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G-9 - Computer Topic-1 Notes

A database is an organized collection of data that can be easily accessed and managed. A database management system (DBMS) is a software tool used to create and manage databases, offering ways to create, update, and retrieve data from tables. Some advantages of a DBMS include producing quick answers to queries, making data access faster and more accurate. In Microsoft Access, tables are used to define and store data in fields and records, forms are used to create user interfaces for entering and viewing data, and reports are used to present summarized or detailed data.

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50 views

G-9 - Computer Topic-1 Notes

A database is an organized collection of data that can be easily accessed and managed. A database management system (DBMS) is a software tool used to create and manage databases, offering ways to create, update, and retrieve data from tables. Some advantages of a DBMS include producing quick answers to queries, making data access faster and more accurate. In Microsoft Access, tables are used to define and store data in fields and records, forms are used to create user interfaces for entering and viewing data, and reports are used to present summarized or detailed data.

Uploaded by

Agha Salman Haider
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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International Jazan Science School

Topic -1 Notes
Subject: Computer Class: IX

1. What is a Database?

Ans. A database is an organized collection of data, so that it can be easily


accessed and managed. You can organize data into tables, rows, columns, and
index it to make it easier to find relevant information.

2. What is DBMS and its importance?

Ans. A database management system is a software tool used to create and


manage one or more databases, offering an easy way to create a database,
update tables, retrieve information, and enhance data. A DBMS is where data is
accessed, modified and locked to prevent conflicts.
3. What are the advantages of DBMS?

Ans. The Database management system (DBMS) helps to produce quick answers
to database queries thus making data access faster and more accurate. For
example, to read or update the data and Faster data Access.
4. What is Table in MS Access?

Ans. Table is an object that is used to define and store data. When you create a
new table, Access asks you to define fields which is also known as column
headings. Each field must have a unique name, and data type.
5. What are data type in MS Access?

Ans. Short Text, Long Text, Number, Date/Time, Date/Time, Currency,


AutoNumber, Yes/No, Hyperlink, Attachment, Lookup Wizard.

6. What do you mean by data types in Access?

Ans. Data types are the building blocks of databases. A field's data type not only
influences other important characteristics of that field, such as field size, but also
how the field is used throughout the database, such as in objects, calculations,
expressions, and so forth.
7. What is Forms in MS Access?

Ans. A form in Access is a database object that you can use to create a user
interface for a database application. A "bound" form is one that is directly
connected to a data source such as a table or query, and can be used to enter,
edit, or display data from that data source.
8. What is query in MS Access?

Ans. A query can either be a request for data results from your database or
for action on the data, or for both. A query can give you an answer to a simple

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question, perform calculations, combine data from different tables, add, change,
or delete data from a database.
7. What is a Report in MS Access?
Ans. A report is a database object that comes in handy when you want to present
the information in your database for any of the following uses: Display or
distribute a summary of data. Archive snapshots of the data. Provide details
about individual records. Create labels.

Fill in the blanks.

I. Raw facts is called Data.


II. Processed data is called Information.
III. Processed and organized data is called database.
IV. Table has rows and column.

True or False.

I. Ms Access is database software. T


II. In table we can create rows and columns. T
III. In forms we cannot edit data. F
IV. Report will give you structure or design information. T

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