive bid is qualified to perform the
Contract satisfactorily.
38.2 The determination shall be based upon an examination of the
documentary evidence of the Bidder‘s qualifications submitted
by the Bidder, pursuant to ITB Clause 19.
38.3 An affirmative determination shall be a prerequisite for award of
the Contract to the Bidder. A negative determination shall result
in disqualification of the bid, in which event the Purchaser shall
proceed to the next lowest evaluated bid to make a similar
determination of that Bidder‘s capabilities to perform
satisfactorily.
 Bid data sheet 46

39. Purchaser’s 39.1 The Purchaser reserves the right to accept or reject any bid, and
Right to Accept to annul the bidding process and reject all bids at any time prior
Any Bid, and to to contract award, without thereby incurring any liability to
Reject Any or Bidders.
All Bids
Award of Contract

40. Award Criteria 40.1 The Purchaser shall award the Contract to the Bidder whose offer
has been determined to be the lowest evaluated bid and is
substantially responsive to the Bidding Documents, provided
further that the Bidder is determined to be qualified to perform
the Contract satisfactorily.
41. Purchaser’s 41.1 At the time the Contract is awarded, the Purchaser reserves the
Right to Vary right to increase or decrease the quantity of Goods and Related
Quantities at Services originally specified in Section VI, Schedule of
Time of Award Requirements, provided this does not exceed the percentages
specified in the BDS, and without any change in the unit prices
or other terms and conditions of the bid and the Bidding
Documents.
42. Notification of 42.1 Prior to the expiration of the period of bid validity, the Purchaser
Award shall notify the successful Bidder, in writing, that its Bid has
been accepted.
42.2 Until a formal Contract is prepared and executed, the notification
of award shall constitute a binding Contract.
42.3 The Purchaser shall publish in UNDB online and in the
dgMarket the results identifying the bid and lot numbers and the
following information: (i) name of each Bidder who submitted a
Bid; (ii) bid prices as read out at bid opening; (iii) name and
evaluated prices of each Bid that was evaluated; (iv) name of
bidders whose bids were rejected and the reasons for their
rejection; and (v) name of the winning Bidder, and the price it
offered, as well as the duration and summary scope of the
contract awarded. After publication of the award, unsuccessful
bidders may request in writing to the Purchaser for a debriefing
seeking explanations on the grounds on which their bids were
not selected. The Purchaser shall promptly respond in writing to
any unsuccessful Bidder who, after Publication of contract
award, requests a debriefing.
42.4 Upon the successful Bidder‘s furnishing of the signed Contract
Form and performance security pursuant to ITB Clause 44, the
Purchaser will promptly notify each unsuccessful Bidder and will
discharge its bid security, pursuant to ITB Clause 21.4.
 Bid data sheet 47

43. Signing of 43.1 Promptly after notification, the Purchaser shall send the
Contract successful Bidder the Agreement and the Special Conditions of
Contract.
43.2 Within twenty-eight (28) days of receipt of the Agreement, the
successful Bidder shall sign, date, and return it to the Purchaser.
43.3 Notwithstanding ITB 43.2 above, in case signing of the Contract
Agreement is prevented by any export restrictions attributable to the
Purchaser, to the country of the Purchaser, or to the use of the
products/goods, systems or services to be supplied, where such
export restrictions arise from trade regulations from a country
supplying those products/goods, systems or services, the Bidder
shall not be bound by its bid, always provided, always provided,
however, that the Bidder can demonstrate to the satisfaction of the
Purchaser and of the Bank that signing of the Contact Agreement
has not been prevented by any lack of diligence on the part of the
Bidder in completing any formalities, including applying for
permits, authorizations and licenses necessary for the export of the
products/goods, systems or services under the terms of the Contract.

44. Performance 44.1 Within twenty eight (28) days of the receipt of notification of
Security award from the Purchaser, the successful Bidder, if required,
shall furnish the Performance Security in accordance with the
GCC, using for that purpose the Performance Security Form
included in Section IX Contract forms, or another Form
acceptable to the Purchaser. The Purchaser shall promptly notify
the name of the winning Bidder to each unsuccessful Bidder and
discharge the Bid Securities of the unsuccessful bidders pursuant
to ITB Sub-Clause 21.4.
44.2 Failure of the successful Bidder to submit the above-mentioned
Performance Security or sign the Contract shall constitute
sufficient grounds for the annulment of the award and forfeiture
of the Bid Security or execution of the Bid-Securing Declaration.
In that event the Purchaser may award the Contract to the next
lowest evaluated Bidder, whose offer is substantially responsive
and is determined by the Purchaser to be qualified to perform the
Contract satisfactorily.

Section II. Bid Data Sheet

 Section II. Bidding Data Sheet (BDS)
The following specific data for the goods to be procured shall complement, supplement, or
amend the provisions in the Instructions to Bidders (ITB). Whenever there is a conflict, the
provisions herein shall prevail over those in ITB.

ITB Clause A. General

Reference
ITB 1.1 The Purchaser is: Ethiopian Electric Power Corporation (EEPCo)

ITB 1.1 The name and identification number of the ICB are: DSMP 00/2001
procurement of Compact Fluorescent Lamps
The number, identification and names of the lots comprising this ICB are:
DSMP 00/2001 procurement of Compact Fluorescent Lamps in one
lot.

ITB 2.1 The Borrower is: The Federal Democratic Republic Government of
Ethiopia

ITB 2.1 The name of the Project is: Electric Access Rural Expansion
Project

ITB 4.3 A list of firms debarred from participating in World Bank projects is
available at http://www.worldbank.org/debarr

B. Contents of Bidding Documents

ITB 7.1 For Clarification of bid purposes only, the Purchaser‘s address is:
Attention: Mr. Gashaw Hassen
Ethiopian electric power corporation
Head office, Fourth floor
Fax. + 251-111-574071
Addis Ababa
Ethiopia
Electronic mail address: [email protected]

C. Preparation of Bids
ITB 10.1 The language of the bid is: English
Bidding Forms 35

ITB 11.1 (h) The Bidder shall submit the following additional documents in its bid:
Brochures and catalogues

ITB 13.1 Alternative Bids “shall not be” considered.

ITB 14.5 The Incoterms edition is: Incoterms 2000

ITB 14.6 (b) Place of Destination: CIP Refer Annex 1 (list of project sites and
(i) and (c) approximate distance).
(iii)

ITB 14.6 (a) ―Final destination (Project Site)‖: Refer Annex 1 (list of project sites and
(iii);(b)(ii) approximate distance).
and (c)(v)

ITB 14.6 (b) In addition to the CIP price specified in ITB 11.2 (b), the price of the
(iii) Goods manufactured outside the Purchaser‘s Country shall be quoted: In
CPT basis.

ITB 14.7 The prices quoted by the Bidder shall be fixed.

ITB 14.8 Prices quoted for the lot shall correspond at least to 100 % of the items
specified for the lot.
Prices quoted for each item of a lot shall correspond at least to 100% of the
quantities specified for this item of a lot.

ITB 15.1 The Bidder is required to quote in the currency of the Purchaser‘s Country
the portion of the bid price that corresponds to expenditures incurred in
that currency.

ITB 19.1 (a) Manufacturer‘s authorization is required.

ITB 19.1 (b) After sales service is not required.

ITB 20.1 The bid validity period shall be 120 (one hundred twenty) days from bid
opening date.

ITB 21.1 Bid shall include a Bid Security (issued by bank or surety) included in
Section IV Bidding Forms.

ITB 21.2 The amount of the Bid Security shall be: The amount of the bid security
shall not be less than ETB 1,000,000 (ETB one million) or its
equivalent amount in a freely convertible currency.

ITB 22.1 In addition to the original of the bid, the number of copies is two. In
addition one electronic version of the bid in excel format is required
enclosed in a CD. In the event of any discrepancy b/n the original in hard
Bidding Forms 36

copy and the electronics copy, the original in hard copy shall prevail.

D. Submission and Opening of Bids

ITB 23.1 Bidders “shall not” have the option of submitting their bids electronically.

ITB 23.2 (c) The inner and outer envelopes shall bear the following additional
identification marks: DSMP 00/2001 and the copies must also be clearly
labeled copy 1, 2.

ITB 24.1 For bid submission purposes, the Purchaser‘s address is:
Attention: Mr. Nejmedine Mohammed
Ethiopian Electric Power Corporation
Procurement Division
Head office Degualle square
Ground floor
Addis Ababa, Ethiopia
The dead line for submission of bid is 15 December, 2008 14:00 hr
LT.

ITB 27.1 The bid opening shall take place at:

EEPCO head office employee Club, Degualle square, Addis Ababa,
Ethiopia on 15 December, 2008 14:00 hr L.T.

E. Evaluation and Comparison of Bids

ITB 34.1 Bid prices expressed in different currencies shall be converted in: Birr
The source of exchange rate shall be: Commercial bank of Ethiopia
The date for the exchange rate shall be bid opening date.

ITB 35.1 Domestic preference shall be a bid evaluation factor.

ITB 36.3(d) The adjustments shall be determined using the following criteria, from
amongst those set out in Section III, Evaluation and Qualification Criteria.
(a) Deviation in Delivery schedule: Yes, 0.5% adjustment factor will
be applied per day on the offered price beyond the earliest delivery
date.
(b) Deviation in payment schedule: N/A
(c) the cost of major replacement components, mandatory spare parts,
and service: N/A
(d) the availability in the Purchaser‘s Country of spare parts and after-
sales services for the equipment offered in the bid N/A
(e) the performance and productivity of the equipment offered; N/A.
Bidding Forms 37

F. Award of Contract
ITB 41.1 The maximum percentage by which quantities may be increased is: 15%.
The maximum percentage by which quantities may be decreased is: 15%.

Section III. Evaluation and Qualification

Criteria

Contents
1. Domestic Preference (ITB 35.1)

2. Evaluation Criteria (ITB 36.3 {d})

3. Multiple Contracts (ITB 36.6)

4. Post qualification Requirements (ITB 38.2)

Bidding Forms 38

1. Domestic Preference (ITB 35.1)

If the Bidding Data Sheet so specifies, the Purchaser will grant a margin of preference to
goods manufactured in the Purchaser‘s country for the purpose of bid comparison, in
accordance with the procedures outlined in subsequent paragraphs.
Bids will be classified in one of three groups, as follows:
(a) Group A: Bids offering goods manufactured in the Purchaser‘s Country, for
which (i) labor, raw materials, and components from within the Purchaser‘s
Country account for more than thirty (30) percent of the EXW price; and (ii) the
production facility in which they will be manufactured or assembled has been
engaged in manufacturing or assembling such goods at least since the date of bid
submission.
(b) Group B: All other bids offering Goods manufactured in the Purchaser‘s
Country.
(c) Group C: Bids offering Goods manufactured outside the Purchaser‘s Country
that have been already imported or that will be imported.
To facilitate this classification by the Purchaser, the Bidder shall complete whichever
version of the Price Schedule furnished in the Bidding Documents is appropriate
provided, however, that the completion of an incorrect version of the Price Schedule by
the Bidder shall not result in rejection of its bid, but merely in the Purchaser‘s
reclassification of the bid into its appropriate bid group.
The Purchaser will first review the bids to confirm the appropriateness of, and to modify
as necessary, the bid group classification to which bidders assigned their bids in preparing
their Bid Forms and Price Schedules.
All evaluated bids in each group will then be compared to determine the lowest evaluated
bid of each group. Such lowest evaluated bids shall be compared with each other and if as
a result of this comparison a bid from Group A or Group B is the lowest, it shall be
selected for the award.
If, as a result of the preceding comparison, the lowest evaluated bid is from Group C, all
Group C bids will then be further compared with the lowest evaluated bid from Group A,
after adding to the evaluated bid price of goods offered in the bid for Group C, for the
purpose of further comparison only an amount equal to fifteen (15) percent of the CIP
(named place of destination) bid price. The lowest-evaluated bid determined from this last
comparison shall be selected for the award.‖]

2. Evaluation Criteria (ITB 36.3 (d))

The Purchaser‘s evaluation of a bid may take into account, in addition to the Bid
Price quoted in accordance with ITB Clause 14.6, one or more of the following factors as
Bidding Forms 39

specified in ITB Sub-Clause 36.3(d) and in BDS referring to ITB 36.3(d), using the
following criteria and methodologies.
(a) Delivery schedule. (As per Incoterms specified in the BDS)
The Goods specified in the List of Goods are required to be delivered within the
acceptable time range (after the earliest and before the final date, both dates
inclusive) specified in Section VI, Delivery Schedule. No credit will be given
to deliveries before the earliest date, and bids offering delivery after the final
date shall be treated as non responsive. Within this acceptable period, an
adjustment, as specified in BDS Sub-Clause 36.3(d), will be added, for
evaluation purposes only, to the bid price of bids offering deliveries later than
the ―Earliest Delivery Date‖ specified in Section VI, Delivery Schedule.
(b) Deviation in payment schedule.
(i) Bidders shall state their bid price for the payment schedule outlined in the
SCC. Bids shall be evaluated on the basis of this base price. Bidders are,
however, permitted to state an alternative payment schedule and indicate
the reduction in bid price they wish to offer for such alternative payment
schedule. The Purchaser may consider the alternative payment schedule
and the reduced bid price offered by the Bidder selected on the basis of
the base price for the payment schedule outlined in the SCC.

