Nile Basin Initiative (NBI)

Eastern Nile Technical Regional Office (ENTRO)

Nile Cooperation for Result Project (NCORE)

Eastern Nile Knowledge Base Enhancement

Knowledge Management Expert

1. BACKGROUND

The NBI, ENSAP and ENTRO

The Nile Basin Initiative (NBI) is an intergovernmental partnership of the ten Nile
Basin states sharing the Nile (Burundi, D.R. Congo, Egypt, Ethiopia, Kenya, Rwanda,
South Sudan, Sudan, Tanzania and Uganda). The NBI was established to develop the
river cooperatively; reduce poverty and environmental degradation; share substantial
socio-economic benefits, and promote regional peace and security. The NBI is guided by
a Shared Vision which envisages achieving “sustainable socio-economic development
through the equitable utilization of, and benefit from, the common Nile Basin water
resources”.
NBI member countries launched a Strategic Action Program with two sub-programs: the
basin-wide Shared Vision Program (SVP) that aimed at building confidence, capacity and
knowledge base (now phased out), and two Subsidiary Action Programs: The Eastern
Nile Subsidiary Action Program (ENSAP) and the Nile Equatorial Lakes Subsidiary
Action Program (NELSAP) that initiate concrete joint investments and action on the
ground at sub-basin levels.
The Eastern Nile Subsidiary Action Program (ENSAP) of the NBI was launched by
Egypt, Ethiopia and the Sudan (with South Sudan joining in 2012) to initiate concrete
joint investments and action on the ground in the Eastern Nile sub-basin in the areas of
power generation and interconnection, irrigation and drainage, flood preparedness and
early warning, watershed management, development of planning models and joint
multipurpose programs. ENSAP is governed by the Eastern Nile Council of Ministers
(ENCOM) assisted by ENSAP Team (ENSAPT); and implemented by the Eastern Nile
Technical Regional Office (ENTRO), based in Addis Ababa, Ethiopia. ENSAP receives
its funding from the Eastern Nile countries and also from a range of bilateral and
multilateral development partners.
The Integrated Development of the Eastern Nile (IDEN) was the first ENSAP project,
agreed in 2002, with an initial set of seven sub-projects aimed at tangible win-win gains
in the areas of watershed management, flood preparedness, early warning and response,
irrigation and drainage, power supply interconnection and regional power trade and later
the Joint Multipurpose Program [JMP]. Some of these projects preparations have been
successfully completed, and are advancing towards implementation.
The Nile Cooperation for Results (NCORE) Project is the first phase of the Nile Basin
Climate Resilient Growth Program and is part of the 5-year NBI Strategic Plan. As part
of implementation of the projects identified in the Strategic Plan, NBI applied for funding
from the Nile Basin Trust Fund (NBTF)/Cooperation in International Waters in Africa
(CIWA) to support the three NBI centers – the Nile-SEC, the NELSAP Coordination
Unit (NELSAP-CU) and ENTRO.
With a development objective to “facilitate cooperative water resource management and
development within the Nile Basin,” NCORE supporting the three NBI centers (Nile-
SEC, NELSAP-CU and ENTRO). As part of this CIWA fund; ENTRO received support
to conduct component (3) which consists of two sub-components:

 Sub-component 3.(a): Strengthening the knowledge base and analytical

framework for Eastern Nile water resources planning and management, and
 Sub-component 3(b): Promoting sustainable development and growth in the
Eastern Nile

NCORE project started since January 2013 delivered various studies that includes Multi
Sectoral investment analysis, Climate change, dame safety, water diplomacy, young
professional program, etc …which generated lots of knowledge and information
products. Thus this project will promote enhance the knowledge base and link with other
NBI centers by organizing , package and create a system to disseminate these data,
information and KPs to a wider users.

2. RATIONALE

Currently the NBI, including ENTRO, lacks institutional and infrastructure capacity to
integrate all information and knowledge product in a holistic system which allow receive,
archive, process and disseminate to a wider public user. Despite the fact that all NBI
centers, including ENTRO, made tremendous effort in collecting, generating and
developing various types of information and knowledge products, the existing NBI
databases are not in a way that users can easily search and access, and the databases
cannot be linked to the other NBI centers. Thus, the existing databases needs
enhancement to include all spatial, non-spatial datasets and information generated under
ENSAP and NCORE projects, better linkage with the other NBI centers and a user
friendly portal interface that allow easy access.

