End -To - End Process of SAP HR

Process will start from Set up Project Board members not from Sales and Marketing
(Sales and Marketing which comes under Non-SAP)

In SAP Terminology End - to - End process called ASAP.

ASAP: Accelerated SAP

Accelerated SAP Phases
Phase 1 – Project Preparation
Phase 2 – Business Blueprint
Phase 3 – Realization
Phase 4 – Final Preparation
Phase 5 – Go Live and Support

The ASAP Road map was developed by SAP to help customers implement SAP software
in a quick, cost-effective manner.

Utilizing this approach:

 Minimizes the length of implementation,
 Maximizes the utilization of Team SAP and customer resources,
 Results in a “Repetitive Model” that can be used with other Implementations of SAP
modules or systems, and
 Provides a process-oriented approach to Product Training.

Phase I: Project Preparation

My Top 5 Factors to consider would be:

1. Set up a Project Board,
2. Secure the resources,
3. Complete the GAP Analysis,
4. Have detailed Cut over Plans,
5. Train the users.

The Project Board

The correct set up and operation of the Project Board in my view is major factor in the
success failure of the project. The Project Board will consist of the stakeholders, key users
and the vendor. The Project Board is part of the governance of the project. The Project
Board will meet regularly to ensure that the project plans are created and being executed
as planned, moves from stage to stage with all the deliverables being signed off is
resourced properly.
The Resources
Three types of resources are absolutely necessary -- end users, change team and
technicians.
Early involvement by the end users is absolutely necessary, as they will be the ones living
with the system for hopefully many years to come. They will want to feel involved in its
implementation. Buy in from the end users of the system is absolutely essential if the
system is to have a long and stable life in any organization.

The Change Team will identify the gaps between the package and the business
requirements, re-engineer some of the businesses process to cope with the package, train
the users to ensure implementation is smooth as possible into the business.

The Technical Team will prepare the systems environment for the package, apply any
software fixes from the vendor, implement the software in the best way possible for the
organization set up and tune the software for the particular technical environment.

GAP Analysis
A through gap analysis will identify the gaps between how the business operates ad its
needs against what the package can can't do. For each gap there will be one of three
outcomes which must be recorded and actioned, GAP must be closed and customized
software can be developed close the gap, GAP must be closed but software cannot be
written therefore a workaround is required, GAP does not need to be closed.

In simple terms: Gap means small cracks. In SAP world. In information technology, gap
analysis is the study of the differences between two different information systems or
applications ( ex; existing system or legacy system with Client and new is SAP), often for
the purpose of determining how to get from one state to a new state. A gap is sometimes
spoken of as "the space between where we are and where we want to be." Gap analysis is
undertaken as a means of bridging that space. Actual gap analysis is time consuming and
it plays vital role in blue print stage.

Cut Over Plans

Detailed plans need to be developed for cutting over from the old system(s) to the new.
Parallel runs of what will happen over the conversion period using test data, convert
and watch for a period after wards to ensure nothing unexpected happens.

Train Users
Well trained users will support and defend the system on site. Unsupportive users will
continually undermine the system and eventually it will be replaced. Therefore the more
effort you put into helping the users master the system early the better.
And a look at Activities and Deliverable in Phase I - Project Preparation Key
Key Activities Deliverables
Finalize Project Team Organization Project Team Structure Organization Chart
Finalize Project Team Training Plan Project Team Training Schedule
Define Team Facilities Requirements Project Team Seating Chart (including
required equipment)
Develop Project Plans Baseline Project Plans
Initial Activities Planned
Resource Plan
Develop Project Strategies and Scope Draft:
Implementation Strategy
End-User Training Strategy
Development Strategies
Testing Strategy
Technical Strategies
Security and Controls Strategy
Review Existing Implementations High-level Project Scope Document
List of Lessons Learned
Define Project Management Standards Project Management Standards and
and Procedures Procedures (Issue Mgt Plan, Status Report
Format, Change Control Forms,
Documentation standards, etc,)
Develop Benefits Realization Strategy Benefits Realization Approach
Develop Project Risk Assessment Risk Management Plan, Report and
recommendations to mitigate project risks,
and summary of Critical Success Factors
Define Post-Implementation Support Post-Implementation Support Approach
Perform Technical Requirements Complete Technical Questionnaires
Gathering Define Technical Infrastructure Needs
Procure Hardware Size Initial Hardware
Approve Sizing Results
Order Initial Hardware and Software
Order Remote Network Connection
Define System Landscape Strategy System Landscape Strategy
Define Project Methodologies, Tools and Established Project Methodologies, Tools
Project Governance Standards and Governance Standards
Define Quality Assurance Plan Quality Assurance Plan
Develop Communication Strategy and Communication Plan/Strategy
Plan
Confirm Process, Organization and Sign-off by Customer
Technical Scope
Develop and perform Change Readiness Change Readiness Assessment Results
Assessment and Report
Produce and Deliver Program Completed Status Report
Management Status Reports Updated Issues Log
Prepare for Project Kickoff Kickoff Meeting
Phase II: Business Blueprint
Business Blueprint Key Activities and Deliverables

Key Activities Deliverables

Conduct Project Team Training Execute Project Team Training Schedule
Define SAP Organizational Structure SAP R/3 Hierarchy Definitions
Define Global Parameters
Prepare for Blueprint Workshops Blueprint Workshop Schedule
List of Blueprint Workshop Participants
Blueprint Workshop Agendas
Conduct Blueprint Workshops Business Blueprint Report
Business Process Flows
Policies and Procedures
Gaps Identified
Business Process Master List (BPML)
Finalize Project Scope Finalized Scope Document Signed off by Customer
Finalize Development Scope Development Scope: Reporting,
Interfaces, Conversions, Enhancements
Finalize End-User Training Strategy End-User Training Strategy Signed-Off by
Customer
End User Training Requirements and
Materials Standards document
Conform to DoD RICE Concept of Operations
Perform Cycle Planning for Prototyping Cycle Plan for Prototyping
Develop Knowledge Transfer Plan Knowledge Transfer Plan signed off by Customer
Develop Communications and Key Communication and Key Stakeholder
Stakeholder Management Plans Management Plans
Define Business Organization Structure Business Organization Impacts
and Identify Impact Areas
Complete SAP Bolt-On Evaluation Evaluation Results of SAP Bolt-Ons
Identify Process Ownership Benefits and Process Owner Organization
Create Technical Design Technical Design Document
Develop Non-functional Requirements Non-functional Requirements
Specifications Documentation
Develop Security Requirements Security Requirements Specifications
Documentation
Setup and Install Development Environment Installed Development System
Risk Assessment Measurement Revised Risk Assessment
Conduct Peer/Solution/Technical Reviews Solution/Technical Review Findings
Reports
Produce and Deliver Program Completed Status Report
Management Status Reports Updated Issues Log
Business Blueprint Sign-off Business Blueprint Documentation and
Phase completion signed-off by Customer
Phase III: Realization (Project Configuration)
Here the Project configuration takes place. Like in SAP HR: Config Payroll, Time, Personal
Admin...