Or
(ii) The SCC stipulates the payment schedule specified by the Purchaser. If a
bid deviates from the schedule and if such deviation is considered
acceptable to the Purchaser, the bid will be evaluated by calculating
interest earned for any earlier payments involved in the terms outlined in
the bid as compared with those stipulated in the SCC, at the rate per
annum specified in BDS Sub-Clause 36.3 (d).
(c) Cost of major replacement components, mandatory spare parts, and service.
(i) The list of items and quantities of major assemblies, components, and
selected spare parts, likely to be required during the initial period of
operation specified in the BDS Sub-Clause 18.3, is in the List of Goods.
An adjustment equal to the total cost of these items, at the unit prices
quoted in each bid, shall be added to the bid price, for evaluation
purposes only.

Or
(ii) The Purchaser will draw up a list of high-usage and high-value items of
components and spare parts, along with estimated quantities of usage in
the initial period of operation specified in the BDS Sub-Clause 18.3. The
total cost of these items and quantities will be computed from spare parts
unit prices submitted by the Bidder and added to the bid price, for
evaluation purposes only.
(d) Availability in the Purchaser‘s Country of spare parts and after sales services
for equipment offered in the bid.
Bidding Forms 40

An adjustment equal to the cost to the Purchaser of establishing the minimum

service facilities and parts inventories, as outlined in BDS Sub-Clause 36.3(d),
if quoted separately, shall be added to the bid price, for evaluation purposes
only.
(e) Projected operating and maintenance costs.
Operating and maintenance costs: An adjustment to take into account the
operating and maintenance costs of the Goods will be added to the bid price,
for evaluation purposes only, if specified in BDS Sub-Clause 36.3(d). The
adjustment will be evaluated in accordance with the methodology specified in
the BDS Sub-Clause 36.3(d).
(f) Performance and productivity of the equipment.
(i) Performance and productivity of the equipment. An adjustment
representing the capitalized cost of additional operating costs over the life
of the plant will be added to the bid price, for evaluation purposes if
specified in the BDS Sub-Clause 36.3(d). The adjustment will be
evaluated based on the drop in the guaranteed performance or efficiency
offered in the bid below the norm of 100, using the methodology
specified in BDS Sub-Clause 36.3(d).

or
(ii) An adjustment to take into account the productivity of the goods offered
in the bid will be added to the bid price, for evaluation purposes only, if
specified in BDS Sub-Clause 36.3(d). The adjustment will be evaluated
based on the cost per unit of the actual productivity of goods offered in
the bid with respect to minimum required values, using the methodology
specified in BDS Sub-Clause 36.3(d).

3. Multiple Contracts (ITB 36.6)

The Purchaser shall award multiple contracts to the Bidder that offers the lowest
evaluated combination of bids (one contract per bid) and meets the post-qualification
criteria (this Section III, Sub-Section ITB 38.2 Post-Qualification Requirements)
The Purchaser shall:
(a) evaluate only lots or contracts that include at least the percentages of items per
lot and quantity per item as specified in ITB Sub Clause 14.8
(b) take into account:
(i) the lowest-evaluated bid for each lot and
(ii) the price reduction per lot and the methodology for its application as
offered by the Bidder in its bid‖

4. Post qualification Requirements (ITB 38.2)

Bidding Forms 41

After determining the lowest-evaluated bid in accordance with ITB Sub-Clause 37.1, the
Purchaser shall carry out the post qualification of the Bidder in accordance with ITB
Clause 38, using only the requirements specified. Requirements not included in the text
below shall not be used in the evaluation of the Bidder‘s qualifications.
(a) Financial Capability
The Bidder shall furnish documentary evidence that it meets the following
financial requirement(s):
- Bidders shall have a minimum average annual turnover equivalent to USD
10 million in the last five years and shall furnish audit reports or other
similar instrument to demonstrate that they have the required annual
turnover.
(b) Experience and Technical Capacity
The Bidder shall furnish documentary evidence to demonstrate that the Goods
it offers meet the following usage requirement:
- The manufacture production facility shall be ISO certified. To demonstrate
this, bidders should furnish a copy of valid ISO certificate
- The supplier must attach in its bid document quality and efficiency certificate
from Efficient Lighting Initiative (ELI).
- The bidder should demonstrate that it has supplied at least one (1) contract of
similar nature and complexity as subject contract within the last three years.

Section IV. Bidding Forms

Table of Forms

Bidder Information Form .................................................................................................... 43

Joint Venture Partner Information Form .......................................................................... 36

Bid Submission Form ........................................................................................................... 37

Bidding Forms 42

Price Schedule: Goods Manufactured Outside the Purchaser’s Country, to be

Imported ................................................................................................................................ 39

Price Schedule: Goods Manufactured Outside the Purchaser’s Country, already

imported ................................................................................................................................. 39

Price Schedule: Goods Manufactured in the Purchaser’s Country ................................. 39

Bid Security (Bank Guarantee) ........................................................................................... 73

Bid Security (Bid Bond)........................................................................................................ 74

Manufacturer’s Authorization ............................................................................................ 75

Bidding Forms 43

Bidder Information Form

[The Bidder shall fill in this Form in accordance with the instructions indicated below.
No alterations to its format shall be permitted and no substitutions shall be accepted.]

Date: [insert date (as day, month and year) of Bid Submission]
ICB No.: [insert number of bidding process]

Page ________ of_______ pages

1. Bidder‘s Legal Name [insert Bidder’s legal name]

2. In case of JV, legal name of each party: [insert legal name of each party in JV]

3. Bidder‘s actual or intended Country of Registration: [insert actual or intended Country

of Registration]

4. Bidder‘s Year of Registration: [insert Bidder’s year of registration]

5. Bidder‘s Legal Address in Country of Registration: [insert Bidder’s legal address in

country of registration]

6. Bidder‘s Authorized Representative Information

Name: [insert Authorized Representative’s name]
Address: [insert Authorized Representative’s Address]
Telephone/Fax numbers: [insert Authorized Representative’s telephone/fax numbers]
Email Address: [insert Authorized Representative’s email address]

7. Attached are copies of original documents of: [check the box(es) of the attached
original documents]

 Articles of Incorporation or Registration of firm named in 1, above, in accordance with

ITB Sub-Clauses 4.1 and 4.2.

 In case of JV, letter of intent to form JV or JV agreement, in accordance with ITB Sub-
Clause 4.1.

 In case of government owned entity from the Purchaser‘s country, documents

establishing legal and financial autonomy and compliance with commercial law, in
accordance with ITB Sub-Clause 4.5.
Bidding Forms 44

Joint Venture Partner Information Form

[The Bidder shall fill in this Form in accordance with the instructions indicated below].
Date: [insert date (as day, month and year) of Bid Submission]
ICB No.: [insert number of bidding process]

Page ________ of_ ______ pages

1. Bidder‘s Legal Name: [insert Bidder’s legal name]

2. JV‘s Party legal name: [insert JV’s Party legal name]

3. JV‘s Party Country of Registration: [insert JV’s Party country of registration]

4. JV‘s Party Year of Registration: [insert JV’s Part year of registration]

5. JV‘s Party Legal Address in Country of Registration: [insert JV’s Party legal
address in country of registration]

6. JV‘s Party Authorized Representative Information

Name: [insert name of JV’s Party authorized representative]
Address: [insert address of JV’s Party authorized representative]
Telephone/Fax numbers: [insert telephone/fax numbers of JV’s Party authorized
representative]
Email Address: [insert email address of JV’s Party authorized representative]

7. Attached are copies of original documents of: [check the box(es) of the attached
original documents]

 Articles of Incorporation or Registration of firm named in 2, above, in accordance

with ITB Sub-Clauses 4.1 and 4.2.

 In case of government owned entity from the Purchaser‘s country, documents

establishing legal and financial autonomy and compliance with commercial law, in
accordance with ITB Sub-Clause 4.5.
Bidding Forms 45

Bid Submission Form

[The Bidder shall fill in this Form in accordance with the instructions indicated No
alterations to its format shall be permitted and no substitutions shall be accepted.]

Date: [insert date (as day, month and year) of Bid Submission]
ICB No.: [insert number of bidding process]
Invitation for Bid No.: [insert No of IFB]
Alternative No.: [insert identification No if this is a Bid for an alternative]

To: [insert complete name of Purchaser]

We, the undersigned, declare that:

(a) We have examined and have no reservations to the Bidding Documents, including
Addenda No.: [insert the number and issuing date of each Addenda];

(b) We offer to supply in conformity with the Bidding Documents and in accordance
with the Delivery Schedules specified in the Schedule of Requirements the
following Goods and Related Services [insert a brief description of the Goods and
Related Services];

(c) The total price of our Bid, excluding any discounts offered in item (d) below, is:
[insert the total bid price in words and figures, indicating the various amounts and
the respective currencies];

(d) The discounts offered and the methodology for their application are:

Discounts. If our bid is accepted, the following discounts shall apply. [Specify in
detail each discount offered and the specific item of the Schedule of Requirements to
which it applies.]

Methodology of Application of the Discounts. The discounts shall be applied

using the following method: [Specify in detail the method that shall be used to apply
the discounts];

(e) Our bid shall be valid for the period of time specified in ITB Sub-Clause 20.1, from
the date fixed for the bid submission deadline in accordance with ITB Sub-Clause
24.1, and it shall remain binding upon us and may be accepted at any time before
the expiration of that period;

(f) If our bid is accepted, we commit to obtain a performance security in accordance

with ITB Clause 44 and GCC Clause 17 for the due performance of the Contract;

(g) We, including any sub suppliers or suppliers for any part of the contract, have
nationality from eligible countries [insert the nationality of the Bidder, including
that of all parties that comprise the Bidder, if the Bidder is a JV, and the nationality
each sub supplier and supplier]

(h) We have no conflict of interest in accordance with ITB Sub-Clause 4.2;

Bidding Forms 46

(i) Our firm, its affiliates or subsidiaries—including any subsuppliers or suppliers for
any part of the contract—has not been declared ineligible by the Bank, under the
Purchaser‘s country laws or official regulations, in accordance with ITB Sub-Clause
4.3;

(j) The following commissions, gratuities, or fees have been paid or are to be paid with
respect to the bidding process or execution of the Contract: [insert complete name of
each Recipient, its full address, the reason for which each commission or gratuity
was paid and the amount and currency of each such commission or gratuity]

Name of Recipient Address Reason Amount

(If none has been paid or is to be paid, indicate ―none.‖)

(k) We understand that this bid, together with your written acceptance thereof included
in your notification of award, shall constitute a binding contract between us, until a
formal contract is prepared and executed.

(l) We understand that you are not bound to accept the lowest evaluated bid or any
other bid that you may receive.

Signed: [insert signature of person whose name and capacity are shown]
In the capacity of [insert legal capacity of person signing the Bid Submission Form]

Name: [insert complete name of person signing the Bid Submission Form]

Duly authorized to sign the bid for and on behalf of: [insert complete name of Bidder]

Dated on ____________ day of __________________, _______ [insert date of signing]

Bidding Forms 47

Price Schedule Forms

 Bidding Forms 48

Price Schedule: Goods Manufactured Outside the Purchaser’s Country, to be Imported

WESTERN ADDIS ABABA REGION
Date:_________________________
(Group C bids, goods to be imported) ICB No: _____________________

Currencies in accordance with ITB Sub-Clause Alternative No: ________________

Page N ______ of ______
15
1 2 3 4 5 6 7 8 9 10
Item Description of Goods Country of Delivery Quantity and Unit price CIP Price per line Price per Price per Total Price per Line item
N Origin Date as physical unit CIP Addis Ababa item line item for line item (Col. 7+8)
defined by (each) in accordance with ITB (Col. 5x6) inland
Incoterms 14.6(b)(i) transportati
for
on and other insurance
services
required in
the
Purchaser‘s
country to
convey the
Goods to
the final
destination
1 CFL 11 watt 192,700

2 CFL 15 watt 65,000

3 CFL 20watt 1,400

Total Price

Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [Insert Date]
 Bidding Forms 49

Price Schedule: Goods Manufactured Outside the Purchaser’s Country, already imported
WESTERN ADDIS ABABA REGION
Date:_________________________
(Group C bids, Goods already imported) ICB No: _____________________
Alternative No: ________________
Currencies in accordance with ITB Sub-Clause 15 Page N ______ of ______

1 2 3 4 5 6 7 8 9 10 11 12
Line Description of Goods Country of Delivery Quantity and Unit price Custom Duties Unit Price CIP Price CIP per Price per line item Sales and other Total Price per item
Item Origin Date as physical unit including and Import net of custom line item net of for inland taxes paid or (Col. 9+10)
N defined by (each) Custom Taxes paid per duties and Custom Duties transportation and payable per item if
Incoterms Duties and unit in import taxes, in and Import other services Contract is
Import accordance with accordance Taxes paid, in required in the awarded (in
Taxes paid, ITB 14.6(c)(ii) , with ITB 14.6 accordance with Purchaser‘s country accordance with
in [to be supported (c) (iii) ITB 14.6(c)(i) to convey the goods ITB 14.6(c)(iv)
accordance by documents] (Col. 6 minus (Col. 58) to the final
with ITB Col.7) destination, as
14.6(c)(i) specified in BDS in
accordance with ITB
14.6 (c)(v)