3. Objective

The main objective of this consultancy assignment is to advance access of NBI

information and knowledge products to present in a unified format through an NBI wide
integrated knowledge portal (IKP). The IKP will serve as a gateway to access relevant
NBI thematic knowledge products. The specific objective includes;
• To establish easily accessible and searchable database unified format and linked
for all NBI centers and linked to website/portal that is linked to the NBI centers
 • To ensure access to agree upon data sets that will provide a more reliable
information for future water resource development and management decisions
• To ensure real time data, knowledge product, and information access to wider
users
• To update the ENTRO web-portal/website to be linked with other centers and
facilitate access to the new database and knowledge products
• To ensure NBI/ENTRO’s institutional viability through innovations, knowledge
creation and knowledge sharing
• To integrate the data and knowledge to Nile Basin DSS (NB-DSS) that will
strength a data and information exchange process in the Nile Basin
• To strength the capacity of Eastern Nile countries on the tools and knowledge
product and their use for planning purpose

4. Scope of Work
The scope of the study may be divided into four Tasks. These Tasks are listed as follows
and further elaborated in the subsequent sections:
Task 1: Need Assessment and Requirement Gathering
Task 2: System Design
Task 3: Implementation
Task 4: Capacity Building
The activities under these Tasks are as described in the KME TOR and the Consultant is
expected to contribute the related deliverables under each of the Tasks.

4.1 Task 1: Need Assessment and Requirement Gathering:

The consultant will work with key team members and knowledge management (KM)
working group at ENTRO and the NBI centers to ensure that the need assessment and
requirements are accurately and completely captured. The requirements for the system
design will be checked with the functions of the different NBI centers and its
stakeholders. The activities under task 1 include;
 Lead and coordinate the review and assessment of existing knowledge base
system at ENTRO with other team members and identify gaps.
 In collaboration with ENTRO staff and other team members:
o Identify and classify different knowledge products organized into
project based knowledge bases and other sources
o Assess and review different water resource models, EN Tool Kits, other
knowledge products
 Identify global and regional spatial and non-spatial datasets in a public
domain which are important for water resources planning and development.
 Lead and coordinate need assessment and requirement gathering as specified
in the terms of reference for Eastern Nile Knowledge Base Enhancement such
as;
 o Requirement gathering for broad access to any knowledge/information
resources that users require including documents, spreadsheets, charts,
spatial and non-spatial data, multimedia files and live feeds. The
requirement are gathered for the ability to access and read such
knowledge resources including;
 Spatial and non-spatial data
 Document/content management systems (website, web
portal, Nile IS, e-library etc.)
 interactive web-mapping applications (commercial and
open source providers),
 Social networking applications,
 Web based help desk system and community of practice
portals,
 Multi-media applications (animation, image, sound, video
clips),
 Knowledge maps, open source datasets etc….
 Carryout an assessment on the option of continuing with existing desk top and
server based ArcGIS software or migrate to Open Source desktop GIS and
web map server. Clearly identify and present the pros and cons of both
systems and provide expert support for decision to be made by ENTRO and
other NBI centers management group
 In consultation with KM working group develop Terms of Reference for the
EN Knowledge Base Enhancement team members to be hired by ENTRO

4.2 Task 2: Information and Database Development:

The consultant will work with key team members and KM working group at ENTRO and
the NBI centers and web developer to create a database system that will support the
requirement gathered in task 1 and robust enough to provide links between different
applications and the centralized database. The database should support the content
management system (CMS) selected, simple data organization, visualization, query,
analysis, and export/import tools and interfaces.
 Recommendation for spatial database design, hardware infrastructure,
management, maintenance, data security and levels of access, data standards
and support the CMS selected
 Synergize the previous work on spatial database architecture and make
appropriate enhancement to support the requirement gathered under Task 1.
The database will have a system to support the options of internal use and
public domain.
 Include ArcGIS server and GIS datasets to be able to serve
customized maps and a variety of themes for the region and to
allow for simple spatial overlay and analysis
  The system will provide an online GIS interface tool that will
allow users to visualize and analyze spatial data
 As mentioned in the project TOR (Annex A), work with Nile-Sec in development
of non-spatial database to integrate time series datasets. The non-spatial database
should provide
 An interface to effectively provide inputs from models used at ENTRO ,
NB-DSS and Toolkits
 It should support access to functions i.e - flood management, climate
change, toolkits and analytical tools
 It should support public domain data such as real time spatial and time
series hydromet datasets
 As specified in the project TOR work with KM working group in development of
API which fits the database system
 As specified in the project TOR work with KM working group in development of
Interface
 As specified in the project TOR work with KM working group in selecting the
appropriate hosting environment

4.3 Task 3: Implementation

The consultant will work with key team members and KM working group at ENTRO and
the NBI centers on database connection will be created and parts of the system will be
tested and continuously validated. The whole process will be demonstrated to KM
working group before the deployment. Then, this consultant will oversee the tasks of
populating data, and the development of information and knowledge products for the
web-portal (front-end development) will be done for ENTRO knowledge management
products following for successful implementation.
 Testing of the database system and its linkage with the website/portal for all the
NBI centers by adopting the format develop for time series, GIS maps, and
documents datasets to migration and linking to website/portal
 Deploy the final unified Website/Web portal systems for all NBI centers to
production server and accessible to users linked with database for data
visualization, query, analysis, and export/import tools and interfaces
 Support the production and integration of communication materials of project
summary, project briefing, project storyline, etc…for ENTRO knowledge
products
 Integrate real-time datasets and public domain datasets for Eastern Nile Basin
 Migrate maps, publish maps and link with special database of ENTRO’s products

4.4 Task 4: Capacity building

 Prepare action plan for different activities to be carried out by team members for
enhancement/implementation of knowledge base system of ENTRO
  Plan, organize and facilitate different events during the course of system
enhancement/ implementation: meetings, validation and training workshops
 Provide regular briefings and progress reports on the enhancement of the
knowledge base system of ENTRO and collaborative activities with the other NBI
centers and report to water resources planning unit coordinator
 Provide training at least 3 training related to web design and database
development
 Participate in consultation workshop
 In consultation with KM working group develop Terms of Reference for EN
Knowledge Base Enhancement team members
 Support ENTRO procurement staff in the preparation of contract document using
World Bank procurement procedure and preparation of procurement plan.