Realization Key Activities and Deliverables

Key Activities Deliverables
Define Master Data Master Data Definitions
Baseline Configuration Completed Baseline Configuration and Documentation
Conduct Unit Testing Completed Unit Testing and Associated Scripts and Results

Final Configuration Completed Configured SAP System and Related Documentation

Create Security Authorizations Configured SAP User Profiles and Roles
Develop Custom Design Specifications (functional spec’s) Functional Specifications
Develop Technical and Functional Technical and Functional Specifications
Specifications Documentation and Associated Approvals
Coding and Unit Test for Conversions, Completed Unit Testing for Development Objects
Reports, Interfaces and Enhancements Object Code for Development Objects
Conversion Planning (Cutover) and Preparation Initial Conversion (Cutover) Plan
Draft Legacy Retirement Plan
Develop New Procedures and Policies New Procedures and Policies
Documented/Approved
Finalize Implementation Strategy Implementation Strategy, including Site
Readiness Assessment and Change
Process Improvement
Finalize End-User Training Strategy Approved End-User Training Strategy
Establish Training Environment Installed Training System
Train Power Users Trained Power Users and Trainers
Plan SAP early watch Go-Live Quality Assurance / Check
Plan and Execute System Test System Test Plan
Volume and Stress Tested System
Execute Cycle Testing Cycle Testing Complete
Develop Integration Test Plan(s) Integration Test Plan
Execute Integration Test Integration Test Complete
Design and Deliver Instructor Training Material (if applicable) Instructor Training Material
Create End-User Training Programs and Training End-User Training Curriculum
Materials End-User Training Materials
End-User Training Schedule
Facilities Reservations
Create Technical Design Technical Design Document
Establish Data Archiving Plan Data Archiving Plan
Setup and Install Quality Assurance (QA) Environment Installed Quality Assurance System
Risk Assessment Measurement Revised Risk Assessment
Deliver Knowledge Transfer Status
Execute Communications Plan Presentations
Newsletters
Conduct Peer/Solution/Technical Reviews Solution/Technical Review Findings Reports
Produce and Deliver Program Completed Status Report
Management Status Reports Updated Issues Log
Unit Testing: Testing each and every field of configuration.
Phase IV: Final Preparation (Before GO-LIVE)
Final Preparation Key Activities and Deliverables
Key Activities Deliverables
Perform System Tests Execute Stress, Volume, Disaster Recovery and Backup Tests
Technical Processes Tested
Assess Going-Live Check Recommendations Implement Going-Live Check Recommendations
Finalize Cutover (Conversion) Plan Cutover Work plan
Develop Contingency Plan Contingency Plan
Refine and Execute Production Support Plan Commence Initial Production Support
Activities (which occur prior to go-live)
Execute Change Plan Organization Change Plan
Production Readiness Review
Obtain Cutover Approval Execute Cutover/Conversion Plan
Refine and Execute Legacy Retirement Plan Legacy Retirement Plan
Perform Training Program Evaluation Training Program Evaluation
Deliver End-User Training Trained End Users
Complete Process and Organizational Changes Process and Organizational Changes Performed
Execute SAP Going-Live Check Going Live Check Assessment
Develop Technical Operations Manual Technical Operations Manual
Setup and Install Production Environment(s) Installed Production System(s)
Configure and Execute System Tuned SAP System
Administrator Functionality
Establish Service Level Agreements Service Level Agreements
Risk Assessment Measurement Revised Risk Assessment
Conduct Peer/Solution/Technical Reviews Solution/Technical Review Findings Reports
Produce and Deliver Program Completed Status Report
Management Status Reports Updated Issues Log
Final Preparation Sign-off Go-Live Approved

Phase V: Go-Live and Support

Go-Live and Support Key Activities and Deliverables

Key Activities Deliverables

Provide Production Support (Help Desk) Production Support (Help Desk) Established
Execute Daily Operation Support and Administration Production-Ready Systems Environment
Optimize System Tuning
Validate Live Business Process Results Business Process Results
Monitor Transactions, Interfaces and Procedures System tuning and Procedural Updates
Execute Ongoing Security Administration Security Administration
Provide Ongoing Training Support Execute Ongoing Training Support
Develop Continuous Improvement Plan Continuous Improvement Plan
Produce and Deliver Program Completed Status Report
Management Status Reports Updated Issues Log
Post Implementation Review Post Implementation Findings Reports
BUSINESS PROCESS DOCUMENT (Core HR Process)

Sub-Modules of HR:

1. Personal Administrations
2. Organizational Management
3. Time Management
4. Payroll Management

And other Sub-modules like Benefits, Personal Development, ESS, Recruitment's, CATS...

Before SAP CONFIGURATION we need to understand the client Business

Process/Requirements.

Functional Consultants will contract Clients Core- team and will gather all the requirements
and starts mapping to SAP. This is called AS - IS, TO - BE.

As- is
Functional consultant involves understanding the complete functionality of the system. It
involves detailed understanding of how the HR department is functioning because based
on that only you would provide a solution to them.

Like suppose you are implementing SAP HR module for them then in the AS-IS and TO-
BE phase, you need to prepare all the documents of the process flow (you can prepare
them in word).

Like suppose you are implementing for PA then you need to identify how many personnel
areas you need to make, how many subareas you will make, employee groups,
subgroups, based on what you are classifying them? This all will come in the master data
document which has to be approved from the client whoever he is.

Like if the current system is on mainframe or for some specific applications like for
recruitment the system is on mainframes and the client wants to keep that system as well
then interfaces need to be identified which will be there because you will have to upload
the data to sap system using bdc.

Like this for every process there will be a document.

Even for actions like:

- Hiring
- Newly Hire
- Termination
- Transfer
- Layoff etc
You will have to see what all actions your client wants, like if there is an action transfer
which is run for employee what all will be the reasons you will be configuring for that
action. This will be told by the client which can come out after a series of meetings and
after discussions you will have to come out with the document that these will be action
types. These will be the action reasons, these will be the action codes for that. This will be
in the TO BE process document.

After this phase is over complete configuration can be done.

Actually AS-IS process in summary involves :

1) Series of meeting with the client.
2) Gathering complete information about the existing system.
3) Preparation of the blue print documents describing the complete AS-IS process ,i mean the existing system.
4) Flow charts should be included in the as-is blue print process flow document describing the complete process.
5) After this is finished u have to give the TO-BE process structure that will be implemented in SAP.
6) After that there will be some things which cannot be implemented in SAP so the gaps are to be identified.
7) These gaps are to be documented in white paper for the client.

Inadequate “as is” documentation

Some more on AS- IS

Symptoms: You are the implementation Project Manager for a consulting firm and you
have a client that just selected an ERP system. You (the project manager) and your team
start gathering requirements from end users through focus groups, workshops, sessions
with SMEs, etc. After gathering information from end users you erroneously conclude that
you have all the necessary information and requirements to successfully implement the “to
be” software system. Since you believe you understand the “to be” system you neglect to
document the “as is” system.

During UAT (User’s Acceptance Testing) you find out that the system does not meet end
user’s expectations and the UAT participants cannot validate your implemented solution.
Your client is dissatisfied with the proposed solution, and you are now challenged to prove
that your implemented ERP solution is consistent with the client’s business needs, and
requirements. Given clients’ complaints you are put in a position where you cannot explain
how the proposed ERP solution meets or exceeds previous system functionality. The
question now becomes how does the ERP system meet replaced system functionality if at
all?