1 CFL 11 watt 192,700

2 CFL 15 watt
65,000
3 CFL 20 watt
1,400
Total Bid Price

Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [insert date]
 Bidding Forms 50

Price Schedule: Goods Manufactured in the Purchaser’s Country

WESTERN ADDIS ABABA REGION
Date:_________________________
Purchaser‘s Country (Group A and B bids) ICB No: _____________________
Alternative No: ________________
______________________ Page N ______ of ______
Currencies in accordance with ITB Sub-Clause 15

1 2 3 4 5 6 7 8 9 10
Line Item Description of Goods Delivery Date Quantity and Unit price EXW Total EXW price Price per line item for inland Cost of local labor, raw Sales and other taxes Total Price per line
N as defined by physical per line item transportation and other materials and payable per item if item
Incoterms unit(each) (Col. 45) services required in the components from with Contract is awarded (in (Col. 6+7)
Purchaser‘s Country to origin in the accordance with ITB
convey the Goods to the final Purchaser‘s Country 14.6(a)(ii)
destination , as specified in % of Col. 5
BDS in accordance with ITB
14.6 (c)(v)
1 CFL 11 watt
192,700
2 CFL 15 watt
65,000
3 CFL 20 watt 1,400

Total Price

Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [insert date]
 Bidding Forms 51

Price Schedule: Goods Manufactured Outside the Purchaser’s Country, to be Imported

EASTERN ADDIS ABABA REGION
Date:_________________________
(Group C bids, goods to be imported) ICB No: _____________________

Currencies in accordance with ITB Sub-Clause Alternative No: ________________

Page N ______ of ______
15
1 2 3 4 5 6 7 8 9 10
Item Description of Goods Country of Delivery Quantity and Unit price CIP Price per line Price per Price per Total Price per Line item
N Origin Date as physical unit CIP Addis Ababa item line item for line item (Col. 7+8)
defined by (each) in accordance with ITB (Col. 5x6) inland
Incoterms 14.6(b)(i) transportati
for
on and other insurance
services
required in
the
Purchaser‘s
country to
convey the
Goods to
the final
destination
1 CFL 11 watt 227,100

2 CFL 15 watt 177,600

3 CFL 20watt 4,100

Total Price

Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [Insert Date]
 Bidding Forms 52

Price Schedule: Goods Manufactured Outside the Purchaser’s Country, already imported
EASTERN ADDIS ABABA REGION
Date:_________________________
(Group C bids, Goods already imported) ICB No: _____________________
Alternative No: ________________
Currencies in accordance with ITB Sub-Clause 15 Page N ______ of ______

1 2 3 4 5 6 7 8 9 10 11 12
Line Description of Goods Country of Delivery Quantity and Unit price Custom Duties Unit Price CIP Price CIP per Price per line item Sales and other Total Price per item
Item Origin Date as physical unit including and Import net of custom line item net of for inland taxes paid or (Col. 9+10)
N defined by (each) Custom Taxes paid per duties and Custom Duties transportation and payable per item if
Incoterms Duties and unit in import taxes, in and Import other services Contract is
Import accordance with accordance Taxes paid, in required in the awarded (in
Taxes paid, ITB 14.6(c)(ii) , with ITB 14.6 accordance with Purchaser‘s country accordance with
in [to be supported (c) (iii) ITB 14.6(c)(i) to convey the goods ITB 14.6(c)(iv)
accordance by documents] (Col. 6 minus (Col. 58) to the final
with ITB Col.7) destination, as
14.6(c)(i) specified in BDS in
accordance with ITB
14.6 (c)(v)

1 CFL 11 watt
227,100
2 CFL 15 watt
177,600
3 CFL 20 watt
4,100
Total Bid Price

Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [insert date]
 Bidding Forms 53

Price Schedule: Goods Manufactured in the Purchaser’s Country

EASTERN ADDIS ABABA REGION
Date:_________________________
Purchaser‘s Country (Group A and B bids) ICB No: _____________________
Alternative No: ________________
______________________ Page N ______ of ______
Currencies in accordance with ITB Sub-Clause 15

1 2 3 4 5 6 7 8 9 10
Line Item Description of Goods Delivery Date Quantity and Unit price EXW Total EXW price Price per line item for inland Cost of local labor, raw Sales and other taxes Total Price per line
N as defined by physical per line item transportation and other materials and payable per item if item
Incoterms unit(each) (Col. 45) services required in the components from with Contract is awarded (in (Col. 6+7)
Purchaser‘s Country to origin in the accordance with ITB
convey the Goods to the final Purchaser‘s Country 14.6(a)(ii)
destination , as specified in % of Col. 5
BDS in accordance with ITB
14.6 (c)(v)
1 CFL 11 watt
227,100
2 CFL 15 watt
177,600
3 CFL 20 watt 4,100

Total Price

Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [insert date]
 Bidding Forms 54

Price Schedule: Goods Manufactured Outside the Purchaser’s Country, to be Imported

SOUTHERN ADDIS ABABA REGION
Date:_________________________
(Group C bids, goods to be imported) ICB No: _____________________

Currencies in accordance with ITB Sub-Clause Alternative No: ________________

Page N ______ of ______
15
1 2 3 4 5 6 7 8 9 10
Item Description of Goods Country of Delivery Quantity and Unit price CIP Price per line Price per Price per Total Price per Line item
N Origin Date as physical unit CIP Addis Ababa item line item for line item (Col. 7+8)
defined by (each) in accordance with ITB (Col. 5x6) inland
Incoterms 14.6(b)(i) transportati
for
on and other insurance
services
required in
the
Purchaser‘s
country to
convey the
Goods to
the final
destination
1 CFL 11 watt 325,700

2 CFL 15 watt 185,600

3 CFL 20watt 4,200

Total Price

Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [Insert Date]
 Bidding Forms 55

Price Schedule: Goods Manufactured Outside the Purchaser’s Country, already imported
SOUTHERN ADDIS ABABA REGION
Date:_________________________
(Group C bids, Goods already imported) ICB No: _____________________
Alternative No: ________________
Currencies in accordance with ITB Sub-Clause 15 Page N ______ of ______

1 2 3 4 5 6 7 8 9 10 11 12
Line Description of Goods Country of Delivery Quantity and Unit price Custom Duties Unit Price CIP Price CIP per Price per line item Sales and other Total Price per item
Item Origin Date as physical unit including and Import net of custom line item net of for inland taxes paid or (Col. 9+10)
N defined by (each) Custom Taxes paid per duties and Custom Duties transportation and payable per item if
Incoterms Duties and unit in import taxes, in and Import other services Contract is
Import accordance with accordance Taxes paid, in required in the awarded (in
Taxes paid, ITB 14.6(c)(ii) , with ITB 14.6 accordance with Purchaser‘s country accordance with
in [to be supported (c) (iii) ITB 14.6(c)(i) to convey the goods ITB 14.6(c)(iv)
accordance by documents] (Col. 6 minus (Col. 58) to the final
with ITB Col.7) destination, as
14.6(c)(i) specified in BDS in
accordance with ITB
14.6 (c)(v)

1 CFL 11 watt
325,700
2 CFL 15 watt
185,600
3 CFL 20 watt
4,200
Total Bid Price

Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [insert date]
 Bidding Forms 56

Price Schedule: Goods Manufactured in the Purchaser’s Country

SOUTHERN ADDIS ABABA REGION
Date:_________________________
Purchaser‘s Country (Group A and B bids) ICB No: _____________________
Alternative No: ________________
______________________ Page N ______ of ______
Currencies in accordance with ITB Sub-Clause 15

1 2 3 4 5 6 7 8 9 10
Line Item Description of Goods Delivery Date Quantity and Unit price EXW Total EXW price Price per line item for inland Cost of local labor, raw Sales and other taxes Total Price per line
N as defined by physical per line item transportation and other materials and payable per item if item
Incoterms unit(each) (Col. 45) services required in the components from with Contract is awarded (in (Col. 6+7)
Purchaser‘s Country to origin in the accordance with ITB
convey the Goods to the final Purchaser‘s Country 14.6(a)(ii)
destination , as specified in % of Col. 5
BDS in accordance with ITB
14.6 (c)(v)
1 CFL 11 watt
325,700
2 CFL 15 watt
185,600
3 CFL 20 watt 4,200

Total Price

Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [insert date]
 Bidding Forms 57

Price Schedule: Goods Manufactured Outside the Purchaser’s Country, to be Imported

NORTHERN ADDIS ABABA REGION
Date:_________________________
(Group C bids, goods to be imported) ICB No: _____________________

Currencies in accordance with ITB Sub-Clause Alternative No: ________________

Page N ______ of ______
15
1 2 3 4 5 6 7 8 9 10
Item Description of Goods Country of Delivery Quantity and Unit price CIP Price per line Price per Price per Total Price per Line item
N Origin Date as physical unit CIP Addis Ababa item line item for line item (Col. 7+8)
defined by (each) in accordance with ITB (Col. 5x6) inland
Incoterms 14.6(b)(i) transportati
for
on and other insurance
services
required in
the
Purchaser‘s
country to
convey the
Goods to
the final
destination
1 CFL 11 watt 277,700

2 CFL 15 watt 148,500

3 CFL 20watt 3,400

Total Price

Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [Insert Date]
 Bidding Forms 58

Price Schedule: Goods Manufactured Outside the Purchaser’s Country, already imported
NORTHERN ADDIS ABABA REGION
Date:_________________________
(Group C bids, Goods already imported) ICB No: _____________________
Alternative No: ________________
Currencies in accordance with ITB Sub-Clause 15 Page N ______ of ______

1 2 3 4 5 6 7 8 9 10 11 12
Line Description of Goods Country of Delivery Quantity and Unit price Custom Duties Unit Price CIP Price CIP per Price per line item Sales and other Total Price per item
Item Origin Date as physical unit including and Import net of custom line item net of for inland taxes paid or (Col. 9+10)
N defined by (each) Custom Taxes paid per duties and Custom Duties transportation and payable per item if
Incoterms Duties and unit in import taxes, in and Import other services Contract is
Import accordance with accordance Taxes paid, in required in the awarded (in
Taxes paid, ITB 14.6(c)(ii) , with ITB 14.6 accordance with Purchaser‘s country accordance with
in [to be supported (c) (iii) ITB 14.6(c)(i) to convey the goods ITB 14.6(c)(iv)
accordance by documents] (Col. 6 minus (Col. 58) to the final
with ITB Col.7) destination, as
14.6(c)(i) specified in BDS in
accordance with ITB
14.6 (c)(v)

1 CFL 11 watt
277,700
2 CFL 15 watt
148,500
3 CFL 20 watt
3,400
Total Bid Price

Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [insert date]
 Bidding Forms 59

Price Schedule: Goods Manufactured in the Purchaser’s Country

NORTHERN ADDIS ABABA REGION
Date:_________________________
Purchaser‘s Country (Group A and B bids) ICB No: _____________________
Alternative No: ________________
______________________ Page N ______ of ______
Currencies in accordance with ITB Sub-Clause 15

1 2 3 4 5 6 7 8 9 10
Line Item Description of Goods Delivery Date Quantity and Unit price EXW Total EXW price Price per line item for inland Cost of local labor, raw Sales and other taxes Total Price per line
N as defined by physical per line item transportation and other materials and payable per item if item
Incoterms unit(each) (Col. 45) services required in the components from with Contract is awarded (in (Col. 6+7)
Purchaser‘s Country to origin in the accordance with ITB
convey the Goods to the final Purchaser‘s Country 14.6(a)(ii)
destination , as specified in % of Col. 5
BDS in accordance with ITB
14.6 (c)(v)
1 CFL 11 watt
277,700
2 CFL 15 watt
148,500
3 CFL 20 watt 3,400

Total Price

Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [insert date]
 Bidding Forms 60

Price Schedule: Goods Manufactured Outside the Purchaser’s Country, to be Imported

CENTRAL REGION
Date:_________________________
(Group C bids, goods to be imported) ICB No: _____________________

Currencies in accordance with ITB Sub-Clause Alternative No: ________________

Page N ______ of ______
15
1 2 3 4 5 6 7 8 9 10
Item Description of Goods Country of Delivery Quantity and Unit price CIP Price per line Price per Price per Total Price per Line item
N Origin Date as physical unit CIP Addis Ababa item line item for line item (Col. 7+8)
defined by (each) in accordance with ITB (Col. 5x6) inland
Incoterms 14.6(b)(i) transportati
for
on and other insurance
services
required in
the
Purchaser‘s
country to
convey the
Goods to
the final
destination
1 CFL 11 watt 460,900

2 CFL 15 watt 223,500

3 CFL 20watt 5,100

Total Price

Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [Insert Date]
 Bidding Forms 61