5. DELIVERABLES

Deliverable Description Timing

(after Contract
Signing)
 Review report on existing database and
website/portal and area of enhancement
 Requirements gathered report for the
Task 1: database system both on its functionality and
Requirement hardware and software needs 2 months
Gathering  TOR prepared for the other team member for
integrated knowledge portal (IKP) project
 Report on activities of Task 4

 Fully functional and developed spatial

database adopted by each centers and
separated for local and public domain
 Spatial database linked with the
website/portal with developed data
Task 2: organization, visualization, query, analysis,
Information and export/import tools and interfaces 2 - 12 months
and Database
Development  Database structure developed with interfaces
to effectively provide inputs to the models
and toolkits
 Hosting service provided
 Installation, testing and deploying
 Workshop to present and discuss database
 development
 Report on activities of Task 2

Task 3:  Final version of developed database 7- 22 months

Implementation structures and populated database systems
for ENTRO and that also include a separate
database for public domain datasets.
 Final Website/Web portal systems deployed
to production server and accessible to users
with linked with database with data
visualization, query, analysis, and
export/import tools and interfaces
 Workshop to present and discuss Final
versions of the database and its linkages with
the functional website/portal
 Report on activities of Task3

Task 4:  3 training given 1 - 22 months

Capacity  Participated at least 2workshop
Building
 Final report of overall activity of project
 User manual

6. IMPLEMENTATION ARRANGMENT
This study requires a KM working group and team of multi-disciplinary experts working
in an integral manner and with extensive experience and deep knowledge of database
design and development, knowledge management, online GIS integration, content
development and organization, and model data integration. The consultant will be
working based in ENTRO and will have a regular meeting with the KM working group.
Whenever necessary the consultant may travel to Nile-Sec and NELSAP to collaborate
and share ideas, and provide support to completing tasks and fulfilling the objectives of
the consultancy.

As a client ENTRO will assign a project Coordinator who will be responsible for
overseeing the work and contract administration and to whom the consultant shall report.
ENTRO shall provide adequate support to the Consultant by facilitating gathering of
data, access to relevant information and authorities, and by providing adequate office
space and support facilities (such as internet) when the consultant is in Addis Ababa.

Payment shall be effected upon submission of invoices by the Consultant. Reimbursable

expenses will include international travel (economy class), accommodation and daily
subsistence allowance at the ENTRO rate. All reimbursable expenses will be paid against
submission of statement of expense and original receipts to be approved by ENTRO.
7. QUALIFICATIONS & EXPERIENCE
 At least Masters level degree, in Computer Science, Information Systems, Science,
Engineering, or other technically related field, or other technically related discipline
 At least 8 years of working experience, in one of the major RDBM application
examples: Oracle, MS SQL Server, Joomla, Drupal, PostgreSQL, MYSQL
 Experience on Java/Flash information products, integration of multiple media data,
and development of public domain and interactive software preferred.
 Extensive knowledge and experience in using and/or developing spatial information
systems, spatial database management, Object-Relational mapping and design,
Object-Relational SQL, etc
 Experience with standard, current GIS tools and technologies, including ArcGIS
desktop and ArcGIS Server with exposure to applications in water resources.
 Exposure to water resources information systems preferred
 Demonstrated English language skills in writing, analytical, presentation and
reporting skills
Excellent facilitation, consensus-building, multi-cultural, and inter-personnel skills;
strong team leading and mentoring capabilities