Suggestions: Determine if there are any existing documents in the form of functional
specs, architecture diagrams, requirements or flow process diagrams that describe current
system functionality. Work with the client and in particular programmers who designed the
legacy systems to understand the nuances and high-risk areas of the system that will be
replaced. Document from your findings your understanding of the current “as is” system
and also specify how you will replace the “as is” functionality with the “to be” ERP system.
Draft test cases that specifically address how the replaced functionality will be verified
within the ERP system and also allow the UAT members to peer-review the drafted test
cases as they become available. Document any feedback from the UAT members for the
drafted test cases and as time allows produce prototypes of the proposed solution to
minimize the impact on the end users.

To-be
Mapping "AS-IN" to SAP called "TO-BE"

For that we do Configuration & Customization.

CONFIGURATION: we will configure the system to meet the needs of your business by
using the existing data.

CUSTOMIZING: we will customize or adapt the system to your business requirements,

which is the process of mapping SAP to your business process.

Configuration vs. Customization

when considering enterprise software of any type, it is important to understand the
difference between configuration and customization. The crux of the difference is
complexity. Configuration uses the inherent flexibility of the enterprise software to add
fields, change field names, modify drop-down lists, or add ****ons. Configurations are
made using powerful built-in tool sets. Customization involves code changes to create
functionality that is not available through configuration.

Customization can be costly and can complicate future upgrades to the software because
the code changes may not easily migrate to the new version. Wherever possible,
governments should avoid customization by using configuration to meet their goals.
Governments also should understand their vendor's particular terminology with regard to
this issue since words like "modifications" or "extensions" often mean different things to
different vendors.

We do in SAP R/3
We know that SAP R/3 is software, it particular it is client-server software. This means that
the groups/layers that make up a R/3 System are designed to run simultaneously across
several separate computer systems.

When you install Microsoft Excel on your PC, each component of Excel (printing
components, graphing components, word processing components, and etc.) is stored,
managed, and processed via the hardware of your PC. When a company installs SAP’s
software each component (or "layer” in R/3’s case) is stored, managed, and processed via
the hardware of separate and specialized computer systems. Each of the various layers is
capable of calling upon the specialty of any of the other installed layers in order to
complete a given task.
 Those components/layers that are requesting services are called “clients”, those
components/layers that are providing services are called “servers”. Thus the term -
“client/server”. SAP is an ERP (Enterprise Resource Planning) module, ECC is the version
of SAP, like 4.6, 4.6c and 4.7 in that series new version is ECC-6. Its known as Enterprise
core component.

The sole purpose of an R/3 system is to provide a suite of tightly integrated, large-scale
business applications.
The standard set of applications delivered with each R/3 system are the following:

 PP (Production Planning)
 MM (Materials Management)
 SD (Sales and Distribution)
 FI (Financial Accounting)
 CO (Controlling)
 AM (Fixed Assets Management)
 PS (Project System)
 WF (Workflow)
 IS (Industry Solutions)
 HR (Human Resources)
 PM (Plant Maintenance)
 QM (Quality Management)
 CRM (Customer Relationship Management)
These applications are called the functional areas, or application areas, or at times the
functional modules of R/3. All of these terms are synonymous with each other.

Traditionally, businesses assemble a suite of data processing applications by evaluating

individual products and buying these separate products from multiple software vendors.
Interfaces are then needed between them. For example, the materials management
system will need links to the sales and distribution and to the financial systems, and the
workflow system will need a feed from the HR system. A significant amount of IS time and
money is spent in the implementation and maintenance of these interfaces.

R/3 comes prepackaged with the core business applications needed by most large
corporations. These applications coexist in one homogenous environment. They are
designed from the ground up to run using a single database and one (very large) set of
tables. Current production database sizes range from 12 gigabytes to near 3 terabytes.
Around 8,000 database tables are shipped with the standard delivery R/3 product.
SAP Process is like Consulting -> Configuring -> Testing -> Support

Here Configuration means System configuration means creating company code,

Locations, Wage types, Work Schedule.....I SUGGEST GO FOR THIS ROLE AS
STARTING.

Testers are basically no need any SAP knowledge just test how the system works -
BASICALLY END-USER ROLE.

Consultant (Functional Consultant) who interacts clients, understanding

requirements and MAPPING TO SAP....Works like Lead - BETTER AFTER 2-3 Year
after gets some experiences from configuration

And Support Consultant who basically supports the Project, Role comes after
configuration, testing and Go live. Like after live if client got any error or any
changes....
 Business Blueprint
This function documents the business processes in your company that you want to
implement in the system. In a Business Blueprint for Projects, you create a project
structure in which relevant business scenarios, business processes and process steps are
organized in a hierarchical structure. You can also create project documentation and
assign it to individual scenarios, processes or process steps. You then assign transactions
to each process step, to specify how your business processes should run in your SAP
systems. The Business Blueprint is a detailed description of your business processes and
system requirements. You can print it out.

Integration
You can continue to use the project documentation and the project structure that you
create during the Business Blueprint, in the configuration and test organization phases.

 When you configure your business processes, the system displays the Business Blueprint
project structure. You can use the Business Blueprint project structure as a point of
reference during configuration.
 You can also display and edit the project documentation from the Business Blueprint
phase, during configuration.
 You base all test plans that you create during test organization, on the Business Blueprint
project structure. The transactions that you assign to process steps in the Business
Blueprint are put in test plans during test plan generation, and run as function tests to test
the transactions.

Prerequisites
You have created a project of type implementation, template, or upgrade, in the project
administration.

Business Blueprint in Projects

Definition
A Business Blueprint documents the business process requirements of a company. In
collaborative business processes, several companies are involved.

Use
The Business Blueprint gives you a general idea of how your business processes could be
mapped in one or more SAP Systems. The Business Blueprint documents in detail the
scope of business scenarios, business processes, process steps, and the requirements of
an SAP solution implementation.

Structure
A Business Blueprint comprises the following structure elements in a hierarchy:
Organizational Units
Master data
Business scenarios
Business processes
Process steps
 You assign content, for example, project documentation, Business Configuration Sets, or
transactions to individual structure elements, in the SAP Solution Manager.

You can also create structure elements for organizational units and master data, below a
business scenario. You only use these structure elements if the organizational units and
master data are only relevant to the business process above them in the structure.

Integration
The Business Blueprint is the prerequisite in the Solution Manager for configuration and
test organization:

Configuration:
You configure your business processes with reference to the Business Blueprint project
structure. You can also display and edit the project documentation from the Business
Blueprint phase.

Test Organization:
You base all test plans that you create during test organization, on the Business Blueprint
project structure. The transactions which you assign in Business Blueprint process steps,
are put in test plans when you generate them. You can run these transactions as function
tests, to test the transactions.

Activities
1. Create a Blueprint structure in the Structure tab, using predefined substructures.
2. Check the Business Blueprint structure, and the business scenarios, business processes
and process steps it contains.
3. Decide which business scenarios, business processes and process steps you want to
include in the Business Blueprint. You can enhance the processes and process steps, or
adjust the names of individual processes to suit your company requirements.
4. Create project documentation to save in the Business Blueprint, in the Project
Documentation tab.
5. Assign transactions to process steps in the Transactions tab. This specifies which
transactions in the system correspond to the process steps in your enterprise.
6. Print the Business Blueprint document.
7. When the Business Blueprint is complete, you can start to set up the development system
landscape.

Result
You have specified a Business Blueprint. You can reuse the Business Blueprint and the
project structure to configure and test your business processes.