Price Schedule: Goods Manufactured Outside the Purchaser’s Country, already imported
CENTRAL REGION
Date:_________________________
(Group C bids, Goods already imported) ICB No: _____________________
Alternative No: ________________
Currencies in accordance with ITB Sub-Clause 15 Page N ______ of ______

1 2 3 4 5 6 7 8 9 10 11 12
Line Description of Goods Country of Delivery Quantity and Unit price Custom Duties Unit Price CIP Price CIP per Price per line item Sales and other Total Price per item
Item Origin Date as physical unit including and Import net of custom line item net of for inland taxes paid or (Col. 9+10)
N defined by (each) Custom Taxes paid per duties and Custom Duties transportation and payable per item if
Incoterms Duties and unit in import taxes, in and Import other services Contract is
Import accordance with accordance Taxes paid, in required in the awarded (in
Taxes paid, ITB 14.6(c)(ii) , with ITB 14.6 accordance with Purchaser‘s country accordance with
in [to be supported (c) (iii) ITB 14.6(c)(i) to convey the goods ITB 14.6(c)(iv)
accordance by documents] (Col. 6 minus (Col. 58) to the final
with ITB Col.7) destination, as
14.6(c)(i) specified in BDS in
accordance with ITB
14.6 (c)(v)

1 CFL 11 watt
460,900
2 CFL 15 watt
223,500
3 CFL 20 watt
5,100
Total Bid Price

Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [insert date]
 Bidding Forms 62

Price Schedule: Goods Manufactured in the Purchaser’s Country

CENTRAL REGION
Date:_________________________
Purchaser‘s Country (Group A and B bids) ICB No: _____________________
Alternative No: ________________
______________________ Page N ______ of ______
Currencies in accordance with ITB Sub-Clause 15

1 2 3 4 5 6 7 8 9 10
Line Item Description of Goods Delivery Date Quantity and Unit price EXW Total EXW price Price per line item for inland Cost of local labor, raw Sales and other taxes Total Price per line
N as defined by physical per line item transportation and other materials and payable per item if item
Incoterms unit(each) (Col. 45) services required in the components from with Contract is awarded (in (Col. 6+7)
Purchaser‘s Country to origin in the accordance with ITB
convey the Goods to the final Purchaser‘s Country 14.6(a)(ii)
destination , as specified in % of Col. 5
BDS in accordance with ITB
14.6 (c)(v)
1 CFL 11 watt
460,900
2 CFL 15 watt
223,500
3 CFL 20 watt 5,100

Total Price

Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [insert date]
 Bidding Forms 63

Price Schedule: Goods Manufactured Outside the Purchaser’s Country, to be Imported

SOUTHERN REGION
Date:_________________________
(Group C bids, goods to be imported) ICB No: _____________________

Currencies in accordance with ITB Sub-Clause Alternative No: ________________

Page N ______ of ______
15
1 2 3 4 5 6 7 8 9 10
Item Description of Goods Country of Delivery Quantity and Unit price CIP Price per line Price per Price per Total Price per Line item
N Origin Date as physical unit CIP Addis Ababa item line item for line item (Col. 7+8)
defined by (each) in accordance with ITB (Col. 5x6) inland
Incoterms 14.6(b)(i) transportati
for
on and other insurance
services
required in
the
Purchaser‘s
country to
convey the
Goods to
the final
destination
1 CFL 11 watt 338,400

2 CFL 15 watt 254,300

3 CFL 20watt 5,700

Total Price

Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [Insert Date]
 Bidding Forms 64

Price Schedule: Goods Manufactured Outside the Purchaser’s Country, already imported
SOUTHERN REGION
Date:_________________________
(Group C bids, Goods already imported) ICB No: _____________________
Alternative No: ________________
Currencies in accordance with ITB Sub-Clause 15 Page N ______ of ______

1 2 3 4 5 6 7 8 9 10 11 12
Line Description of Goods Country of Delivery Quantity and Unit price Custom Duties Unit Price CIP Price CIP per Price per line item Sales and other Total Price per item
Item Origin Date as physical unit including and Import net of custom line item net of for inland taxes paid or (Col. 9+10)
N defined by (each) Custom Taxes paid per duties and Custom Duties transportation and payable per item if
Incoterms Duties and unit in import taxes, in and Import other services Contract is
Import accordance with accordance Taxes paid, in required in the awarded (in
Taxes paid, ITB 14.6(c)(ii) , with ITB 14.6 accordance with Purchaser‘s country accordance with
in [to be supported (c) (iii) ITB 14.6(c)(i) to convey the goods ITB 14.6(c)(iv)
accordance by documents] (Col. 6 minus (Col. 58) to the final
with ITB Col.7) destination, as
14.6(c)(i) specified in BDS in
accordance with ITB
14.6 (c)(v)

1 CFL 11 watt
338,400
2 CFL 15 watt
254,300
3 CFL 20 watt
5,700
Total Bid Price

Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [insert date]
 Bidding Forms 65

Price Schedule: Goods Manufactured in the Purchaser’s Country

SOUTHERN REGION
Date:_________________________
Purchaser‘s Country (Group A and B bids) ICB No: _____________________
Alternative No: ________________
______________________ Page N ______ of ______
Currencies in accordance with ITB Sub-Clause 15

1 2 3 4 5 6 7 8 9 10
Line Item Description of Goods Delivery Date Quantity and Unit price EXW Total EXW price Price per line item for inland Cost of local labor, raw Sales and other taxes Total Price per line
N as defined by physical per line item transportation and other materials and payable per item if item
Incoterms unit(each) (Col. 45) services required in the components from with Contract is awarded (in (Col. 6+7)
Purchaser‘s Country to origin in the accordance with ITB
convey the Goods to the final Purchaser‘s Country 14.6(a)(ii)
destination , as specified in % of Col. 5
BDS in accordance with ITB
14.6 (c)(v)
1 CFL 11 watt
338,400
2 CFL 15 watt
254,300
3 CFL 20 watt 5,700

Total Price

Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [insert date]
 Bidding Forms 66

Price Schedule: Goods Manufactured Outside the Purchaser’s Country, to be Imported

EASTERN REGION
Date:_________________________
(Group C bids, goods to be imported) ICB No: _____________________

Currencies in accordance with ITB Sub-Clause Alternative No: ________________

Page N ______ of ______
15
1 2 3 4 5 6 7 8 9 10
Item Description of Goods Country of Delivery Quantity and Unit price CIP Price per line Price per Price per Total Price per Line item
N Origin Date as physical unit CIP Addis Ababa item line item for line item (Col. 7+8)
defined by (each) in accordance with ITB (Col. 5x6) inland
Incoterms 14.6(b)(i) transportati
for
on and other insurance
services
required in
the
Purchaser‘s
country to
convey the
Goods to
the final
destination
1 CFL 11 watt 133,500

2 CFL 15 watt 118,300

3 CFL 20watt 2,700

Total Price

Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [Insert Date]
 Bidding Forms 67

Price Schedule: Goods Manufactured Outside the Purchaser’s Country, already imported
EASTERN REGION
Date:_________________________
(Group C bids, Goods already imported) ICB No: _____________________
Alternative No: ________________
Currencies in accordance with ITB Sub-Clause 15 Page N ______ of ______

1 2 3 4 5 6 7 8 9 10 11 12
Line Description of Goods Country of Delivery Quantity and Unit price Custom Duties Unit Price CIP Price CIP per Price per line item Sales and other Total Price per item
Item Origin Date as physical unit including and Import net of custom line item net of for inland taxes paid or (Col. 9+10)
N defined by (each) Custom Taxes paid per duties and Custom Duties transportation and payable per item if
Incoterms Duties and unit in import taxes, in and Import other services Contract is
Import accordance with accordance Taxes paid, in required in the awarded (in
Taxes paid, ITB 14.6(c)(ii) , with ITB 14.6 accordance with Purchaser‘s country accordance with
in [to be supported (c) (iii) ITB 14.6(c)(i) to convey the goods ITB 14.6(c)(iv)
accordance by documents] (Col. 6 minus (Col. 58) to the final
with ITB Col.7) destination, as
14.6(c)(i) specified in BDS in
accordance with ITB
14.6 (c)(v)

1 CFL 11 watt
133,500
2 CFL 15 watt
118,300
3 CFL 20 watt
2,700
Total Bid Price

Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [insert date]
 Bidding Forms 68

Price Schedule: Goods Manufactured in the Purchaser’s Country

EASTERN REGION
Date:_________________________
Purchaser‘s Country (Group A and B bids) ICB No: _____________________
Alternative No: ________________
______________________ Page N ______ of ______
Currencies in accordance with ITB Sub-Clause 15

1 2 3 4 5 6 7 8 9 10
Line Item Description of Goods Delivery Date Quantity and Unit price EXW Total EXW price Price per line item for inland Cost of local labor, raw Sales and other taxes Total Price per line
N as defined by physical per line item transportation and other materials and payable per item if item
Incoterms unit(each) (Col. 45) services required in the components from with Contract is awarded (in (Col. 6+7)
Purchaser‘s Country to origin in the accordance with ITB
convey the Goods to the final Purchaser‘s Country 14.6(a)(ii)
destination , as specified in % of Col. 5
BDS in accordance with ITB
14.6 (c)(v)
1 CFL 11 watt
133,500
2 CFL 15 watt
118,300
3 CFL 20 watt 2,700

Total Price

Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [insert date]
 Bidding Forms 69

Price Schedule: Goods Manufactured Outside the Purchaser’s Country, to be Imported

WESTERN REGION
Date:_________________________
(Group C bids, goods to be imported) ICB No: _____________________

Currencies in accordance with ITB Sub-Clause Alternative No: ________________

Page N ______ of ______
15
1 2 3 4 5 6 7 8 9 10
Item Description of Goods Country of Delivery Quantity and Unit price CIP Price per line Price per Price per Total Price per Line item
N Origin Date as physical unit CIP Addis Ababa item line item for line item (Col. 7+8)
defined by (each) in accordance with ITB (Col. 5x6) inland
Incoterms 14.6(b)(i) transportati
for
on and other insurance
services
required in
the
Purchaser‘s
country to
convey the
Goods to
the final
destination
1 CFL 11 watt 211,800

2 CFL 15 watt 124,400

3 CFL 20watt 2,800

Total Price

Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [Insert Date]
 Bidding Forms 70

Price Schedule: Goods Manufactured Outside the Purchaser’s Country, already imported
WESTERN REGION
Date:_________________________
(Group C bids, Goods already imported) ICB No: _____________________
Alternative No: ________________
Currencies in accordance with ITB Sub-Clause 15 Page N ______ of ______

1 2 3 4 5 6 7 8 9 10 11 12
Line Description of Goods Country of Delivery Quantity and Unit price Custom Duties Unit Price CIP Price CIP per Price per line item Sales and other Total Price per item
Item Origin Date as physical unit including and Import net of custom line item net of for inland taxes paid or (Col. 9+10)
N defined by (each) Custom Taxes paid per duties and Custom Duties transportation and payable per item if
Incoterms Duties and unit in import taxes, in and Import other services Contract is
Import accordance with accordance Taxes paid, in required in the awarded (in
Taxes paid, ITB 14.6(c)(ii) , with ITB 14.6 accordance with Purchaser‘s country accordance with
in [to be supported (c) (iii) ITB 14.6(c)(i) to convey the goods ITB 14.6(c)(iv)
accordance by documents] (Col. 6 minus (Col. 58) to the final
with ITB Col.7) destination, as
14.6(c)(i) specified in BDS in
accordance with ITB
14.6 (c)(v)

1 CFL 11 watt
211,800
2 CFL 15 watt
124,400
3 CFL 20 watt
2,800
Total Bid Price

Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [insert date]
 Bidding Forms 71

Price Schedule: Goods Manufactured in the Purchaser’s Country

WESTERN REGION
Date:_________________________
Purchaser‘s Country (Group A and B bids) ICB No: _____________________
Alternative No: ________________
______________________ Page N ______ of ______
Currencies in accordance with ITB Sub-Clause 15

1 2 3 4 5 6 7 8 9 10
Line Item Description of Goods Delivery Date Quantity and Unit price EXW Total EXW price Price per line item for inland Cost of local labor, raw Sales and other taxes Total Price per line
N as defined by physical per line item transportation and other materials and payable per item if item
Incoterms unit(each) (Col. 45) services required in the components from with Contract is awarded (in (Col. 6+7)
Purchaser‘s Country to origin in the accordance with ITB
convey the Goods to the final Purchaser‘s Country 14.6(a)(ii)
destination , as specified in % of Col. 5
BDS in accordance with ITB
14.6 (c)(v)
1 CFL 11 watt
211,800
2 CFL 15 watt
124,400
3 CFL 20 watt 2,800

Total Price

Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [insert date]
 Bidding Forms 72

Price Schedule: Goods Manufactured Outside the Purchaser’s Country, to be Imported

NORTH WESTERN REGION
Date:_________________________
(Group C bids, goods to be imported) ICB No: _____________________