Annex A - Eastern Nile Knowledge Base Enhancement

1. BACKGROUND

The NBI, ENSAP and ENTRO

The Nile Basin Initiative (NBI) is an intergovernmental partnership of the ten Nile Basin states
sharing the Nile (Burundi, D.R. Congo, Egypt, Ethiopia, Kenya, Rwanda, South Sudan, Sudan,
Tanzania and Uganda). The NBI was established to develop the river cooperatively; reduce
poverty and environmental degradation; share substantial socio-economic benefits, and promote
regional peace and security. The NBI is guided by a Shared Vision which envisages achieving
“sustainable socio-economic development through the equitable utilization of, and benefit from,
the common Nile Basin water resources”.
NBI member countries launched a Strategic Action Program with two sub-programs: the basin-
wide Shared Vision Program (SVP) that aimed at building confidence, capacity and knowledge
base (now phased out), and two Subsidiary Action Programs: The Eastern Nile Subsidiary Action
Program (ENSAP) and the Nile Equatorial Lakes Subsidiary Action Program (NELSAP) that
initiate concrete joint investments and action on the ground at sub-basin levels.
The Eastern Nile Subsidiary Action Program (ENSAP) was launched by Egypt, Ethiopia and
the Sudan (South Sudan joined in 2012 following its independence) to identify and prepare
concrete joint investments in the Eastern Nile sub-basin that demonstrate the benefit of
cooperation. ENSAP is governed by the Eastern Nile Council of Ministers (ENCOM) of water
affairs and implemented by the Eastern Nile Technical Regional Office (ENTRO) headquartered
in Addis Ababa, Ethiopia. ENSAP is funded by the four member countries and a number of
bilateral and multilateral Development Partners.
The Integrated Development of the Eastern Nile (IDEN) was the first ENSAP project agreed by
the member countries in 2002. IDEN consisted of a first set of seven subprojects aiming at
tangible win-win on the ground to create confidence and showcase the benefit of cooperation.

Some of the first agreed projects under IDEN have been successfully prepared and
handed over to be implemented by the countries. These included: flood preparedness and
early warning, Watershed Management, Irrigation and Drainage, and Ethiopia-Sudan
Power Transmission Interconnection projects. Furthermore the preparation of the projects
also included detailed regional studies undertaken through the Cooperative Regional
Assessment (CRA) which the countries have validated and owned. These are the Eastern
Nile Irrigation and Drainage; the Watershed Management and Power Trade Investment
Study Cooperative Regional Assessments.

Among the findings of the Eastern Nile Irrigation and Drainage Cooperative Regional
Assessment study (ENID CRA) is that main challenges facing existing irrigation
developments in the Eastern Nile are:

 Insufficient knowledge of water use for irrigation and of water availability for
further development at the basin level;
 Outdated irrigation infrastructures in both Egypt and Sudan and that the same
outdated technology and infrastructure types are recommended for new
developments in Ethiopia
 Low productivity of irrigated agriculture in Ethiopia and Sudan.
 Institutional and policy related challenges.

To respond to these challenge, the ENID CRA also suggested a number of study projects
to be conducted. The proposed studies include “Development of an Eastern Nile data
base” and “Increasing the performance of existing irrigation”.

Following the IDEN project, and as part of implementing the projects identified for the
second five year Strategic Plan for the period 2104 - 2019, NBI received funding from
the Nile Basin Trust Fund/Cooperation in International Waters in Africa (CIWA) titled
Nile Cooperation for Results Project (NCORE) supporting the three NBI centers (Nile-
SEC, NELSAP-CU and ENTRO). As part of this CIWA fund; ENTRO received support
to conduct component (3) which consists of two sub-components:

Sub-component 3.(a): Strengthening the knowledge base and analytical framework for
Eastern Nile water resources planning and management, and

Sub-component 3(b): Promoting sustainable development and growth in the Eastern

Nile

Under NCORE, ENTRO delivered various studies that includes Multi Sectoral
investment analysis, Climate change, dame safety, water diplomacy, etc but the
knowledge gain from all this study is not well captured in way that can be disseminated
well and give benefit to wider stakeholder as one of the centers in the whole NBI
platform. Having a reliable IT system increases organizational productivity and supports
very efficient development and sharing of knowledge which will enhance the service
ENTRO provides to its stakeholders/NBI stakeholders at large. Replacement or
upgrading of the current system in ENTRO is becoming essential due to the long time
these equipment’s served since the system has been installed

2. RATIONALE

Currently the NBI, including ENTRO, lacks institutional and infrastructure capacity to
integrate all information and knowledge product in a holistic system which allow receive,
archive, process and disseminate to a wider public user. Despite the fact that all NBI
centers, including ENTRO, made tremendous effort in collecting, generating and
developing various types of information and knowledge products, the existing NBI
databases are not in a way that users can easily search and access, and the databases
cannot be linked to the other NBI centers. Thus, the existing databases needs
enhancement to include all spatial, non-spatial datasets and information generated under
ENSAP and NCORE projects, better linkage with the other NBI centers and a user
friendly portal interface that allow easy access.

3. Objective

The main objective of this consultancy assignment is to advance access of NBI

information and knowledge products to present in a unified format through an NBI wide
integrated knowledge portal (IKP). The IKP will serve as a gateway to access relevant
NBI thematic knowledge products. The specific objective include;
• To establish easily accessible and searchable database unified format and linked
for all NBI centers and linked to website/portal that is linked to the NBI centers
• To ensure access to agree upon data sets that will provide a more reliable
information for future water resource development and management decisions
• To ensure real time data, knowledge product, and information access to wider
users
• To update the ENTRO web-portal/website to be linked with other centers and
facilitate access to the new database and knowledge products
• To ensure NBI/ENTRO’s institutional viability through innovations, knowledge
creation and knowledge sharing
• To integrate the data and knowledge to Nile Basin DSS (NB-DSS) that will
strength a data and information exchange process in the Nile Basin
• To strength the capacity of Eastern Nile countries on the tools and knowledge
product and their use for planning purpose

4. Scope of Work
The scope of the study may be divided into four Tasks. These Tasks are listed as follows
and further elaborated in the subsequent sections:
Task 1: Need Assessment and Requirement Gathering
Task 2: System Design
Task 3: Implementation
Task 4: Capacity Building
ENTRO with the other NBI centers will establish a working group with knowledge
manament (KM) experts which includes water resource engineers, communication, IT,
librarian, etc,.. This KM working group will be responsible in preparing TOR’s for
various position of this project and supervising, and supporting activities throughout the
project implementation.