Create Company
Company Company Name
BP01 SAP Best Practice
Company
 Create Controlling Area
Controlling Area Name CoCd->CO Area Currency Type Currency Chart of Accts FY Variant
BP01 Controlling Cross-company-code 30 USD 0010 K4
area BP01 cost accounting

Create Credit Control Area

Credit Control Area Description Currency Update FY Variant
BP01 Credit control area BP01 USD 000012 K4

Create Financial Area

FM Area FM area text FM area Currency
BP01 Financial area BP01 USD

Define and Assign Company Code

Company Code Company Name City Country Currency Language
BP01 Company Code BP01 Palo Alto US USD EN

Enter Global Parameters for Company Code

Accounting organization
Chart of accts 0010
Company BP0001
Credit control area BP01
FM Area BP01
Fiscal Year Variant K4
Processing parameters
Document Entry Screen Variant 2
Field status variant 0010
Propose Fiscal Year X
Pstng period variant 0010
Define Default Value Date X
Max. Exchange rate deviation 10
Workflow variant 0001
CoCd->CO Area 2
Cost of Sales Accounting Activ 2
Negative postings
Cash Management activated X

Assign Company Code to Company

CoCd Company
BP01 BP0001

Assign Company Code to Financial Management Area

CoCd Name FM Area FMA text
BP01 SAP Best Practices BP01 Financial Area BP01

Assign Company Code to Credit Control Area

CoCd Company Name City CCAr Overwrite CC area

BP01 SAP Best Practices Palo Alto BP01 X
 JOBS
Object ID Name Validity period
10000039 CEO 01/01/1900 - 12/31/9999
10000040 President 01/01/1900 - 12/31/9999
10000041 Vice President 01/01/1900 - 12/31/9999
10000042 Director East Region 01/01/1900 - 12/31/9999
10000043 Manager East Region 01/01/1900 - 12/31/9999
10000044 Sales East Region 01/01/1900 - 12/31/9999
10000045 Programmer 3 01/01/1900 - 12/31/9999
10000046 Specialist 01/01/1900 - 12/31/9999
10000047 HR Generalist 01/01/1900 - 12/31/9999
10000048 Sales Clerk 01/01/1900 - 12/31/9999
10000049 Administrative Assistant East Region 01/01/1900 - 12/31/9999
10000269 Programmer 4 01/01/1900 - 12/31/9999
10000270 Senior Business Analyst 01/01/1900 - 12/31/9999
10000274 Senior Systems Engineer 01/01/1900 - 12/31/9999
10000312 Junior Business Analyst 01/01/1900 - 12/31/9999
10000313 Programmer 2 01/01/1900 - 12/31/9999
10000314 Programmer 1 01/01/1900 - 12/31/9999
10000316 Junior Systems Engineer 01/01/1900 - 12/31/9999
10000333 Supervisor 01/01/1900 - 12/31/9999
10000401 Course Instructor 01/01/1900 - 12/31/9999
10000656 Human Resources Administrator 01/01/1900 - 12/31/9999
10000657 Human Resources Specialist East Region 01/01/1900 - 12/31/9999
10000658 Human Resources Generalist East Region 01/01/1900 - 12/31/9999
10000659 Human Resources Clerk 01/01/1900 - 12/31/9999
10000660 Human Resources Manager 01/01/1900 - 12/31/9999
10000661 Human Resources Director 01/01/1900 - 12/31/9999
10000691 Finance Supervisor 01/01/1900 - 12/31/9999
10000692 Financial Analyst 01/01/1900 - 12/31/9999
10000693 Assembly Worker 01/01/1900 - 12/31/9999
10000694 Line Foreman 01/01/1900 - 12/31/9999
10000852 Assembler 2 01/01/1900 - 12/31/9999
10000948 Chief Financial Officer 01/01/1900 - 12/31/9999
10000949 Chief Information Officer 01/01/1900 - 12/31/9999
10000976 Customer Service Representative 01/01/1900 - 12/31/9999
10000977 Sr. Customer Service Representative 01/01/1900 - 12/31/9999
10002180 Accountant 01/01/1900 - 12/31/9999
10002190 Sales Adv East Region 01/01/1900 - 12/31/9999
10002191 Director West Region 01/01/1900 - 12/31/9999
10002192 Manager West Region 01/01/1900 - 12/31/9999
10002193 Sales West Region 01/01/1900 - 12/31/9999
10002194 Administrative Assistant West Region 01/01/1900 - 12/31/9999
10002195 Human Resources Specialist West Region 01/01/1900 - 12/31/9999
10002196 Human Resources Generalist West Region 01/01/1900 - 12/31/9999
10002197 Retiree 01/01/1900 - 12/31/9999
10002198 Sales Adv West Region 01/01/1900 - 12/31/9999
Positions
Object ID Name Validity period
10000051 Administrative Assistant 01/01/1900 - 12/31/9999
10000052 Vice President – Human Resources 01/01/1900 - 12/31/9999
10000053 Vice President – Sales and Marketing 01/01/1900 - 12/31/9999
10000054 Administrative Assistant 01/01/1900 - 12/31/9999
10000055 Administrative Assistant 01/01/1900 - 12/31/9999
10000056 Director - Marketing 01/01/1900 - 12/31/9999
10000057 Communications Specialist 01/01/1900 - 12/31/9999
10000058 Event Planner 01/01/1900 - 12/31/9999
10000059 Sales Coordinator 01/01/1900 - 12/31/9999
10000060 Marketing Manager – Product A 01/01/1900 - 12/31/9999
10000061 Marketing Manager – Product B 01/01/1900 - 12/31/9999
10000062 Marketing Manager – Product C 01/01/1900 - 12/31/9999
10000063 Director – Regional Sales 01/01/1900 - 12/31/9999
10000064 Sales Manager 01/01/1900 - 12/31/9999
10000065 Sales Representative 01/01/1900 - 12/31/9999
10000066 Sales Representative 01/01/1900 - 12/31/9999
10000067 Sales Representative 01/01/1900 - 12/31/9999
10000068 Sales Representative 01/01/1900 - 12/31/9999
10000069 Sales Representative 01/01/1900 - 12/31/9999
10000070 Account Executive 01/01/1900 - 12/31/9999
10000071 Account Executive 01/01/1900 - 12/31/9999

Enterprise Structure
Personnel Area Personnel Subarea
1010 Headquarters 0001 Administration
0002 Human Resources
0003 Finance
0004 Sales/Marketing
0005 Manufacturing
0006 Operations
0007 Research & Dev.
0008 Field Support
0009 Inform Tech
0010 Union ‘A’
1011 Product ‘A’ 0001 Sales/Marketing
0002 Manufacturing
0003 Operations
0004 Research & Dev.
0005 Union ‘A’
1012 Product ‘B’ 0001 Plant ‘A’
0002 Plant ‘B’
0003 Union ‘A’
1013 Subsidiary ‘A’ 0001 Location ‘A’
0002 Location ‘B’
Second Structure
Personnel Area Personnel Subarea
1020 East 0001 New York
0002 Philadelphia
0003 Washington, DC
0004 Atlanta
1021 Central 0001 Chicago
0002 Dallas
0003 Minneapolis
1022 West 0001 Human Resources
0002 Development
0003 Sales