Currencies in accordance with ITB Sub-Clause Alternative No: ________________

Page N ______ of ______
15
1 2 3 4 5 6 7 8 9 10
Item Description of Goods Country of Delivery Quantity and Unit price CIP Price per line Price per Price per Total Price per Line item
N Origin Date as physical unit CIP Addis Ababa item line item for line item (Col. 7+8)
defined by (each) in accordance with ITB (Col. 5x6) inland
Incoterms 14.6(b)(i) transportati
for
on and other insurance
services
required in
the
Purchaser‘s
country to
convey the
Goods to
the final
destination
1 CFL 11 watt 208,600

2 CFL 15 watt 130,900

3 CFL 20watt 3,000

Total Price

Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [Insert Date]
 Bidding Forms 73

Price Schedule: Goods Manufactured Outside the Purchaser’s Country, already imported
NORTH WESTERN REGION
Date:_________________________
(Group C bids, Goods already imported) ICB No: _____________________
Alternative No: ________________
Currencies in accordance with ITB Sub-Clause 15 Page N ______ of ______

1 2 3 4 5 6 7 8 9 10 11 12
Line Description of Goods Country of Delivery Quantity and Unit price Custom Duties Unit Price CIP Price CIP per Price per line item Sales and other Total Price per item
Item Origin Date as physical unit including and Import net of custom line item net of for inland taxes paid or (Col. 9+10)
N defined by (each) Custom Taxes paid per duties and Custom Duties transportation and payable per item if
Incoterms Duties and unit in import taxes, in and Import other services Contract is
Import accordance with accordance Taxes paid, in required in the awarded (in
Taxes paid, ITB 14.6(c)(ii) , with ITB 14.6 accordance with Purchaser‘s country accordance with
in [to be supported (c) (iii) ITB 14.6(c)(i) to convey the goods ITB 14.6(c)(iv)
accordance by documents] (Col. 6 minus (Col. 58) to the final
with ITB Col.7) destination, as
14.6(c)(i) specified in BDS in
accordance with ITB
14.6 (c)(v)

1 CFL 11 watt
208,600
2 CFL 15 watt
130,900
3 CFL 20 watt
3,000
Total Bid Price

Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [insert date]
 Bidding Forms 74

Price Schedule: Goods Manufactured in the Purchaser’s Country

NORTH WESTERN REGION
Date:_________________________
Purchaser‘s Country (Group A and B bids) ICB No: _____________________
Alternative No: ________________
______________________ Page N ______ of ______
Currencies in accordance with ITB Sub-Clause 15

1 2 3 4 5 6 7 8 9 10
Line Item Description of Goods Delivery Date Quantity and Unit price EXW Total EXW price Price per line item for inland Cost of local labor, raw Sales and other taxes Total Price per line
N as defined by physical per line item transportation and other materials and payable per item if item
Incoterms unit(each) (Col. 45) services required in the components from with Contract is awarded (in (Col. 6+7)
Purchaser‘s Country to origin in the accordance with ITB
convey the Goods to the final Purchaser‘s Country 14.6(a)(ii)
destination , as specified in % of Col. 5
BDS in accordance with ITB
14.6 (c)(v)
1 CFL 11 watt
208,600
2 CFL 15 watt
130,900
3 CFL 20 watt 3,000

Total Price

Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [insert date]
 Bidding Forms 75

Price Schedule: Goods Manufactured Outside the Purchaser’s Country, to be Imported

NORTH EASTERN REGION
Date:_________________________
(Group C bids, goods to be imported) ICB No: _____________________

Currencies in accordance with ITB Sub-Clause Alternative No: ________________

Page N ______ of ______
15
1 2 3 4 5 6 7 8 9 10
Item Description of Goods Country of Delivery Quantity and Unit price CIP Price per line Price per Price per Total Price per Line item
N Origin Date as physical unit CIP Addis Ababa item line item for line item (Col. 7+8)
defined by (each) in accordance with ITB (Col. 5x6) inland
Incoterms 14.6(b)(i) transportati
for
on and other insurance
services
required in
the
Purchaser‘s
country to
convey the
Goods to
the final
destination
1 CFL 11 watt 231,100

2 CFL 15 watt 100,700

3 CFL 20watt 2,300

Total Price

Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [Insert Date]
 Bidding Forms 76

Price Schedule: Goods Manufactured Outside the Purchaser’s Country, already imported
NORTH EASTERN REGION
Date:_________________________
(Group C bids, Goods already imported) ICB No: _____________________
Alternative No: ________________
Currencies in accordance with ITB Sub-Clause 15 Page N ______ of ______

1 2 3 4 5 6 7 8 9 10 11 12
Line Description of Goods Country of Delivery Quantity and Unit price Custom Duties Unit Price CIP Price CIP per Price per line item Sales and other Total Price per item
Item Origin Date as physical unit including and Import net of custom line item net of for inland taxes paid or (Col. 9+10)
N defined by (each) Custom Taxes paid per duties and Custom Duties transportation and payable per item if
Incoterms Duties and unit in import taxes, in and Import other services Contract is
Import accordance with accordance Taxes paid, in required in the awarded (in
Taxes paid, ITB 14.6(c)(ii) , with ITB 14.6 accordance with Purchaser‘s country accordance with
in [to be supported (c) (iii) ITB 14.6(c)(i) to convey the goods ITB 14.6(c)(iv)
accordance by documents] (Col. 6 minus (Col. 58) to the final
with ITB Col.7) destination, as
14.6(c)(i) specified in BDS in
accordance with ITB
14.6 (c)(v)

1 CFL 11 watt
231,100
2 CFL 15 watt
100,700
3 CFL 20 watt
2,300
Total Bid Price

Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [insert date]
 Bidding Forms 77

Price Schedule: Goods Manufactured in the Purchaser’s Country

NORTH EASTERN REGION
Date:_________________________
Purchaser‘s Country (Group A and B bids) ICB No: _____________________
Alternative No: ________________
______________________ Page N ______ of ______
Currencies in accordance with ITB Sub-Clause 15

1 2 3 4 5 6 7 8 9 10
Line Item Description of Goods Delivery Date Quantity and Unit price EXW Total EXW price Price per line item for inland Cost of local labor, raw Sales and other taxes Total Price per line
N as defined by physical per line item transportation and other materials and payable per item if item
Incoterms unit(each) (Col. 45) services required in the components from with Contract is awarded (in (Col. 6+7)
Purchaser‘s Country to origin in the accordance with ITB
convey the Goods to the final Purchaser‘s Country 14.6(a)(ii)
destination , as specified in % of Col. 5
BDS in accordance with ITB
14.6 (c)(v)
1 CFL 11 watt
231,100
2 CFL 15 watt
100,700
3 CFL 20 watt 2,300

Total Price

Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [insert date]
 Bidding Forms 78

Price Schedule: Goods Manufactured Outside the Purchaser’s Country, to be Imported

NORTHERN REGION
Date:_________________________
(Group C bids, goods to be imported) ICB No: _____________________

Currencies in accordance with ITB Sub-Clause Alternative No: ________________

Page N ______ of ______
15
1 2 3 4 5 6 7 8 9 10
Item Description of Goods Country of Delivery Quantity and Unit price CIP Price per line Price per Price per Total Price per Line item
N Origin Date as physical unit CIP Addis Ababa item line item for line item (Col. 7+8)
defined by (each) in accordance with ITB (Col. 5x6) inland
Incoterms 14.6(b)(i) transportati
for
on and other insurance
services
required in
the
Purchaser‘s
country to
convey the
Goods to
the final
destination
1 CFL 11 watt 194,500

2 CFL 15 watt 143,200

3 CFL 20watt 3,300

Total Price

Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [Insert Date]
 Bidding Forms 79

Price Schedule: Goods Manufactured Outside the Purchaser’s Country, already imported
NORTHERN REGION
Date:_________________________
(Group C bids, Goods already imported) ICB No: _____________________
Alternative No: ________________
Currencies in accordance with ITB Sub-Clause 15 Page N ______ of ______

1 2 3 4 5 6 7 8 9 10 11 12
Line Description of Goods Country of Delivery Quantity and Unit price Custom Duties Unit Price CIP Price CIP per Price per line item Sales and other Total Price per item
Item Origin Date as physical unit including and Import net of custom line item net of for inland taxes paid or (Col. 9+10)
N defined by (each) Custom Taxes paid per duties and Custom Duties transportation and payable per item if
Incoterms Duties and unit in import taxes, in and Import other services Contract is
Import accordance with accordance Taxes paid, in required in the awarded (in
Taxes paid, ITB 14.6(c)(ii) , with ITB 14.6 accordance with Purchaser‘s country accordance with
in [to be supported (c) (iii) ITB 14.6(c)(i) to convey the goods ITB 14.6(c)(iv)
accordance by documents] (Col. 6 minus (Col. 58) to the final
with ITB Col.7) destination, as
14.6(c)(i) specified in BDS in
accordance with ITB
14.6 (c)(v)

1 CFL 11 watt
194,500
2 CFL 15 watt
143,200
3 CFL 20 watt
3,300
Total Bid Price

Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [insert date]
 Bidding Forms 80

Price Schedule: Goods Manufactured in the Purchaser’s Country

NORTHERN REGION
Date:_________________________
Purchaser‘s Country (Group A and B bids) ICB No: _____________________
Alternative No: ________________
______________________ Page N ______ of ______
Currencies in accordance with ITB Sub-Clause 15

1 2 3 4 5 6 7 8 9 10
Line Item Description of Goods Delivery Date Quantity and Unit price EXW Total EXW price Price per line item for inland Cost of local labor, raw Sales and other taxes Total Price per line
N as defined by physical per line item transportation and other materials and payable per item if item
Incoterms unit(each) (Col. 45) services required in the components from with Contract is awarded (in (Col. 6+7)
Purchaser‘s Country to origin in the accordance with ITB
convey the Goods to the final Purchaser‘s Country 14.6(a)(ii)
destination , as specified in % of Col. 5
BDS in accordance with ITB
14.6 (c)(v)
1 CFL 11 watt
194,500
2 CFL 15 watt
143,200
3 CFL 20 watt 3,300

Total Price

Name of Bidder [insert complete name of Bidder] Signature of Bidder [signature of person signing the Bid] Date [insert date]
Bidding Forms 50

Bid Security (Bank Guarantee)

[The Bank shall fill in this Bank Guarantee Form in accordance with the instructions
indicated.]

______________________________
[Bank’s Name, and Address of Issuing Branch or Office]

Beneficiary: ___________________ [Name and Address of Purchaser]

Date: ________________

BID GUARANTEE No.: _________________

We have been informed that [name of the Bidder] (hereinafter called "the Bidder") has
submitted to you its bid dated (hereinafter called "the Bid") for the execution of [name of
contract] under Invitation for Bids No. [IFB number] (―the IFB‖).

Furthermore, we understand that, according to your conditions, bids must be supported by a

bid guarantee.

At the request of the Bidder, we [name of Bank] hereby irrevocably undertake to pay you any
sum or sums not exceeding in total an amount of [amount in figures] ([amount in words])
upon receipt by us of your first demand in writing accompanied by a written statement
stating that the Bidder is in breach of its obligation(s) under the bid conditions, because the
Bidder:

(a) has withdrawn its Bid during the period of bid validity specified by the Bidder in the
Form of Bid; or

(b) having been notified of the acceptance of its Bid by the Purchaser during the period of
bid validity, (i) fails or refuses to execute the Contract Form, if required, or (ii) fails or
refuses to furnish the performance security, in accordance with the Instructions to
Bidders.

This guarantee will expire: (a) if the Bidder is the successful bidder, upon our receipt of
copies of the contract signed by the Bidder and the performance security issued to you upon
the instruction of the Bidder; or (b) if the Bidder is not the successful bidder, upon the earlier
of (i) our receipt of a copy of your notification to the Bidder of the name of the successful
bidder; or (ii) twenty-eight days after the expiration of the Bidder‘s Bid.

Consequently, any demand for payment under this guarantee must be received by us at the
office on or before that date.

This guarantee is subject to the Uniform Rules for Demand Guarantees, ICC Publication No.
458.
_____________________________
Schedule of requirements 51

[Signature(s)]
Schedule of requirements 52

Bid Security (Bid Bond)

[The Surety shall fill in this Bid Bond Form in accordance with the instructions indicated.]
BOND NO. ______________________
BY THIS BOND [name of Bidder] as Principal (hereinafter called ―the Principal‖), and
[name, legal title, and address of surety], authorized to transact business in [name of
country of Purchaser], as Surety (hereinafter called ―the Surety‖), are held and firmly bound
unto [name of Purchaser] as Obligee (hereinafter called ―the Purchaser‖) in the sum of
[amount of Bond]1 [amount in words], for the payment of which sum, well and truly to be
made, we, the said Principal and Surety, bind ourselves, our successors and assigns, jointly
and severally, firmly by these presents.
WHEREAS the Principal has submitted a written Bid to the Purchaser dated the ___ day of
______, 20__, for the construction of [name of Contract] (hereinafter called the ―Bid‖).
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that if the
Principal:
(a) withdraws its Bid during the period of bid validity specified in the Form of Bid; or
(b) having been notified of the acceptance of its Bid by the Purchaser during the period of
Bid validity; (i) fails or refuses to execute the Contract Form, if required; or (ii) fails or
refuses to furnish the Performance Security in accordance with the Instructions to
Bidders;
then the Surety undertakes to immediately pay to the Purchaser up to the above amount upon
receipt of the Purchaser‘s first written demand, without the Purchaser having to substantiate
its demand, provided that in its demand the Purchaser shall state that the demand arises from
the occurrence of any of the above events, specifying which event(s) has occurred.
The Surety hereby agrees that its obligation will remain in full force and effect up to and
including the date 28 days after the date of expiration of the Bid validity as stated in the
Invitation to Bid or extended by the Purchaser at any time prior to this date, notice of which
extension(s) to the Surety being hereby waived.
IN TESTIMONY WHEREOF, the Principal and the Surety have caused these presents to be
executed in their respective names this ____ day of ____________ 20__.
Principal: _______________________ Surety: _____________________________
Corporate Seal (where appropriate)
_______________________________ ____________________________________
(Signature) (Signature)
(Printed name and title) (Printed name and title)

1
The amount of the Bond shall be denominated in the currency of the Purchaser‘s country or the
equivalent amount in a freely convertible currency.
Schedule of requirements 53

Manufacturer’s Authorization
[The Bidder shall require the Manufacturer to fill in this Form in accordance with the
instructions indicated. This letter of authorization should be on the letterhead of the
Manufacturer and should be signed by a person with the proper authority to sign documents
that are binding on the Manufacturer. The Bidder shall include it in its bid, if so indicated in
the BDS.]