Task 1: Need Assessment and Requirement Gathering:

The requirements for the system design will be checked with the functions of the
different NBI centers and its stakeholders. This task have four subtasks that will be
performed during this phase.
Task 1.1: Data and Information gathering:
 Identify stakeholders, ENTRO staff, Nile-Sec representative staff,
collaborators and external users
 Review and inventory of the existing database(spatial and non-spatial) ,
portal, documents, existing data and information format, models, toolkits
and knowledge products
 Identify the list of data and information both project based and department
base to be included in the system
 Identify models, toolkits and other knowledge products for which data
access tools will be included in the system
 Identify public domain datasets that can be included in the system

Task 1.2: Evaluate formats

 Work with other NBI centers to prepare examples of existing data will be
collected for review and assessment to propose a common format
 Identify data and information gaps in ENTRO that will be proposed to be
filled
 Determine security issues and access limitations

Task 1.3: Develop NBI and ENTRO knowledge manament strategy

 Explore synergy and partnership to acquire/share datasets with other NBI
centers
 Policy guidelines and procedures to assess current information system and
understand the interdependencies among business processes
 System restriction where the system will be restricted for users
 Compilation of a Roadmap for the development, management and
dissemination of all types of Knowledge Product supported by ENTRO.
Task 1.4: Requirements Gathering
 Requirement gathering for
o Data, information, knowledge product, etc …
o Non-functional - legal and regulatory requirements, application
standards, and quality attributes of the system to be built including
usability, reliability, performance or supportability requirements
o Interface, software, system, etc...
 Requirement gathering for broad access to any knowledge/information
resources that users require including documents, spreadsheets, charts,
spatial and non-spatial data, multimedia files and live feeds. The
requirement are gathered for the ability to access and read such knowledge
resources including;
o Spatial and non-spatial data
o Document/content management systems (website, web portal, Nile
IS, e-library etc.)
o interactive web-mapping applications (commercial and open
source providers),
o Social networking applications,
o Web based help desk system and community of practice portals,
o Multi-media applications (animation, image, sound, video clips),
o Knowledge maps, open source datasets etc….
 Identify center specific requirement. Consensuses should be reached
among centers to use common system and platform and the requirement
gathered that can support the kind of functionality proposed for ENTRO
and other centers
 Preliminary implementation plan that meets user requirements

4.2 Task 2: System Design:

Work with all the NBI centers to create a design that will support the requirement
gathered in task 1 with different applications and robust enough to provide links between
the application and the centralized database. The system should support all NBI centers
requirements and web-based content management system that support simple data
organization, visualization, query, analysis, and export/import tools and interfaces. In
order to effectively organize and use the databases and interface with the website/ portal.
This task will make sure that the key functionalities are supported and the sub task under
Task 2 includes;
Task 2.1: Document Management system- Work with all NBI centers to design a
document manament system which can support the requirement gathered under
Task 1. This work can benefit the effort made both by ENTRO and Nile-sec
through the development of D-Space and Nile-IS. The document manament
system will run on the server database used to track, manage and store digital
 documents. It will be linked to website/portal interface that have searchable
capability. The document mangment system will include;
 Information about ENTRO, activities, its projects, etc…
 Documents of basin related studies, ENTRO’s projects, master plan , etc
on Nile
 Knowledge base and modeling outputs reports
 Information that can be presented as interactive web interface which gives
a glance information about the basin i.e. State of the basin, One system
inventory, basin atlas, e-book etc… with interactive maps and graphs
 A system that can allow easy update of contents
 Easy access with a searchable tools that allow user to locate documents
with options of key words

Task 2.2: Geo-Database - this sub task is led by ENTRO to synergize the previous work
on data architecture and central database and make appropriate enhancement
to support the requirement gathered under Task 1. The geo-database will have
a system to support the options of internal use and public domain.
 Include ArcGIS server and GIS datasets to be able to serve customized
maps and a variety of themes for the region and to allow for simple spatial
overlay and analysis
 The system will provide an online GIS interface tool that will allow users
to visualize and analyze spatial data from the EN

Task 2.3: Non-Spatial Central Database- this sub task is led by NileSec to synergize
work on data architecture and system organization, and on datasets(time series
datasets) developed to support web-service for NB DSS through which users can
access selected tools and analysis results provided by the Nile Basin DSS.
 A database to store and manage and connected to website/portal to
internal and external users
 A user-interface to effectively manage the database through loading,
visualization, query, analysis, and export/import tools
 An interface to effectively provide inputs to the models used at ENTRO
and NB-DSS and a system that integrate the results of such models back
into the database.