Third Structure
Personnel Area Personnel Subarea
1030 Union 0001 Local ‘112’
0002 Local ‘083’
1032 Non-Union 0001 Human Resources
0002 Development
0003 Sales

Personnel Structure
Employee Group Employee Subgroup
1 Employee U0 Hourly
U1 Salaried-Exempt
U2 Salaried-Non Exempt
U3 Executives
U4 Sales
2 Retiree/ Pensioner U3 Executive
U5 Survivor w/ Ben
U6 Survivor w/o Ben
U7 Regular Retiree
4 Interns U0 Hourly
U1 Salaried-Exempt
U2 Salaried-Non Exempt
7 Temp/Seasonal U0 Hourly
U1 Salaried-Exempt
U2 Salaried-Non Exempt
8 Expatriate U1 Salaried-Exempt
U3 Executives
U6 Non-Payroll w/Benefits
9 External U8 Contractor
U9 Service Provider
U Inpatriate U1 Salaried-Exempt
U3 Executives
Number Ranges
No. From Number To Number Current Number External
01 00000001 00999999 Select
10 01000000 01999999 0
99 90000000 99999999 Select

Forms of Address
FOA key Title Long Text Gender
1 Mr Mr 1
2 Mrs Mrs 2
3 Miss Miss 2
4 Ms Ms 2
5 Dr DR

Create name affixes

Academic Titles Name Affix Output Text
S B.A. B.A.
S B.SC. B.Sc.
S CPA CPA
S D.D. D.D.
S D.D.S. D.D.S.
S D.P.S. D.P.S.
S ENG. Eng.
S ING. Ing.
S M.D. M.D.
S MBA MBA
S P.ENG P.Eng.
S PH.D. Ph.D.
S RA RA
S RI RI

Create Marital Status

Mar.Stat Marital Status Long Description
0 Single Single
1 Marr. Married
2 Wid. Widow
3 Div. Divorce
4 NM
5 Sep. Separated
6 Unknwn Co-habitation
9 RegCou

Residence Status
Residence Status Residence Status Text
A Non-Resident Alien
C Citizen
N Non-Citizen
ID Type
IMG Path Personnel Management Personnel Administration Personal Data Residence
Status Residence status
Transaction Code SPRO

ID Type ID Type Description

AA U.S. Passport
AD Foreign Passport w/empl.auth.
AE Alien Registration Receipt Cd.
AF Unexp. Temporary Resident Card
AG Unexp. Employment Auth. Card
AJ Unexp. Employment Auth. Doc.
BA U.S. Drivers License w/photo
BB U.S. Identity Card w/photo
BC School ID w/photo
BD Voter's registration card
BE U.S. Military/Draft record
BF Military dependant's ID card
BG U.S. Coast Guard/Merchant Mariner
BH Native American tribal doc.
BI Canadian Drivers license
BJ School record/report card
BK Clinic/Doctor/Hospital record
BL Day care/nursery school record

Define Possible Family Members

SubType Name Time Constraint Obj. ID
1 Spouse 2
2 Child 3 Select
3 Legal guardian 2
4 Testator 2
5 Guardian 2 Select
6 Stepchild 3 Select
7 Emergency Contact 3 Select
8 Related Person 3 Select
10 Divorced spouse 3 Select
11 Father 2
12 Mother 2
13 Domestic Partner 2
14 Child of Domestic Partner 3 Select

Create Address Types

SubType Description Time Constraint
1 Permanent Residence 1
2 Temporary Residence 3
3 Home Address 2
4 Emergency Address 2
5 Mailing Address 2
The following communication types have also been configured for use on the Address
Infotype 0006:

Type Description Category Category Text

CELL Cell Phone 1 Telephone
FAX1 Fax machine 2 Telefax
FAX2 Fax machine 1 Telephone
PAGE Pager 9 Other
TEL2 Telephone 1 1 Telephone
TEL3 Telecommute (home office number) 1 Telephone
VOIC Voice Mail 3 Voice Mail
WORK Work phone number 1 Telephone

Payroll Area
Payroll Payroll Area Period Period Date
Area Text Parameter parameter text Payroll Relevant Modifier
10 Monthly 01 Monthly Select 01
11 Semi-monthly 02 Semi-monthly Select 01
12 Weekly 03 Weekly Select 01
13 Bi-weekly 04 Bi-Weekly Select 01
99 Non-payroll relevant 01 Monthly 01

Define Administrator
Group Admin. Code Administrator Telephone Number SAP Name
APPL 001 Joanne Henderson 4274
APPL 002 Edward Carter 4424
APPL 003 Benoit LeBrun 4454
APPL 004 Andrée Gagnon 4434
US01 001 Joanne Henderson 5778
US01 002 Edward Carter 5665
US01 003 Robert Bell 5880
US01 004 Chris Appleman 5766
US01 005 Nicola Davenport 5990

Define Objects on Loan

1.Access the activity using one of the following navigation options:
IMG Path Personnel Management Personnel Administration
Agreements Objects on Loan
Transaction Code SPRO

2.On the Change View “Subtype Characteristics”: Overview screen, choose the New Entries ****on and enter the
following values:
SubType Name
01 Key(s)
02 Clothing
03 Books
04 Tool(s)
05 Company ID
90 Cell Phone
91 Pager
92 Company Credit Card
93 Company Car
94 Computer/Laptop
95 Security Pass
96 Parking Pass
97 Handheld Organizer
3.Choose Save.
Basic Pay
WT Wage Type Long Text Text Start Date End Date
1001 Base Rate / Hourly Wage Hrly Rat 01/01/1900 12/31/9999
1002 Payscale Salary PSSalary 01/01/1900 12/31/9999
1003 Pay Period Salary PPSalary 01/01/1900 12/31/9999
1004 Pension / Retiree Pay PensPay 01/01/1900 12/31/9999
1005 External Hrly Rate ExtRate 01/01/1900 12/31/9999

PCR Grouping
EG Employee Group ESG Employee Subgroup PCR CAP
1 Employee U0 Hourly 1 1
1 Employee U1 Salaried-Exempt 3 3
1 Employee U2 Salary-Non Exempt 3 2
1 Employee U3 Executive 3 4
1 Employee U4 Sales 3 5
2 Retiree / Pensioner U3 Executive 2 6
2 Retiree / Pensioner U5 Survivor w/Benefits 2 6
2 Retiree / Pensioner U6 Survivor w/o Benefits 2 6
2 Retiree / Pensioner U7 Regular Retiree 2 6
4 Intern U0 Hourly 1 1
4 Intern U1 Salary-Exempt 3 3
4 Intern U2 Salary-Non Exempt 3 2
7 Temp/Seasonal U0 Hourly 1 1
7 Temp/Seasonal U1 Salary-Exempt 3 3
7 Temp/Seasonal U2 Salary-Non Exempt 3 2
8 Expatriate U1 Salary-Exempt 3 3
8 Expatriate U3 Executive 3 4
9 External U8 Contractor 1 1
9 External U9 Service Provider 1 1
U Inpatriate U1 Salaried-Exempt 3 3
U Inpatriate U3 Executive 3 4