Date: [insert date (as day, month and year) of Bid Submission]
ICB No.: [insert number of bidding process]
Alternative No.: [insert identification No if this is a Bid for an alternative]

To: [insert complete name of Purchaser]

WHEREAS

We [insert complete name of Manufacturer], who are official manufacturers of [insert type
of goods manufactured], having factories at [insert full address of Manufacturer‘s factories],
do hereby authorize [insert complete name of Bidder] to submit a bid the purpose of which is
to provide the following Goods, manufactured by us [insert name and or brief description of
the Goods], and to subsequently negotiate and sign the Contract.

We hereby extend our full guarantee and warranty in accordance with Clause 27 of the
General Conditions of Contract, with respect to the Goods offered by the above firm.

Signed: [insert signature(s) of authorized representative(s) of the Manufacturer]

Name: [insert complete name(s) of authorized representative(s) of the Manufacturer]

Title: [insert title]

Duly authorized to sign this Authorization on behalf of: [insert complete name of Bidder]

Dated on ____________ day of __________________, _______ [insert date of signing]

Schedule of requirements 54

Section VI. Schedule of Requirements

Bidding Forms 77

Table of Contents

1. Schedule of Delivery Period ............................................................................................. 77

2. Schedule of Drawings submitted with Bid ...................................................................... 79

3. Schedule Of Guaranteed Characteristics ....................................................................... 79

4. Techinical Specification .................................................................................................... 86

Schedule of requirements________________________________________________________________________________________________ 77

Schedule of Requirements

1. Schedule of Delivery Period

Line Description of Goods Quantity Physical Final (Project Delivery (as per Incoterms) Date
Item unit Site)
Earliest Latest Delivery Bidder’s offered
N Destination Delivery Date Date from the Delivery date [to be
from the date of date of opening of provided by the
opening of operating L/C bidder] from the
operating L/C date of opening of
operating L/C

1 CFL, as described in 11watt WESTERN 30 days 75 days

ADDIS ABABA
Technical Specifications 192,700 following the following the
REGION WARE
65,000 15 watt HOUSE, ADDIS date of date of
1,400 ABABA, effectiveness effectiveness of
ETHIOPIA
20 watt of the the Contract
2 CFL, as described in 227,100 11watt EASTERN Contract
177,600 ADDIS ABABA
Technical Specifications 15 watt
REGION WARE
4,100 20 watt HOUSE, ADDIS
ABABA,
ETHIOPIA
3 CFL, as described in 325,700 11watt SOUTHERN
185,600 ADDIS ABABA
Technical Specifications 15 watt
REGION WARE
4,200 20 watt HOUSE, ADDIS
ABABA,
ETHIOPIA
CFL, as described in 277,700 11watt NORTHERN
148,500 ADDIS ABABA
Technical Specifications 15 watt
REGION WARE
4 3,400 20 watt HOUSE (KOLFE),
ADDIS ABABA,
ETHIOPIA
Schedule of requirements________________________________________________________________________________________________ 78

CFL, as described in 460,900 11watt CENTRAL

223,500 REGION WARE
5 Technical Specifications 15 watt
HOUSE, ADDIS
5,100 20 watt ABABA,
ETHIOPIA
CFL, as described in 338,400 11watt SOUTHERN
254,300 REGION WARE
6 Technical Specifications 15 watt
HOUSE,
5,700 20 watt AWASSA,
ETHIOPIA
133,500 EASTERN
7 CFL, as described in 11watt REGION WARE
Technical Specifications 118,300 HOUSE, DIRE
15 watt
DAWA,
2,700 ETHIOPIA
20 watt
211,800 WESTERN
8 CFL, as described in 11watt REGION WARE
Technical Specifications 124,400 HOUSE, JIMMA,
15 watt
ETHIOPIA
2,800
20 watt
208,600 NORTH
9 CFL, as described in 11watt WESTERN
Technical Specifications 130,900 REGION WARE
15 watt
HOUSE, BAHR
3,000 DAR, ETHIOPIA
20 watt
231,100 NORTH
10 CFL, as described in 11watt EASTERN
Technical Specifications 100,700 REGION WARE
15 watt
HOUSE, DESSIE,
2,300 ETHIOPIA
20 watt
194,500 NORTHERN
11 CFL, as described in 11watt REGION WARE
Technical Specifications 143,200 HOUSE,
15 watt
MEKELE,
3,300 ETHIOPIA
20 watt

Note:
Please refer ANNEX – 1 for detail information

If the Bidder‘s offer of delivery schedule is beyond the latest delivery period, it will be rejected.
Schedule of requirements________________________________________________________________________________________________ 79
Schedule of requirements________________________________________________________________________________________________ 77

2. Schedule of Drawings submitted with Bid

The Tenderer shall submit catalogues, broachers, manuals and drawings of items included
in this Tender, wherever applicable, in the table provided below.

Serial
No. Brief Description Drawing reference

3. Schedule of Guaranteed Characteristics

The following list contains the technical characteristics guaranteed by the Bidder. The Bidder
shall complete the column headed "Guaranteed Value".
Omission of one or more of the guaranteed values may result in rejection of the offer.
Phrases such as ‗refer to catalogue...‘ etc. are not acceptable. The Guaranteed value should be
supported by technical catalogues, broachers, test report etc and submittal of catalogues
which describes each item is mandatory. If the guaranteed value is not supported by
catalogues the offer will be rejected.
 Schedule of requirements 51

description Tendered Offered Remark

Manufacturer
Country of origin
Type of designation
Standard
Lamp type Unitary/ self ballasted
Lamp length 120 to 170 millimeters
from base to tip of lamp
Ballast Electronic
Base Screw: E27
Tube U-shaped
Laboratory facility Must be accredited
according to ISO 17025,
or equivalent standard.
Accreditation document
must be provided
Testing conditions Performed at 25oC in an
atmosphere with
maximum relative
humidity of 65%.
Position and initial burn Measurement should be
in recorded from products in
the vertical base
Up(VBU) position, after
an initial burn in period
of 100 hours at stabilized
light output and current
Test and sample size Test data must be from
the model for which
qualification is sought.
Values indicated on the
application form shall be
calculated as the average
of the data from all the
units tested
Longevity of the test Test results must be two
results years old.

Description Tendered Offered Remark

The CFL package must Rated in put power in
 Schedule of requirements 52

be clearly state the watts, and light out put in

performance of the lumens
following
characteristics, as
defined in IEC 60969
Efficiency At input power of <15w:
>52 lm/W
At input power of >15 W
and >5000 CCT: >57
lm/W
Power Factor Measured in vertical base
up position, as defined in
IEC 61000, CFLs must
have a power factor of 0.5
or greater at maximum
power.
Tolerance of voltage Manufacturer must state
variation in the application that
CFLs will perform within
specified parameters at
range of nominal voltage
+/- 10% of rated
operating voltage without
reduction in the rated life.
Transient protection CFL must apply with IEC
61547.
Lamp start CFL must continuously
illuminate within 1.5
seconds of being
switched on at minimum
rated starting temperature
and maximum power.
Prior to measurements,
CFL must be switched off
for at least 30 minutes.

Description Tendered Offered Remark

Rated operating The minimum rated
temperature starting temperature must
not be higher than 5 oC.
 Schedule of requirements 53

CFL package must

declare the range of
operating temperature
Life time CFL must have a
minimum rated life time
of 6000 hours as defined
in IEC 60969. CFL life
time clearly indicated in
hours on product package
Safety CFLs must meet all local
safety requirements and
the requirements of IEC
60968.
Lumen output Lumen output of the CFL
must appear on product
packaging
Correlated color Correlated color
temperature temperature (CCT) of the
VFL must appear on
product packaging (as
defined in IEC 60969 and
measured in accordance
with IES LM 16-1984).
The CFLs supplied shall
be ―daylight‖ color
temperature (5000K to
6500K)
Color rendering Index Color rendering index
(CRI) of at least 80 (as
defined in IEC 60969,
measured in accordance
with CIE 29/2)

Description Tendered Offered Remark

Lumen maintenance After 2000 hours of
operation the luminous
flux of CFLs must be >
 Schedule of requirements 54

80% of initial levels

(measured in accordance
with IES LM-66-1991 or
IEC 60969 for unitary
CFLs).
Stabilized light output The time to 75% of
stabilized light output
after switch –on shall not
exceed 100 seconds, or,
the time to 80% of
stabilized light output
after switch on shall not
exceed 120 seconds(
measured in accordance
with IEC 60969).
Lamp package The supplier shall display
the Federal Government
of Ethiopia, EEPCO coat
of arms in one color on
the lamp base and on
lamp package in the form
given by the purchaser.
Warranty Manufacturer must provide
a lamp warranty against
epidemic failure for a
minimum period of 12
months from the date that
the goods are accepted by
the purchaser. Manufacturer
to provide a percentage
swap stock for individual
bulb failure. Guarantee card
in English must be included
with CFL when purchased.

Description Tendered Offered Remark

Quality of production CFLs must be
manufactured under a
quality assurance system
in accordance with ISO
9001-2000 or equivalent.
Schedule of requirements 55

4. Schedule of origin of good

Origin of all items for which the tenderer has submitted offers should be listed in the form
provided below. If the origin of each item is not specified, the offer will be rejected.

Name of manufacture
Serial Country of origin
No. Brief Description of items of item

5.Schedule of Deviations from Technical Specification

All deviations from technical specifications should be stated in the form provided below.
If no deviations are stated, it is considered that all items fully comply with the
specification of the tender.

Clause and statement

Serial in the tender
No. Brief description of items specification Deviation

6. Schedule of Discounts
If there is any discount proposed by the tenderer, it should be stated in the form provided
below.

Lot
and/or
Item No. Brief description of items Discount proposed
Schedule of requirements 56
Schedule of requirements 57

Technical Specifications
Schedule of requirements 58

CFL: Technical Specifications

I. GENERAL DESIGN

The compact fluorescent lamps (CFLs) must be of unitary design (that is, a single, non
separable unit containing lamp and ballast, also often referred to as ―self-ballasted‖) and
designed for applications furnished with a screw socket originally intended to operate
standard incandescent bulbs.

Parts Description/Type
Unit Unitary /Self-ballasted
Lamp length 120 to 170 millimeters from base to tip of
lamp
Ballast Electronic
Base Screw: E27
Tube U-shaped

The compact fluorescent lamps must be adaptable to tropical and humid weather site
conditions:
 Maximum monthly average temperature: 24oC
 Relative humidity: 65%

II. TECHNICAL SPECIFICATIONS

The technical specifications below are generally consisted with the IFC/GEF Efficient
Lighting Initiative (ELI) Voluntary Technical Specification for Self-ballasted Compact
fluorescent Lamps (2006 version). These base line specifications have been chosen as they
represent a well known international standard for CFL quality that has been implemented in
any countries world wide. Items that must be clearly indicated on the CFL product package
are indicated in italics.

Laboratory and Test Performance Specifications

Requirements
Laboratory Facility Must be accredited according to ISO/IEC 17025, or equivalent
standard and qualified for pertinent lighting product tests by a
recognized national or regional accreditation body.
Accreditation document must be provided to EEPCo.
Testing Conditions Performed at 25+/-1 0C in an atmosphere with maximum
relative humidity of 65%.
Schedule of requirements 59

Position and Initial Burn – in Measurements should be recorded from products in the
Vertical Base Up (VBU) position, after an initial burn-in
period of 100 hours at stabilized light output and current.
Test Data and Sample size Test data must be from the model for which qualification is
sought. Values indicated on the application form shall be
calculated as the average of the data from all units tested.
Longevity of Test results Test results must be less than two years old, unless
manufacturer can document to EEPCo satisfaction that older
test results accurately portray the performance of the present
model
Product Packaging
The CFL package and lamp itself must clearly state the following performance characteristics, as
defined in |IEC 60969:
 Rated input power in watts,
 Rated operating voltage;
 Luminous flux or Light output (in lms)
In addition, the following must be stated on the CFL package;
 Equivalent rated wattage of an incandescent lamp, in terms of the luminous flux (elected
in accordance with IEC 60064);
 Diameter of lamp tube;
 Lamp cap type;
 Length of lamp;
 Color rendering index,
―EEPCo logo‖ should appear on the package as well as the base of the lamp.