Task 2.4: Model and Toolkits integration- Work with Nile-Sec to develop interfaces
and/or programming environments (scripting, custom GUIs, etc.) to effectively
provide inputs to the models used at ENTRO and also provide interfaces to
integrate the results of such models and analytical tools back into the databases.
The subtask includes but not limited to;
  It should support access to functions i.e - flood management, climate
change, toolkits and analytical tools
 It should support to make available public domain data such as real time
spatial and time series hydromete datasets .This data and maps should be
downloadable

Task 2.5: API Services (Application Program Interface) – Working with NileSec
 A service that enable seamless uniform access to the database and serve
 A service which creates a gate way to enable applications to get access of
spatial and non- spatial data with a standardized format

Task 2.6: Interface- In synergy with Nile-Sec to develop an integrated interface which
have access to center specific data portals into one integrated/interlinked portal
interface
 A holistic interface (consistent with other NBI centers) which is a user
friendly and support access from various systems including mobile
devices such as smart phones and tablets.

Task 2.8: Hosting – Provide hosting solution to deploy the system

 Work closely with NileSec team to assess options of hosting environment
that support ENTRO and NBI centers functionalities and suggest preferred
hosting providers

4.3 Task 3: Implementation

The system design describe previously will be implemented using a hosting server, it will
make sure that the requirement gathered under Task 1 are all considered. Database
connection will be created and parts of the system will be tested and continuously
validate. The whole process will be demonstrated to and evaluated by all NBI centers
before the deployment. Then populating data, information and knowledge products will
follow for successful implementation. The subtasks under Task3 includes;

Task 3.1: Testing

 Working with the NBI centers to do the testing of the system by adopting
the format develop for time series, GIS maps, and documents datasets to
migration and linking to one central database

Task 3.1: Data Migration - Undertake data entry for ENTRO part
 Time series data migrating
 Integrate document and knowledge produces from the different ENSAP
projects, Country Master Plans and other studies
 Produce and integrate communication materials of project summary,
project briefing, project storyline, etc…
  Integrate real-time datasets
 Migrate maps, publish maps and link with geo-database to provide basin
wide datasets

4.4 Task 4: Capacity building

Throughout the study a continuous capacity building activity are done in all tasks
mentioned above but the main human and institutional capacity building tasks includes;

Task 4.1: Training – it will be a continuous process which cross cut at each level of the
project through training manual, training and on job capacity building
 Develop appropriate documentation for all the activities and sub-portals
developed under this assignment.
 Undertake training (both on-the job training and training sessions for
ENTRO and NBI staff, interns/young professionals and other potential
users on database development, portal development, knowledge
manament, etc…
 Organize two consultation workshop for requirement gathering and
verification and gathering feedback of the study
Task 4.2: Procurement
 Procurement and supply servers and software
 Procurement, supply and replacement of old network equipment’s
Maintenance of backup power supply equipment’s and standardized
installation including supply of spare parts

5. DELIVERABLES

Table 1: Deliverable and targeted schedule

Deliverable Description Timing
(after
Contract
Signing)
Task 1  Elaborated approach, Team build-up and updated work 2 months
plan
 Requirements Document (provides requirements
traceability, evolving with each development iteration)
and Knowledge Capture Documents (documentation of
specific knowledge items obtained from stakeholders and
subject matter experts)
 Develop a knowledge management strategy
 Inception report
o Prepare and inventory work that includes the list of
data, information, project base deliverables and
 knowledge product
o Road map for development of information and
database/portal
Task 2  Formal document to capture the details of the system 2-12 months
components, features, and interfaces and system design
that evolves with each development iteration
 Developed a database structures for geo-database, non-
spatial database and document management for both
internal and public domain datasets

 Developed data organization, visualization, search, query,

analysis, and export/import tools and interfaces.
 Developed interfaces linked with the NBI centers to
effectively link the different databases, provide inputs to
the models and integrated results of such models back into
the databases
 Hosting service provided
 Installation, testing and deploying
 Task 2 report about system design summary of activities,
etc…

Task 3  Final database system(geo-database, non-spatial database 7-24 months

and content manament) accessible with all data,
information and knowledge product populated and linked
to the interface
 Final Website/Web portal systems deployed to production
server and accessible to users
 Task 3 report summary of complete project activity and
outcomes (documentation of the structure and relationship
of the database elements) and Security System Plan
(documentation of the accounts, roles, authentication
methods, and authorization levels for accessing the system

Task 4  Two consultation workshop conducted 2-22 months

 Network and electrical system upgraded
 Maintenance done for the backup power supply system
 Network equipment and server procured
 Training given on the database and portal preparation
 Awareness raised on information and knowledge
management
 training materials (collateral for use during training
 sessions such as PowerPoint slides and lab manuals) and
User Manuals (end user documentation, standardized
installation, development work and help files)

The Final Report shall include a separate Executive Summary and Annexes containing
data and detailed activity of the project.