Pay Scale Type

Type Description
01 Salaried exempt
02 Salaried non-exempt
03 Hourly
04 Union

Pay Scale Area

Area Description
01 East Region
02 West Region
03 Local 112
04 Local 83

Revise Pay Scale Groups and Levels

Type Area Grp PS Group Level WT Amount Currency
03 01 1 H001 00 8.00 USD
03 01 1 H001 01 8.50 USD
03 01 1 H001 02 9.00 USD
03 01 1 H001 03 9.50 USD
03 01 1 H001 04 10.00 USD
03 01 1 H001 05 11.00 USD
03 01 1 H002 00 12.35 USD
03 01 1 H002 01 14.55 USD
03 01 1 H002 02 16.00 USD
Define Pay Grades and Levels
Pay Grade Type Pay Grade Area Description Pay Grade Start Date End Date Currency Time Unit
Salaried Exempt –
01 01 East Region EXEC 01/01/1900 12/31/9999 USD Annually
Salaried Exempt –
01 02 West Region EXEC 01/01/1900 12/31/9999 USD Annually
Salaried Non-Exempt
02 01 – East Region GRP01 01/01/1900 12/31/9999 USD Annually
Salaried Non-Exempt
02 02 – West Region GRP01 01/01/1900 12/31/9999 USD Annually

Description Level Minimum. Grade Level Maximum Grade Level Reference Salary
Salaried Exempt – East Region 00 85,000.00 210,000.00 135,000,00
Salaried Exempt – West Region 00 80,000,00 180,000,00 120,000,00
Salaried Non-Exempt – East Region 00 20,000,00 35, 000,00 27, 000,00
01 30,000,00 45, 000,00 37, 000,00
02 40,000,00 55, 000,00 47, 000,00
03 50,000,00 65, 000,00 57, 000,00
04 60,000,00 75, 000,00 67, 000,00
05 70,000,00 90, 000,00 80, 000,00
Salaried Non-Exempt – West Region 00 16,000,00 24,000,00 20,000,00
01 25,000,00 45,000,00 35,000,00
02 32,000,00 55,000,00 32,000,00
03 42,000,00 65,000,00 53,000,00
04 55,000,00 75,000,00 55,000,00
05 62,000,00 85,000,00 73,000,00

SAP Standard Wage types

Original Wage Type Wage Type Long Text Text
/P00 1042-S exempt wages 1042Exm
/P01 1042-S non-exempt wages 1042NExm
/P0X 1042-S difference (retro) 1042Diff
/PC0 Non-1042-S cumulation Non1042S
/PFC Total gross for FICA TG FICA
/PNF Total amount, no FICA No FICA
/PTX Tax on 1042-S wages 1042Tax
/PU0 Total, 1042-S taxes 1042Toto
/PUP Nonresident unpaid NRUnpaid
/PXR 1042-S retro tax diff. 1042RtDf
1001 Base Rate / Hourly Wage Hrly Rat
1002 Payscale Salary PSSalary
1003 Pay Period Salary PPSalary
1004 Pension / Retiree Pay PensPay
1005 External Hrly Rate ExtRate
1400 Hourly Rate - tips HrlyWage
1401 Hourly Rate - tips HrlyWage
M001 Hourly Rate HrlyWage
M002 Payscale Salary PSSalary
M003 Pay Period Salary PPSalary
M004 Pension/Retiree Pay PensPay
MA01 Salary w/ PC68=balnk PC68=bla
MA03 Salary w/ PC68=1 Reg Sal
MF01 Pay Period Basic Pay PBPay
MF02 Pay Period Adj. Basic Pay PABPay
MF03 Pay Period Loc.Adjustment PLAPay
MF01 Pay Period Basic Pay PBPay
MF02 Pay Period Adj. Basic Pay PABPay
MF03 Pay Period Loc.Adjustment PLAPay
MF04 Hourly Adj. Basic Rate HrABWg
 Original Wage Type Wage Type Long Text Text
MF05 Pay Period Basic Pay HPBPay
MF06 Pay Period Adj. Basic Pay HPABPay
MF07 Pay Period Loc.Adjustment HPLAPay
TB01 Hourly Rate - tips HrlyWage
TB02 Hourly Rate - tips HrlyWage

Define Valuation of Base Wage Types

Model WT WT Text Seq Start date End date WT Percent
ANSAL /102 401(k) Wages 1 01/01/1800 12/31/9999 1001 100.00
ANSAL /102 401(k) Wages 2 01/01/1800 12/31/9999 1002 100.00
ANSAL /102 401(k) Wages 3 01/01/1800 12/31/9999 1003 100.00
ANSAL /BS1 Spending Acct. Annual Wt 1 01/01/1800 12/31/9999 1001 100.00
ANSAL /BS1 Spending Acct. Annual Wt 2 01/01/1800 12/31/9999 1002 100.00
ANSAL /BS1 Spending Acct. Annual Wt 3 01/01/1800 12/31/9999 1003 100.00
ANSAL ASAL Annual salary 1 01/01/1800 12/31/9999 1001 100.00
ANSAL ASAL Annual salary 2 01/01/1800 12/31/9999 1002 100.00

Recurring Payments and Deductions

Wage Type Wage Type Text Wage Type Wage Type Text
1120 Uniform Allowance 2012 Cafeteria Deduction
1121 Equipment Allowance 2015 Bond Purchase - Deduction
1122 Car Allowance 2035 Computer Loan - Deduction
1500 1099R Non-taxable Wages 2040 401K Loan Deduction
1501 1099R Taxable Wages 2045 Education Loan - Deduction
2000 Charitable Donation - Amt 2855 ClmClr Dedn RepayPlan Tx0
2004 Misc. Dedn. Arrears dedn. 2858 ClmClr Dedn RepayPlan Tx1
2010 Parking Deduction 2861 ClmClr Dedn RepayPlan Tx2
2011 Miscellaneous Deduction

Additional Payments
Wage Type Wage Type Text Wage Type Wage Type Text
1100 Tip income 2007 Miscellaneous Arrears Recovery
1105 Gross up regular method 2008 Credit arrears $ purge
1107 Gross up supplemental method 2010 Parking Deduction
1108 Gross up result-supp method 2011 Miscellaneous Deduction
1109 Non-tax income 2012 Cafeteria Deduction
1110 Bonus 2015 Bond Purchase - Deduction
1112 Commission 2016 Bond Purchase - Balance
1113 Severance pay 2035 Computer Loan - Deduction
1120 Uniform allowance 2036 Computer Loan - Balance
1121 Equipment allowance 2040 401K Loan Deduction
1122 Car allowance 2045 Education Loan - Deduction
1123 Tuition reimbursement - taxable 2046 Education Loan - Balance
1124 Tuition reimbursement - non-tax 2057 PPD: Deduction - Benefits
1125 Relocation expenses 2058 PPD: Reimburse - Benefits
1500 1099R Non-Taxable wages 2061 PPD: Payment - Benefits
1501 1099R Taxable Wages 2856 Claim Clearing Bal Tx0
1510 1099R Total Distribution 2859 Claim Clearing Bal Tx1
2000 Charitable Donation - Amt 2862 Claim Clearing Bal Tx2
2002 Charitable - Balance 2915 Cash Non-Taxable
2004 Miscellaneous Dedn arrears dedn 2916 Claim of right
2005 Miscellaneous Dedn arrears bal 6055 Non Cash taxable
Off Cycle Payments (0267)
Wage Type Wage Type Text Wage Type Wage Type Text
1105 Gross up regular method 2803 Claim Repayment Txblty 1
1107 Gross up suppl method 2804 Claim Forgiveness Txblty 2
1111 Bonus - special pay run 2805 Claim Payment Txblty 2
1112 Commission 2850 CC Dedn Recovery Txblty 0
1113 Severance pay 2851 CC Dedn Recovery Txblty 1
2800 Claim Forgiveness Txblty 0 2852 CC Dedn Recovery Txblty L
2801 Claim Payment Txblty 0 2853 CC Dedn Recovery Txblty G
2802 Claim Forgiveness Txblty 1