Power Characteristics Performance Specifications

Input Power Input power required to achieve the specified lumen output.
Power Factor Measured in vertical base up position, as defined in IEC 61000,
CFLs must have a power factor of 0.5 or greater at maximum power.
Tolerance of Voltage Manufacturers must state in the application that CFLs will perform
Variation within specified parameters at a range of nominal voltages+ 10% of
rated operating voltage without a reduction in the rated life.
Transient Protection CFL must comply with IEC 61547.
Electromagnetic and Comply with CISPR
Radio Frequency
Interference
Harmonics Comply with harmonic current limits set by IEC 61000-3-2
Electromagnetic Immunity Comply with IEC 61457
Operating Characteristics Performance Specifications
Lamp Start CFL must continuously illuminate within 1.5 seconds of being
switched on at minimum rated starting temperature and 80% of rated
voltage. Prior to measurements, CFL must be switched off for at
least 30 minutes.
Schedule of requirements 60

Rated operating The minimum rated starting temperature must not be higher than
Temperatures and 50C. The lamp should start reliably and maintain stable operation in
Operating Voltages such temperature conditions, within +/- 20% of rated operating
voltage (220V).
Lifetime CFL must have a minimum rated lifetime of 6,000 hours. This
should have been measured in accordance with IEC 60969. Test
reports shall be submitted to EEPCo along with the bids or upon
completion of lifetime testing
CFL lifetime shall be clearly indicated (in hours) on product
packaging.
Safety CFLS must meet all national/ local safety regulations and the
requirements of IEC 60968
Light Characteristics Performance Specifications
Efficiency Efficiency (or Initial Luminous Efficacy in lm/W) shall be
calculated from luminous flux (lm) and input power (W) for the
specific lamp and ballast combination in the CFL measured at 25+/-
1 0C and 220 V. The initial luminous efficacy of CFLs shall be at
least 52 lm/W for input power <15W and 57lm/W for imput power
> 15W corresponding ― daylight‖ correlated color temperature of
5000 Kelvin to 6500 Kelvin

Correlated Color Correlated color temperature (CCT) of the CFL must appear on
Temperature product packaging (as defined in IEC 60969) and measured in
accordance with IES LM-16-1984)..
The CFLs supplied shall be ―daylight‖ color temperature (5000K to
6500K).
Color Rendering Index Color Rendering Index (CRI) of at least 80 (as defined in IEC
60969, measured in accordance with CIE 13.3)
Lumen Maintenance After 2000 hours of operation the luminous flux of CFLs must be
>80% of initial levels (measured in accordance with IES LM-66-
1991 or IEC 60969 for unitary CFLS). In order to pass the lumen
maintenance test, at least 80% of the Sample lamps must pass the
lumen maintenance threshold at 2,000 hours.
Stabilized Light Output The time to 75% of stabilized light output after switch-on shall not
exceed 100 seconds, or, the time to 80% of stabilized light output
after switch-on shall not exceed 120 seconds |(measured in
Schedule of requirements 61

accordance with IEC 60969).

Other Performance Specifications
Lamp Package In addition to other technical characteristics that must be listed on
the CFL package (identified in italics in these Technical
Specifications), the package must display the EEPCo logo, and the
EEPCo logo must also be displayed on the base of the lamp.
As the Purchaser, EEPCo reserves the right to review the packaging
for the lamps in this procurement before the Supplier prints the
packaging and sample of lamps must be submitted with the offer.
Warranty Manufacturer must provide a lamp warranty for a minimum period
of twelve (12) months from the date that the goods are accepted by
the Purchaser. During this period, the Purchaser may return
defective lamps to the Supplier‘s local contact for a full
replacement. Guarantee card in local language must be included
with CFL when purchase.
Quality of production CFLs must be manufactured under a Quality Assurance System in
accordance with ISO 9001-2000 or equivalent.

Section VI. Schedule of Requirements

Schedule of requirements________________________________________________________________________________________________ 77

Table of Contents

1. Schedule of Delivery Period ............................................................................................. 77

2. Schedule of Drawings submitted with Bid ...................................................................... 79

3. Schedule Of Guaranteed Characteristics ....................................................................... 79

4. Techinical Specification .................................................................................................... 86

Schedule of requirements________________________________________________________________________________________________ 77

Schedule of Requirements

7. Schedule of Delivery Period

Line Description of Goods Quantity Physical Final (Project Delivery (as per Incoterms) Date
Item unit Site)
Earliest Latest Delivery Bidder’s offered
N Destination Delivery Date Date from the Delivery date [to be
from the date of date of opening of provided by the
opening of operating L/C bidder] from the
operating L/C date of opening of
operating L/C

1 CFL, as described in 11watt WESTERN 30 days 75 days

ADDIS ABABA
Technical Specifications 192,700 following the following the
REGION WARE
65,000 15 watt HOUSE, ADDIS date of date of
1,400 ABABA, effectiveness effectiveness of
ETHIOPIA
20 watt of the the Contract
2 CFL, as described in 227,100 11watt EASTERN Contract
177,600 ADDIS ABABA
Technical Specifications 15 watt
REGION WARE
4,100 20 watt HOUSE, ADDIS
ABABA,
ETHIOPIA
3 CFL, as described in 325,700 11watt SOUTHERN
185,600 ADDIS ABABA
Technical Specifications 15 watt
REGION WARE
4,200 20 watt HOUSE, ADDIS
ABABA,
ETHIOPIA
CFL, as described in 277,700 11watt NORTHERN
148,500 ADDIS ABABA
Technical Specifications 15 watt
REGION WARE
4 3,400 20 watt HOUSE (KOLFE),
ADDIS ABABA,
ETHIOPIA
Schedule of requirements________________________________________________________________________________________________ 78

CFL, as described in 460,900 11watt CENTRAL

223,500 REGION WARE
5 Technical Specifications 15 watt
HOUSE, ADDIS
5,100 20 watt ABABA,
ETHIOPIA
CFL, as described in 338,400 11watt SOUTHERN
254,300 REGION WARE
6 Technical Specifications 15 watt
HOUSE,
5,700 20 watt AWASSA,
ETHIOPIA
133,500 EASTERN
7 CFL, as described in 11watt REGION WARE
Technical Specifications 118,300 HOUSE, DIRE
15 watt
DAWA,
2,700 ETHIOPIA
20 watt
211,800 WESTERN
8 CFL, as described in 11watt REGION WARE
Technical Specifications 124,400 HOUSE, JIMMA,
15 watt
ETHIOPIA
2,800
20 watt
208,600 NORTH
9 CFL, as described in 11watt WESTERN
Technical Specifications 130,900 REGION WARE
15 watt
HOUSE, BAHR
3,000 DAR, ETHIOPIA
20 watt
231,100 NORTH
10 CFL, as described in 11watt EASTERN
Technical Specifications 100,700 REGION WARE
15 watt
HOUSE, DESSIE,
2,300 ETHIOPIA
20 watt
194,500 NORTHERN
11 CFL, as described in 11watt REGION WARE
Technical Specifications 143,200 HOUSE,
15 watt
MEKELE,
3,300 ETHIOPIA
20 watt

Note:
Please refer ANNEX – 1 for detail information

If the Bidder‘s offer of delivery schedule is beyond the latest delivery period, it will be rejected.
Schedule of requirements________________________________________________________________________________________________ 79
 8. Schedule of Drawings submitted with Bid
The Tenderer shall submit catalogues, broachers, manuals and drawings of items included
in this Tender, wherever applicable, in the table provided below.

Serial
No. Brief Description Drawing reference

9. Schedule of Guaranteed Characteristics

The following list contains the technical characteristics guaranteed by the Bidder. The Bidder
shall complete the column headed "Guaranteed Value".
Omission of one or more of the guaranteed values may result in rejection of the offer.
Phrases such as ‗refer to catalogue...‘ etc. are not acceptable. The Guaranteed value should be
supported by technical catalogues, broachers, test report etc and submittal of catalogues
which describes each item is mandatory. If the guaranteed value is not supported by
catalogues the offer will be rejected.
 113

description Tendered Offered Remark

Manufacturer
Country of origin
Type of designation
Standard
Lamp type Unitary/ self ballasted
Lamp length 120 to 170 millimeters
from base to tip of lamp
Ballast Electronic
Base Screw: E27
Tube U-shaped
Laboratory facility Must be accredited
according to ISO 17025,
or equivalent standard.
Accreditation document
must be provided
Testing conditions Performed at 25oC in an
atmosphere with
maximum relative
humidity of 65%.
Position and initial burn Measurement should be
in recorded from products in
the vertical base
Up(VBU) position, after
an initial burn in period
of 100 hours at stabilized
light output and current
Test and sample size Test data must be from
the model for which
qualification is sought.
Values indicated on the
application form shall be
calculated as the average
of the data from all the
units tested
Longevity of the test Test results must be two
results years old.

Description Tendered Offered Remark

The CFL package must Rated in put power in
 114

be clearly state the watts, and light out put in

performance of the lumens
following
characteristics, as
defined in IEC 60969
Efficiency At input power of <15w:
>52 lm/W
At input power of >15 W
and >5000 CCT: >57
lm/W
Power Factor Measured in vertical base
up position, as defined in
IEC 61000, CFLs must
have a power factor of 0.5
or greater at maximum
power.
Tolerance of voltage Manufacturer must state
variation in the application that
CFLs will perform within
specified parameters at
range of nominal voltage
+/- 10% of rated
operating voltage without
reduction in the rated life.
Transient protection CFL must apply with IEC
61547.
Lamp start CFL must continuously
illuminate within 1.5
seconds of being
switched on at minimum
rated starting temperature
and maximum power.
Prior to measurements,
CFL must be switched off
for at least 30 minutes.

Description Tendered Offered Remark

Rated operating The minimum rated
temperature starting temperature must
not be higher than 5 oC.
 115

CFL package must

declare the range of
operating temperature
Life time CFL must have a
minimum rated life time
of 6000 hours as defined
in IEC 60969. CFL life
time clearly indicated in
hours on product package
Safety CFLs must meet all local
safety requirements and
the requirements of IEC
60968.
Lumen output Lumen output of the CFL
must appear on product
packaging
Correlated color Correlated color
temperature temperature (CCT) of the
VFL must appear on
product packaging (as
defined in IEC 60969 and
measured in accordance
with IES LM 16-1984).
The CFLs supplied shall
be ―daylight‖ color
temperature (5000K to
6500K)
Color rendering Index Color rendering index
(CRI) of at least 80 (as
defined in IEC 60969,
measured in accordance
with CIE 29/2)

Description Tendered Offered Remark

Lumen maintenance After 2000 hours of
operation the luminous
flux of CFLs must be >
 116

80% of initial levels

(measured in accordance
with IES LM-66-1991 or
IEC 60969 for unitary
CFLs).
Stabilized light output The time to 75% of
stabilized light output
after switch –on shall not
exceed 100 seconds, or,
the time to 80% of
stabilized light output
after switch on shall not
exceed 120 seconds(
measured in accordance
with IEC 60969).
Lamp package The supplier shall display
the Federal Government
of Ethiopia, EEPCO coat
of arms in one color on
the lamp base and on
lamp package in the form
given by the purchaser.
Warranty Manufacturer must provide
a lamp warranty against
epidemic failure for a
minimum period of 12
months from the date that
the goods are accepted by
the purchaser. Manufacturer
to provide a percentage
swap stock for individual
bulb failure. Guarantee card
in English must be included
with CFL when purchased.

Description Tendered Offered Remark

Quality of production CFLs must be
manufactured under a
quality assurance system
in accordance with ISO
9001-2000 or equivalent.
 117

10.Schedule of origin of good

Origin of all items for which the tenderer has submitted offers should be listed in the form
provided below. If the origin of each item is not specified, the offer will be rejected.

Name of manufacture
Serial Country of origin
No. Brief Description of items of item

11. Schedule of Deviations from Technical Specification

All deviations from technical specifications should be stated in the form provided below.
If no deviations are stated, it is considered that all items fully comply with the
specification of the tender.

Clause and statement

Serial in the tender
No. Brief description of items specification Deviation

12.Schedule of Discounts
If there is any discount proposed by the tenderer, it should be stated in the form provided
below.

Lot
and/or
Item No. Brief description of items Discount proposed
118
 119

Technical Specifications
 120

CFL: Technical Specifications

I. GENERAL DESIGN

The compact fluorescent lamps (CFLs) must be of unitary design (that is, a single, non
separable unit containing lamp and ballast, also often referred to as ―self-ballasted‖) and
designed for applications furnished with a screw socket originally intended to operate
standard incandescent bulbs.

