Republic of the Philippines
Department of Education
Office of the Schools Division
Superintendent
04 Apr 2022
DIVISION MEMORANDUM
OSDS No. 035, s. 2022
REITERATING ADHERENCE TO AND STRICT COMPLIANCE WITH THE
DEPARTMENT OF EDUCATION’S POLICIES ON ATTENDANCE, LEAVE OF
ABSENCES AND AUTHORITY TO TRAVEL
To: Schools Division Office Personnel
Public Schools District Supervisors/Principals In-Charge
Public Elementary and Secondary Schoolheads
All Others Concerned
1. Consistent with the Department of Education’s policies concerning teaching
and nonteaching related issues and concerns particularly on attendance and
vacation and sick leaves, this Office reiterates the adherence to and strict
compliance with the provisions of the following issuances concerning Attendance
and Leave of Absences.
2. On Attendance, all teaching and nonteaching personnel are required to
utilize the biometrics and/or attendance logbook for daily log in and log out.
The Schoolheads and Administrative Officers II shall monitor the attendance of
personnel under their jurisdiction. Schools Division Office personnel shall
register their daily attendance through the biometric eye scanner installed in
front of the Accounting Office, SGOD office, and at the lobby of the Admin.
building.
3. Section 8, Rule XVIII of the Omnibus Implementing Title I, Subtitle A, Book
V of the Administrative Code of 1987, as amended, also provides the following:
a. Habitual Absenteeism. This happens when the employee incurs
unauthorized absences (read: no approved/official leave) for more than 2.5
days for at least 3 months in a single semester, or for three (3) consecutive
months in a year;
b. Habitual Tardiness. This happens when the employee is tardy for at
least ten (10) times in a month for two (2) months in a single semester, or 10
times in a month for two (2) consecutive months in a single year. Take note
that, technically 8:01 a.m. is already considered tardy.
c. Loafing. An employee is guilty of loafing if he/she incurs frequent
unauthorized absences from duty during office hours. A simple (yet very real)
example of this is when a government employee does personal shopping at
SDOSC-OSDS-DIO-NM-v3.0r0.0,effective04/06/2020
Address: Alunan Avenue, Koronadal City, South Cotabato 9506
Telephone Number: (083)228-3801
Email Address:
[email protected] Republic of the Philippines
Department of Education
mall during office hours. Likewise, an official monitoring schools without an
Authority to Travel is also considered a violation of loafing.
d. Civil Service Commission Memorandum Circular No. 16, s.
2010 promulgates the guidelines on Undertime which mentions that
undertime is not classified as tardiness. It states that any officer or
employee who incurs undertime, regardless of the number of minutes/
hours, ten (10) times a month or at least two months in a semester or at
least two (2) consecutive months during the year shall be liable for a Simple
Misconduct and/ or Conduct Prejudicial to the Best Interest of the
Service, as the case maybe.
e. Under CSC MC 23, s. 1998, Tardiness refers to the failure of an
employee to report for work or resume for work on time. Any official or
employee shall be considered habitually tardy if he/she incurs tardiness
regardless of minutes per day, ten times a month for two (2) consecutive
months or two (2) months in a semester during the year. He is subject to
disciplinary action: first offense is reprimand, second offense is
suspension for 1 day to 30 days, and third offense is DISMISSAL.
f. An employee who has incurred UNAUTHORIZED ABSENCES, exceeding
the allowable 2.5 days monthly leave credit under the Leave Law for at least
three (3) months in a semester or at least three (3) consecutive months
during the year shall be considered habitually absent. Those who incur
habitual absence is subject six (6) months and one (1) day to one (1) year
suspension on the first offense and Dismissal on the second offense.
g. There shall be no off-setting of tardiness or absences by working for an
equivalent number of minutes or hours by which an officer or employee has
been tardy or absent, beyond the regular working hours of the employees
concerned.
4. On Vacation/Sick Leave, Sections 51 and 53, Rule XVI of the Omnibus
Rules Implementing Title I, Subtitle A, Book V of the Administrative Code of 1987
on cases of Vacation and Sick Leaves states the following:
a. Application for Vacation Leave. All applications for vacation leave of
absence for one (1) full day or more shall be submitted on the prescribed
form for action by the proper head of agency five (5) days in advance,
whenever possible, of the effective date of such leave.
b. Application for Sick Leave. All applications for sick leave of absence for
one full day or more shall be made on the prescribed form and shall be
filed immediately upon employee’s return from such leave.
SDOSC-OSDS-DIO-NM-v3.0r0.0,effective04/06/2020
Address: Alunan Avenue, Koronadal City, South Cotabato 9506
Telephone Number: (083)228-3801
Email Address:
[email protected] Republic of the Philippines
Department of Education
c. Only nonteaching personnel shall be afforded sick leave of absence and
vacation sick leave of absence. Teaching personnel may be allowed to
have leave of absence using their accrued Vacation Service Credits.
5. On Authority to Travel, rules and regulations concerning official local
travels of Schools Division Office and school personnel shall be in accordance to
DepEd Order No. 022, s. 2019 on the Guidelines on Official Local Travels in the
Department of Education.
a. for activities/events/errands that would require leaving from or going
out of the permanent station or workplace during office hours within the
day, a Locator Slip duly approved by the Head of Office or his/her
authorized representative.
6. Immediate compliance and dissemination of this Memorandum is directed.
RUTH L. ESTACIO PhD, CESO VI
Schools Division Superintendent
Encl.: N o n e
Reference: Book V of the Administrative Code of 1987, DepEd Order 22, s. 2019
To be indicated in the Perpetual Index
under the following subjects:
ATTENDANCE
LEAVE
RULES AND REGULATIONS
TRAVEL
RJS/DM- reiterating adherence to and strict compliance of the department of
education’s policies on attendance, leave of absences and authority to
travel
0000/April 4, 2022
SDOSC-OSDS-DIO-NM-v3.0r0.0,effective04/06/2020
Address: Alunan Avenue, Koronadal City, South Cotabato 9506
Telephone Number: (083)228-3801
Email Address:
[email protected]