Employee Remuneration Information (IT 2010)

Wage Type Wage Type Text Wage Type Wage Type Text
1200 Regular working time 1252 Sick pay
1201 Lump sum period hours 1253 Comp time taken
1202 On Call / Standby 1254 Jury duty
1203 Training - internal 1255 Bereavement leave
1204 Training - external 1258 Family Medical Leave
1205 Overtime paid 1.0 1259 Maternity leave
1206 Overtime paid 1.5 1260 Short term disability
1207 Overtime paid 2.0 1264 Other Paid Absences
1210 Sunday premium 1410 Regular hours - tips
1211 Holiday premium 1411 Regular hours - tips
1212 Evening Shift premium 1415 Overtime hours - tips
1213 Night Shift premium 1416 Overtime hours - tips
1214 Weekend Shift premium 1420 Direct tip
1215 Call In pay 1425 Indirect tip
1250 Holiday pay 1430 Gross sales
1251 Vacation pay

Leave Compensation
ESG PSG Comp. Method Description Rule Description Quota Type
1 10 1000 Free Compensation
1 10 1001 Vacation Payout 003 Vacation
1 10 1002 Sick time payout 004 Sick/Illness
1 10 1003 Personal Time Off payout 010 Personal Time Off
1 10 1004 Floating Holidaypayout 002 Floating Holiday
1 10 1005 Overtime Comp Time Payout 001 Comp Time for Overtime
2 10 1000 Free Compensation
2 10 1001 Vacation Payout 003 Vacation
2 10 1002 Sick time payout 004 Sick/Illness
2 10 1003 Personal Time Off payout 010 Personal Time Off
2 10 1004 Floating Holidaypayout 002 Holiday Lieu
2 10 1005 Overtime Comp Time Payout 001 Comp Time for Overtime
4 10 1000 Free Compensation
4 10 1001 Vacation Payout 003 Vacation
4 10 1002 Sick time payout 004 Sick/Illness
4 10 1003 Personal Time Off payout 010 Personal Time Off
4 10 1004 Floating Holidaypayout 002 Holiday Lieu
4 10 1005 Overtime Comp Time Payout 001 Comp Time for Overtime
Wage Types for Time Quota Compensation
Wage Type Wage Type Text
1294 FMLA Payout
1295 Vacation Payout
1296 Personal Time Off Payout
1297 Floating Holiday Payout
1298 Comp Time Payout
1299 Sick Payout

Infotype Menu
Menu Menu Text Seq. # Infotype Infotype text
U1 Basic Personal Data 00 0000 Actions
02 0001 Organizational Assignment
04 0002 Personal Data
06 0006 Addresses
08 0007 Planned Working Time
10 0008 Basic Pay
12 0021 Family Member/Dependents
14 0094 Residence Status
16 0077 Additional Personal Data
18 0105 Communication

QA Payroll 01 0008 Basic Pay

02 0014 Recur. Payments/Deds.
03 0015 Additional Payments
04 0027 Cost Distribution
05 0009 Bank Details
06 0011 Ext. Bank Transfers
11 0003 Payroll Status
15 0402 Payroll Results
17 0207 Residence Tax Area
19 0208 Work Tax Area
21 0209 Unemployment State
23 0210 Withholding Info W4/W5 US
25 0234 Add. Withh. Info. US
27 0161 IRS Limits USA
29 0194 Garnishment Document
31 0195 Garnishment Order
33 0216 Garnish. Adjustment

U7 Benefits 00 0171 General Benefits Data

02 0021 Family Member/Dependents
04 0378 Adjustment Reasons
06 0167 Health Plans
08 0168 Insurance Plans
10 0170 Flexible Spending Accounts
12 0172 Flexible Spending Account Claims
14 0169 Savings Plans
16 0379 Stock Purchase Plans
18 0236 Credit Plans
19 0377 Miscellaneous Plans
20 0211 COBRA-Qualified Beneficiary
22 0212 COBRA Health Plans
24 0671 COBRA Flexible Spending Accounts
26 0376 Benefits Medical Information
28 0375 HCE Information
 QD Time Recording 00 0007 Planned Working Time
02 2001 Absences
04 2006 Absence Quotas
06 2002 Attendances
08 2007 Attendance Quotas
10 2013 Quota Corrections
12 2003 Substitutions
14 0416 Time Quota Compensation
16 2005 Overtime
18 2010 Employee Remuneration Info
20 2004 Availability
22 2012 Time Transfer Specifications
24 2011 Time Events
26 0083 Leave Entitlement Compensation
28 0076 Workers' Comp. NA
U4 Additional Personal Data 01 0019 Monitoring of Tasks
02 0017 Travel Privileges
03 0032 Internal Data
04 0041 Date Specifications
05 0040 Objects on Loan

U6 Planning Data 01 0022 Education

02 0024 S****s
03 0025 Appraisals
04 0023 Other/Previous Employers
06 0031 Reference Personnel Numbers
QB Labor Relations 01 0016 Contract Elements
02 0102 Grievances NA
06 0057 Membership Fees
08 0076 Workers' Comp. NA
10 0082 Additional Abs. Data

Personal Actions
U0 Hiring 10 05 INS 0001 Organizational Assignment
10 10 INS 0002 Personnel Data
10 15 INS 0006 1 Addresses
10 20 INS 0210 FED Withholding Info W4/W5 US
10 25 INS 0007 Planned Working Time
10 30 INS 0008 Basic Pay
10 35 INS 0009 Bank Details
10 40 MOD 0041 Date Specifications
10 45 INS 0077 Additional Personal Data
10 50 INS 0094 Residence Status
10 55 INS 0171 General Benefits Data
10 60 INS 0378 HIRE Adjustment Reasons
10 70 INS 0017 Travel Privileges
10 20 05 INS 0001 Organizational Assignment
10 20 10 INS 0002 Personnel Data
10 20 15 INS 0006 1 Addresses
10 20 20 INS 0210 FED Withholding Info W4/W5 US
10 20 25 INS 0007 Planned Working Time
10 20 30 INS 0008 Basic Pay
10 20 35 INS 0009 Bank Details

U1 Quick Hire 10 05 INS 0001 Organizational Assignment

10 10 INS 0002 Personal Data
10 15 INS 0006 1 Addresses
U2 Transfer/Relocation 10 05 COP 0001 Organizational Assignment
10 10 COP 0006 1 Addresses
10 15 INSS 0007 Planned Working Time
10 20 COP 0008 Basic Pay
10 25 INSS 0171 General Benefits Information
10 30 INS 0378 ORG Adjustment Reason

U5 Termination 10 05 COP 0001 Organizational Assignment

10 15 COP 0009 Bank Details
10 20 LIS9 0014 Payments/Deductions.
10 30 LIS9 0040 Objects on Loan
10 35 MOD 0041 Date Specifications
10 40 COP 0171 General Benefits Information