6. IMPLEMENTATION ARRANGMENT

This study requires a KM working group and team of multi-disciplinary experts working
in an integral manner and with extensive experience and deep knowledge of database
design and development, knowledge management, online GIS integration, content
development and organization, and model data integration. For a key part of the activities
consultants will be hired and will work closely with KM working group. To successfully
carry out the project the team of consultants will be led by a project team leader
(knowledge management expert) who is responsible for delivering and overall
coordination with the consultants, ENTRO and other NBI centres. Each of study team
members has specific tasks and activities assigned to him/she and will report directly to
the project team leader. Regular team meetings will be held throughout the project to
focus individual efforts, collaborate and share ideas, and provide support to completing
tasks and fulfilling the objectives of the consultancy.

As a client ENTRO will assign the water resource planning unit for overseeing the work
and contract administration and to whom the consultant shall report. The consultants will
be working in ENTRO, Addis Ababa but whenever necessary they may travel to other
NBI centres to fulfilling the objectives of the consultancy. ENTRO shall provide
adequate support to the Consultant by facilitating gathering of data, access to relevant
information and authorities, and by providing adequate office space and support facilities
(such as internet) when the consultant is in Addis Ababa. The tentative list of study team
and tasks assigned to each team member are highlighted in Table 2.

Payment shall be effected upon submission of invoices by the Consultant. Reimbursable

expenses will include international travel (economy class), accommodation and daily
subsistence allowance at the ENTRO rate. All reimbursable expenses will be paid against
submission of statement of expense and original receipts to be approved by ENTRO.
Whenever necessary a regional and national consultant will be hired for the following tasks
Table 2: Tentative team Build-up and Summary of Assigned Tasks
Position in the Study Organization Assigned Tasks

WRPU ENTRO - Overall project coordination and quality control of project deliverables
- Linkages with ENTRO and NBI centers team, EN stakeholders and
development partners
- Over all support of the project in requirement gathering, inventory, system
design, test, installation and deployment
Communication ENTRO - Support and quality assurance on the preparation of communication materials
IT ENTRO - Over all support of the project in requirement gathering, inventory, system
design, test, installation and deployment
Other unites on ENTRO - Providing support for the project activity on requirement gathering, system
ENTRO and Nile-Sec design and deployment
- Quality assurance of the deliverables
Team Consultant - Study Team Leader
Leader/Knowledge - Work with ENTRO and Nile-Sec throughout the project
manament specialist - Work with ENTRO to prepare the TOR(team members) for consultant
recruitment
- Lead the team of consultant and insure all project activities are delivered,
includes responsibility of writing, reviewing and editing technical materials for
project deliverables and tool development
- Work with ENTRO and other NBI centers in coordinating and controlling the
quality of outputs, coordinate production of all deliverables, reports
- Work with ENTRO in organizing workshops with ENTRO Team
- Responsible for specific tasks:
 Requirement gathering,
 Design components of knowledge manament database,
 Recommendation for database design, hardware infrastructure,
Position in the Study Organization Assigned Tasks

management, maintenance, data security and levels of access, and data

standards
 Database development, design and implementation of user interfaces
 Develop a strategy for database manament and design a framework to
link with the interface,
- Provide training at least 3 training related to web design and database
development
- Organize and participate in consultation workshop
- Completion and any other related tasks to the study
Web designer Consultant - Work with ENTRO and NileSec to review existing website/portal, database
/developer - Requirements Discovery
- Prototype Development and Review
- System Development - Design a user interface and various components of
database, website/portal with architecture and linkages with the system
- Work for the deployment of system
- Provide training at least 3 training related to web design and database
development
- Participate in consultation workshop
- Report writing
Database and online Consultant - Work with knowledge management expert(KME) to recommendation for
service expert database design, hardware infrastructure, management, maintenance, data
security and levels of access, and data standards
- Database development, design and implementation of user interfaces
- Develop a strategy for database manament
- Integrate online services into website/portal
- Work for the deployment of system
- Provide training on how to develop an online service and database
Position in the Study Organization Assigned Tasks

- Participate in consultation workshop

- Report writing
Content manament Consultant - Develop architecture and graphics format for parts of website/portal and
expert database
- Responsible in preparing communication material and putting contents into
website/portal and database
- Provide training on use and development of the Content Management System
- Participate in consultation workshop
- Report writing
Technical writer Consultant - Summarizing ENSAP reports with executive summary and factsheets to give
glance information about the projects
- Responsible in preparing communication material and putting contents into
website/portal and database
- Provide training on report writing and related area
- Participate in consultation workshop
- Report writing
Visualization expert Consultant - Develop a system that is interactive visualizations and dashboards and
synthesize large amounts of information
- Develop web applications defined to use and interact with the software toolkits
- Quick data visualization tools with high quality static and dynamic visual
representations produced to communicate innovation projects and activities;
- Produce relevant communication material including infographics in support of
the communications products.
- Provide training in the use of visualization tools
- Participate in consultation workshop
Spatial Analyst/ GIS Consultant - Development of the tool by detailed consultations with various potential tool
expert users
Position in the Study Organization Assigned Tasks