Parts Description/Type
Unit Unitary /Self-ballasted
Lamp length 120 to 170 millimeters from base to tip of
lamp
Ballast Electronic
Base Screw: E27
Tube U-shaped

The compact fluorescent lamps must be adaptable to tropical and humid weather site
conditions:
 Maximum monthly average temperature: 24oC
 Relative humidity: 65%

II. TECHNICAL SPECIFICATIONS

The technical specifications below are generally consisted with the IFC/GEF Efficient
Lighting Initiative (ELI) Voluntary Technical Specification for Self-ballasted Compact
fluorescent Lamps (2006 version). These base line specifications have been chosen as they
represent a well known international standard for CFL quality that has been implemented in
any countries world wide. Items that must be clearly indicated on the CFL product package
are indicated in italics.

Laboratory and Test Performance Specifications

Requirements
Laboratory Facility Must be accredited according to ISO/IEC 17025, or equivalent
standard and qualified for pertinent lighting product tests by a
recognized national or regional accreditation body.
Accreditation document must be provided to EEPCo.
Testing Conditions Performed at 25+/-1 0C in an atmosphere with maximum
relative humidity of 65%.
 121

Position and Initial Burn – in Measurements should be recorded from products in the
Vertical Base Up (VBU) position, after an initial burn-in
period of 100 hours at stabilized light output and current.
Test Data and Sample size Test data must be from the model for which qualification is
sought. Values indicated on the application form shall be
calculated as the average of the data from all units tested.
Longevity of Test results Test results must be less than two years old, unless
manufacturer can document to EEPCo satisfaction that older
test results accurately portray the performance of the present
model
Product Packaging
The CFL package and lamp itself must clearly state the following performance characteristics, as
defined in |IEC 60969:
 Rated input power in watts,
 Rated operating voltage;
 Luminous flux or Light output (in lms)
In addition, the following must be stated on the CFL package;
 Equivalent rated wattage of an incandescent lamp, in terms of the luminous flux (elected
in accordance with IEC 60064);
 Diameter of lamp tube;
 Lamp cap type;
 Length of lamp;
 Color rendering index,
―EEPCo logo‖ should appear on the package as well as the base of the lamp.

Power Characteristics Performance Specifications

Input Power Input power required to achieve the specified lumen output.
Power Factor Measured in vertical base up position, as defined in IEC 61000,
CFLs must have a power factor of 0.5 or greater at maximum power.
Tolerance of Voltage Manufacturers must state in the application that CFLs will perform
Variation within specified parameters at a range of nominal voltages+ 10% of
rated operating voltage without a reduction in the rated life.
Transient Protection CFL must comply with IEC 61547.
Electromagnetic and Comply with CISPR
Radio Frequency
Interference
Harmonics Comply with harmonic current limits set by IEC 61000-3-2
Electromagnetic Immunity Comply with IEC 61457
Operating Characteristics Performance Specifications
Lamp Start CFL must continuously illuminate within 1.5 seconds of being
switched on at minimum rated starting temperature and 80% of rated
voltage. Prior to measurements, CFL must be switched off for at
least 30 minutes.
 122

Rated operating The minimum rated starting temperature must not be higher than
Temperatures and 50C. The lamp should start reliably and maintain stable operation in
Operating Voltages such temperature conditions, within +/- 20% of rated operating
voltage (220V).
Lifetime CFL must have a minimum rated lifetime of 6,000 hours. This
should have been measured in accordance with IEC 60969. Test
reports shall be submitted to EEPCo along with the bids or upon
completion of lifetime testing
CFL lifetime shall be clearly indicated (in hours) on product
packaging.
Safety CFLS must meet all national/ local safety regulations and the
requirements of IEC 60968
Light Characteristics Performance Specifications
Efficiency Efficiency (or Initial Luminous Efficacy in lm/W) shall be
calculated from luminous flux (lm) and input power (W) for the
specific lamp and ballast combination in the CFL measured at 25+/-
1 0C and 220 V. The initial luminous efficacy of CFLs shall be at
least 52 lm/W for input power <15W and 57lm/W for imput power
> 15W corresponding ― daylight‖ correlated color temperature of
5000 Kelvin to 6500 Kelvin

Correlated Color Correlated color temperature (CCT) of the CFL must appear on
Temperature product packaging (as defined in IEC 60969) and measured in
accordance with IES LM-16-1984)..
The CFLs supplied shall be ―daylight‖ color temperature (5000K to
6500K).
Color Rendering Index Color Rendering Index (CRI) of at least 80 (as defined in IEC
60969, measured in accordance with CIE 13.3)
Lumen Maintenance After 2000 hours of operation the luminous flux of CFLs must be
>80% of initial levels (measured in accordance with IES LM-66-
1991 or IEC 60969 for unitary CFLS). In order to pass the lumen
maintenance test, at least 80% of the Sample lamps must pass the
lumen maintenance threshold at 2,000 hours.
Stabilized Light Output The time to 75% of stabilized light output after switch-on shall not
exceed 100 seconds, or, the time to 80% of stabilized light output
after switch-on shall not exceed 120 seconds |(measured in
 123

accordance with IEC 60969).

Other Performance Specifications
Lamp Package In addition to other technical characteristics that must be listed on
the CFL package (identified in italics in these Technical
Specifications), the package must display the EEPCo logo, and the
EEPCo logo must also be displayed on the base of the lamp.
As the Purchaser, EEPCo reserves the right to review the packaging
for the lamps in this procurement before the Supplier prints the
packaging and sample of lamps must be submitted with the offer.
Warranty Manufacturer must provide a lamp warranty for a minimum period
of twelve (12) months from the date that the goods are accepted by
the Purchaser. During this period, the Purchaser may return
defective lamps to the Supplier‘s local contact for a full
replacement. Guarantee card in local language must be included
with CFL when purchase.
Quality of production CFLs must be manufactured under a Quality Assurance System in
accordance with ISO 9001-2000 or equivalent.

Section VIII. Special Conditions of Contract

 112

Section VIII. Special Conditions of Contract

The following Special Conditions of Contract (SCC) shall supplement and / or amend the
General Conditions of Contract (GCC). Whenever there is a conflict, the provisions herein
shall prevail over those in the GCC.
[The Purchaser shall select insert the appropriate wording using the samples below or
other acceptable wording, and delete the text in italics]

GCC 1.1(j) The Purchaser‘s country is: Ethiopia

GCC 1.1(k) The Purchaser is: The Ethiopian Electric power corporation

GCC 1.1 (q) The Project Site(s)/Final Destination(s) is/are: Refer Annex 1 (list of
project sites and approximate distance).

GCC 4.2 (a) The meaning of the trade terms shall be as prescribed by Incoterms.

GCC 4.2 (b) The version edition of Incoterms shall be Incoterms 2000.

GCC 5.1 The language shall be: English

GCC 8.1 For notices, the Purchaser‘s address shall be:

Attention: Mr. Gashaw Hassen (Demand side management)
Ethiopian electric power corporation
Head office, Fourth floor
Tel. +251-11-1560254
Fax. +251-11-1574071
Addis Ababa
Ethiopia
Electronic mail address: [email protected]

GCC 9.1 The governing law shall be the law of: The law of the Federal
Democratic Republic government of Ethiopia.

GCC 10.2 The rules of procedure for arbitration proceedings pursuant to GCC
Clause 10.2 shall be as follows:

(a) Contract with foreign Supplier:

Any dispute, controversy or claim arising out of or relating to

this Contract, or breach, termination or invalidity thereof, shall
be settled by arbitration in accordance with the UNCITRAL
Arbitration Rules as at present in force.
 113

(b) Contracts with Supplier national of the Purchaser’s

country:

In the case of a dispute between the Purchaser and a Supplier

who is a national of the Purchaser‘s country, the dispute shall
be referred to adjudication or arbitration in accordance with the
laws of the Purchaser‘s country.

GCC 13.1 Details of Shipping and other Documents to be furnished by the Supplier
are
(a) For goods supplied from abroad
Upon shipment, the supplier shall notify the purchaser and the
insurance company by cable the full details of the shipment,
including contract number, description of goods, quantity, the
vessel, the bill of lading number and date, port of loading, date of
shipment, port of loading, date of shipment, port of discharge, etc.
The supplier shall mail the following documents to the purchaser,
with a copy to the insurance company:

 8 copies of the supplier‘s invoice showing goods‘

description, quantity, unit price, and total amount;

 3 original and 3 copies of the negotiable, clean, on board bill

of lading marked ―freight prepaid‖ and 3 copies of non-
negotiable (sea way or air way) bill of lading;

 5 copies of the packing list identifying contents of each

package;

 Insurance certificate;

 Manufacturer‘s or supplier‘s warranty certificate;

 Inspection certificate, issued by the nominated inspection

agency, and the supplier‘s factory inspection report; and

 Certificate of origin.
 114

(b) For goods from within the purchaser‘s country

Upon delivery of the goods to the transporter, the supplier shall
notify the purchaser and mail the following documents to the
purchaser

 8 copies of the supplier‘s invoice showing goods‘

description, quantity, unit price, and total amount;

 3 copies of delivery note, railway receipt, or truck receipt;

 Manufacturer‘s or supplier‘s warranty certificate;

 Inspection certificate issued by the nominated inspection

agency, and the supplier‘s factory inspection report; and

 Certificate of origin.

The above documents shall be received by the Purchaser before arrival of

the Goods and, if not received, the Supplier will be responsible for any
consequent expenses.

GCC 15.2 The prices charged for the Goods supplied and the related Services
performed shall not be adjustable.

GCC 16.1 GCC 16.1—The method and conditions of payment to be made to

the Supplier under this Contract shall be as follows:

Payment for Goods supplied from abroad:

Payment of foreign currency portion shall be made in [currency of the

Contract Price] in the following manner:

(i) On Shipment: Ninety (90) percent of the Contract Price of

the Goods shipped shall be paid through irrevocable confirmed
letter of credit opened in favor of the Supplier in a bank in its
country, upon submission of documents specified in GCC
Clause 13.1.

(ii) On Acceptance: Ten (10) percent of the Contract Price of

Goods received shall be paid within thirty (30) days of receipt
of the Goods upon submission of claim supported by the
acceptance certificate issued by the Purchaser.

Payment of local currency portion shall be made in Ethiopian birr

 115

within thirty (30) days of presentation of claim supported by a

certificate from the Purchaser declaring that the Goods have been
delivered and that all other contracted Services have been
performed.

Payment for Goods and Services supplied from within the

Purchaser’s country:

Payment for Goods and Services supplied from within the

Purchaser‘s country shall be made in Ethiopian birr, as follows:

(i) On Delivery: Ninety (90) percent of the Contract Price shall

be paid on receipt of the Goods and upon submission of the
documents specified in GCC Clause 13.1

(ii) On Acceptance: The remaining ten (10) percent of the

Contract Price shall be paid to the Supplier within thirty (30)
days after the date of the acceptance certificate for the
respective delivery issued by the Purchaser.

GCC 16.5 The payment-delay period after which the Purchaser shall pay interest to
the supplier shall be 60 days.
The interest rate that shall be applied is 3% for foreign currency
portion, and the ongoing lending rate of commercial bank of Ethiopia
plus 2% for local currency portion.

GCC 18.1 A Performance Security shall be required and shall be issued by a

reputable bank located in the purchaser country or abroad, acceptable to
the purchaser, the in form provided in the biding document or another
form acceptable to the purchaser.
The amount of the Performance security shall be 10% of the contract price
and shall be reduced to 5% upon completion of delivery and upon
provisional acceptance of goods to cover the supplier‘s warranty
obligations.

GCC 18.3 If required, the Performance Security shall be in the form of : Bank
Guarantee.
If required, the Performance security shall be denominated in the
currencies of payment of the Contract, in accordance with their portions
of the Contract Price.

GCC 18.4 Discharge of the Performance Security shall take place: in 28 days after
end of warranty obligation period.
 116

GCC 23.2 The packing, marking and documentation within and outside the packages
shall be:
(a) The packing, marking and documentation within and outside
the packages shall be: Consider the fragile nature of the goods
and the supplier shall provide such packing of the goods as is
required to prevent their damage or deterioration during
transit to their final destination, as indicated in the contract.
The packing shall be sufficient to withstand, without
limitation, rough handling during transit and exposure to
extreme temperatures, salt and precipitation during transit,
and open storage. Packing case size and weights shall take
into consideration, where appropriate, the remoteness of the
goods‘ final destination and the absence of heavy handling
facilities at all points in transit.
(b) The packing, marking, and documentation within and outside
the packages shall comply strictly with such special
requirements as shall be expressly provided for in the
contract, including additional requirements, if any, specified
in the SCC, and in any subsequent instructions ordered by the
purchaser.

GCC 24.1 The insurance coverage shall be as specified in the Incoterms.

GCC 25.1 Responsibility for transportation of the Goods shall be as specified in the
Incoterms.

GCC 26.1 Inspection and tests prior to shipment of Goods and at final
acceptance are as follows:
As per the provisions in the technical requirements/ specification

GCC 28.3 The period of validity of the Warranty shall be: 365 days after shipment
For purposes of the Warranty, the place(s) of final destination(s) shall be:
Kara Kore Addis Ababa, Ethiopia
 3

ANNEXES