U6 Rehire 10 05 COP 0001 Organizational Assignment

10 10 COP 0002 Personnel Data
10 15 COP 0006 1 Addresses
10 20 COP 0210 FED Withholding Info W4/W5 US
10 25 INSS 0007 Planned Working Time
10 30 COP 0008 Basic Pay
10 35 COP 0009 Bank Details
10 50 COP 0041 Date Specifications
10 55 COP 0077 Additional Personal Data
10 60 COP 0094 Residence Status
10 65 INSS 0171 General Benefits Data
10 70 INSS 0378 HIRE Adjustment Reasons

U7 Retirement 10 05 COP 0001 Organizational Assignment

10 10 INSS 0007 Planned Work Time
10 15 COP 0008 Basic Pay
10 20 COP 0009 Bank Details
10 25 LIS9 0014 Recurring Payments/Deductions
10 35 LIS9 0040 Objects on Loan
10 40 MOD 0041 Date Specifications
10 45 INSS 0171 General Benefits Information
10 50 INS 0378 RET Adjustment Reason

U8 Leave of Absence – Active Status 10 05 COP 0006 1 Addresses

10 07 INS 2001 Absences
10 10 INS 0019 U7 Monitoring of Dates
10 15 COP 0077 Additional Personal Data
U9 Leave of Absence – Inactive Status 10 05 COP 0001 Organizational Assignment
10 07 INS 2001 Absences
10 10 MOD 0041 Date Specifications
10 15 INS 0019 U7 Monitoring of Dates
10 20 COP 0006 1 Addresses
10 25 COP 0077 Additional Personal Data

QA Return to Work from Inactive Status 10 05 COP 0001 Organizational Assignment

10 10 COP 0002 Personnel Data
10 15 COP 0006 1 Addresses
10 20 COP 0210 FED Withholding Info W4/W5 US
10 25 INSS 0007 Planned Working Time
10 27 COP 2001 Absences
10 30 COP 0008 Basic Pay
10 35 COP 0009 Bank Details
10 40 MOD 0041 Date Specifications
10 45 COP 0077 Additional Personal Data
10 50 COP 0094 Residence Status
10 55 INSS 0171 General Benefits Information
10 60 INS 0378 ORG Adjustment Reason
QB Return to Work from Active Status 10 05 COP 0001 Organizational Assignment
10 10 COP 0002 Personnel Data
10 15 INSS 0007 Planned Working Time
10 17 COP Absences
10 20 COP 0008 Basic Pay
10 25 MOD 0041 Date Specifications

QC Reduction in Work Force 10 05 COP 0001 Organizational Assignment

10 10 INS 0019 Monitoring of Dates
10 15 MOD 0041 Date Specifications
10 20 COP 0006 1 Addresses
QD Hire Applicant 10 05 INS 0001 Organizational Assignment
10 10 INS 0002 Personal Data
10 15 INS 0006 1 Addresses
10 20 INS 0210 FED Withholding Info W4/W5 US
10 25 INS 0007 Planned Working Time
10 30 INS 0008 Basic Pay
10 35 INS 0009 Bank Details
10 40 INS 0041 Date Specifications
10 45 INS 0171 General Benefits Info
10 50 INS 0378 HIRE Adjustment Reasons

QE Change in Personal Data 10 05 COP 0002 Personal Data

10 10 COP 0006 1 Address
10 15 COP 0210 FED Withholding W4/W5 US
10 20 COP 0009 Bank Details
10 25 COP 0021 Family Member/Dependant

U0 – Hiring No Reason
U1 New Position
U2 New Product Line
U3 Re-Organization
U4 Attrition
U5 Special Projects
U6 Acquisition
U7 Survivor
U1 – Quick Hire No Reason
U1 New Position
U2 New Product Line
U3 Re-Organization
U4 Attrition
U5 Special Projects
U6 Acquisition
U7 Survivor
U2 – Transfer/Relocation No Reason
U1 Career Opportunity
U2 Re-Organization
U3 Temporary Move
U4 Personal
U3 – Change in Position No Reason
U1 Promotion
U2 Lateral Move
U3 Demotion
U4 Reclassification
U5 Temporary to Regular
U6 Regular to Temporary
U4 – Change in Pay No Reason
U1 Pay Scale Reclassification
U2 Pay Scale Increase
U3 Annual Review
U4 Promotion
U5 Demotion
U6 Adjustment

U5 – Termination No Reason
U1 Career Opportunity
U2 Relocation
U3 Health Reasons
U4 Further Study
U5 Mutual Agreement
U6 Involuntary
U8 Death of Employee
U9 Management Conflict
UA Seasonal
U6 – Rehire No Reason
U1 Reinstatement
U2 Seasonal
U7 – Retirement No Reason
U1 Early Retirement
U8 – Leave of Absence – Active Status No Reason
U1 Medical
U2 FMLA/Extended Family Care
U3 Sabbatical
U4 Short Term Disability
 U5 Long Term Disability
U6 Workers’ Compensation
U7 Personal Leave
U8 Education Leave
U9 Layoff with Severance
UA Military
U9 – Leave of Absence – Inactive Status No Reason
U1 Medical
U2 FMLA/Extended Family Care
U3 Sabbatical
U4 Short Term Disability
U5 Long Term Disability
U6 Workers’ Compensation
U7 Personal Leave
U8 Education Leave
U9 Layoff with Severance
UA Military
QA – Return to Work from Inactive Status No Reason
U1 End of Leave
U2 Restaffing
U3 End of shut down
QB – Return to Work from Active Status No Reason
U1 End of Leave
U2 Restaffing
U3 End of shut down
U4 Return from work reduction
QC – Reduction in Work Force No Reason
U1 Plant Closing
U2 Profitability/Economic
QD – Hire Applicant No Reason
U1 New Position
U2 New Product Line
U3 Re-organization
U4 Attrition
U5 Special Projects
U6 Acquisition
QE – Change in Personal Data No Reason
U1 Family Status Change
U2 Name change
U3 Address change
No Reason
QF – Quick Hire Follow-Up U2 Quick Hire Follow-Up

Payroll Areas
PayrollArea Payroll Area Text Period Parameter Period Parameter Text Payroll Relevant Date Modifier
10 Monthly 01 Monthly 01
11 Semi-monthly 02 Semi-Monthly 01
12 Weekly 03 Weekly 01
13 Bi-weekly 04 Bi-Weekly 01
99 Non-payroll Relevant

Period Modifiers
Personnel Control Record
Payroll Payroll Area Control Record Payroll period Run Earliest Retroactive Accounting
Area Text Type Period
01/01/2006 –
10 Monthly 01 Payroll 01 2006 01/31/2006 0 01 2006 01/01/2006
11 Semi-monthly 01 Payroll 01 2006 01/01/2006 – 01/15/2006 0 01 2006 01/01/2006
12 Weekly 01 Payroll 02 2006 01/01/2006 – 01/07/2006 0 02 2006 01/01/2006
13 Bi-weekly 01 Payroll 02 2006 01/01/2006 – 01/14/2006 0 02 2006 01/01/2006

Generate Payroll Periods

Period Date Start Date Final Start of Payday Number of Determine Carry out
Modifier Modifier Year Tax Year Rule Days Period Number table change
01 01 01.01.2002 2010 0101 3
02 01 01.01.2002 2010 0101 3
03 01 12.23.2001 2010 0101 3 6
04 01 12.23.2001 2010 0101 3 6