- Managing, developing, and implementing the spatial analysis work required

under various projects
- Prepare project deliverables including spatial information analysis, databases
development, and publishing online maps with ArcGIS Online.
- Integration of GIS data with ground measurements and remote sensing datasets,
image analysis, and organization and archiving of data and analyses developed
- Design and implement user interfaces with ArcGIS Online.
- Provide technical assistance to projects as needed including support to
acquisition of field data, aerial surveys, and other imagery.
- Provide training in the use of GIS, remote sensing and spatial analysis
Intern ENTRO - Fill gaps of project activity in database development, web design, content
management, visualization tool development, etc..
- Contribute to the knowledge product development and packaging
- Contribute to report writing and preparation of communication material

7. QUALIFICATIONS & EXPERIENCE

The Regional and national Consultant shall have the following qualifications and experience:

Table 3: Qualification and Competencies of the tentative Study Team

Position in the Competencies
Study

Team - At least Master level degree in natural resource management, information and communication technology
Leader/Knowledge or closely related fields
manament specialist - Extensive experience in knowledge manament, web development, and implementation of information-rich,
user-friendly and large websites is required
 Position in the Competencies
Study

- Extensive experience with CMS (Joomla preferred), including experience with both commercial and Open
Source systems is required
- Advanced proficiency with HTML, art and office/web software packages is desired
- Experience in web development programming languages is desired
- Experience in coordination is required
Web designer - At least Master level degree in computer science, software engineering or closely related fields
/developer - Extensive experience in web development, graphic design and implementation of information-rich, user-
friendly and large websites is required
- Extensive experience with CMS (Joomla preferred), including experience with both commercial and Open
Source systems is required
- Advanced proficiency with HTML, including style sheets, templates, complex tables and image maps.
Must possess working knowledge of basic composition, page layout, art and office/web software packages,
Dreamweaver, Adobe PageMaker, Illustrator, Photoshop and Acrobat (or Open Source Software
equivalents) is required
- Experience in web development programming languages (PHP, perl, ASP, Python, JSP etc.) is required
- Knowledge of W3C standards such as XHTML, accessibility standards, content sharing standards such as
RSS/RDF and Open Archives Initiative is desired
Database and online - At least Masters level degree, in Computer Science, Information Systems, Science, Engineering, or other
service expert technically related field, or other technically related discipline
- Extensive experience in one of the major RDBM application examples: Oracle, MS SQL Server, Joomla
PostgreSQL, MYSQL is required
- Experience on Java/Flash information products, integration of multiple media data, and development of
public domain and interactive software is required
- Extensive knowledge and experience in using and/or developing spatial database management, object-
Relational mapping and design, Object-Relational SQL, etc is required
- Experience in GIS, remote sensing applications, spatial DBMS, web map server and related tools in water
resources studies is desired
 Position in the Competencies
Study

Content manament - At least Master level degree in information and communication technology or anything related
expert - Excellent experience in writing and editing skills is required
- Extensive experience in one of: Oracle, MS SQL Server, Joomla PostgreSQL, MYSQL is desired
- Experience on Java/Flash information products, integration of multiple media data, and development of
public domain and interactive software is desired
Technical writer - At least Master level degree in information and communication technology or anything related
- Excellent experience in writing and editing skills is required
Visualization expert - At least Bachelor level degree in graphic design/visual design, front-end design or any related discipline
- Experience using visualization libraries and software like with D3.js, Crossfilter/dc.js, Leaflet.js,
Processing/P5.js, CartoDB or Mapbox or similar software is required
- Experience with front-end frameworks and libraries like Bootstrap, AngularJS, ReactJS, ember.js. or similar
frameworks is required
- Extensive experience in graphic design and implementation of information-rich, user-friendly and large
websites
- Extensive experience with CMS (Joomla preferred), JavaScript code design, including experience with both
commercial and Open Source systems
- Advanced proficiency with HTML, including style sheets, templates, complex tables and image maps.
Must possess working knowledge of basic composition, page layout, art and office/web software packages
such as MS Word, Excel, Dreamweaver, Adobe PageMaker, Illustrator, Photoshop and Acrobat (or Open
Source Software equivalents)
- Experience with photographic manipulation, digital painting. Digital audio and video experience highly
desirable
- Experience with new technologies like RSS, podcasts etc. highly desirable
- Experience with web servers (Apache, Tomcat, IIS, Zope etc.) highly desirable
Spatial Analyst/ GIS - At least Masters level degree in GIS/ Information Systems or related fields (Earth Sciences, Water
expert Resources Engineering, Geology, IT, Civil Engineering, etc. or any related discipline
- Experience in RS-GIS applications, spatial DBMS, web map server and related tools in water resources
studies (planning, management and development is required
 Position in the Competencies
Study

- Extensive in using and/or developing spatial information systems, geodatabase development, spatial
database management, Object-Relational SQL, etc is required
- Experience with database management systems, web mapping applications, multi-server area network and
statistical software packaging is desired
Intern - At least Bachelor degree in hydrology/ hydraulics/water resources engineering. GIS, IT, or other technically
related field to the task
- Demonstrate high analytical skills
- Younger than 32 years old