Flexituff International Limited Doc No:FILD/QSP/HRD/06

Quality System Procedure Issue No: 01

Procedure for Identification, Monitoring & Date of Issue: 01.05.2014
Evaluation of legal & Other Requirements

1.0 Scope
This procedure is applicable to all the Acts/ Rules, Regulations and other requirements related to
Environmental, Health and Safety which are applicable to the operations of the Company.
2.0 Definitions / Acronyms
EHS: Environment Health & safety, KPI: Key performance indicator

3.0 Process Description: (Turtle Chart)

3.1 Identifying, establish and implement Legal and other requirement

Who (Responsibility) Process KPI#

Maintenance- Head No. of applicable acts
HR (Legal) - Head & missed
MR No. of applicable provisions
not included in legal
register
Timely legal compliance

HR (Legal)-Head, Maintenance
Head&MR are overall responsible
Supplier Input Output Customer
for implementation of this
Legal Authority Consent CCA procedure Identified Top Mgmt
Member of SC Legal register applicable legal Legal agency
Interested parties Change in Act / & other Ausgabe D
External agency
like : rules For identifying, accessing to updating requirements in Concerned
Customer Change in Product / of applicable legal & other legal register Departments
Neighbour process / requirements those are applicable to Updated legal Heads
Revision 0
Supplier infrastructure FIL. register
NGO

Key Resource Method

Internet Procedure for identification &
Represent in committee, monitoring and evaluation of
association & forums for legal and other requirement
act/rules
Reference of Legal books
related to acts/rules
Communication media

3.2 Evaluation of compliance of applicable legal and other requirement

Ausgabe D

Revision 0

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 Flexituff International Limited Doc No:FILD/QSP/HRD/06
Quality System Procedure Issue No: 01
Procedure for Identification, Monitoring & Date of Issue: 01.05.2014
Evaluation of legal & Other Requirements

Who (Responsibility) Process KPI #

Maintenance - Head Timeliness or review of legal
HR (Legal) - Head & compliance
MR No of Legal notice related to
non compliance

HR (Legal) - Head, Maintenance

Head & MR are overall
Supplier Input responsiblefor implement
Output Customer
Consent CCA Status of Members of EHS
MR Legal register compliance of committee
Members of EHS Reports / forms To conduct periodic evaluation of Legal and other Interested parties
committee submitted to legal listed applicable legal & other requirement
HOD PICKLING authorities requirements for ensure the
fulfilment of requirements.

Key Resource Method

Internet Procedure for identification &
Represent in committee, monitoring of legal and other Ausgabe D
association & forums for requirement
act/rules Revision 0
Reference of Legal books
related to acts/rules
Communication media

Ausgabe D

Revision 0

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 Flexituff International Limited Doc No:FILD/QSP/HRD/06
Quality System Procedure Issue No: 01
Procedure for Identification, Monitoring & Date of Issue: 01.05.2014
Evaluation of legal & Other Requirements

4.0 DEPLOYMENT FLOW

4.1 Identification of applicable legal and other Requirements

Legal Agency HR Exe. (Legal)

Contact /search on net for
Legal consultant Mnt Head
legal books applicable legal acts considering the
Legal websites on product, process, activity once in a
internet quarter
GPCN CCA

Top management
requirement HR Exe. (Legal)
Internal codes & Mnt Head List of applicable Legal act/rules
organization
List out the applicable legal acts & other requirements
requirement
& other requirements F/HRD/06/01
Industry association
guideline
Requirement of MR,
interested party etc. HR Exe. (Legal)
Mnt Head
Review & approve the list of
HR EXE./MR/ Mnt Head
applicable legal and other
Review about new / revised
requirements
Legislation requirement at
least once in month
HR EXE. (Legal) /MR/ Mnt Ausgabe D
Head
Update the approved legal &
Revision 0
other requirements in Legal Legal register F/HRD/06/01
register
HR EXE. (Legal) /MR/ Mnt
Head
Communicate to concerned Communication matrix
about applicable legal and other F/ESH/07/03
requirement

Ausgabe D

Revision 0

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 Flexituff International Limited Doc No:FILD/QSP/HRD/06
Quality System Procedure Issue No: 01
Procedure for Identification, Monitoring & Date of Issue: 01.05.2014
Evaluation of legal & Other Requirements

4.2 Evaluation of compliance of Legal & other Requirements

Review the legal register for listed

HR EXE. (Legal) /MR/ Mnt applicable of act, rules and other
Head requirement

HR EXE. (legal) /MR/ Mnt

Head Verify the evidence of comply
Legal forms, reports and
the applicable requirement
certificates

HR Mgr. (Legal) / Mnt Head

List the status of compliance in
Evaluation of compliance of legal and
evaluation of compliance of
other requirement F/HRD/06/03
legal and other requirement

MR
Does the all
Ask for action plan for comply
comply with all
the requirement and conduct
applicable
RCCA on non compliance Ausgabe D
requirement?
MR
Revision 0
Discuss in MRM

HR Mgr. (legal) / Mnt Head

Update evaluation of compliance Updated details in evaluation of
of legal register legal compliance

Monitoring method for reviewing the compliance of requirement

Frequency is 4 Yearly – Review by 3 Year 9 Month

Frequency is 2 Yearly – Review by 1 Year 9 Month
Frequency is yearly – Review by Six Monthly
Frequency is 6 monthly – Review by Three Monthly
Frequency is 3 monthly – Review by Monthly
Frequency is monthly – Review by fortnightly
Ausgabe D

Revision 0

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 Flexituff International Limited Doc No:FILD/QSP/HRD/06
Quality System Procedure Issue No: 01
Procedure for Identification, Monitoring & Date of Issue: 01.05.2014
Evaluation of legal & Other Requirements

5.0 Details
Sr. Activity Responsibility Records
1 Contact the following agencies at least once in a quarter for Legal Register
identification of new Legislation (including corporate requirements) HR Executive/
or amendments in existing legislation: MR /
Legal register is also revised any time in a year when the Maintenance
information about amendment in law or act, introducing of new Head
law or act received from Environment consultant, Manager HR on
monthly basis also looks in to the websites of national safety
council, Madhya Pradesh Safety Council, MPCB and CPCB.
 www.envfor.nic.in
 www.morth.nic.in
 www.powermin.nic.in
 www.vakilno1.com
 www.indialawsite.com
 www.indialawworld.com
 www.legalserviceindia.com
 Bureau of Indian Standards:
 National Safety Council: http://nsc.org.in
 Director of industrial safety & health (DISH)
 Industry Associations (CII, FICCI)
2 To file an application for NOC and consents/authorization for any Ausgabe D
NOC/
new product and coordinate the processing with concerned Consent /
regulatory authority and ensure that the valid Consents / Maintenance Revision 0
Authorization
Authorization is made available and renewed from time to time and Head
the required follow up are done with concerned regulatory
authority.
3 The HR Executive shall communicate relevant information on legal Out ward
and other requirements to persons working under the control of HR Executive communicatio
the FIL, and other relevant interested parties n register
4 Prepare the Compliance Report as required format/reports by Legal Legal
authority. Prepare the application(s) & report with the help of Maintenance compliance
concerned departments and submit to the concerned authority Head report
(MPPCB etc.).
5 Get the monitoring and measurement of various parameters Monitoring /
conducted timely and periodically for maintaining Legal Compliance Maintenance calibration
(e.g., Ambient Air, Stack Emission, Ambient and Workplace Noise Head reports
Monitoring, Calibration, Testing of lifting tools and tackles etc.).
6 Compliance to Legal & Other Requirements: Compliance of
MR Or member of SCM shall conduct the review of compliance of Legal & Other
applicable act and other requirement. As per frequency. He will HR Executive Ausgabe D
Requirements
prepare the list of complied and non complied as per legal register
and discuss in MRM. Revision 0

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 Flexituff International Limited Doc No:FILD/QSP/HRD/06
Quality System Procedure Issue No: 01
Procedure for Identification, Monitoring & Date of Issue: 01.05.2014
Evaluation of legal & Other Requirements

Sr. Activity Responsibility Records

7 In case of non-compliance to any of the regulations, concerned Maintenance Legal
Section Head(s) shall be asked to check operational control in place Head/ HR Compliance
or implement the compliance in a targeted manner. executive report
6.0 Cross reference
Sr. no. Types of Procedures Document No.
1 Procedure for Management Review FIL/QSP/MR/03
2 Procedure for Monitoring of Environment, Health & safety performance FIL/QSP/EHS/06

7.0 Documents/ Work Instructions:

Sr. no. Types of Documents Document No.
1 Legal Register F/HRD/06/01
2 EHS Control Plan F/HRD/06/02

8.0 Records:
Sr. no. Types of Documents Document No.
1 Evaluation of compliance of Legal and other requirements F/HRD/06/03

9.0 Amendment Summary

Pages
Issue No Issue Date Amendment Summary Reason for ChangeAusgabe D
affected
01 01.05.14 7 -- Initial issue
Revision 0
Approved By:

Sign:________________ Sign: ________________ Sign:___________________

Prepared By:

Issued By:

Name : Mr. Kiran Shashtri Name: Mr. R.M. Baxi Name: Mr. Prasanna Paithankar

Ausgabe D

Revision 0

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